Supply and installation of 4 fire-resistant and waterproof 4-Drawer filing cabinets (RFQ 202038)

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{"name":null,"email":"[email protected]","phone":"012 428 6055","department":null,"address":"CONTACT PERSON Lerato Monyepao PERSON Lerato Monyepao"}

Must be registered on the National Treasury Central Supplier Database (CSD)

Must provide a valid BBBEE certificate or sworn affidavit

Must complete and submit SBD 4 and SBD 6.1 forms

Must submit a fireproof certificate for the filing cabinet

Must demonstrate experience of successfully delivering fire-resistant, waterproof cabinet or equivalent, with reference letters as supporting evidence

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

 develop, promote and maintain South African National Standards;

 promote quality in connection with commodities; and

 render conformity assessment services and matters connected therewith.

2. Request for Quotation (RFQ)

This RFQ serves as an invitation to submit a quotation for the supply and installation of 4X fire-

resistant and waterproof 4 drawer filing cabinet subject to the SABS Standard Terms and Conditions,

of which a copy is available on www.sabs.co.za, accessible through the link:

https://www.sabs.co.za/Procurement/proc_toc.asp

The Bidder is requested to supply its quotation, in writing, by the date specified. Should the Bidder

require any clarification, the clarification should be submitted by e-mail to the Procurement

Specialist identified in this document.

By submitting a quotation in response to this RFQ or participating in this RFQ process, the Bidder

accepts that it is subject to and bound by all the terms and conditions contained in this RFQ

document.

3. Confidentiality

This document may not be used for any purpose by the Bidder other than for developing their

response to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any

information provided. This document and any other information of a confidential nature provided to

the Bidder during the course of RFQ process are and will be covered by the non-disclosure agreement

to be signed between the SABS and the Bidder.

4. No Contract

Bidders shall note that this RFQ does not commit the SABS to any course of action resulting from the

receipt of quotations and the SABS may, at its discretion reject any submission which does not

conform to instructions and specifications which are contained herein or select a Bidder based upon

its own unique set of criteria. The SABS also reserves the right not to select a bidder.

Nothing in this document shall be construed as a contract between the SABS and the Bidder, and no

communication, whether verbal or written, by the SABS personnel or agents during the course of

this process shall create such a contract in respect of the requirements specified in this RFQ.

5. No Obligation to Proceed

The SABS reserves the right to discontinue the RFQ evaluation process at any time and will not be

responsible for any losses incurred by the Bidder as a result of discontinuance of the RFQ process

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6. Validity of Proposals

The Bidder’s quotation shall remain valid for a period of one hundred and twenty (120) days from

the closing date. The SABS may at any time prior to the expiry of the bid validity period, extend the

above validity period by sixty (60) days by written notice to the Bidders. In that event, the SABS will

not require any consent from the Bidders, and bidders will not be required or permitted to amend

any of their quotations.

The SABS retains the right, but is under no obligation, to request Bidders to extend the validity

periods of their quotations, prior to expiry thereof, if it has already invoked the extension referred

to above and it is in the SABS’ interest to further extend the bid validity period. Such request shall be

in writing. The Bidder is not obliged to extend the validity period. Also, bidders will not be required

or permitted to amend any of their quotations.

Supply and installation of 4X fire-resistant and waterproof 4-drawer filing cabinet for the safe storage

of paper documents, files, electronic documents to class 350, impact-tested and to comply with

ISO9001.providing certificated protection against fire damage.

The service provider is responsible for delivery and installation of the filing cabinet in line with the requirements from the scope of work at SABS Groenkloof, 1 Dr Lategan Road.

No Requirement Detailed description

Configuration 4 drawers (vertical filing arrangement) 1850 mm (Height) x 1130mm (Width) x 700 (Depth) 2 Quantities Four (4) 3 Primary Function Fire-resistant storage of paper documents and files 4 Colour Light grey or silver grey powder-coated finish 5 Drawer Operation Steel sliders for comfortable full-drawer access 6 Safety Feature Interlocking system preventing more than one drawer opening at a time (anti-tipping mechanism) 7 Locking System High-security locks as standard (key lock and/or combination lock options) 8 Day Catch Easy-to-operate day catch to secure drawers when closed 9 Drawer Dividers Steel-dividing plate between each drawer for added protection 10 Fire Protection Activation Fire protection activated when drawers are pushed closed (does not require locking) Fire Resistance Certification The supplier will be required to submit fireproof certificate for the filing cabinet. of 19 Delivery and Installation The service provider is responsible for delivery and installation of the filling cabinet in line with the requirements from the scope of work at SABS Groenkloof 1DR Lategan Road. Mandatory Requirement

Company Track Record  Bidding company must demonstrate experience of successfully delivering fire resistant, waterproof cabinet or equivalent.  Acceptable supporting documents/evidence is the reference letter from previous/current clients.  Minimum of three (3) references are required.

Timelines MILESTONES DATE AND E-MAIL ADDRESS Briefing Session N/A Closing Date and Time 14 September 2026 at 11:00 am No late submissions will be accepted. Method of submission. Responses should be submitted via email [email protected] Proposals/bids must be submitted on PDF Files (compressed zipped folder if necessary). Proposals/bids submitted via a link and/or “we transfer” will not be accepted. It is the Bidder’s responsibility to ensure that the quotation is received on time by SABS.

B-BBEE Details: Only Bidders who quoted as per the requirements and mandatory requirements will be evaluated further on

80/20 preference points system of 2022. (Pricing and Specific Goal).

10. Quotation

The quotation should include but not limited to the following:

 Total cost all-inclusive of VAT

 Cost breakdown

 Transportation cost (If applicable)

 Disbursement (If applicable)

 Fixed price, where foreign currencies are involved, bidders should make provision for forward cover.

