Project management services for anti-climbing wire mesh fencing installation at waterkloof vacant land

Closing date and time: 9 September 2026 at 11:00. No briefing session (Date: N/A, Time: N/A, Venue: N/A, Compulsory: N/A). Validity period: 60 calendar days after closing date.

No briefing session required. Date: N/A, Time: N/A, Venue: N/A, Compulsory: N/A.

SCM Enquiries: Acquisition Department, South African Weather Service. Email: [email protected]. Submissions email: [email protected]. No named contact person or telephone number provided in the document.

Submission method: electronic only to [email protected] before the closing date and time. Bids must be on the official forms provided (not re-typed). All pages must be initialled. Returnable documents required with the quotation:

• SBD 4 (Bidder's Disclosure): declares any director/shareholder employed by the state or connected to the procuring institution; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 system; proof of B-BBEE status (certificate or sworn affidavit for EMEs/QSEs) must be attached.
• SBD 3.3 (Pricing Schedule, Annexure G): ceiling price (VAT inclusive) with cost breakdown, commencement period, and rate firmness indication.
• POPIA Supplier Notice and Consent Form (Annexure I).
• Proof of CSD registration (MAAA number) and valid SARS Tax Compliance Status PIN or certificate.
• Signed teaming agreement if bidding as JV/consortium/trust/partnership.
• Subcontracting agreement proof if subcontracting.
• Audited financial statements if requested by SAWS prior to award.

Disqualification risks: late submission; incomplete or unsigned standard bidding documents; bid not according to specifications/terms of reference; tax matters not in order with SARS; proven corrupt or fraudulent conduct; attempt to influence the award decision.

Returnable documents (all must be completed, signed and submitted with the quotation):

• SBD 4 (Bidder's Disclosure): discloses whether any director/shareholder is employed by the state or connected to anyone at SAWS; false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under 80/20 system; proof of B-BBEE status (certificate or sworn affidavit for EMEs/QSEs) must be attached.
• SBD 3.3 (Pricing Schedule, Annexure G): ceiling price (VAT inclusive) with cost breakdown, commencement period, and rate firmness indication.
• POPIA Supplier Notice and Consent Form (Annexure I).
• Proof of CSD registration (MAAA number) and valid SARS Tax Compliance Status PIN or certificate.
• Signed teaming agreement if bidding as JV/consortium/trust/partnership.
• Subcontracting agreement proof if subcontracting.
• Audited financial statements if requested by SAWS prior to award.
• Authority to Sign / Board Resolution (implied by declaration page).

Two-stage evaluation:

1. Mandatory compliance: CSD registration; valid tax compliance (TCS PIN/certificate/CSD number for each JV/consortium/sub-contractor party); B-BBEE status level verification certificate or sworn affidavit (EMEs/QSEs) submitted to claim points; no directors/members in service of the state; foreign suppliers complete questionnaire in Annexure A; signed teaming agreement for JV/consortium/trust/partnership; subcontracting proof if applicable; operational premises with necessary infrastructure and relevant accreditation (due diligence site visit before award).
2. 80/20 preference point system: Price = 80 points (lowest acceptable price formula); Specific Goals = 20 points allocated solely to B-BBEE Status Level of Contributor: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Failure to submit proof for specific goals means points not claimed. SAWS may request presentations from shortlisted bidders and conduct site visits to verify firm existence and capacity. SAWS reserves the right not to award if price is not market-related.

Scope: Appointment of a service provider to provide project management services for the installation of anti-climbing wire mesh fencing at the Waterkloof Vacant Land. Detailed specifications/terms of reference are contained in Annexure H (not included in the extracted text). The service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation by the relevant body. A due diligence site visit will be conducted at the bidder's premises before award. Shortlisted bidders may be required to present their service offering to the evaluation committee.

Quality management requirements:

• Service provider must have relevant accreditation by the relevant body (not specified).
• Due diligence site visit at bidder premises before award to verify infrastructure and capacity.
• SAWS may conduct site inspections to verify bidder infrastructure before final selection.
• Shortlisted bidders may be required to present service offering to evaluation committee.
• Supplier Performance Management: SLA with performance scorecard to measure, monitor and assess supplier performance, service quality and value-add.
• No specific quality standards (e.g. ISO), QA/QC plans, or inspection regimes detailed in the extracted text.

Pricing schedule (Annexure G, SBD 3.3):

• Item 1: Project management services for installation of anti-climbing wire mesh fencing at Waterkloof Vacant Land per Annexure H requirements.
• Ceiling price (VAT inclusive) based on total estimated time for completion of all phases and all expenses.
• Cost breakdown of ceiling price required (description and cost VAT inclusive).
• Period required for commencement after acceptance of bid must be stated.
• Rates firmness: indicate YES/NO for full project period; if not firm, provide basis for adjustments (e.g. CPI).
• All prices in South African Rand, inclusive of VAT.

