Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Organization Type
GOVERNMENT
Published
24 Jul 2026
OCDS Reference
ocds-9t57fa-163364
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Return to this tender’s issuing organisation, province, or category.
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Date & Time
Tuesday, 25 August 2026 - 12:00
Venue
https://teams.microsoft.com/meet/317779528906255?p=KS7l0B9uq80MFCdQjs
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Categories
Request for Bid(Open-Tender)
16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Important Dates
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf (TENDER)24 Jul
2026
Tender Published
Tender was published
25 Aug
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf
Kouga Municipality invites bids for the supply, delivery, and offloading of consumables for a three-year period. The tender uses an 80/20 evaluation system (80 for price, 20 for specific goals). Submission requires both a hard copy and an electronic copy on USB/SD/CD. A compulsory virtual clarification session is scheduled.
To download these documents and access AI-powered analysis, visit the main tender page.
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Median Estimate
R 215 204
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
{"closingDate":"25 AUGUST 2026","closingTime":"12:00"}
Contact Information
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf (TENDER){"name":"Mr. E. Felix","email":"[email protected]","phone":"042 200 2200","department":"Supply Chain Office CONTACT PERSON Mr. E. Felix","address":"ocal Municipality"}
Submission Guidelines
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf (TENDER)Product data sheets
Submit product data sheets of the following tender items with tender document. Failure to
submit will be seen as submitting a non- responsive bid for the following sections.
Paper product – toilet paper
Toilet paper must be SABS/SANS approved and a certificate must be submitted with tender
document. Failure to submit will be seen as submitting a non- responsive bid for the paper
products, section D.
The colour of the toilet paper product must be white soft, strong and absorbent.
Proven previous experience
All bidders must provide proof of their ability to render the services applicable to be
deliverables in this tender and it must be submitted with the Bid. Proof of not less than 3 of
previous similar tenders successfully completed must be submitted. Proof can be in the
form of but not limited to appointment letters, reference letters, detailed invoices/official orders,
signed SLAs, etc. Failure to submit will be seen as submitting a non-responsive bid.
Bidders are advised that KLM may request a free sample of a toilet paper roll. Sample must
be clearly marked with the name and details of the bidder. Bidders must submit the sample
within 4 days after notification received from the SCM section.
Bidders are advised that KLM may request a free sample of any product in Section H. Sample
must be clearly marked with the name and details of the bidder. Bidders must submit the
sample within 4 days after notification received from the SCM section.
Specifications of product items
13.1 Mild Steel Handles
Features:
Mortice Lock 76mm
Specifications of toilet paper:
3-5 hrs. for AA (1300-2300mAh)
5 hrs for C (2500mAh)
5 hrs for D (2500mAh)
8 hrs for 9V (175mAh)
1 or 2 “AA/C/D 1100mA
6 or 8 “AA" 550mA
3 or 4 “AA/CD" 550mA
Charger should be compatible to the rechargeable batteries supplied.
18.1 Digging spade
and Reliability.
during use.
maintenance
18.2 Shovel round nose open socket
and Reliability.
maintenance
Metal connector
Hard outdoor broom
Wooden handle & head with metal grip
For sweeping rough pavements and cement surfaces
Long hard PVC bristles
Suitable for industrial use
Size ± 306mm
Plate connector
21.1 Product Description
Drain cleaner crystals is a powerful, highly alkaline compound for sewer and waste disposal
lines, drains and grease traps.
21.2 Product Information
backup.
and institutes.
22.1 Product Information
perennial broadleaf weeds and grasses in urban and other industrial sites.
Active Ingredient: Glyphosate isopropylamine salt
Glyphosate Acid
Terbuthylazine (triazine)
Herbicide Group: -G +C1
Evaluation Criteria
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf (TENDER)Valid tax compliance status. Registered on Central Supplier Database. Submission of required documents (certified ID copies, business registration, audited financial statements if applicable). No persons in service of the state. Compliance with B-BBEE requirements. Must not be restricted/blacklisted by National Treasury or Kouga Municipality.
Technical Specifications
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf (TENDER)Supply chain 65
Management practices
Certificate of independent bid determination 67
Authority of signature 70
Indemnity agreement 71
Joint venture declaration 72
Certificate for payment of municipal services
Methodology
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdfPricing Schedule
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdfList of documents to hand in 3
Personal details of bidder / ownership 4
General condition of contract 7
Advert 21
Conditions of tender 22
Specifications and special condition of contract 25
Pricing schedule / bill of quantities 31
Agreement contract (form of offer & acceptance) 53
Declaration of interest 55
Preference points claim form 59
Declaration of bidder’s past supply chain 65
bidder can only do so twelve months after award has been made and thereafter
once annually, the Municipality reserve the right to:
o Accept the amended price provided that one (1) month written notice was
given to the Municipality; or
o Call for new Tenders in respect of the particular items concerned or negotiate
new prices with alternative suppliers to the exclusion of the Tenderer.
o Tenderers shall state the time of delivery in days from date of the official order
by the Municipality and all tendered prices are to include VAT as well as costs
of delivery to the various localities in the Kouga Area as may be indicated by
the Kouga Local Municipality.
o All prices tendered shall be VAT included (if the tenderer is a VET vendor.
o Rates inserted should be applicable from date of appointment. The applicable
measure for escalation shall apply. Proof to be provided for any request for
increase.
with the tender documents, local requirements and the laws prior to pricing and
submission of tender.