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11. Contact information

All enquiries regarding this RFQ must be e-mailed/directed to [email protected] and 012 428

6055. Bibbers must not contact any other SABS’ personnel regarding this RFQ, as it may lead to the Bidder’s

disqualification. Also note that any canvassing by Bidders/Suppliers regarding this RFQ will result in

disqualification.

12. Advance payment

The SABS will not make an upfront or advance payment to a successful Bidder. Payment will only be

made in accordance to the delivery of service or goods that will be agreed upon by the SABS and the

successful Bidder.

13. Responsibility for costs

Under no circumstances shall the SABS be responsible for any of the Bidder’s costs associated with

the preparation and/or submission of its quotation, including any costs incurred by the Bidder prior

to the signature, by both parties, of an agreement resulting from a successful bid.

14. Bidder’s contractual terms

The SABS will not be bound by any legal or contractual terms as may be included in the Bidder’s

quotation, in response to this RFQ.

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impart

HDI Requirement: 51%

Bidders must submit a valid B-BBEE certificate or sworn affidavit to claim specific goals. The preference points system is 80/20 for pricing and specific goals, with specific goals including black ownership, black women ownership, and disability ownership as per the SBD 6.1 form.

o Scope of services specified on page

o Closing date specified on

o SABS Procurement terms and conditions (accessed on the sabs website)

o Bidders must submit the following documents with the quotations:

 National Treasury Central Supplier Database (CSD) registration report

 A valid copy of BBBEE certificate/ Sworn Affidavit (to claim specific goals)

 SBD 4 Bidders Disclosure Form

 SBD 6.1 Preference points claim form in terms of the Preferential Procurement

Regulation 2022

 Non- Disclosure agreement

 Refer to evaluation criteria required documents

SOUTH AFRICAN BUREAU OF STANDARDS – Established in terms of Section 2 of the Standards Act, 1945, as amended

1 Dr Lategan Road, Groenkloof Liesbeek Park Way, Rosebank 15 Garth Road,

Private Bag X191 PO Box 615, Rondebosch, Waterfall Park

Pretoria, 0001 Cape Town, 7701 PO Box 30087,

Tel +27 (0) 12 428 7911 Tel +27 (0) 21 681 6700 Mayville, 4058

Fax +27 (0) 12 344 1568 Fax +27 (0) 21 681 6701 Tel +27 (0) 31 203 2900

Fax +27 (0) 31 203 2907

1. Background

The SABS is a statutory body established in term of Standards Act, 1945 (Act No. ) and

continues to operate in terms of the Standards Act, 2008 (Act No. ) as the national

standardization institution in South Africa, mandated to:

 develop, promote and maintain South African National Standards;

 promote quality in connection with commodities; and

 render conformity assessment services and matters connected therewith.

2. Request for Quotation (RFQ)

This RFQ serves as an invitation to submit a quotation for the supply and installation of 4X fire-

resistant and waterproof 4 drawer filing cabinet subject to the SABS Standard Terms and Conditions,

of which a copy is available on www.sabs.co.za, accessible through the link:

https://www.sabs.co.za/Procurement/proc_toc.asp

10 Fire Protection Activation Fire protection activated when drawers are pushed closed (does

not require locking)

[email protected]

Proposals/bids must be submitted on PDF Files (compressed zipped

folder if necessary).

Proposals/bids submitted via a link and/or “we transfer” will not be

accepted.

It is the Bidder’s responsibility to ensure that the quotation is

received on time by SABS.

9. Preference Points

property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

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Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6

Of PFMA SCM instruction /22 on preventing and combating abuse in the

response to it, and all reasonable efforts must be taken by the Bidder to ensure confidentiality of any

information provided. This document and any other information of a confidential nature provided to

the Bidder during the course of RFQ process are and will be covered by the non-disclosure agreement

to be signed between the SABS and the Bidder.

be confidential and whether or not such information is of commercial use to South African Bureau

of Standards or any other party.

4. This agreement shall not apply to information which:-

(a) the Supplier can show had been lawfully received by it prior to disclosure under this agreement.

(b) is in the public domain or becomes so otherwise than through breach of this agreement;

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(c) was disclosed to the Supplier by a third party who was under no obligation of confidence in respect

thereof;

4.3. Name of company/firm...............................................................

4.4. Company.................................................................................

4.5. registration number: ...................................................................

4.6. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.7. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish

documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

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of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

SIGNATURE(S)(f) OF TENDERER(S)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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The SABS will not make an upfront or advance payment to a successful Bidder. Payment will only be made in accordance with the delivery of service or goods agreed upon. Under no circumstances shall the SABS be responsible for any of the Bidder's costs associated with the preparation and/or submission of its quotation. The SABS will not be bound by any legal or contractual terms as may be included in the Bidder's quotation.

Mandatory requirement: Bidding company must demonstrate experience of successfully delivering fire-resistant, waterproof cabinet or equivalent. Acceptable supporting documents are reference letters from previous/current clients. Minimum of three (3) references are required. Bidders must submit the following documents with the quotations: National Treasury SBD forms, B-BBEE status level certificate, Non-disclosure agreement, and documents required for evaluation criteria. Bidders must be registered on the CSD and provide a CSD number or TCS PIN. Tax compliance status must be verified via SARS.

The 80/20 preference point system applies. Points are allocated for price and for preference claims (B-BBEE status level). Bidders that do not claim points will be allocated 0 points. The tenderer must indicate how they claim points for each preference point system. The successful bidder will be required to fill in and sign a written contract form (SBD7).