Mobile wheel alignment, rear axle adjustment and wheel balancing for kouga municipality's truck and yellow plant fleet (to 30 june 2027)

Closing

• Date: 27 October 2026
• Time: 12:00

Compulsory virtual clarification session

• Date: Tuesday, 20 October 2026
• Time: 10:00
• Attendance: compulsory; bidders who submit a bid without attending are automatically disqualified.
• Late arrivals of 10 minutes or more will not be admitted.
• Questions on the scope of work are answered only at this session.
• Platform: Microsoft Teams
• Link: https://teams.microsoft.com/meet/3707539025844034?p=XWq4VXXD8vHzTYTqxp
• Meeting ID: 370 753 902 584 403 4
• Passcode: YV2kU6pP

Compulsory virtual clarification session

• Date: Tuesday, 20 October 2026
• Time: 10:00
• Attendance is compulsory; bidders who submit a bid without attending are automatically disqualified.
• Attendees arriving 10 minutes or more late will not be admitted.
• Questions on the scope of work are answered only at this session.
• Platform: Microsoft Teams
• Link: https://teams.microsoft.com/meet/3707539025844034?p=XWq4VXXD8vHzTYTqxp
• Meeting ID: 370 753 902 584 403 4
• Passcode: YV2kU6pP

Bidding procedure enquiries

• Department: Supply Chain Office
• Email: [email protected]
• Telephone: 042 200 2200

Technical enquiries

• Contact: Mr N. Gouws
• Email: [email protected]
• Telephone: 042 200 2200

Written enquiries

• Submit in writing by email to [email protected], copied to [email protected].

Submission address

Tender Box

Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay

6330

Issuing office

Kouga Local Municipality

PO Box 21

Jeffreys Bay

6330

Submission method

• Sealed bid deposited in the tender box at Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.
• Closing: 27 October 2026 at 12:00. Late bids are not accepted.
• Bids must be submitted on the official municipal forms; retyped documents are not accepted.

Hard copy and electronic copy

• An original hard copy plus an electronic copy of the completed document and all returnable documents must be submitted together.
• Electronic copy on USB or SD card is preferred; a CD is accepted only if readable and not visibly broken.
• The electronic copy must contain exactly the same information as the hard copy.
• Failure to submit both the hard copy and the electronic copy renders the bid non-responsive.

Document completion rules

• All pages requiring signature must be signed in original black ink; copies of signatures are not accepted.
• Documents completed in pencil will not be considered.
• Correction fluid or tape may not be used; mistakes must be crossed out in ink and initialled.
• A copy of a certified copy is not accepted as a certified copy.

Returnable documents

• National Treasury Central Database (CSD) summary report.
• Business registration documents for all entity types, including JV agreements, consortia, partnerships and trusts; a CM9 or name change document is not sufficient proof of registration.
• Valid SARS Tax Compliance Status PIN for every entity and every joint venture partner.
• Certified copies of identity documents.
• Latest municipal billing clearance certificate, or a copy of the municipal account or rental documentation.
• Special conditions of contract documentation, as set out in the contract or on request.
• Project implementation plan, if applicable.

Returnable forms (complete, sign and submit)

• Form of Offer and Acceptance: binds the bidder to the quoted prices and the contract terms.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality preference points under the 80/20 system.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared without collusion or price disclosure.
• Declaration of Interest: discloses any director, shareholder or member in the service of the state, or any relationship with persons involved in evaluating the bid.
• Declaration of Bidder's Past Supply Chain Management Practices: discloses restricted-supplier listing, tender-defaulter listing, fraud or corruption convictions, municipal arrears and terminated contracts.
• Certificate for Payment of Municipal Services: sworn before a Commissioner of Oaths, confirming no municipal account is in arrears for more than one month.
• Authority for Signatory: a signed board resolution or equivalent authorising the signatory to bind the company.
• MBD 7 contract form: to be completed and signed by the successful bidder.

