Repairs to traffic department offices in khowa – sakhisizwe local municipality (CIDB 3gb or higher)

Compulsory briefing and site visit

• Date: 20 October 2026 at 12:00.
• Venue: 02 Maclear Road, Elliot.
• Site visit: Traffic Offices, Khowa.
• Attendance is compulsory.

Closing

• 27 October 2026 at 12:00.

Bid validity

• 90 days from the closing date.

Compulsory briefing session

• Date and time: 20 October 2026 at 12:00.
• Venue: 02 Maclear Road, Elliot.
• Site visit: Traffic Offices, Khowa.
• Attendance is compulsory.

Bidding procedure and SCM enquiries

• Contact: Yandiswa Tofile
• Department: Budget and Treasury / Finance Department, Supply Chain Management Unit
• Telephone: 045 931 1011
• Fax: 045 931 1361
• Email: [email protected]

Technical enquiries

• Contact: Siyanda Shazi
• Department: IPED
• Telephone: 047 877 5200
• Fax: 047 877 0000
• Email: [email protected]
• Alternate email: [email protected]

Submission address

Bid box, Budget Office

Sakhisizwe Municipal Offices

15 Maclear Road

Elliot, 5460

Issuing office

Municipal Manager, S.G. Sotshongaye

Sakhisizwe Local Municipality

P O Box 26

Cala, 5455

Telephone: 047 877 0034

Site

Traffic Department Offices, Khowa

Submission method

• Sealed hard-copy bid deposited in the municipal bid box. Faxed and emailed bids will not be accepted.
• Bids must be submitted on the official forms issued with the bid pack; forms may not be re-typed, and the document may not be unbound and rebound.
• Bids are opened in public shortly after the closing time.

Submission address

Bid box, Budget Office

Sakhisizwe Municipal Offices

15 Maclear Road

Elliot, 5460

Envelope marking

• Bid number SLM/SCM/30/2026/2027 and the project description (Repairs of Traffic Department Offices in Khowa), plus the bidder's name and address.
• Addressed to the Municipal Manager.

Closing

• 27 October 2026 at 12:00. Late bids are rejected.

Completion rules

• Complete all forms in black ink.
• Corrections: draw a line through the incorrect entry, write the correct entry above and initial it. Erasing is not permitted; use of tip-ex renders the bid non-responsive.
• Any alteration to a price or quote must be signed for, failing which the bid is deemed non-responsive.
• Bids must be unqualified; points of interpretation must be raised with the municipality during the bid period.

Returnable forms (all to be completed, signed and attached)

• MBD 1 (Invitation to Bid): bidder, contact and B-BBEE details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate requirements): confirms the bidder's tax affairs are in order.
• MBD 4 (Declaration of Interest): discloses any director, member or shareholder in the service of the state or connected to the evaluating officials.
• MBD 6.1 (Preference Points Claim, 80/20): claims B-BBEE and specific-goal preference points.
• MBD 7.2 (Contract Form – Rendering of Services): the written contract the successful bidder must sign.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses previous defaults or restrictions.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, without collusion.
• Authority to Sign a Bid, with a certified copy of the authorising resolution attached.
• General Conditions of Contract and General Conditions of Tender, completed and signed.
• Specifications, Form of Offer and Declaration by Tenderer, completed and signed.

Supporting documents

• Latest full CSD report, not older than 3 months.
• SARS confirmation PIN (or printed tax compliance status certificate).
• COIDA letter of good standing.
• CIDB proof of registration.
• Certified copies of identity documents, not older than 6 months.
• Municipal billing clearance certificate or statement, not older than 3 months, or a lease agreement signed by both parties; Sakhisizwe residents are verified with the municipality's Revenue Section.
• Joint venture agreement, where applicable.

Other conditions

• Bids remain valid for 90 days.
• Failure to meet the bid conditions leads to automatic disqualification.

Forms to be completed, signed and submitted

• Authority to Sign a Bid, with a certified copy of the authorising resolution.
• General Conditions of Contract.
• General Conditions of Tender.
• SARS confirmation PIN.
• MBD 4 (Declaration of Interest).
• MBD 6.1 (Preference Points Claim, purchases/services).
• MBD 7.2 (Contract Form – Rendering of Services).
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination).
• Specifications.
• Form of Offer.
• Declaration by Tenderer.

Stage 1 — pre-qualification (functionality)

• Total: 100 points. Minimum qualifying score: 70/100 to proceed to the financial evaluation.

Company experience — 40 points

• Four relevant completed projects on maintenance of buildings or similar: 40 points.
• Three relevant projects: 30 points.
• Two relevant projects: 20 points.
• One or no relevant projects: 0 points.
• Projects must have been successfully completed and must not be older than 7 years.
• Evidence: appointment letters and completion certificates.

Experience of site personnel — 30 points

• Site agent with 7 years post-graduate experience and relevant qualifications: 30 points.
• 5 years post-graduate experience and relevant qualifications: 20 points.
• 3 years post-graduate experience and relevant qualifications: 10 points.
• Less than 3 years post-graduate experience, regardless of qualification: 0 points.
• Minimum qualification for the site agent: National Diploma / NQF 6 or better in Building, Civil Engineering or Construction Management.
• Evidence: CV and certified copies of the proposed site agent's academic qualifications.

Financial resources — 30 points

• Bank rating certificate from a registered financial institution for a minimum of R500,000.
• Code A (undoubted for the amount of the enquiry): 30 points.
• Code B (good for the amount of the enquiry): 25 points.
• Code C (good for the amount quoted, if strictly in the way of business): 20 points.
• Code D (fair trade risk for the amount of the enquiry): 10 points.
• Code E (figures considered too high): 0 points.

