Appointment of a service provider for the rehabilitation of service roads on an 'as and when' basis for 36 months in the metrorail gauteng region

The work must be performed simultaneously by one team in Gauteng North and one team in Gauteng South. The scope includes scraping of road (per m2), re-shaping road (per m2), re-surfacing road (base layer gravel per m3, top layer G5 per m3), providing survey cross-sections (per meter), providing survey longitudinal sections (per meter), and providing and maintaining the works. All prices must include cleaning of site after completion.

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Bidders must submit: completed Pricing and Delivery Schedule (Form C), completed BOQ/Pricing (Section 10), valid CIDB grading of 7CE or higher, and Form D confirming attendance of compulsory briefing session. Basic compliance documents (to be provided within 3 days of award if not submitted with bid): Letter of Good Standing (COID), valid SARS PIN, CSD supplier registration number, completion of all RFT documentation, and Joint Venture/Consortium/Subcontract agreement if applicable. Bidders must score at least 80% on technical/functionality evaluation (Organizational Experience 60 points, Key Personnel Experience 40 points) to proceed. Specific goals points are available for Black Women owned, Black Youth owned, EME/QSE 51% black owned, owned by black persons with disabilities, and Black people living in rural areas, each with specified evidence.

upgrade existing gravel and asphalt roads within

the Gauteng region, including the cleaning and maintenance

The work must be done simultaneously by one team in Gauteng North and one team in Gauteng South. The Contractor shall survey selected portions of roads prior to construction and provide detailed longitudinal and cross section diagrams. The Contractor shall shape and construct the road in accordance with cross section diagrams, including raising the road level above natural ground level and establishing 'v' drains to divert storm water. All excess soil (windrows) shall be levelled or removed. Material used to raise or resurface roads shall be placed, wetted and compacted in layers not exceeding 150mm to a minimum of 92% MOD.AASHTO. The Contractor shall apply extreme care when working near live high voltage power lines, railway tracks, and bordering private property. The Contractor shall implement safe working practices and follow E7/2 specifications. A pilot trench shall be excavated manually on all identified services. The Contractor shall be responsible for repair of any damage to identified services and assets.

5.7.3. Claims for payment will only be made monthly, and payments will be made

within 30 days of approved invoices.

5.7.4. Contractor to provide the Employer with the necessary details regarding

banking details to enable the Employer to make electronic payments.

5.8. Pricing the works

5.8.1. The contractor is required to provide firm prices/ rates for material and labor

for the duration of the contract.

5.8.2. The contract period shall be inclusive of the rehabilitation of service roads in

the Gauteng Region on an “as and when” required basis for a period of thirty-six

(36) months.

5.8.3. The Contractor is advised to study the requirements of the SPK 7/2 and

ensure that all works can be completed in accordance with these requirements.

5.8.4. The contract offer shall be based on the rates as indicated in the bill of

quantities. The quantities shall be agreed during construction per section.

5.9. Construction related security

5.9.1. It is the responsibility of the contractor to provide security on site for

equipment, plant, consumables and personnel for the duration of the contract.

5.10. Overall staffing and key related professional staff

5.10.1. The contractor shall provide qualified and experienced professional staff with

the following key professional expertise.

5.10.1.1. Civil Engineering Technician

5.10.1.2. Flagman

5.10.1.3. Construction Health and Safety Officer

5.10.1.4. Plant Operator

5.10.2. Minimum qualification of key professional staff

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5.10.2.1. Civil Engineering Technician

5.10.2.2. Civil Engineering qualification (National Diploma or B-Tech Degree)

5.10.2.3. Fully qualified Engineering Technician registered with professional body

(Ecsa)

5.10.2.4. Minimum 3 years’ experience as a qualified Engineering Technician.

5.10.3. Flagman

5.10.3.1. Certified flagmen for the protection of the work site with valid flagman

certificates.

5.10.3.2. A minimum of three qualified flagmen shall be deployed for each occupied

section.

5.10.4. Health and Safety Officer

5.10.4.1. Diploma in Safety Management The desired minimum qualifications for the

1 Organizational Experience 60

2 Experience of key personnel 40

Total 100

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Table 10.6:Futher details of the evaluation Technical evaluation criteria, weighing and

scores are presented in the table below.