Disqualification risks

• Late delivery, or submission of only one of the hard copy or electronic copy.
• Failure to complete the compulsory municipal bidding documents.
• Non-attendance at the compulsory virtual clarification session.
• Failure to meet any of the special condition requirements listed under compliance.
• Tax or CSD non-compliance identified on the day of evaluation.

• Completed tender document with all returnable documents, as an original hard copy plus an electronic copy on USB or SD card (CD accepted if readable and unbroken).
• The electronic copy must contain exactly the same information as the hard copy; failure to submit both renders the bid non-responsive.
• National Treasury Central Database (CSD) summary report.
• Business registration documents for all entity types, including JV agreements, consortia, partnerships and trusts; a CM9 or name change document is not sufficient.
• Valid SARS Tax Compliance Status PIN for every entity and every joint venture partner.
• Certified copies of identity documents.
• Latest municipal billing clearance certificate, or a copy of the municipal account or rental documentation.
• Special conditions of contract documentation, as set out in the contract or on request.
• Valid B-BBEE sworn affidavit or certificate, plus municipal account proof, to claim specific goal points.

Preference point system

• 80/20 system applies.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Evaluation phases

• Phase 1: special conditions (compliance screening).
• Phase 2: price scoring.
• Phase 3: specific goals scoring.

Specific goals allocation (20 points)

• B-BBEE status level contributor: maximum 10 points.
• Promotion of enterprises located in the province where the work is performed: maximum 10 points.

B-BBEE points (80/20)

• Level 1: 10 points; Level 2: 8; Level 3: 6; Level 4: 4; Level 5: 3; Level 6: 2; Level 7: 2; Level 8: 2; non-compliant: 0.

Locality points

• Within Kouga Local Municipality boundaries: 10 points.
• Within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality: 6 points.
• Elsewhere in the Eastern Cape: 4 points.
• Outside the Eastern Cape: 1 point.

Other

• The tender will be awarded to one service provider only.
• Preference points are not claimed where the required proof or documentation is not submitted with the bid.
• The municipality may require a bidder to substantiate any preference claim before or after adjudication.

Scope

• Mobile wheel alignment on truck front axles, adjustment of rear axles, and balancing of all truck and yellow plant wheels for Kouga Municipality on a call-out basis.
• The service provider must render a mobile service and hold mobile wheel alignment equipment and wheel balancing machines.
• Work includes removal of front and rear wheels for balancing, adjustment of rear axles, and setting wheel alignment on various trucks and yellow plant.
• All work must be performed within the Kouga municipal boundaries.

Work locations

• Four municipal vehicle yards.
• Jeffreys Bay workshop.
• Humansdorp Fire Department.
• Vehicle park in Hankey, next to the Fire Department.
• St Francis municipal depot.

Working hours

• Mondays to Thursdays: 07:30 to 15:00.
• Fridays: 07:30 to 12:00.

Service levels (Key Performance Indicators)

• Lead time per vehicle must not exceed one working day from the date of order.
• Quality of work must meet all tender requirements.
• Where KPIs are not met and no satisfactory reason is given, the contract may be cancelled and the service provider may be listed on the National Treasury restricted list.

On-site rules

• All wheel balancing and alignment must be done at the relevant authorised premises.
• No wheels or rims may be removed from the authorised premises.

Contract period

• Services run to 30 June 2027.

Brand names

• Not applicable to this tender.

Equipment the bidder must own and prove by photograph:

• Portable compressor mounted on the LDV.
• Heavy duty impact wrench.
• Wide range of heavy duty impact sockets.
• Mobile truck and plant wheel balancing machine.
• Wide range of wheel balancing lead weights.
• Wide range of spigot rings for truck and plant rims.
• Complete laser alignment machine for truck and yellow plant axles, with a full set of turn plates.
• Two 30-ton hydraulic jacks.
• Complete toolbox with a wide range of spanners for adjusting tie rod ends and draglinks.

Experience

• At least five contactable client references proving previous experience must be provided.