Health & Safety
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdf3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable
for any expense incurred in the preparation and submission of a bid. Where applicable a
non-refundable fee for documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the Government Tender
10.1 Delivery of the goods shall be made by the supplier in accordance with the terms
specified in the contract. The details of shipping and/or other documents to be furnished by
the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
lines, drains and grease traps.
21.2 Product Information
backup.
and institutes.
22.1 Product Information
perennial broadleaf weeds and grasses in urban and other industrial sites.
Active Ingredient: Glyphosate isopropylamine salt
Contractual Terms
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdfPayment
Prices
Contract amendments
Assignment
Subcontracts
Delays in the suppliers performance
Penalties
Force Majeure
Termination for insolvency
Settlement of disputes
Limitation of liability
Governing language
Applicable law
Taxes and duties
Prohibition of restrictive practices
Restriction of Suppliers
General Conditions of Contract
Definitions
The following terms shall be interpreted as indicated:
1.1 ‘’Award’’ shall mean the acceptance of a bid or proposal.
1.2 “Collusion” means any agreement, arrangement, understanding, or coordinated conduct,
whether formal or informal, between two or more parties, including suppliers, officials, or
third parties, which is intended to improperly influence procurement outcomes, pricing,
competition, or decision-making processes, or to deceive or prejudice the Municipality.
1.3 “Closing time” means the date and hour specified in the bidding documents for the
receipt of bids.
1.4 “Contract” means the written agreement entered into between the purchaser and the
supplier, as recorded in the contract form signed by the parties, including all attachments
and appendices thereto and all documents incorporated by reference therein.
1.5 ‘’Contract period’’ shall mean the duration of the contract as set out in the contract.
1.6 “Contract price” means the price payable to the supplier under the contract for the full
and proper performance of his contractual obligations.
1.7 “Corrupt Practice” means the offering, giving, receiving, or soliciting of anything of value
to influence the action of a public official in the procurement process or in contract execution.
1.8 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized
by its government and encouraged to market its products internationally.
1.9 “Country of Origin” means the place where the goods were mined, grown or produced or
from which the services are supplied. Goods are produced when, through manufacturing,
processing or substantial and major assembly of components, a commercially recognized
new product results that is substantially different in basic characteristics or in purpose or
utility from its components.
1.10 “Days” means calendar day.
1.11 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.12 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.13 “Delivery into consignees store or to his site” means delivered an unloaded in the
specified store or depot or on the specified site in compliance with the conditions of the
contract or order, the supplier bearing all risks and charges involved until the supplies are so
delivered and a valid receipt is obtained.
1.14 “Force majeure” means an event beyond the control of the supplier and not involving
the supplier’s fault or negligence and not foreseeable. Such events may include, but is not
restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes.
1.15 “Fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of any bidder and
includes collusive practice among bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the bidder of the
benefits of free and open competition.
1.16 “GCC” means the General Conditions of Contract.
1.17 “Goods” means all of the equipment, machinery, and/or other materials that the supplier
is required to supply to the purchaser under the contract.
1.18 “Order” means an official written order issued for the supply of goods or works or the
rendering of a service.
1.19 “Project site” where applicable, means the place indicated in bidding documents.
1.20 “Purchaser” means the organization purchasing the goods.
1.21 “Republic” means the Republic of South Africa.
1.22 ‘’Blacklisting/restricting’’ shall mean the act of disqualifying a person or an entity from
participating in the procurement process of Kouga Local Municipality.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as
transportation and any other incidental services, such as installation, commissioning,
provision of technical assistance, training, catering, gardening, security, maintenance and
other such obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical
writing.
2.1 These general conditions are applicable to all bids, contracts and orders including bids
for functional and professional services, sales, hiring, letting and the granting or acquiring of
rights, but excluding immovable property, unless otherwise indicated in the bidding
documents.
2.2 Where applicable, special conditions of contract are also laid down to cover specific
supplies, services or works.
2.3 Where such special conditions of contract are in conflict with these general conditions,
the special conditions shall apply.
3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable
for any expense incurred in the preparation and submission of a bid. Where applicable a
non-refundable fee for documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the Government Tender
Bulletin. The Government Tender Bulletin may be obtained directly from the Government
Printer, Private Bag X85, Pretoria 0001, or accessed electronically from
4.1 The goods supplied shall conform to the standards mentioned in the bidding documents
and specifications.
5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the
contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or
information furnished by or on behalf of the purchaser in connection therewith, to any person
other than a person employed by the supplier in the performance of the contract. Disclosure
to any such employed person shall be made in confidence and shall extend only so far as
may be necessary for purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any
document or information mentioned in GCC clause 5.1 except for purposes of performing the
contract.
5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain
the property of the purchaser and shall be returned (all copies) to the purchaser on
completion of the supplier’s performance under the contract if so, required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the
performance of the supplier and to have them audited by auditors appointed by the
purchaser, if so, required by the purchaser.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement
of patent, trademark, or industrial design rights arising from use of the goods or any part
thereof by the purchaser.
