Supply and delivery of consumables to metrorail gauteng (once-off)

Closing date: 8 September 2026. Closing time: 10:00 CAT. Issue date: 1 September 2026. No compulsory briefing session (N/A).

No compulsory briefing session (N/A).

SCM contact: Gloria Mokgobi. Telephone: 011 013 0343. Email: [email protected] and [email protected]. Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. Complaints email: [email protected] (must include bid description, reference number, closing date, supplier name, supplier contact details, detailed complaint).

Submission method: hand-delivered only to the bid box at Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein. No email, fax, or late submissions accepted. Quotations must be in a sealed envelope and addressed to PRASA. Mandatory returnable documents (failure to submit at closing date/time results in disqualification): Completed Pricing and Delivery Schedule Form (Section 4) and Completed BOQ/Pricing Schedule (Section 10). Other mandatory returnable documents (missing items may be requested with 3 working days to submit): Signed and Completed RFQ Document and Standard Bid Documents (SBD) Forms, Letter of Good Standing (COIDA), Valid SARS PIN, Completion of ALL RFP documentation (includes ALL declarations), Joint Venture/Consortium/Partnering/Subcontract Agreement signed by all parties (if applicable, indicating leading bidder), CSD supplier registration number. Validity period: 90 working days from closing date (extendable on same terms).

Three-stage evaluation:

Stage 1 – Compliance:

Stage 1A Mandatory Requirements (automatic disqualification if not submitted): Completed Pricing and Delivery Schedule Form (Section 4), Completed BOQ/Pricing Schedule (Section 10).

Stage 1B Other Mandatory Requirements (3 working days to submit if missing): Signed and Completed RFQ Document and SBD Forms, Letter of Good Standing (COIDA), Valid SARS PIN, Completion of ALL RFP documentation (includes ALL declarations), Joint Venture/Consortium/Partnering/Subcontract Agreement (if applicable), CSD supplier registration number.

Stage 2 – Technical/Functionality (minimum threshold 60%): Organisational Experience weighted 100 points. Scoring based on number of successfully executed similar projects: 0 projects = 0 pts, 1 = 20 pts, 2 = 40 pts, 3 = 60 pts, 4 = 80 pts, 5+ = 100 pts. Evidence required per project: appointment letter on company letterhead, project description/purchase order, client name and contact details (email and office number), project start/end dates, extension of time (if applicable), contract value inclusive of VAT, completion certificate signed by client or client confirmation letter.

Stage 3 – Price and Specific Goals (80/20 preference point system): Price 80 points, Specific Goals 20 points. Price formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin). Specific Goals: Black Youth owned (10 pts) – certified copy of ID documents of owners/directors or CIPC registration or CSD report/MAAA number; Black Women owned (10 pts) – certified copy of ID documents of owners. Objective criteria may justify award to non-highest scorer. PRASA reserves the right to split the award. Appointment of other than successful bidder permitted under specified circumstances (failure to sign contract within 14 days, failure to provide security/bonds/guarantees, failure to meet condition precedent, failed contract negotiations).

Supply and delivery of consumables to the Metrorail Gauteng region (once-off). Items and quantities per BOQ (Section 10):

• M00002592 Toilet paper, white, soft grade, roll, single ply, outer diameter 114 mm max – 4,800 each
• M00042104 Liquid toilet soap, 5 L, packaged unit of 6 – 600 units
• M00085774 Soap powder, 2 kg – 2,560 each
• M00042470 Paper towel, disposable wiper, white, 210 mm × 1500 m, single ply, unperforated, Nampak Tidy Wipe GP 210 – 200 each
• M00013161 Bar soap tablets, homogeneous, 125 g, case of 250 tablets, Sunlight or similar – 5,760 each
• M00020865 Air freshener spray, Airwick refill canister – 120 each
• M00036366 Dishwashing compound, hand, highly concentrated germicidal liquid detergent, plastic container 750 ml, Sunlight – 250 each
• M00052825 Refuse bags, black, 770 × 970 mm, PE, min 50 micron, comply with CKS 340/latest, state if virgin – 2,000 each
• M00052950 Insecticide, pyrethrin, aerosol 300 ml, kills crawling and flying insects – 360 each
• M00104566 Drying cloth, cotton, 600 × 300 mm, mixed colour – 800 each
• M00042473 Wiping rags, cotton/rayon, 50 mm sq, clean and sterilised, absorbency ≥ 80% per minute (SABS Method 263) – 500 kg
• M00001332 Alkaline battery, AAA, 1.5 V, Duracell MN2400 or equivalent – 3,120 each
• M00031177 Skin protective compound, chemical barrier for water-based/acid products (P024 or similar) – 400 each

Delivery period: supplier to specify earliest delivery in working days from date of order.

Functionality evaluation based solely on organisational experience: number of successfully executed similar projects. Evidence per project: appointment letter on company letterhead, project description/purchase order, client name and contact details (email and office number), project start/end dates, extension of time (if applicable), contract value inclusive of VAT, completion certificate signed by client or client confirmation letter. Scoring: 0 projects = 0 pts, 1 = 20 pts, 2 = 40 pts, 3 = 60 pts, 4 = 80 pts, 5+ = 100 pts. Minimum threshold 60% (i.e., at least 3 similar projects). No key personnel qualifications or CVs required.