Line items to be priced

• Cost for balancing one truck wheel.
• Cost for the adjustment on the rear axle.
• Cost for the setting of the wheel alignment on the front axle.
• Total.

Rules

• Only firm prices are accepted; non-firm prices will not be considered.
• All delivery costs must be included in the bid price.
• Prices must be quoted excluding VAT and including VAT; a bidder who is not a VAT vendor must reflect the same amount in both columns.
• The bidder must indicate whether the entity is a registered VAT vendor.
• Correction fluid or tape may not be used; mistakes must be crossed out in ink and initialled.
• A total bid price must be provided.

Pricing basis

• Only firm prices are accepted; non-firm prices will not be considered.
• No price escalation will be accepted or granted for the twelve-month period.
• Tendered prices must be market related; prices will be tested and verified.
• All delivery costs must be included in the bid price.

Price schedule line items

• Cost for balancing one truck wheel.
• Cost for the adjustment on the rear axle.
• Cost for the setting of the wheel alignment on the front axle.
• A total must be reflected.
• Bidders must quote on each line item.

VAT

• Prices must be shown excluding VAT and including VAT.
• Bidders must indicate whether they are registered VAT vendors.
• A bidder who is not a VAT vendor must reflect the same amount in both the excluding and including VAT columns.

Payment and contract

• The successful bidder must complete and sign the written contract form (MBD 7).
• General Conditions of Contract apply, together with any special conditions of contract.

Registration and tax

• Registration on the National Treasury Central Supplier Database (CSD) is required; a CSD number must be provided where no tax compliance status is available.
• A valid SARS Tax Compliance Status PIN is required for every entity and every joint venture partner; a printed TCS certificate may also be submitted.
• The National Treasury central database and tax compliance status are verified on the day of evaluation; non-compliance results in the bid being declared non-responsive (subject to MFMA Circular 90).
• Business registration documents must be submitted; a CM9 or name change document is not accepted as proof of registration.

B-bbee

• A valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim B-BBEE preference points.
• B-BBEE points under the 80/20 system: Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 3, Level 6 = 2, Level 7 = 2, Level 8 = 2, non-compliant = 0.

Municipal accounts

• The latest municipal billing clearance certificate, or a copy of the municipal account or rental documentation, must be submitted to claim locality points.
• The account must be for operational offices in the name of the bidding company; where the account is in a director's name, an affidavit must confirm the company operating from that address.
• Information for virtual offices will not be accepted.
• A bidder owing municipal rates, taxes or service charges in arrears for more than one month may be rejected.

Exclusion

• No bid will be accepted from a person in the service of the state.
• Bidders or their directors may not be listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters, and may not have been convicted of fraud or corruption in the past five years.

Special conditions — proof required, failure leads to disqualification

• A vehicle registered in the name of the owner of the bidding entity; copy of the vehicle registration certificate required.
• A compulsory workshop (not an office) within the Kouga Municipality boundaries; photographs of the workshop and a copy of the lease agreement required.
• Insurance for defective workmanship.
• A workshop that is fenced off and equipped with an alarm system and cameras; proof required.
• Equipment, with photographic proof: portable compressor mounted on the LDV; heavy duty impact wrench; wide range of heavy duty impact sockets; mobile truck and plant wheel balancing machine; wide range of wheel balancing lead weights; wide range of spigot rings for truck and plant rims; complete laser alignment machine for truck and yellow plant axles with a full set of turn plates; two 30-ton hydraulic jacks; complete toolbox with a wide range of spanners for adjusting tie rod ends and draglinks.
• Proven previous experience supported by at least five contactable client references.

Warranty

• A warranty on all work performed is compulsory.

Policies applying

• Kouga Municipality Supply Chain Management Policy approved 30 March 2026.
• Municipal Restriction (Blacklisting) of Suppliers Policy approved 29 April 2026.
• Preferential Procurement Regulations, 2022, and the General Conditions of Contract.