7.1 Within thirty (30) days of receipt of the notification of contract award, the successful
bidder shall furnish to the purchaser the performance security of the amount specified in
Scc.
7.2 The proceeds of the performance security shall be payable to the purchaser as
compensation for any loss resulting from the supplier’s failure to complete his obligations
under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a
freely convertible currency acceptable to the purchaser and shall be in one of the following
forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in
the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the
supplier not later than thirty (30) days following the date of completion of the supplier’s
performance obligations under the contract, including any warranty obligations, unless
otherwise specified in SCC.
8.1 All pre-bidding testing will be for the account of the bidder.
8.2 If it is a bid condition that supplies to be produced or services to be rendered should at
any stage during production or execution or on completion be subject to inspection, the
premises of the bidder or contractor shall be open, at all reasonable hours, for inspection by
a representative of the Department or an organization acting on behalf of the Department.
8.3 If there are no inspection requirements indicated in the bidding documents and no
mention is made in the contract, but during the contract period it is decided that inspections
shall be carried out, the purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the
supplies to be in accordance with the contract requirements, the cost of the inspections,
tests and analyses shall be defrayed by the purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the
contract requirements, irrespective of whether such supplies or services are accepted or not,
the cost in connection with these inspections, tests or analyses shall be defrayed by the
supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not
comply with the contract requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or analysed and may
be rejected if found not to comply with the requirements of the contract. Such rejected
supplies shall be held at the cost and risk of the supplier who shall, when called upon,
remove them immediately at his own cost and forthwith substitute them with supplies which
do comply with the requirements of the contract. Failing such removal the rejected supplies
shall be returned at the suppliers cost and risk. Should the supplier fail to provide the
substitute supplies forthwith, the purchaser may, without giving the supplier further
opportunity to substitute the rejected supplies, purchase such supplies as may be necessary
at the expense of the supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to
cancel the contract on account of a breach of the conditions thereof, or to act in terms of
Clause 23 of GCC.
9.1 The supplier shall provide such packing of the goods as is required to prevent their
damage or deterioration during transit to their final destination, as indicated in the contract.
The packing shall be sufficient to withstand, without limitation, rough handling during transit
and exposure to extreme temperatures, salt and precipitation during transit, and open
storage. Packing, case size and weights shall take into consideration, where appropriate, the
remoteness of the goods final destination and the absence of heavy handling facilities at all
points in transit.
9.2 The packing, marking, and documentation within and outside the packages shall comply
strictly with such special requirements as shall be expressly provided for in the contract,
including additional requirements, if any, specified in SCC, and in any subsequent
instructions ordered by the purchaser
10.1 Delivery of the goods shall be made by the supplier in accordance with the terms
specified in the contract. The details of shipping and/or other documents to be furnished by
the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
11.1 The goods supplied under the contract shall be fully insured in a freely convertible
currency against loss or damage incidental to manufacture or acquisition, transportation,
storage and delivery in the manner specified in the SCC.
12.1 Should a price other than an all-inclusive delivered price be required, this shall be
specified in the SCC.
13.1 The supplier may be required to provide any or all of the following services, including
additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or commissioning of the supplied
goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of
the supplied goods;
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a
period of time agreed by the parties, provided that this service shall not relieve the supplier
of any warranty obligations under this contract; and
(e) training of the purchaser¡¦s personnel, at the supplier’s plant and/or on-site, in assembly,
start-up, operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract
price for the goods, shall be agreed upon in advance by the parties and shall not exceed the
prevailing rates charged to other parties by the supplier for similar services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following
materials, notifications, and information pertaining to spare parts manufactured or distributed
by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that
this election shall not relieve the supplier of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to
permit the purchaser to procure needed requirements; and
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,
drawings, and specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of
the most recent or current models, and that they incorporate all recent improvements in
design and materials unless provided otherwise in the contract. The supplier further warrants
that all goods supplied under this contract shall have no defect, arising from design,
materials, or workmanship (except when the design and/or material is required by the
purchasers specifications) or from any act or omission of the supplier, that may develop
under normal use of the supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion
thereof as the case may be, have been delivered to and accepted at the final destination
indicated in the contract, or for eighteen (18) months after the date of shipment from the port
or place of loading in the source country, whichever period concludes earlier, unless
specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under
this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and
with all reasonable speed, repair or replace the defective goods or parts thereof, without
costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period
specified in SCC, the purchaser may proceed to take such remedial action as may be
necessary, at the supplier’s risk and expense and without prejudice to any other rights which
the purchaser may have against the supplier under the contract.
16.1 The method and conditions of payment to be made to the supplier under this contract
shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the
delivery note and upon fulfilment of other obligations stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30)
days after submission of an invoice or claim by the supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
17.1 Prices charged by the supplier for goods delivered and services performed under the
contract shall not vary from the prices quoted by the supplier in his bid, with the exception of
any price adjustments authorized in SCC or in the purchasers request for bid validity
extension, as the case may be.
18.1 No variation in or modification of the terms of the contract shall be made except by
written amendment signed by the parties concerned.