Pricing format: ceiling price (VAT inclusive) for the full project management service covering all phases and expenses, submitted on SBD 3.3 (Annexure G). A cost breakdown of the ceiling price must be provided. Bidders must state the period required for commencement after acceptance of bid. Rates must be indicated as firm (YES/NO) for the full project period; if not firm, the basis for adjustments (e.g. CPI) must be detailed. Payment terms: within 30 days from receipt of invoice unless otherwise agreed. SAWS may request latest audited financial statements prior to award to ascertain financial stability; failure to provide may result in rejection. No bid bond, performance guarantee, or insurance requirements stated in the document.

Mandatory compliance:

• Central Supplier Database (CSD) registration (MAAA number).
• Tax compliance: SARS Tax Compliance Status PIN (preferred) or printed TCS certificate; if no PIN, CSD number acceptable. Each party in a JV/consortium/sub-contractor arrangement must submit separate TCS/CSD.
• B-BBEE: Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.
• No bids accepted from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Foreign suppliers must complete the questionnaire in Annexure A; if award recommended, SAWS will submit to SARS for confirmation of tax obligations.
• Subcontracting: proof of subcontracting agreement between main tenderer and subcontractor required.
• JV/consortium/trust/partnership: signed teaming agreement required.
• Operational premises with necessary infrastructure and relevant accreditation; due diligence site visit before award.
• Supplier Performance Management: successful bidder must conclude an SLA with SAWS upon award, including a performance scorecard.
• POPIA consent for processing personal information in the submission.

Returnable forms (compressed):

• SBD 4 (Bidder's Disclosure).
• SBD 6.1 (Preference Points Claim).
• SBD 3.3 (Pricing Schedule, Annexure G).
• POPIA Supplier Notice and Consent Form (Annexure I).
• Authority to Sign / Board Resolution (implied by declaration page).

B-BBEE requirements:

• B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• 80/20 preference point system applies.
• Specific Goals points allocated solely to B-BBEE Status Level: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Failure to submit proof for specific goals means points not claimed.
• SAWS reserves the right to require substantiation of any B-BBEE claim.

Contract terms:

• Subject to the Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC) July 2010, and any Special Conditions of Contract.
• Successful bidder must sign SBD 7 contract form.
• Payment within 30 days from receipt of invoice unless otherwise agreed.
• Bidder indemnifies SAWS against third-party IP infringement claims.
• SAWS becomes owner of all proposals upon receipt and is not obliged to return them.
• SAWS reserves the right to: reject non-compliant bids; request further information; conduct site inspections; not award if price is not market-related; not award if tax matters not in order; reject for proven corruption/fraud; award wholly or partially; conduct reference/background checks.
• SAWS may cancel the bid before award due to changed circumstances, lack of funds, no acceptable tenders, or material irregularities.
• Any attempt by a bidder to influence the award decision may result in rejection.
• All costs for briefing/site visits and bid preparation borne by the bidder.
• Supplier Performance Management: SLA required upon award with performance scorecard.
• POPIA consent for personal information processing.

Special conditions:

• Subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC) July 2010, and any Special Conditions of Contract.
• Successful bidder must sign SBD 7 contract form.
• Bidders must initial all pages of their bid.
• SAWS not bound to accept any offer.
• SAWS reserves extensive rights (rejection, further information, site inspections, market-related price test, tax compliance verification, corruption/fraud rejection, partial award, background checks, cancellation).
• Bidder influence attempts may result in rejection.
• Bidder bears all costs for briefings, site visits, and bid preparation.
• SAWS becomes owner of proposals upon receipt.
• Indemnification against third-party IP infringement claims.
• Payment within 30 days from invoice receipt unless otherwise agreed.
• Supplier Performance Management: SLA with scorecard required upon award.
• POPIA consent for personal information processing.

General requirements:

• Completed official forms (not re-typed).
• B-BBEE Status Level Verification Certificate or Sworn Affidavit (EMEs/QSEs) for preference points.
• Tax Compliance Status PIN/certificate/CSD number.
• Signed teaming agreement if JV/consortium/trust/partnership.
• Subcontracting agreement proof if applicable.
• Pricing schedule (Annexure G) with ceiling price and cost breakdown.
• Preference points claim form (SBD 6.1).
• Bidder's Disclosure (SBD 4).
• POPIA Supplier Notice and Consent form.
• Audited financial statements (if requested by SAWS prior to award).
• Operational premises with necessary infrastructure and relevant accreditation.
• Due diligence site visit at bidder premises before award.
• Supplier Performance Management: SLA with scorecard upon award.
• POPIA consent for personal information processing.

Additional evaluation criteria:

• Two-stage process: mandatory compliance check followed by 80/20 scoring.
• Mandatory compliance includes: CSD registration, tax compliance, B-BBEE certificate/affidavit for points, no state-employed directors/members, foreign supplier questionnaire, teaming agreement for JV/consortium, subcontracting proof, operational premises with accreditation, due diligence site visit.
• Price scored on lowest acceptable tender formula (80 points).
• Specific Goals scored on B-BBEE level only (20 points).
• SAWS may request presentations from shortlisted bidders.
• SAWS may conduct site visits to verify firm existence and proposed capacity/employees/administration office.
• SAWS not bound to accept any offer; may award wholly or partially; may cancel bid before award under specified conditions.