Evidence required

• A valid B-BBEE sworn affidavit or verification certificate must be submitted to claim B-BBEE points.
• The latest municipal billing clearance certificate, or a copy of the municipal account or rental documentation, must be submitted to claim locality points.
• The municipal account must be in the name of the bidding company for operational offices; where it is in a director's name, an affidavit must confirm the company operating from that address.
• Information for virtual offices will not be accepted.

B-BBEE points (80/20 system)

• Level 1: 10 points; Level 2: 8; Level 3: 6; Level 4: 4; Level 5: 3; Level 6: 2; Level 7: 2; Level 8: 2; non-compliant: 0.

Locality points

• Within Kouga Local Municipality: 10 points.
• Within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality: 6 points.
• Elsewhere in the Eastern Cape: 4 points.
• Outside the Eastern Cape: 1 point.

• The bidder must be insured for defective workmanship.
• The workshop must be fenced off and equipped with an alarm system and cameras, with proof submitted.

Pricing

• Prices must remain firm for the twelve-month period; no price escalation is accepted or granted.
• Tendered prices will be tested and verified for market-relatedness.

Performance

• Lead time per vehicle must not exceed one working day from the date of order.
• Work quality must meet all tender requirements.
• Where KPIs are not met and no satisfactory reason is provided, the contract may be cancelled and the service provider may be listed on the National Treasury restricted list.
• All wheel balancing and alignment must be done at the authorised premises; no wheels or rims may be removed from those premises.

Contract framework

• The General Conditions of Contract apply.
• The successful bidder must complete and sign the written contract form (MBD 7).
• A warranty on all work performed is compulsory.

Policies applying

• Kouga Municipality Supply Chain Management Policy approved 30 March 2026.
• Municipal Restriction (Blacklisting) of Suppliers Policy approved 29 April 2026.

Document rules

• All pages requiring signature must be signed in original black ink; copies of signatures are not accepted.
• Documents completed in pencil will not be considered.
• Correction fluid or tape may not be used; mistakes must be crossed out in ink and initialled.
• A copy of a certified copy is not accepted as a certified copy.

Compliance

• Failure to complete the compulsory municipal bidding documents renders the bid non-responsive.
• The National Treasury central database and tax compliance status are verified on the day of evaluation; non-compliance results in the bid being declared non-responsive (subject to MFMA Circular 90).
• Additional documents may be requested for evaluation and must be submitted within the time specified; failure to comply results in non-acceptance of the RFQ.

Other

• A project implementation plan must be submitted, if applicable.
• Bidders must own the required equipment and provide photographic proof.
• A warranty on all work performed is compulsory.

Mandatory requirements — failure to meet any of these leads to disqualification.

• Vehicle registered in the name of the owner or bidding entity; copy of the registration certificate required.
• Compulsory workshop (not an office) within the Kouga Municipality boundaries; photographs and a copy of the lease agreement required.
• Insurance for defective workmanship.
• Workshop fenced off, with an alarm system and cameras; proof required.
• Equipment, proven by photograph: portable compressor mounted on the LDV; heavy duty impact wrench; wide range of impact sockets; mobile truck and plant wheel balancing machine; wheel balancing weights; spigot rings; laser alignment machine with turn plates; two 30-ton hydraulic jacks; complete toolbox with spanners for tie rod ends and draglinks.
• At least five contactable client references proving previous experience.

Evaluation phases

• Phase 1: special conditions.
• Phase 2: price scoring.
• Phase 3: specific goals scoring.

Points

• 80/20 preference point system applies.
• Price: 80 points.
• Specific goals: 20 points.

Specific goals

• B-BBEE status level contributor: maximum 10 points.
• Promotion of enterprises located in the province where the work is performed: maximum 10 points.
• Within Kouga Local Municipality: 10 points.
• Within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality: 6 points.
• Elsewhere in the Eastern Cape: 4 points.
• Outside the Eastern Cape: 1 point.

Award

• The tender is awarded to one service provider only.