Organizational Experience 60 Score will be based on successfully

based on successfully roads rehabilitation of which details are

completed similar works for; provided.

• Road Rehabilitation 0: No submission/non-compliance = 0
• Gravel road regravelling points

(N.B. Provide for each 1 : 0 to 1 similar project =12points

successfully completed project/s

2 : 2 similar projects = 24 points

in the following sequence; Copy

3 : 3 similar projects = 36 points

of an appointment letter/s(on a

4 : 4 similar projects = 48 points company letterhead), description

of the project, Client name, 5 : 5 and more similar projects =

Client contact (i.e. email and 60 points

office number), Project start

date, project end date, extension

of time where applicable,

contract value inclusive of VAT.

based on Qualifications and 0: No submission/non-compliance = 0

(N.B. Provide copies of original 2: Listed 2 key staff members with 1 year

qualifications and certificates of but less than of 2 years’ related

professional bodies. The copies experience = 16 points

must be certified by 3: Listed 2 key staff members with a

commissioner of oath. The date minimum of 2 years but less than 3

on the stamp shall be six years’ related experience = 24 points

months or less old, before the

4: Listed 2 key staff members with a

closing date of the tender. If the

minimum of 3 years’ but less than 4

qualification has been awarded

related experience = 32 points

in other language than English,

5: Listed 2 key staff members have 5

please provide translation in

years’ related experience and above =

All foreign national’s

qualifications to be accompanied

by valid work permits.

Total 100

Nb: minimum threshold of 80% for overall evaluation criteria must

5.14.2. Re-surface: Means the ripping of the in-situ layer to a depth of 150mm and the

provision, raising, placement, mixing and compaction to a minimum 92%

MOD.AASHTO of 150mm layer(s) of gravel or rejected ballast with the in-situ

material to form the base layer, as well as the provision, placement and compaction

to a maximum 95% MOD.AASHTO of 150mm layer(s) of G5 material to form the

top layer.

5.14.3. Raising: Means lifting the level of the road to a minimum of 300mm above the

natural ground level adjacent to the road.

5.14.4. Re-shape: Means the ripping of the in-situ layer to a depth of 150mm, grading it to

the requested road profile and compacting it to a minimum 95% MOD.AASHTO.

5.14.5. Scraping: Means the levelling and shaping of the gravel road surface with a

grader.

5.14.6. Compact: Means wetting of lose soil to the optimum moisture content and

compacting it to the required percentage MOD.AASHTO.

5.15. Standards of workmanship

5.15.1. The Contractor shall survey the selected portions of roads, prior to any construction

work, and shall provide PRASA RAIL with an accurate and detailed longitudinal

and cross section diagrams of the portions of the road surveyed at intervals as

instructed by the Project Manager.

5.15.2. The volumes derived from the cross section will form the basis to determine the

cost and payment for the portion of road worked on.

5.15.3. The Contractor shall shape and construct the road in accordance with the attached

cross section diagrams, including raising the level of the road above the natural

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ground level and the establishment of “v” drains adjacent the road to direct and

divert storm water away from the track and road.

5.15.4. All excess soil (windrows) resulting from the scraping and resurfacing shall be

levelled or removed as agreed.

5.15.5. All material used to raise the road level, or resurface the roads shall be provided,

placed, wetted and compacted in layers not exceeding 150mm layers to a minimum

of 92% MOD.AASHTO.

5.15.6. The Contractor shall apply extreme care when working near live high voltage

power lines, railway tracks, and bordering private property.

5.15.7. The Contractor shall implement safe working practices and precautions to

safeguard his personnel and prevent damage to infrastructure.

5.15.8. The Contractor shall follow and abide by the prescriptions as specified in the E7/2

(Specifications for works on, over, under, or adjacent to railway lines and near high

voltage equipment, where applicable.)

5.15.9. The Contractor shall appoint a Health and Safety officer, who shall always be

present on site while the work is in progress and ensure that safe working practices

are implemented.

5.16. Performance monitoring and evaluation

5.16.1. The Contractor shall always be responsible for supervision of the work and for

follow-up instructions to monitor that the work is being done to specification.

5.16.2. The Project Manager shall at any time during the contract period carry out

inspections of the Contractor’s performance methods and procedures.

