Emergency services (ambulance and paramedics) for raf event in polokwane

The service provider will be entrusted with RAF confidential files, data, and documents during the contract.

Closing date: 23 October 2026 at 11:00.

Returnable documents: none specified beyond the security measures annexure.

Submission method: not stated in the provided document.

Closing time: 11:00 on 23 October 2026 (from tender record).

Bidders must have policies in place to comply with RAF requirements and the Protection of Personal Information Act (POPIA).

Bidders must be willing to undergo security screening or vetting of company directors and resources by the RAF.

Bidders must ensure any subcontractors or third parties engaged comply with the same data protection and cybersecurity standards.

The service provider will be entrusted with RAF confidential files, data, and documents.

The provider must implement technical and organisational security measures for handling these documents, including:

• Secure document handling and transportation in lockable containers.
• Accurate record keeping of document location, access history, and retention schedule.
• Secure retrieval protocols with identity verification of requesters.
• Detailed retrieval records (date, time, requester identity, reason).
• Secure storage in lockable cabinets.
• Access control limited to authorised personnel.
• Fire suppression system (e.g., carbon dioxide extinguishers) on premises.
• Physical security: controlled access points, surveillance cameras, 24/7 monitoring, secure doors, locks, alarms.
• Network security: firewalls, intrusion detection, encryption for digital storage.
• Access on a need-to-know basis with strong authentication and regular permission reviews.
• Data protection compliance with POPIA and other applicable laws.
• Immediate notification to RAF of any data breaches or security incidents.
• Confidentiality obligations imposed on agents, subcontractors, and third parties.
• Vetting of third-party service providers handling personal information.
• Cybersecurity measures: protection against malware, phishing, unauthorised access; encryption in transit and at rest; regular patching.
• Documented incident response plan and timely reporting of incidents.
• Subcontractors must adhere to the same standards; provider is responsible for their compliance.
• RAF reserves the right to audit and monitor compliance.

Compliance with the Protection of Personal Information Act (POPIA) is required.

Bidders must have policies in place to comply with RAF requirements and POPIA.

Bidders must be willing to undergo security screening or vetting of company directors and resources by the RAF.

Bidders must ensure any subcontractors or third parties engaged comply with the same data protection and cybersecurity standards.

The provider's premises must have a fire suppression system (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents and records in the event of a fire.

The provider must implement technical and organisational security measures for handling RAF confidential files, data, and documents in compliance with POPIA.

Measures include: secure document handling and transportation in lockable containers; accurate record keeping of location, access history, and retention; secure retrieval with identity verification; detailed retrieval records; secure storage in lockable cabinets; access control limited to authorised personnel; fire suppression systems; physical security with controlled access, surveillance, alarms, and 24/7 monitoring; breach notification to RAF with CCTV, police report, and alarm records; network security with firewalls, intrusion detection, encryption; access on need-to-know basis with strong authentication and regular permission reviews; data protection compliance, safeguarding data, breach notification, confidentiality obligations on agents/subcontractors, third-party vetting and data protection agreements; RAF right to screen directors and resources; cybersecurity measures against malware, phishing, unauthorised access, encryption in transit and at rest, regular patching; incident response plan and timely breach reporting; subcontractor adherence to same standards; RAF audit and monitoring rights with cooperation.

The document is the SBD 6.1 Preference Points Claim Form, which is a standard form for claiming preference points under the Preferential Procurement Regulations 2022. It does not contain tender-specific scope details beyond the general procurement information.

Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed, with proof for any specific goals claimed. Submit the bid before the closing time of 11:00 on 23 October 2026. Submission method and address are not stated in the document.

Evaluation uses the 80/20 preference point system (for requirements up to R50 million). Maximum points: 80 for price, 20 for specific goals. Specific goals and points: Historically disadvantaged individuals – 10 points; Women – 8 points; Persons with disability – 2 points. Bidders must claim points on SBD 6.1 and provide supporting documentation. False or fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business for up to 10 years, or criminal prosecution.

The Road Accident Fund requires emergency services to be provided on 31 October 2026 at Jack Botes Hall in Polokwane. The specific scope of emergency services is not detailed in the document.

Bidders must comply with the Preferential Procurement Regulations, 2022. Bidders must complete and submit SBD 6.1 Preference Points Claim Form. Bidders must provide proof or documentation for any specific goals claimed.

The Road Accident Fund requires a service provider for emergency services on 31 October 2026 at Jack Botes Hall in Polokwane. No further scope details are provided in the document.

Returnable documents: the Bidder's Disclosure form (SBD 4) must be completed, signed and submitted with the bid. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. A false declaration disqualifies the bid. Submission method and address are not stated in the document.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must certify that the bid was prepared independently, without collusion, and that bid terms were not disclosed to competitors before bid opening or contract award. No scoring or preference point system is stated.

The procurement is for emergency services to be provided on 31 October 2026 at Jack Botes Hall in Polokwane. No further scope details are provided in the document.

Bidders must complete and sign the Bidder's Disclosure form (SBD 4). Bidders or their directors, trustees, shareholders, members, partners, or controlling persons must not be employed by the state, unless disclosed. Bidders must not have a relationship with any person employed by the procuring institution, unless disclosed. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.