Stage 2 — financial evaluation (80/20 preference point system, Preferential Procurement Regulations 2022)

• Price: 80 points, awarded to the lowest bid.
• Specific goals: 20 points — youth-owned company 6 points, locality 10 points, women-owned company 4 points.
• Evidence for specific goals: full CSD report, municipal account statement or proof of residence.

Bid validity

• Bids must remain valid for 90 days from the closing date.

Scope

• Repairs to the Traffic Department Offices in Khowa, Sakhisizwe Local Municipality.
• Detailed specification and pricing schedule appear in Part B of the bid document.

Contract

• Contract period: 3 months.
• The successful bidder must complete and sign the written contract form MBD 7.2.

Personnel

• A site agent is required, holding a National Diploma / NQF 6 or better in Building, Civil Engineering or Construction Management.

Standards and inspection

• Work must conform to the standards set out in the specification.
• Pre-bid testing is for the bidder's account.
• The municipality may inspect the premises and the works at any stage; non-compliant work may be rejected and must be corrected at the supplier's cost and risk.

Company experience (40 points)

• At most four successfully completed projects on maintenance of buildings or similar, not older than 7 years.
• Four relevant projects: 40 points; three: 30 points; two: 20 points; one or fewer: 0 points.
• Evidence: appointment letters and completion certificates.

Site agent (30 points)

• Minimum qualification: National Diploma / NQF 6 or better in Building, Civil Engineering or Construction Management.
• 7 years post-graduate experience: 30 points; 5 years: 20 points; 3 years: 10 points; less than 3 years: 0 points.
• Evidence: CV and certified academic qualifications.

Financial resources (30 points)

• Bank rating certificate from a registered financial institution for a minimum of R500,000.
• Code A: 30 points; Code B: 25 points; Code C: 20 points; Code D: 10 points; Code E: 0 points.

Pricing

• All prices quoted in South African Rand, inclusive of VAT.
• Rates are fixed for the contract period; no contract adjustment is permitted.

Evaluation of pricing

• Bids are evaluated on the 80/20 preference point system under the Preferential Procurement Regulations 2022.
• Price carries 80 points, awarded to the lowest bid; specific goals carry 20 points.

Pricing

• All prices quoted in South African Rand, inclusive of VAT.
• Rates are fixed; no contract adjustment is allowed during the contract period.

Financial capacity

• Bank rating certificate from a registered financial institution for a minimum of R500,000, submitted with the bid and scored under the pre-qualification criteria.

Penalties

• If the service provider fails to deliver as specified, the municipality may withhold 10% of the invoice amount.

Payment

• Payment is made in Rand, no later than 30 days after submission of an invoice.

Performance security

• Within 30 days of notification of contract award, the successful bidder must furnish the performance security specified in the special conditions of contract.

Bid validity

• Bids must remain valid for 90 days from the closing date.

Registration and tax

• Central Supplier Database (CSD) registration is required; submit a full CSD report not older than 3 months.
• Submit a SARS tax compliance status PIN, or a CSD number where no TCS is available; a printed TCS certificate may also be attached.
• MBD 2: an original and valid tax clearance certificate must accompany the bid; certified copies are not accepted.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

Construction grading

• CIDB grading: 3 GB or higher.
• CIDB proof of registration must be attached.

Statutory documents

• COIDA letter of good standing.
• Certified copies of identity documents, not older than 6 months.
• Municipal billing clearance certificate or statement, not older than 3 months, or a signed lease agreement; Sakhisizwe residents are verified with the municipality's Revenue Section.
• Joint venture agreement, where applicable.

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• The certificate must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporations Act.

Authority to sign

• Companies: certified copy of a board resolution authorising the signatory.
• Close corporations: members' resolution authorising the signatory.
• Partnerships: written authorisation signed by all partners.
• Sole proprietors: confirmation of sole ownership.

Exclusions

• No bids will be considered from persons in the service of the state.

Contract period

• 3 months.

Rates and adjustments

• Rates are fixed; no contract adjustment is allowed during the contract period.

Penalties

• If the service provider fails to deliver as specified, the municipality may withhold 10% of the invoice amount.

General conditions

• The General Conditions of Contract for Supply Chain Management apply, read together with the special conditions of contract.
• The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or part of the bid.
• Bids remain valid for 90 days.

Compulsory supporting documents

• Fully completed and signed bid document, MBD 1 to MBD 9.
• Latest full CSD report, not older than 3 months.
• COIDA letter of good standing.
• CIDB proof of registration.
• Certified copies of identity documents, not older than 6 months.
• Municipal billing clearance certificate or statement, not older than 3 months, or a lease agreement signed by both parties; Sakhisizwe residents are verified with the municipality's Revenue Section.
• Joint venture agreement, where applicable.

Bid conditions

• All prices quoted in South African Rand, inclusive of VAT.
• All alterations to prices or quotes must be signed for; use of tip-ex is prohibited and renders the bid non-responsive.
• Bids remain valid for 90 days.
• Late, faxed, emailed and unsigned documents will not be considered.
• No bids from persons in the service of the state.
• Failure to meet the conditions leads to automatic disqualification.

Pre-qualification (functionality) evaluation

• 100 points available; minimum of 70 points required to proceed to the financial evaluation.
• Company experience: 40 points.
• Experience of site personnel: 30 points.
• Financial resources: 30 points.

Financial evaluation

• 80/20 preference point system under the Preferential Procurement Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points — youth-owned company 6 points, locality 10 points, women-owned company 4 points.

Bid validity

• 90 days from the closing date.