5.16.3. During these inspections conformance to the standards of workmanship shall be

evaluated.

5.16.4. Work that does not comply with the specified standards will be recorded as

“rejected work” and will be subject to remedial action. The rejected work can only

be contested by the Contractor at the time and place of rejection.

5.17. Measurement and payment

5.17.1. Payment will be based on the Contractor’s rate per item as listed in the Schedule of

certificate, in accordance with the latest version of the OHS Act and the SPK7

and the E4E.

5.5. General

5.5.1. The Contractor shall ensure that all staff working on or with the contract are

adequately trained, to comply with any relevant safety and quality requirements.

5.5.2. Flagman must be officially trained, evaluated and certified competent, (TETA -

ASSR 463972 (Accreditation no: TETA 1186) and Transnet 407 – Item Number

37/270451 - "Certificate of Competency") by a designated competent person,

before being used on protection duties. This certificate of competency shall remain

valid for two (2) years only after, which re-testing and re-certification of competency

will be required.

5.5.3. PRASA RAIL shall assist the contractor with the training of flagman.

5.5.3.1. Flagmen that are already qualified will be tested by PRASA representative

and if found not competent will not be allowed to form part of the contractor’s

team.

5.5.3.2. PRASA Project Manager remains ultimately responsible in terms of the

requirements of Act 85 for the safe working environment of his/her own

personnel as well as contractor's personnel within the track maintenance

environment on his/her depot.

5.5.3.3. The Project Manager is therefore also responsible for ensuring that any

changes in the Protection Procedures that may occur over time are

effectively communicated to any flagmen prior to them being used for

responsiveness, substantive responsiveness, technical/functional (capacity testing)

evaluation and preference points. The evaluation committee shall use the following

Evaluation Criteria depicted in table 2 below for the selection of the preferred bidder

that shall render / deliver the required works, goods and / or services.

a. Completed Pricing and Delivery Schedule Form C – Section 3

b. Completed BOQ/Pricing - Section 10 of this RFT.

NB: PRASA may notify the bidders of any arithmetic errors or

omission identified on BOQ to obtain clarity.

c. Submit valid certificate of CIDB grading of 7CE or higher

d. Attendance of compulsory briefing session Form D shall be

submitted with the tender document. Attendance register will be

used to confirm this requirement.

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10.6. Pricing and specific goals

potential bidders on pricing:

Ps = Points scored for the price of tender under consideration;

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Pt. = Rand value of the tender under consideration;

Pin = Rand value of the lowest acceptable tender.

The minimum qualifying criteria for pricing is 80 points as per the standard Evaluation

Criteria presented in figure 13.1 above.

10.7. Points awarded for specific goals

In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Payment Terms: PAYMENT CERTIFICATE

5.7.1. On or after the assessment date, the Project Manager and the Contractor will

together assess the quantities of the progress on each item in the Bill of

Quantities and complete the Progress Assessment Detail form, where after the

Progress Assessment Certificate will be issued.

5.7.2. The Contractor shall then submit a VAT invoice and a

Minimum functionality/qualifying score: 80%

completion certificates signed by client

appointment letter/s(on a

immediate disqualification.

c. Submit valid certificate of CIDB grading of 7CE or higher

c) CSD supplier registration number

B-BBEE Details: .)

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Number of Number of Evidence

points points

claimed

allocated

(80/20The specific goals

(80/20 system) system)allocated points in

terms of this tender (To be (To be

completed by completed

the organ of by the

state) tenderer)

Black Women owned 4 Certified copy of ID Documents of the

Owners

Black Youth owned 4 Certified copy of ID Documents of the

Owners

EME or QSE 51% 4 Certified copy of B-BBEE certificate

black owned provided by CIPC or Sworn Affidavit

Owned by black 4 Certified copy of ID Documents of the

persons with Owners and Doctor’s note confirming

disabilities the disability

Black people living in 4 Municipal/Eskom Bill or letter from

rural areas Induna/Chief confirming residential

address not older than 3 months

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2.5. To be provided by PRASA rail

2.5.1. PRASA RAIL will make available old rejected ballast material where available next

to the track that can be used in the base layer. The extraction and transport of the

material shall be undertaken by the Contractor, and the cost thereof shall be

included in the rates.

