Supply and delivery of laboratory micropipettes and pipette fillers — rfqjw142tn26

Procurement: Supply and delivery of laboratory single-channel micropipettes (fixed and adjustable volume) and automatic pipette fillers for use in an accredited laboratory environment.

RFQ number: RFQJW141TN26

Advert date: 13 October 2026

Closing: 20 October 2026 at 16:00

Validity: 60 days

Scope of supply:

• Fixed-volume micropipettes: 0.25 mL, 0.5 mL, 5 mL, 10 mL (4 units total).
• Adjustable-volume micropipettes: 0.10–1.00 mL, 1.00–5.00 mL, 1.00–10.00 mL (3 units total).
• Automatic pipette fillers: 4 units, suitable for 1 mL–100 mL serological pipettes (no calibration certificate required for fillers).

Technical highlights: Air-displacement micropipettes; ergonomic, lightweight, low plunger force; autoclavable lower assembly/tip ejector at 121 °C; chemical-resistant wetted parts; universal tip compatibility with 100 tips per unit; spare seal/O-ring kit and service tool per unit. Fillers: variable speed, hydrophobic filter (20 sets), bench stand, rechargeable battery (100–240 V), ≤250 g weight. Calibration per ISO 8655 at defined points; SANAS-accredited ISO/IEC 17025 certificates; 24-month interval; traceable mass standards. Warranty 12 months with 10-day replacement. Brochures with brand, model, image required with quotation.

Advert date: 13 October 2026

Closing date: 20 October 2026

Closing time: 16:00

Quotation validity period: 60 days from closing date

Compulsory briefing session: Not applicable (no venue, date, or time)

No briefing session applies to this RFQ. Venue, date, and time are marked as not applicable.

Supply Chain Management

• Contact: Tlangelani Nkuna
• Role: SCM
• Email: [email protected]
• Telephone: 011 688 1925

End User Department

• Contact: Maanda Tshivhase
• Role: End user
• Email: [email protected]
• Telephone: 063 509 0519

E-Tender Portal Support

• Contact: eTenders Contact Centre
• Email: [email protected]
• Telephone: +27 (0)12 406 9222 / 012 406 9229 / 012 312 5000

Submission / Delivery Address

Johannesburg Water SOC Ltd

Turbine Hall

65 Ntemi Piliso Street

Newtown

Johannesburg 2107

Submission method: National Treasury e-Tender portal (https://www.etenders.gov.za/) — browse opportunities by organ of state (Johannesburg Water) or search by RFQ reference RFQJW141TN26, log in with CSD credentials, attach all compulsory documents, and confirm.

Closing: 20 October 2026 at 16:00; late submissions are not accepted.

Format: Quotation must be a single PDF on company letterhead (MS Word, Excel, or image files are not allowed).

Returnable documents — all compulsory:

• Original valid Tax Clearance Certificate or valid SARS PIN.
• Certified/original/valid B-BBEE certificate or sworn affidavit (non-compliant affidavit scores zero).
• Municipal rates and taxes statement not older than 90 days and not in arrears >90 days (Regulation 38).
• Signed Declaration of Interest (MBD 4).
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).
• Certificate of Independent Bid Determination (MBD 9).
• Proof of CSD registration / MAAA supplier number.
• Preference Points Claim Form per Preferential Procurement Regulations 2022 (MBD 6.1).
• Company registration documents with ID copies of directors/shareholders.
• Completed and signed Pricing Schedule – Firm Prices (MBD 3.1).
• Manufacturer brochures for every product offered, showing brand name, model type, and a product image.
• Joint Venture Agreement, properly signed by all parties, where applicable.

Disqualification risks: missing or unsigned returnable forms; quotation not on company letterhead or not in PDF; prices not firm or not inclusive of all applicable taxes; submission after closing time; non-compliant B-BBEE affidavit; bidder in service of the state or blacklisted by National Treasury.