19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the
contract, except with the purchasers prior written consent.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this
contract if not already specified in the bid. Such notification, in the original bid or later, shall
not relieve the supplier from any liability or obligation under the contract.
20.2 Subcontractors or local SMME’s shall be paid within 7 days after submitting their valid
invoice for works completed to the Contractor unless the bidder provides the payment
arrangement within their structure, however this may not exceed 14 calendar days,
notwithstanding payment claims received by the Municipality.
21.1 Delivery of the goods and performance of services shall be made by the supplier in
accordance with the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s)
should encounter conditions impeding timely delivery of the goods and performance of
services, the supplier shall promptly notify the purchaser in writing of the fact of the delay, its
likely duration and its cause(s). As soon as practicable after receipt of the suppliers notice,
the purchaser shall evaluate the situation and may at his discretion extend the suppliers time
for performance, with or without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or
services from a national department, provincial department, or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities or to have minor
essential services executed if an emergency arises, the suppliers point of supply is not
situated at or near the place where the supplies are required, or the suppliers services are
not readily available.
21.5 Except as provided under GCC Clause 23, a delay by the supplier in the performance
of its delivery obligations shall render the supplier liable to the imposition of penalties,
pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC
Clause 21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the
purchaser shall, without cancelling the contract, be entitled to purchase supplies of a similar
quality and up to the same quantity in substitution of the goods not supplied in conformity
with the contract and to return any goods delivered later at the suppliers expense and risk, or
to cancel the contract and buy such goods as may be required to complete the contract and
without prejudice to his other rights, be entitled to claim damages from the supplier.
22.1 Subject to GCC Clause 23, if the supplier fails to deliver any or all of the goods or to
perform the services within the period(s) specified in the contract, the purchaser shall,
without prejudice to its other remedies under the contract, deduct from the contract price, as
a penalty, a sum calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of the delay until actual
delivery or performance. The purchaser may also consider termination of the contract
pursuant to GCC Clause 31.
23.1 Notwithstanding the provisions of GCC Clauses 22 and 31, the supplier shall not be
liable for forfeiture of its performance security, damages, or termination for default if and to
the extent that his delay in performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
23.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in
writing of such condition and the cause thereof. Unless otherwise directed by the purchaser
in writing, the supplier shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for performance not
prevented by the force majeure event.
24.1 The purchaser may at any time terminate the contract by giving written notice to the
supplier if the supplier becomes bankrupt or otherwise insolvent. In this event, termination
will be without compensation to the supplier, provided that such termination will not prejudice
or affect any right of action or remedy which has accrued or will accrue thereafter to the
purchaser.
25.1 If any dispute or difference of any kind whatsoever arises between the purchaser and
the supplier in connection with or arising out of the contract, the parties shall make every
effort to resolve amicably such dispute or difference by mutual consultation.
25.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by
such mutual consultation, then either the purchaser or the supplier may give notice to the
other party of his intention to commence with mediation. No mediation in respect of this
matter may be commenced unless such notice is given to the other party.
25.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in
a South African court of law.
25.4 Mediation proceedings shall be conducted in accordance with the rules of procedure
specified in the SCC.
25.5 Notwithstanding any reference to mediation and/or court proceedings herein,
(a) the parties shall continue to perform their respective obligations under the contract unless
they otherwise agree; and
(b) the purchaser shall pay the supplier any monies due the supplier.
26.1 Except in cases of criminal negligence or wilful misconduct, and in the case of
infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for
any indirect or consequential loss or damage, loss of use, loss of production, or loss of
profits or interest costs, provided that this exclusion shall not apply to any obligation of the
supplier to pay penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort
or otherwise, shall not exceed the total contract price, provided that this limitation shall not
apply to the cost of repairing or replacing defective equipment.
27.1 The contract shall be written in English. All correspondence and other documents
pertaining to the contract that is exchanged by the parties shall also be written in English.
28.1 The contract shall be interpreted in accordance with South African laws, unless
otherwise specified in SCC.
29.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees,
and other such levies imposed outside the purchasers country.
29.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc.,
incurred until delivery of the contracted goods to the purchaser.
29.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior
to the award of a bid the Department must be in possession of a Valid tax compliance pin
certificate, submitted by the bidder. This certificate must be issued by the South African
Revenue Services.
30.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an
agreement between, or concerted practice by, firms, or a decision by an association of firms,
is prohibited if it is between parties in a horizontal relationship and if a bidder (s) is / are or a
contractor(s) was / were involved in collusive bidding (or bid rigging).
30.2 If a bidder(s) or contractor(s), based on reasonable grounds or evidence obtained by
the purchaser, has / have engaged in the restrictive practice referred to above, the
purchaser may refer the matter to the Competition Commission for investigation and
possible imposition of administrative penalties as contemplated in the Competition Act No.
.
30.3 If a bidder(s) or contractor(s), has / have been found guilty by the Competition
Commission of the restrictive practice referred to above, the purchaser may, in addition and
without prejudice to any other remedy provided for, invalidate the bid(s) for such item(s)
offered, and / or terminate the contract in whole or part, and / or restrict the bidder(s) or
contractor(s) from conducting business with the public sector for a period not exceeding ten
(10) years and / or claim damages from the bidder(s) or contractor(s) concerned.