2.5.2. A Site Access certificate. The Contractor will not be allowed to start with any part of

the contract on site before a signed certificate has been issued.

2.6. To be provided by the contractor

2.6.1. In addition to all labour, materials, plant, equipment and incidentals needed to

complete the work, the Contractor shall provide all accommodation and toilet

facilities for his employees.

2.6.2. The Contractor shall provide cost for any security measures they may deem

necessary for safe and effective execution of the work within the contract area for

the duration of the contract.

2.6.3. The Contractor shall provide at his own cost a Site Instruction Book, a Site Dairy

and a Safety File to be handed to the Project Manager at the award of the contract.

approved by the PRASA Risk department.

2.6.4. The contractor is responsible to appoint the safety officer fulltime on site whose

sole responsibility will be to manage and monitor safety related issues on site.

2.7. Contract price adjustment

2.7.1. The Contractor’s rates and contract price will be fixed for the duration of the

contract, and a contract price adjustment will not apply.

2.8. Site meetings

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2.8.1. The Contractor shall attend site meetings when required. These meetings will be

held under the chairmanship of the Project Manager.

2.9. Site books

2.9.1. The site Instruction Book shall have triplicate numbered sheets for receiving and

recording instructions by the Project Manager and shall be clearly marked “Site

Instruction Book”.

2.9.2. The triplicate Site Diary shall be clearly marked “Site Diary”. At the end of each day

a line shall be drawn below the last entry of the day, and both the Contractor and

Project Manager sign across the line. If no entry was made, a “NIL” return must be

entered and signed. The two carbon copies are for the Contractor and Project

Manager’s files respectively.

2.9.3. Any claim arising from delays which cannot be substantiated by reference to the

2.9.4. This Site Diary shall serve as a daily record of all relevant information concerning

work done during the day and site conditions prevailing on site.

2.9.5. Only persons authorized in writing by the Project Manager or Contractor may make

entries in the site books.

2.9.6. Receipt of materials supplied by PRASA shall be recorded in the “Site Diary”.

2.9.7. The Contractor must always keep a copy of the approved Safety File available on

site.

2.10. Plant requirements for the works

2.10.1. The following minimum plants or larger shall be utilized for the execution of the

works;

2.10.1.1. TYPE OF MACHINE -Road Grader

MAKE AND MODEL - Rigid frame motor grader (complete with rippers)

POWER (W) -Minimum 116 KW at 2000 rpm

MASS -Minimum 15000 KG

OPERATING WEIGHT - Minimum 12 000 kg

MAX. HYDRAULIC PUMP FLOW - 148 L/min

2.10.1.2. TYPE OF MACHINE -Hydraulic Excavator

MAKE AND MODEL - 25-TON or equivalent (complete with pecker)

POWER (STANDARD) - 125KW/169hp at 2000 rpm

OPTIONAL (HIGH Pw) -140KW/190hp

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BUCKET CAPACITY -1.6m3

OPERATING WEIGHT -25 300kg to 27 100kg

MAX REACH GL. -10 300mm

BREAKOUT FORCE -Minimum 8 KN

2.10.1.3. TYPE OF MACHINE -Tractor Loader Backhoe

Make and model - 4x4

POWER (W) -Minimum 76 KW @ 2200rpm

OPERATING WEIGHT - 8890kg

PUMP CAPACITY -2200 rpm @ 22 400 kpa

DIGGING DEPTH - 5219 mm

LOADING HEIGHT - 4310 mm

Digging force - 67.6 Kn

BUCKET CAPACITY - 1.6m3

Breakout force - 56 kn

2.10.1.4. TYPE OF PLANT - Tipper Truck

LOADING CAPACITY - 10m3

OPERATING WEIGHT (EMPTY) - 21 600kg

GMV – Gross Machine Weight - 44 280kg

2.10.2. Plants shall be provided as and when required by the Project Manager and shall be

available for the duration required to execute the work.