Compulsory returnable documents to be submitted with the quotation:

1. Original valid Tax Clearance Certificate or valid SARS PIN.
2. Certified/original/valid B-BBEE certificate or affidavit (non-compliant affidavit scores zero).
3. Municipal rates and taxes statement not older than 90 days and not in arrears >90 days (Regulation 38).
4. Signed Declaration of Interest (MBD 4).
5. Declaration of Bidder's Past Supply Chain Management Practices (MBD 8).
6. Certificate of Independent Bid Determination (MBD 9).
7. Proof of CSD registration / MAAA supplier number.
8. Preference Points Claim Form per Preferential Procurement Regulations 2022 (MBD 6.1).
9. Company registration documents with ID copies of directors/shareholders.
10. Completed and signed Pricing Schedule – Firm Prices (MBD 3.1).
11. Manufacturer brochures for all products offered, showing brand name, model type, and product image.
12. Joint Venture Agreement (properly signed) where applicable.

Submission: Via National Treasury e-Tender portal (https://www.etenders.gov.za/) using CSD credentials; attach all compulsory documents per submission checklist.

Evaluation system: 80/20 preference point scoring (PPPFA 2000 and Preferential Procurement Regulations 2022).

Price: 80 points.

Specific goals: 20 points — claimed for SMME status (EME or QSE) that is 51% or more black owned by Black People.

Evidence for specific goals: valid B-BBEE certificate from a SANAS-accredited verification agency, DTI/CIPC B-BBEE certificate for EME/QSE, or a sworn affidavit under oath. A non-compliant affidavit receives zero points.

No minimum qualifying score is stated in the document.

Functionality/technical compliance is a gate: equipment must meet the detailed specification and calibration requirements; non-compliant offers are rejected before price/preference scoring.

Scope: Supply and delivery of single-channel micropipettes (fixed and adjustable volume) and automatic pipette fillers for an accredited laboratory.

Quantities and models:

• Fixed-volume single-channel micropipettes: 0.25 mL, 0.5 mL, 5 mL, 10 mL (4 units total).
• Adjustable-volume single-channel micropipettes (3 units total): 0.10–1.00 mL, 1.00–5.00 mL, 1.00–10.00 mL.
• Automatic pipette fillers: 4 units, suitable for glass/plastic serological pipettes 1 mL–100 mL (calibration certificate not required for fillers).

Applicable standard: ISO/IEC 17025 (latest) for calibration provider accreditation.

Micropipette technical requirements:

• Type: Single-channel, air-displacement.
• Ergonomics: Lightweight, low plunger force, adjustable thumbwheel, clearly readable volume indicator, finger-hook or equivalent support.
• Autoclavability: Lower assembly (shaft/cone) and tip ejector autoclavable at 121 °C for 15 min, or fully autoclavable without performance drift; supplier must state which components are autoclavable.
• Chemical resistance: Wetted parts resistant to common laboratory disinfectants and alcohols; PTFE seals or equivalent where applicable.
• Tip compatibility: Standard universal tips; minimum 100 compatible tips supplied per micropipette.
• Spare parts: One seal/O-ring kit per micropipette and a service tool (wrench) where applicable.

Calibration points:

• Fixed models: calibrated at the fixed nominal volume.
• Adjustable 0.10–1.00 mL: at 0.10, 0.50, 1.00 mL.
• Adjustable 1.00–5.00 mL: at 1.00, 3.00, 5.00 mL.
• Adjustable 1.00–10.00 mL: at 1.00, 5.00, 10.00 mL.

Performance tolerances (per ISO 8655):

• Systematic error ≤ manufacturer's ISO 8655 claim and in all cases ≤ ±1.0% of set volume for ≥1 mL settings, ≤ ±1.5% for <1 mL settings.
• Random error (CV) ≤ manufacturer's ISO 8655 claim and in all cases ≤ 0.5% for ≥1 mL settings, ≤ 1.0% for <1 mL settings.
• Test conditions: Distilled water at (20 ± 0.5) °C, atmospheric pressure recorded, gravimetric tests corrected for Z-factor per ISO 8655.

Calibration certificates: Each micropipette delivered with an individual certificate from a SANAS-accredited lab to ISO/IEC 17025, listing asset serial number, method, environmental conditions, measurement results per test point (mean, systematic error, standard deviation/CV), uncertainty, and statement of conformity to ISO 8655 with decision rule.

Calibration interval: 24 months; supplier provides reminder schedule and next-due-date sticker.

Traceability: Mass standards traceable to national/international standards; traceability chain shown on certificate.