31.1 Authority to Restrict Suppliers
31.1.1 The Municipality may, independently of the National Treasury restriction
process, restrict a supplier, contractor, service provider or any associated person from
doing business with the Municipality where such conduct undermines the integrity, fairness,
transparency or effectiveness of the supply chain management system.
31.1.2 This municipal restriction process shall function as an internal control and riskmanagement mechanism and shall not replace or contradict the National Treasury
restriction process.35.1.3 The Accounting Officer shall be the final authority for approving
any restriction imposed in terms of this policy.
31.2 Grounds for Restriction
A supplier must be restricted from doing business with the Municipality if the supplier has:
a) Failed to perform satisfactorily in terms of a municipal contract, including persistent poor
performance after written warnings;
b) Breached any material term or condition of a contract with the Municipality;
c) Submitted fraudulent, false or misleading information, including but not limited to:
subcontracting arrangements;
d) Engaged in fraud, corruption, collusion, bribery or unethical conduct;
e) Attempted to improperly influence municipal officials, councillors or SCM role-players;
f) Failed to comply with applicable legislation where such non-compliance materially affects
performance;
g) Been convicted of an offence involving dishonesty, fraud, corruption or financial
misconduct.
h) If found that the appointment of the bidder/vendor/service provider caused or poses a
reputational risk to the Municipality in line with the provisions of the Kouga Municipality
Supply Chain Management Policy.
i) is listed on the National Treasury or any other Governmental Restriction or blacklisting list.
31.3 Restriction Periods and Sanctions
31.3.1 Restriction periods shall be proportionate to the severity, intent and impact of the
offence.
31.3.2 Without limiting the Municipality’s discretion, the following guideline sanctions apply:
a) Fraudulent B-BBEE Submissions or other Documentation
b) Fraud, Corruption, Collusion or Bribery
c) Poor Performance or Contractual Breach
d) Misrepresentation (excluding B-BBEE fraud) and Reputational Damage
Kouga local municipality (ec108)
Directorate: finance and economic development
Notice NO: 160/2026
Supply, delivery and offloading of consumables for a period of three (3) years
Prospective Service Providers are hereby invited to submit tenders for the Supply, Delivery and Offloading of
Consumables for a period of (3) three years.
Tenders
An electronic copy of the tender document will be available on E-Tender portal www.etender.gov.za or the
municipal website www.kouga.gov.za as from Friday, 24 July 2026. After downloading the tender document from
the website each prospective bidder MUST ensure that all the pages of the tender document are printed.
A Compulsory Virtual Clarification Session will be arranged for Friday, 07 August 2026 @10h00am.
Prospective bidders can use link below which is direct from this advert to access the meeting. Please take note
that no attendee arriving 10 minutes late or more will be allowed to attend the clarification meeting.
Join Teams Meeting
https://teams.microsoft.com/meet/317779528906255?p=KS7l0B9uq80MFCdQjs
Meeting ID: 317 779 528 906 255
Passcode: Ed7Cx67x
Please note:
claim points for specific goals prospective bidders MUST submit proof/ required documents.
tender submission saved in a flash drive or SD Card/CD. Failure to submit AN ORIGINAL HARD COPY
AND A COPY ON EITHER USB or SD Card/CD will deem the bid non-responsive. Bidders are encouraged
to submit USB’s and SD Cards only. The submission of CDs in a condition that is capable of being handled
i.e. device that is readable and not broken is solely the responsibility of the bidder. Visibly broken CDs at
tender opening stage will not be accepted.
capacity of bidders to eliminate delays during project implementation.
requirements.
does not bind itself to accept the lowest or any tender. The Council reserves the right to appoint any contractor.
Any inquiries relating to this tender must be submitted in writing via e-mail to [email protected] and copied
Completed documents in a sealed envelope endorsed “NOTICE NO: 160/2026: SUPPLY, DELIVERY AND
OFFLOADING OF CONSUMABLES FOR A PERIOD OF THREE (3) YEARS”Must be placed in the Tender Box
at 16 Woltemade Street (front entrance), Jeffrey’s Bay, Room 122 on or before FRIDAY, 25 AUGUST 2026 at
12:00.
C. Du plessis
P.O. Box 21
Municipal manager jeffreys bay
6330
For Placement: Herald/Municipal Website/ Municipal Notice Boards in all offices/areas – 24 July 2026
Conditions of tender
Republic of South Africa.
Tenderer wish to alter any Tender price during the currency of the Tender period
bidder can only do so twelve months after award has been made and thereafter
once annually, the Municipality reserve the right to:
o Accept the amended price provided that one (1) month written notice was
given to the Municipality; or
o Call for new Tenders in respect of the particular items concerned or negotiate
new prices with alternative suppliers to the exclusion of the Tenderer.
o Tenderers shall state the time of delivery in days from date of the official order
by the Municipality and all tendered prices are to include VAT as well as costs
of delivery to the various localities in the Kouga Area as may be indicated by
the Kouga Local Municipality.
o All prices tendered shall be VAT included (if the tenderer is a VET vendor.
o Rates inserted should be applicable from date of appointment. The applicable
measure for escalation shall apply. Proof to be provided for any request for
increase.