2.11. Underground services

2.11.1. The Project Manager shall arrange and facilitate a risk assessment with the

relevant departments and the Contractor to identify and communicate the location

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of existing services at the respective sites. The Contractor shall be informed of all

identified services and associated risks prior to commencing with the works, the

following underground services are available on PRASA servitudes includes but not

limited to ;

5.11.1.1. Electrical underground cables

5.11.1.2. Telecoms underground cables

5.11.1.3. Underground Signalling cables

5.11.1.4. Water network.

5.11.1.5. Sewer network.

5.11.1.6. Stormwater network.

5.12. A pilot trench shall be excavated manually on all identified services.

5.13. The Contractor shall be held responsible for the repair of any damage to identified

services and assets.

5.14. Definitions

5.14.1. Project Manager: It is the Metrorail’s Regional Engineer (Perway), his appointed

5.2.19. Provision of Tipper Truck

ITEM 17 Unit: KM

5.3.14. All prices quoted must also include for the cleaning of site after completion of

the work, whether it is mentioned or not.

5.4. Safety

5.4.10. All work in this contract shall comply with the Occupational Safety Act No , National Environmental management Act Act and

construction regulation 2014. These items shall all be included in the tendered

rates.

5.4.11. A copy of the act as well as an approved safety file shall be kept on site for the

duration of the project.

5.4.12. The Contractor shall report all incidents in writing to the Project Manager. Any

incident resulting in the death of or injury to any person on the works shall be

reported within 1 hour of its occurrence and any other incident shall be

reported within 24 hours of its occurrence.

5.4.13. All personnel employed by the Contractor shall have undergone a Health and

5.4.14. The Contractor shall make necessary arrangements for sanitation and water

for the duration of the work.

5.4.15. The safety file will be approved only after all the requirements on the checklist

are met. WITS_LIB/RISK_MGT/SHE File Checklist (version 3) is attached in

this regard.

5.4.16. All work shall always comply with the E7/2 Specification attached hereto.

5.4.17. General Operating Instruction No. 5 Part 1 Clause 11003.1.2 & 11004.2

5.4.18. An effective safety procedure to be followed by all personnel on any work site

in the case of approaching rail traffic shall be compiled by the Contractor and

implemented before any work commences. This procedure shall be updated

whenever the need arises, and any changes shall be communicated to all

employees on a works site before work proceeds.

5.4.19. The Contractor shall be responsible for the safety of personnel on site. The

following shall also form part of the safety plan:

5.4.19.1. Transportation of equipment and personnel.

5.4.19.2. Transportation, storage and handling of hazardous equipment

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5.4.19.3. It is the requirement of this contract that the contractor should provide

5.10.4.2. Registered with professional body (SACPCMP)

5.10.4.3. Minimum of 3 years industry experience as a health and safety officer.

5.10.5. Plant Operator

5.10.5.1. All plant must be operated by a qualified plant operator with valid plant

operation licence/certificates.

5.10.5.2. Minimum 3 years’ experience as a plant operator.

5.10.6. General labour

5.10.6.1. All general labour must be medically fit.

5.11. Applicable specifications

5.11.1. The documents forming the contract are to be taken as complimentary to each

other. In case of any discrepancy or inconsistency between contract documents, the

order of precedence will be:

5.11.1.1. SANS 3000-1 to 2, Railway Safety Management;

5.11.1.2. SABS 1200NB Railway Sidings (Track work);

5.11.1.3. Standard specifications E7/2;

5.11.1.4. Manual for Track Maintenance (2000); and

5.11.1.5. Railway Safety Regulator Act (Act )

5.11.1.6. PROTECTION:- Track is un-safe for the safe passage of trains. General

Operating Instruction No. 5 Part 1 Clause 11004.2

5.11.1.7. E4e2c.18 Specification spk7

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5.11.1.8. Safety Arrangements and Procedural Compliance with the Occupational

Health and Safety Act (Act ) and Applicable Regulations; including

any subsequent amendments;

5.11.1.9. 2C.11.E.10 Drainage Cleaning

6. TIME FRAMES / PROGRAMSIs this a CIDB related Project? (Yes / No)

If YES, What is the applicable Class of Work & Grade?

Class of Work: CE_______________

Minimum Grade: 7__________

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• Civil Engineering 1: Listed 2 key staff members with less

than 1 year related experience = 8 Technician

points

• Health and Safety Officer

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kilometres .The measured distance shall cover the transportation of all rubble

and waste material removed from the site to the designated dumping site only,

as instructed by the Project Manager. The nearest available dumping site shall

be agreed to by the Contractor and Project Manager.