Pipette filler requirements:

• Volume range: 0.1 mL–100 mL serological pipettes.
• Flow control: Variable aspiration/dispense speed with fine control trigger.
• Filtration: Hydrophobic in-line filter(s) (e.g., 0.45 μm or equivalent); 20 filter sets supplied total.
• Stand & power: Bench/stand holder per unit; rechargeable battery with charger (100–240 V, 50/60 Hz).
• Compatibility: Standard glass and plastic serological pipettes 1 mL–100 mL; nosepiece autoclavable or with replaceable sterile filter barrier.
• Weight & ergonomics: ≤ 250 g including battery; low vibration, low noise.

Warranty & support: Minimum 12 months for manufacturing defects; on-site pickup or advance replacement within 10 working days.

Documentation: User manuals, ISO 8655 performance data sheets, calibration certificates (PDF and hard copy). Manufacturer brochures with brand, model, and product image must accompany the quotation.

No specific experience, track record, or key personnel qualification requirements are stated in the document. The mandatory requirements focus on compliance documentation (CSD, tax, B-BBEE, municipal rates, MBD forms) and technical conformity of the offered products. No reference projects, years of experience, or CV requirements are mentioned.

Quality management requirements:

• All equipment must be new and supported by calibration certificates from a SANAS-accredited laboratory to ISO/IEC 17025.
• Micropipette performance must conform to ISO 8655 systematic error (accuracy) and random error (precision) limits for stated nominal volumes; supplier must provide claimed ISO 8655 table values per model and volume setting.
• Acceptance criteria on delivery (per unit, per test point):

• Systematic error within manufacturer's ISO 8655 claim and ≤ ±1.0% of set volume for ≥1 mL settings, ≤ ±1.5% for <1 mL settings.

• Random error (CV) within manufacturer's ISO 8655 claim and ≤ 0.5% for ≥1 mL settings, ≤ 1.0% for <1 mL settings.

• Test medium: Distilled water at (20 ± 0.5) °C; atmospheric pressure recorded; gravimetric tests corrected for Z-factor per ISO 8655.
• Calibration certificates must list: asset serial number, method, environmental conditions, measurement results per test point (mean, systematic error, standard deviation/CV), uncertainty, statement of conformity to ISO 8655 with decision rule.
• Calibration interval: 24 months; supplier provides reminder schedule and next-due-date sticker.
• Traceability: Mass standards traceable to national/international standards; traceability chain shown on certificate.
• Warranty: Minimum 12 months for manufacturing defects; on-site pickup or advance replacement within 10 working days.
• Documentation: User manuals, ISO 8655 performance data sheets, calibration certificates (PDF and hard copy).

Pricing schedule (MBD 3.1 – Firm Prices):

• Only firm prices accepted; non-firm prices (including exchange-rate-linked prices) are rejected.
• Separate pricing schedule required for each delivery point if different delivery points influence pricing.
• Quotation must show: item number, quantity, description, unit price, total price (quantity × unit price), sub-total, VAT at 15%, grand total (bid price in RSA currency with all applicable taxes included).
• Offer validity: 60 days from closing date.
• All delivery costs included in bid price for delivery at prescribed destination.
• Bidder must declare brand, model, country of origin, compliance with specification (YES/NO), any deviations, delivery period, and delivery basis (firm/not firm).
• "All applicable taxes" includes VAT, PAYE, income tax, UIF contributions, and skills development levies.

Pricing basis: Firm prices only; non-firm prices (including prices subject to exchange-rate variations) are not accepted.

Total quotation value must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL); failure to include all taxes leads to disqualification.

All delivery costs must be included in the bid price for delivery at the prescribed destination.

Offer validity: 60 days from closing date.

No bid security, bond, guarantee, retention, or advance payment terms are specified in the document.

Central Supplier Database (CSD) registration: mandatory; MAAA supplier number required.

Tax compliance: Original valid Tax Clearance Certificate or valid SARS PIN.

B-BBEE: Valid B-BBEE certificate (SANAS-accredited) or compliant sworn affidavit (DTI/CIPC for EME/QSE); non-compliant affidavit scores zero. Certificate/affidavit must be submitted with the quotation.