This tender document is divided into several sections. Please read through all the
sections. In particular, the Conditions of Tender and table of clauses are most important,
as they contain several new clauses in the light of the procurement policy and please
take note of the conditions of tender and the list of required documents to be handed in,
seeing that nonadherence to these requirements can lead to non-responsiveness of
tender.
Certificate of independent bid determination 67
Authority of signature 70
Indemnity agreement 71
Joint venture declaration 72
Certificate for payment of municipal services 73
Schedule of previous work carried out by tenderer 75
1.1 ‘’Award’’ shall mean the acceptance of a bid or proposal.
1.2 “Collusion” means any agreement, arrangement, understanding, or coordinated conduct,
whether formal or informal, between two or more parties, including suppliers, officials, or
third parties, which is intended to improperly influence procurement outcomes, pricing,
competition, or decision-making processes, or to deceive or prejudice the Municipality.
1.3 “Closing time” means the date and hour specified in the bidding documents for the
receipt of bids.
1.4 “Contract” means the written agreement entered into between the purchaser and the
supplier, as recorded in the contract form signed by the parties, including all attachments
and appendices thereto and all documents incorporated by reference therein.
1.5 ‘’Contract period’’ shall mean the duration of the contract as set out in the contract.
1.6 “Contract price” means the price payable to the supplier under the contract for the full
and proper performance of his contractual obligations.
1.7 “Corrupt Practice” means the offering, giving, receiving, or soliciting of anything of value
to influence the action of a public official in the procurement process or in contract execution.
1.8 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized
by its government and encouraged to market its products internationally.
1.9 “Country of Origin” means the place where the goods were mined, grown or produced or
from which the services are supplied. Goods are produced when, through manufacturing,
processing or substantial and major assembly of components, a commercially recognized
new product results that is substantially different in basic characteristics or in purpose or
utility from its components.
1.10 “Days” means calendar day.
1.11 “Delivery” means delivery in compliance of the conditions of the contract or order.
1.12 “Delivery ex stock” means immediate delivery directly from stock actually on hand.
1.13 “Delivery into consignees store or to his site” means delivered an unloaded in the
specified store or depot or on the specified site in compliance with the conditions of the
contract or order, the supplier bearing all risks and charges involved until the supplies are so
delivered and a valid receipt is obtained.
1.14 “Force majeure” means an event beyond the control of the supplier and not involving
the supplier’s fault or negligence and not foreseeable. Such events may include, but is not
restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes.
1.15 “Fraudulent practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of any bidder and
includes collusive practice among bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the bidder of the
benefits of free and open competition.
1.16 “GCC” means the General Conditions of Contract.
1.17 “Goods” means all of the equipment, machinery, and/or other materials that the supplier
is required to supply to the purchaser under the contract.
1.18 “Order” means an official written order issued for the supply of goods or works or the
rendering of a service.
1.19 “Project site” where applicable, means the place indicated in bidding documents.
1.20 “Purchaser” means the organization purchasing the goods.
1.21 “Republic” means the Republic of South Africa.
1.22 ‘’Blacklisting/restricting’’ shall mean the act of disqualifying a person or an entity from
participating in the procurement process of Kouga Local Municipality.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of the goods, such as
transportation and any other incidental services, such as installation, commissioning,
provision of technical assistance, training, catering, gardening, security, maintenance and
other such obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical
writing.
6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement
of patent, trademark, or industrial design rights arising from use of the goods or any part
thereof by the purchaser.
7.2 The proceeds of the performance security shall be payable to the purchaser as
compensation for any loss resulting from the supplier’s failure to complete his obligations
under the contract.
7.3 The performance security shall be denominated in the currency of the contract, or in a
freely convertible currency acceptable to the purchaser and shall be in one of the following
forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in
the purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and returned to the
supplier not later than thirty (30) days following the date of completion of the supplier’s
performance obligations under the contract, including any warranty obligations, unless
otherwise specified in SCC.
13.1 The supplier may be required to provide any or all of the following services, including
additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or commissioning of the supplied
goods;
(b) furnishing of tools required for assembly and/or maintenance of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of
the supplied goods;
(d) performance or supervision or maintenance and/or repair of the supplied goods, for a
period of time agreed by the parties, provided that this service shall not relieve the supplier
of any warranty obligations under this contract; and
(e) training of the purchaser¡¦s personnel, at the supplier’s plant and/or on-site, in assembly,
start-up, operation, maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in the contract
price for the goods, shall be agreed upon in advance by the parties and shall not exceed the
prevailing rates charged to other parties by the supplier for similar services.
14.1 As specified in SCC, the supplier may be required to provide any or all of the following
materials, notifications, and information pertaining to spare parts manufactured or distributed
by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that
this election shall not relieve the supplier of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending termination, in sufficient time to
permit the purchaser to procure needed requirements; and
(ii) following such termination, furnishing at no cost to the purchaser, the blueprints,
drawings, and specifications of the spare parts, if requested.