5.3. General

5.3.10. Claims for payment will be made monthly.

5.3.11. No payment will be made for rejected work where workmanship does not meet

the standards specified until remedial work has been completed and

conformance to the specification has been achieved.

5.3.12. After completion of a specified portion of the road, the work will be measured

for conformance to the specification.

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5.3.13. The Contractor will thereafter receive payment for the completed work that

conforms to the standards at the rates tendered for that item(s) as listed in the

The Contractor's rates and contract price will be fixed for the duration of the contract; contract price adjustment will not apply. The Contractor shall attend site meetings when required. Site Instruction Book and Site Diary requirements: triplicate numbered sheets, daily entries, signed across line, 'NIL' returns, claims substantiated by Site Diary. Only authorized persons may make entries. Receipt of materials supplied by PRASA shall be recorded. The Contractor must keep a copy of the approved Safety File on site. The Contractor shall provide all accommodation and toilet facilities for employees, and security measures. The Contractor shall provide at his own cost a Site Instruction Book, Site Diary and Safety File. The Contractor shall be responsible for the repair of any damage to identified services and assets. The Contractor shall provide security on site for equipment, plant, consumables and personnel. Work shall be carried out during weekdays 07h00-16h30 or weekends 07h00-17h00; overtime only at request of Project Manager. Payment certificate process: assessment of quantities, Progress Assessment Certificate, VAT invoice, payment within 30 days. Contractor to provide banking details for electronic payments.

PRASA Rail will make available old rejected ballast material where available next to the track for use in the base layer. The extraction and transport of the material shall be undertaken by the Contractor, and the cost shall be included in the rates. A Site Access certificate is required; the Contractor will not be allowed to start work before a signed certificate has been issued. The Contractor shall provide all accommodation and toilet facilities for employees. The Contractor shall provide cost for any security measures. The Contractor shall provide at his own cost a Site Instruction Book, Site Diary and Safety File. Work will not commence without proof that the Safety File was approved by the PRASA Risk department. The contractor is responsible to appoint a fulltime safety officer on site. The Contractor shall attend site meetings when required. Site Instruction Book and Site Diary requirements as specified. The Contractor must always keep a copy of the approved Safety File on site. Plant requirements: minimum plants or larger shall be utilized, including Road Grader (minimum 116 KW, 15000 kg), Hydraulic Excavator (25-ton, 125KW, 1.6m3 bucket), Tractor Loader Backhoe (4X4, 76 KW, 8890kg), Tipper Truck (10m3, 21 600kg empty). Plants shall be provided as and when required by the Project Manager. Underground services: risk assessment to identify services; pilot trench excavated manually on all identified services; Contractor responsible for repair of any damage. Hours of duty: weekdays 07h00-16h30, weekends 07h00-17h00; overtime only at request of Project Manager. Applicable specifications: SANS 3000-1 to 2, SABS 1200NB, E7/2, Manual for Track Maintenance (2000), Railway Safety Regulator Act, General Operating Instruction No. 5 Part 1 Clause 11004.2, E4E2C.18 SPECIFICATION SPK7, Safety Arrangements and Procedural Compliance with OHS Act, 2C.11.E.10 Drainage Cleaning.

Mandatory compliance documents: Completed Pricing and Delivery Schedule Form C – Section 3, Completed BOQ/Pricing - Section 10 of this RFT, valid certificate of CIDB grading of 7CE or higher, attendance of compulsory briefing session (Form D). Basic compliance documents: Letter of Good Standing (COID), Valid SARS PIN, CSD supplier registration number, completion of ALL RFT documentation. Joint Venture agreement if applicable. Contract price adjustment will not apply.

The evaluation will be conducted at various levels. Stage 1A: Mandatory Requirements – failure to submit mandatory documents leads to automatic disqualification. Stage 1B: Basic Compliance – if not submitted, must be made available within three days of award, failing which the award will be withdrawn. Technical evaluation uses the 80/20 preference point system. Price scoring formula: Ps = 80(1 - (Pt/Pin)). Minimum qualifying criteria for pricing is 80 points. Experience of key personnel: minimum of six years' related experience = 24 points. Bidders must provide project references with completion certificates signed by clients.