Pricing and Delivery Schedule (Section 4): firm prices in ZAR inclusive of all taxes, cost breakdown required, price escalation basis/formula if applicable, pricing strictly per schedule format. Discounts considered only at final evaluation on unconditional basis. Market-related price negotiation with highest, second, third ranked bidders sequentially. BOQ/Pricing Schedule (Section 10) lists 13 items with descriptions, units, and quantities (see technicalSpecifications for full list). Delivery period: supplier to specify working days from order date. Total excl. VAT, VAT @ 15%, Grand Total to be completed by bidder.

Pricing: firm prices in South African Rand inclusive of all applicable taxes (VAT 15%). Cost breakdown required. Price escalation basis and formula must be indicated if applicable. Pricing must strictly follow the provided schedule format; deviation may render bid non-responsive. Discounts considered only at final evaluation on an unconditional basis. Market-related price negotiation: PRASA may negotiate with highest, then second, then third ranked bidder; if no agreement, RFQ may be cancelled. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. No bonds, guarantees, or insurance requirements stated. No financial capacity/turnover thresholds stated.

Mandatory compliance requirements:

• CSD registration (MAAA number) – required for all bidders except foreign suppliers with no local registered entity.
• Valid SARS Tax Compliance Status PIN or printed TCS certificate – each party in a consortium/JV/sub-contractor must submit separately.
• Letter of Good Standing (COIDA).
• SBD 1 (Invitation to Bid) – completed and signed.
• SBD 4 (Bidder's Disclosure) – declares state employment, relationships with procuring institution, other business interests, PEP/PIP status; false declaration disqualifies bid.
• SBD 6.1 (Preference Points Claim) – claims points for specific goals (Black Youth owned, Black Women owned) with supporting evidence.
• Authority to sign / Board Resolution – proof of authority for signatory.
• No bids accepted from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.
• Foreign suppliers without local entity must complete foreign supplier questionnaire (SBD 1 Part A).
• B-BBEE: specific goals points claimed via SBD 6.1; no minimum B-BBEE level stated.
• CIDB: not applicable (goods procurement).
• Professional registrations: not stated.

PRASA General Conditions of Purchase apply. Contract governed by South African law, non-exclusive jurisdiction of SA courts. Price may include adjustment per formula stated in order/contract. Payment within 30 days of receipt of correct tax invoice; one exchange rate used if foreign currency. Delivery on or before stated date; late delivery subject to penalty if imposed. Supplier must mark consignments, provide packing note, send advice note on dispatch, and submit detailed priced invoice. No payment for containers/packing material unless stated. Title and risk pass to PRASA on acceptance. Rejection: written notice with reason; rejected items returned at supplier's risk and expense; replacement costs recovered from supplier. Services: non-conformances corrected by supplier. Warranty: items fit for purpose, free from defects for 1 year from acceptance (unless otherwise stated). Indemnity: supplier indemnifies PRASA against negligence, IP infringement, statutory breach, defective design/materials/workmanship. Sub-contracting only with PRASA prior approval; successful bidder remains liable for performance. Assignment not addressed.

Validity period: 90 working days from closing date (extendable on same terms). PRASA reserves right to: modify RFQ and request re-bid, reject non-conforming quotations, reject late/incorrect venue submissions, cancel contract if award based on incorrect information, apply objective criteria, split award, appoint other than successful bidder under specified circumstances. Bidders must self-register on National Treasury CSD. Protection of personal data per POPIA. Publication of awards on e-tender portal. No canvassing of SCM officers/PRASA employees. Complaints to [email protected] with specified details. Changes to quotations not considered after closing. Prices in ZAR, fixed price basis including all taxes. Quotation deemed binding offer. PRASA General Conditions of Purchase apply.

Stage 1A Mandatory Returnable Documents (disqualification if missing at closing): Completed Pricing and Delivery Schedule Form (Section 4), Completed BOQ/Pricing Schedule (Section 10). Stage 1B Other Mandatory Returnable Documents (3 working days to submit if missing): Signed and Completed RFQ Document and SBD Forms, Letter of Good Standing (COIDA), Valid SARS PIN, Completion of ALL RFP documentation (includes ALL declarations), Joint Venture/Consortium/Partnering/Subcontract Agreement signed by all parties (if applicable, indicating leading bidder), CSD supplier registration number. Tax compliance: SARS PIN or TCS certificate per party. No bids from persons in service of the state. CSD registration mandatory (foreign suppliers without local entity exempt).

Three-stage evaluation: Stage 1 Compliance (Stage 1A automatic disqualification, Stage 1B 3-day cure period). Stage 2 Technical/Functionality: Organisational Experience 100 points, minimum 60% threshold. Scoring by number of similar projects (0=0, 1=20, 2=40, 3=60, 4=80, 5+=100). Stage 3 Price and Specific Goals: 80/20 system (Price 80, Specific Goals 20). Price formula Ps = 80(1-(Pt-Pmin)/Pmin). Specific Goals: Black Youth owned 10 pts (ID/CIPC/CSD), Black Women owned 10 pts (ID). Objective criteria may justify award to non-highest scorer. Award splitting permitted. Appointment of other than successful bidder under specified circumstances.