15.1 The supplier warrants that the goods supplied under the contract are new, unused, of
the most recent or current models, and that they incorporate all recent improvements in
design and materials unless provided otherwise in the contract. The supplier further warrants
that all goods supplied under this contract shall have no defect, arising from design,
materials, or workmanship (except when the design and/or material is required by the
purchasers specifications) or from any act or omission of the supplier, that may develop
under normal use of the supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion
thereof as the case may be, have been delivered to and accepted at the final destination
indicated in the contract, or for eighteen (18) months after the date of shipment from the port
or place of loading in the source country, whichever period concludes earlier, unless
specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under
this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period specified in SCC and
with all reasonable speed, repair or replace the defective goods or parts thereof, without
costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period
specified in SCC, the purchaser may proceed to take such remedial action as may be
necessary, at the supplier’s risk and expense and without prejudice to any other rights which
the purchaser may have against the supplier under the contract.
20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this
contract if not already specified in the bid. Such notification, in the original bid or later, shall
not relieve the supplier from any liability or obligation under the contract.
20.2 Subcontractors or local SMME’s shall be paid within 7 days after submitting their valid
invoice for works completed to the Contractor unless the bidder provides the payment
arrangement within their structure, however this may not exceed 14 calendar days,
notwithstanding payment claims received by the Municipality.
21.1 Delivery of the goods and performance of services shall be made by the supplier in
accordance with the time schedule prescribed by the purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its subcontractor(s)
should encounter conditions impeding timely delivery of the goods and performance of
services, the supplier shall promptly notify the purchaser in writing of the fact of the delay, its
likely duration and its cause(s). As soon as practicable after receipt of the suppliers notice,
the purchaser shall evaluate the situation and may at his discretion extend the suppliers time
for performance, with or without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of supplies or
services from a national department, provincial department, or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities or to have minor
essential services executed if an emergency arises, the suppliers point of supply is not
situated at or near the place where the supplies are required, or the suppliers services are
not readily available.
21.5 Except as provided under GCC Clause 23, a delay by the supplier in the performance
of its delivery obligations shall render the supplier liable to the imposition of penalties,
pursuant to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC
Clause 21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies contract, the
purchaser shall, without cancelling the contract, be entitled to purchase supplies of a similar
quality and up to the same quantity in substitution of the goods not supplied in conformity
with the contract and to return any goods delivered later at the suppliers expense and risk, or
to cancel the contract and buy such goods as may be required to complete the contract and
without prejudice to his other rights, be entitled to claim damages from the supplier.
22.1 Subject to GCC Clause 23, if the supplier fails to deliver any or all of the goods or to
perform the services within the period(s) specified in the contract, the purchaser shall,
without prejudice to its other remedies under the contract, deduct from the contract price, as
a penalty, a sum calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of the delay until actual
delivery or performance. The purchaser may also consider termination of the contract
pursuant to GCC Clause 31.
23.1 Notwithstanding the provisions of GCC Clauses 22 and 31, the supplier shall not be
liable for forfeiture of its performance security, damages, or termination for default if and to
the extent that his delay in performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
23.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in
writing of such condition and the cause thereof. Unless otherwise directed by the purchaser
in writing, the supplier shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for performance not
prevented by the force majeure event.
24.1 The purchaser may at any time terminate the contract by giving written notice to the
supplier if the supplier becomes bankrupt or otherwise insolvent. In this event, termination
will be without compensation to the supplier, provided that such termination will not prejudice
or affect any right of action or remedy which has accrued or will accrue thereafter to the
purchaser.
25.1 If any dispute or difference of any kind whatsoever arises between the purchaser and
the supplier in connection with or arising out of the contract, the parties shall make every
effort to resolve amicably such dispute or difference by mutual consultation.
25.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by
such mutual consultation, then either the purchaser or the supplier may give notice to the
other party of his intention to commence with mediation. No mediation in respect of this
matter may be commenced unless such notice is given to the other party.
25.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in
a South African court of law.
25.4 Mediation proceedings shall be conducted in accordance with the rules of procedure
specified in the SCC.
25.5 Notwithstanding any reference to mediation and/or court proceedings herein,
(a) the parties shall continue to perform their respective obligations under the contract unless
they otherwise agree; and
(b) the purchaser shall pay the supplier any monies due the supplier.
26.1 Except in cases of criminal negligence or wilful misconduct, and in the case of
infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for
any indirect or consequential loss or damage, loss of use, loss of production, or loss of
profits or interest costs, provided that this exclusion shall not apply to any obligation of the
supplier to pay penalties and/or damages to the purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort
or otherwise, shall not exceed the total contract price, provided that this limitation shall not
apply to the cost of repairing or replacing defective equipment.
a) Failed to perform satisfactorily in terms of a municipal contract, including persistent poor
performance after written warnings;
b) Breached any material term or condition of a contract with the Municipality;
c) Submitted fraudulent, false or misleading information, including but not limited to:
subcontracting arrangements;
d) Engaged in fraud, corruption, collusion, bribery or unethical conduct;
e) Attempted to improperly influence municipal officials, councillors or SCM role-players;
f) Failed to comply with applicable legislation where such non-compliance materially affects
performance;
g) Been convicted of an offence involving dishonesty, fraud, corruption or financial
misconduct.
h) If found that the appointment of the bidder/vendor/service provider caused or poses a
reputational risk to the Municipality in line with the provisions of the Kouga Municipality
i) is listed on the National Treasury or any other Governmental Restriction or blacklisting list.