Closing time for receipt of tenders: 12h00 on Friday, 9 October 2026. A compulsory briefing session will be held on 18 September 2026 at 13h00 at the Shosholoza Meyl Junction 6th floor boardroom, corner Leyds and Simmonds Street, Braamfontein.

A compulsory briefing session will be held on 18 September 2026 at 13h00 at the Shosholoza Meyl Junction 6th floor boardroom, corner Leyds and Simmonds Street, Braamfontein. The closing time for receipt of tenders is 12h00 on Friday, 9 October 2026.

Queries relating to the issue of these documents may be addressed to Gloria Mokgobi, Tel No. 011 013 0343, E-mail: [email protected].

Tenders must be submitted on the issued tender documentation only. Emailed and late tenders will not be accepted. The closing time for receipt of tenders is 12h00 on Friday, 9 October 2026. Requirements for sealing, addressing, delivering, opening and assessment of tenders are stated in the Tender Data.

Bidders must hold a cidb contractor grading of 7CE or higher. Tenders must be submitted on the issued tender documentation; emailed and late tenders will not be accepted.

The scope is the rehabilitation of service roads on an 'as and when' basis for a period of 36 months in the Metrorail Gauteng Region. The employer tender number is 67/08/2026-GAU-PERWAY and the cidb reference number is 100121621.

The closing time for receipt of Tenders is 12h00 on Friday, October 9, 2026. Emailed and late tenders will not be accepted. Tenders may only be submitted on the tender documentation that is issued. Requirements for sealing, addressing, delivering, opening and assessment of tenders are stated in the Tender Data.

Tenderers must have a cidb contractor grading of 7CE or higher.

Queries relating to the issues of these documents may be addressed to Gloria Mokgobi, Tel No. 011 013 0343, E-mail: [email protected].

Closing date and time: as stated in the tender record. No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

{"name":null,"email":null,"phone":null,"department":null,"address":"[Insert name and physical address of Beneficiary]"}

Submission method: bids must be submitted in the prescribed manner before the closing date and time. Late bids will be disqualified. Returnable documents include the completed and signed SBD forms (including SBD 4 Declaration of Interest, SBD 6.1 Preference Points Claim, SBD 6.2 Declaration for Local Production and Content, SBD 8 Declaration of Bidder's Past Supply Chain Management Practices, SBD 9 Certificate of Independent Bid Determination), the pricing schedule, and any other forms specified in the tender document.

Bidders must be able to provide a bank-issued performance guarantee in the prescribed form. The guarantee must be governed by South African law and subject to South African court jurisdiction. No other eligibility criteria are stated in the provided document.

A performance guarantee is required. The guarantee must be issued by a bank, be governed by South African law, and be subject to South African courts. The guarantee amount and expiry date are to be inserted by the bidder. The bank's liability under the guarantee is reduced pro rata with each payment, and the guarantee expires at 12:00 on the specified expiry date.

No specific requirements found

The contract is for a period of 36 months, on an 'as and when' basis. A performance guarantee is required as security for the fulfilment of the contract obligations. The guarantee is governed by South African law and subject to South African court jurisdiction.

Project name, works description, site description, erf no, township, local authority, street address.

{"name":null,"email":null,"phone":null,"department":null,"address":"ACT DATA"}

Submit the tender in electronic format to the address specified in the tender data. The tender must remain valid for 30 calendar days from the closing date. The tenderer must complete the Tenderer's Details section and sign the tender. The employer does not bind itself to accept the lowest or any offer, and no reasons will be given for a decision. Alternate offers will be considered only if indicated. Tenderers accept liability for damages if the validity period is not honoured.

The employer does not bind itself to accept the lowest or any offer, and no reasons will be given for a decision. The tender will be evaluated based on the completeness and compliance of the submitted documents, including the priced document and any required guarantees. The tender validity period must be honoured, and the tenderer accepts liability for damages if not.

9.5 Guarantee for Payment To be provided by the employer

yes/no ?

17.4 Date for Practical completion. Currency amount

Contractor’s holiday periods ?

