Personal protective clothing supply – eastern cape gov tender

A Compulsory Virtual Clarification Session will be arranged for Tuesday, 01 September 2026 @10h00am. Prospective bidders can use the very same link below which is direct from this advert, it will link them directly to the meeting. The link will also be available on the municipal website.

{"name":"Mr. E. Felix","email":"[email protected]","phone":"042 200 2200","department":"Supply Chain Office CONTACT PERSON Mr. E. Felix","address":"Kouga Local Municipality"}

Bidders must submit their bids in a sealed envelope with the contract number and name of the contract written clearly on the outside. The envelope must be deposited in the Tender Box at 16 Woltemade Street, Jeffrey's Bay, Room 122 on or before Monday, 14 September 2026 at 12:00. Bidders are encouraged to submit USB’s and SD Cards only. The submission of CDs in a condition that is capable of being handled i.e. device that is readable and not broken is solely the responsibility of the bidder. Visibly broken CDs at tender opening stage will not be accepted.

An electronic copy of the completed tender document with returnable documents must be submitted with tender submission saved in a flash drive or SD Card/CD. Failure to submit AN ORIGINAL HARD COPY AND A COPY ON EITHER USB OR SD Cards/CD will deem the bid non-responsive.

The tender will be evaluated on the 80/20-point system. 80 points for price and 20 points for specific goals. To claim points for specific goals, prospective bidders MUST submit proof/required documents.

The Kouga Local Municipality invites prospective service providers to submit tenders for the Supply, Delivery and Offloading of Personal Protective Clothing for a period of three years.

Proof of previous similar tenders successfully completed must be submitted. Proof can be in the form of but not limited to appointment letters, reference letters, detailed invoices/official orders, signed SLAs, etc. A Minimum of 3 proof of evidence will be accepted. Failure to submit will be seen as submitting a non-responsive bid.

The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, if any, specified in SCC, and in any subsequent instructions ordered by the purchaser

The quoted prices can be subject to an unconditional discount. Tenderers must state on the Schedule of Prices the percentage of unconditional discount they are offering.

Tender prices to remain firm for one year (12 months) after awarding. Thereafter escalation for year two (2) will be allowed that must be market related. All price escalations must be communicated (in advance) in writing to the Municipal (Supply Chain Management Section) prior to the implementation date.

A valid Tax compliance Status pin must be submitted. Prospective Service Providers must register on Kouga Municipality’s Supplier database as per the registration requirements. The National Treasury Central Supplier Database Summary report must be submitted.

The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the SCC.

A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed outside the purchasers country. A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted goods to the purchaser.

The contract shall be written in English. All correspondence and other documents pertaining to the contract that is exchanged by the parties shall also be written in English. The contract shall be interpreted in accordance with South African laws, unless otherwise specified in SCC.

Deliveries will be to the Municipal Store in St. Croix Street, Jeffrey’s Bay Monday to Thursday to be done between 7:30 to 15h00 and on Friday between 7:30 to 12h00. The Kouga Municipality has a system by which service delivery is measured. The appropriate Key Performance Indicators (KPI’s) to which the Service Provider in this tender will be measured are as follows: Timeous delivery of the correct quantities as per order of items, Quality of product and lead time of delivery as per tender document.

Contact person: Mr. E. Felix, email:[email protected] and copy [email protected]