Municipal rates: Statement not older than 90 days and not in arrears >90 days (Regulation 38).

Mandatory MBD forms (all must be completed and signed):

• MBD 3.1: Pricing Schedule – Firm Prices.
• MBD 4: Declaration of Interest.
• MBD 6.1: Preference Points Claim Form (PPPFA 2022).
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination.

Company documents: Registration documents with ID copies of directors/shareholders.

Eligibility exclusions: No bids from persons in the service of the state; no bidders blacklisted by National Treasury or any national authority for non-performance.

Joint Venture: Agreement required where applicable, properly signed by all parties.

Quotation format: PDF on company letterhead only (no Word, Excel, or images). Brand names must be stated where required.

B-BBEE requirements for preference points:

• Specific goals (20 points under 80/20 system) are claimed for SMME status: EME or QSE that is 51% or more black owned by Black People.
• Evidence required: valid B-BBEE certificate issued by a SANAS-accredited verification agency, DTI/CIPC B-BBEE certificate for EME/QSE, or a sworn affidavit under oath.
• Non-compliant affidavit scores zero points.
• Copy of valid B-BBEE certificate or sworn affidavit must be submitted with the quotation.
• No minimum B-BBEE level for eligibility is stated; points are claimed via MBD 6.1.

No specific occupational health and safety requirements, safety plans, or HSE compliance details are stated in the document beyond general mandatory requirements (CSD registration, tax compliance, no state employees, no blacklisted bidders). The specification mentions chemical resistance of wetted parts to common laboratory disinfectants and alcohols, and autoclavability at 121 °C, which relate to laboratory safety but are technical rather than OHS contractual requirements.

No explicit environmental impact, sustainability, or green procurement requirements are stated in the document. The specification requires chemical resistance to laboratory disinfectants and alcohols, and autoclavability, which are technical performance criteria rather than environmental conditions.

Contract terms derived from the specification and standard conditions:

• Governing framework: Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any special conditions of contract.
• Delivery: All costs included in bid price; delivery to Johannesburg Water, Turbine Hall, 65 Ntemi Piliso Street, Newtown, Johannesburg 2107.
• Warranty: Minimum 12 months against manufacturing defects; on-site pickup or advance replacement within 10 working days.
• Calibration: Each micropipette supplied with individual SANAS-accredited ISO/IEC 17025 calibration certificate; 24-month calibration interval; reminder schedule and next-due sticker provided.
• Documentation: User manuals, ISO 8655 performance data sheets, calibration certificates (PDF and hard copy) required.
• Brand and model: Must be stated in quotation; manufacturer brochures with product images required.
• Compliance declaration: Bidder must confirm offer complies with specification; any deviations must be indicated.
• Delivery period: Bidder to state period required for delivery; delivery basis must be firm.
• POPIA: Bidder consents to processing of personal information per Protection of Personal Information Act; consent forms included in tender pack but are standard boilerplate.
• Dispute resolution and termination: Governed by GCC and any special conditions; no specific liquidated damages or penalty clauses detailed in the extracted text.

Mandatory administrative and eligibility requirements:

• Full completion of Bill of Quantities / specification where applicable.
• Attendance of compulsory site briefing where applicable (not applicable for this RFQ).
• Attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements where applicable.
• No quotation considered from persons in the service of the state.
• No bidder blacklisted by National Treasury or any national authority for non-performance.
• All quotes submitted as PDF on company letterhead (MS Word, Excel, pictures not allowed).
• Joint Venture Agreement, properly signed by all parties, where applicable.
• Supplier must be registered on Central Supplier Database (CSD).
• Quotations received after closing date/time not accepted.
• Quotations without brand names where required not accepted.
• Quotation values must include all applicable taxes.
• Acceptance subject to Johannesburg Water's Supply Chain Policy.
• All attached MBD forms must be duly completed and signed.

Evaluation: 80/20 preference point scoring system per PPPFA 2000 and Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific goals: 20 points (SMME, EME/QSE, ≥51% black owned).
• Total: 100 points.
• Failure to submit proof for specific goals means zero points for that element.
• Organ of state may require substantiation of any preference claim at any time.
• Technical compliance with specification is a prerequisite; non-compliant offers are rejected before scoring.