31.3 Restriction Periods and Sanctions
31.3.1 Restriction periods shall be proportionate to the severity, intent and impact of the
offence.
31.3.2 Without limiting the Municipality’s discretion, the following guideline sanctions apply:
a) Fraudulent B-BBEE Submissions or other Documentation
b) Fraud, Corruption, Collusion or Bribery
c) Poor Performance or Contractual Breach
d) Misrepresentation (excluding B-BBEE fraud) and Reputational Damage
Kouga local municipality (ec108)
Directorate: finance and economic development
Notice NO: 160/2026
Supply, delivery and offloading of consumables for a period of three (3) years
18.1 Digging spade
and Reliability.
during use.
maintenance
18.2 Shovel round nose open socket
and Reliability.
maintenance
Section
Source: TENDER DOCUMENT FOR NOTICE 160 OF 2026 CONSUMABLES.pdfPhase 1 Special Conditions
Phase 2 Price Scoring
Phase 3 Specific Goals Scoring
No Specific Goals Categories Max points Evaluation Indicators
allocation
1 B-BBE Status Level Contributor 10 As for B-BBEE points allocation table below.
2 The promotion of enterprises located 10 10 Points- Located within the boundaries of
in a specific province for work to be the Kouga Local Municipality
done or services to be rendered in that
6 Points- Located within the boundaries of province.
Sarah Baartman District Municipality &
Nelson Mandela Metro Municipality
4 Points- Located within the boundaries of
the Eastern Cape
1 Point- Outside of the boundaries of the
Eastern Cape
Bidders MUST submit a valid B-BBEE sworn affidavit/ certificate AND Latest Municipal Billing
Clearance Certificate/ Copy of Municipal Account / Rental Documentation in the name of the bidding
entity, to claim points for specific goals. . In the event that the municipal account is in the name of the
director, an affidavit must be done to that effect clearly stating the company name operating from the
address. Information provided for Virtual offices will not be accepted.
An electronic copy of the completed tender document with returnable documents must be
submitted with tender submission saved a in a flash drive or SD Cards/CD. Failure to submit AN
ORIGINAL HARD COPY AND A COPY ON EITHER USB or SD Cards/CD will deem the bid non-
responsive. Bidders are encouraged to submit USB’s and SD Cards only. The submission of
CDs in a condition that is capable of being handled i.e. device that is readable and not broken
is solely the responsibility of the bidder. Visibly broken CDs at tender opening stage will not be
accepted.
Special conditions / specifications of contract
1.1 Deliveries will be to the Municipal Store in St. Croix Street, Jeffrey’s Bay Monday to
Thursday to be done between 7:30am to 15h00pm and on Friday between 7:30am to
12h00pm.
The Kouga Municipality has a system by which service delivery is measured. The appropriate
Key Performance Indicators (KPI’s) to which the Service Provider in this tender will be
measured are as follows.
2.1 Timeous delivery of the correct quantities as per order of items.
2.2 Quality of product and lead time of delivery as per tender document.
3.1 The tender will be awarded per section. It is compulsory that bidders must quote on all
items in the sections to be considered. Failure to comply with the above will be seen as
submitting a non-responsive bid. The sections are as follow,
Section A – Lockset and Padlocks
Section B – Paint Related Tools
Section C – Rechargeable Batteries and Charger
Section D – Paper Products
Section E – Herbicides
Section F – Automotive Mechanical Products
Section G – Cleaning Products
Section H – Contractor/Garden Tools and Trimmer Line
Prices to remain firm for one year (12 months) after award. Thereafter escalation for year two
(2) and for year three (3) will be allowed that must be market related.
All price escalations must be communicated (in advance) in writing to the Municipal (Supply
Chain Management Section) prior to the implementation date. Price increases will only be
implemented once written notification thereof has been received and accepted by the
Municipality. Non-compliance herewith will be for the suppliers own account.
5.1 It is compulsory that brand names must be specified in the bill of quantity at each section
to be considered. Failure to comply with the above will be seen as submitting a non-responsive
bid. The purpose of the brand names is to ensure that service providers deliver the tender
product.
6.1 Lead time will not exceed ten (10) days for the delivery of consumables.
7.1 Cleaning products for section G item number 3 - 12 must be original and not generic.
7.2 Item Dish Swabs must be 30cm x 30cm approximately and 100% cotton.
7.3 Item Dish cloth must be 45cm x 70cm approximately and 100% cotton.
8.1 All roller refills must be for PVA and Enamel paints on rough and smooth surfaces.
9.1 Include clear pictures of the following tender items with the tender document. Submitted
pictures must clearly indicate the item number and description. Failure to submit will be seen
as submitting a non- responsive bid for the following sections.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
16 Woltemade Street - Jeffreys Bay - Jeffreys Bay - 6330
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
24 Jul 2026
AI status
Not enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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