(for consideration by the principal agent in the revision of the date for practical completion)

Contractor's annual holiday period year 1 from Contractor's until

'other' holiday period - year 1 from until

20.0 Adjustment of Preliminaries

20.0 Payment of preliminaries

20.5.3 Assessed by principal agent, an amount pro-rated as preliminaries to the contract sum, (incl tax),

excluding preliminaries and contingencies

Adjustment of preliminaries

20 5 3 The contractor shall provide a breakdown of charges (incl tax) within 15 working days of the date of acceptance of

tenderly excluding pre5iminaries and contingency amounts

Where the contractor fails to provide such information within the specified period the amount for preliminaries

shall be subdivided in the following proportions by the principal agent:

• 10% of the amount shall not be varied
• 15% varied in proportion of the contract value to the contract sum

75% varied in proportion to the revised construction period compared to the initial construction

period

For a lump sum contract, where the contractor fails to identify the preliminaries amount, such amount shall be

deemed to be seven and one half percent (7.5%) of the contract sum excluding any contingency amounts and

tax

Notes

1 By submission of this tender to the employer the tenderer offers and agrees to execute and complete the works

and remedy any defects in conformity with the specification for the tender sum stated - to be paid in instalments

as work is completed

Copyright reserved JBCC Minor Works Agreement Edition 5,1- March2014 CONTRACT DATA

2 The tender shall remain in full legal force forthirty (30) calendar days from the closing date of the tender. The

tenderer accepts liability for damages that may be suffered by the employer should the tender validity period not

be honored

3 The lowest or any offer will not necessarily be accepted by the employer - nor need reasons be given for such a

decision

Annexures. Marked

Tender sum compilation

Currency

-renderer's work excluding tax

Tax . at percentage

Total TENDER SUM inclusive of tax

Tender sum in words

(Print) TENDERER Capacity who, by its SIGNATURE warrants authority thereto Date Location

WITNESS print name Capacity SIGNATURE Date Location

Tenderers details

Name

Business-eg: public company

Business registration number

Contact person

Registered street address

Postal address

Telephone

Copyright reserved JBCC Minor Works Agreement Edition 5,1- March2014 CONTRACT DATA

Tender sum compilation: tenderer's work excluding tax, tax at percentage, total tender sum inclusive of tax. For a lump sum contract, where the contractor fails to identify the preliminaries amount, such amount shall be deemed to be seven and one half percent (7.5%) of the contract sum excluding any contingency amounts and tax. The contractor shall provide a breakdown of charges (incl tax) within 15 working days of the date of acceptance of tender, excluding preliminaries and contingency amounts. Where the contractor fails to provide such information within the specified period, the amount for preliminaries shall be subdivided in the following proportions by the principal agent: 10% of the amount shall not be varied, 15% varied in proportion of the contract value to the contract sum, 75% varied in proportion to the revised construction period compared to the initial construction period.

Payment Terms: payment certificates on

date each month, or day of week

1 9.3 9 Materials and goods off site - paid subject to

Guarantee for Advance Payment provided ?

22.0 Dispute resolution

22.2 Alternative dispute resolution organisation

Changes made to JBCC@ documentation

Note: The amendments contained herein or in the single referenced Annexure constitute the only

am

Contract data

used in conjunction with the

JBCC© Minor Works Agreement

Edition 5.1 - published March 2014

JBCC© Constituents

The Joint Building Contracts Committee@ NPC (JBCC@) is representative of building owners and developers, professional

consultants and general and specialist contractors who contribute their knowledge and experiences to the compilation of

JBCC@ documents. JBCC@ documents portray the consensus view of the constituent members and are published in the

interests of standardisation and good practice with an equitable distribution of contractual risk. The constituents are:

Clause references apply to the JBCC@ Minor Works Agreement Edition 5.1 (MWA) published March 2014

Only clauses in the MINA requiring the provision of information [CD] are quoted below

2.0 Law, regulations and notices

2.4/19.13 Law of the country applicable to the project

The contractor shall provide a Guarantee for Construction to the employer. Guarantee for Advance Payment may be provided for materials and goods off site. Guarantee for Payment to be provided by the employer. The tender shall remain in full legal force for thirty (30) calendar days from the closing date of the tender. The tenderer accepts liability for damages that may be suffered by the employer should the tender validity period not be honored. The lowest or any offer will not necessarily be accepted by the employer - nor need reasons be given for such a decision.

Changes made to JBCC documentation: The amendments contained herein or in the single referenced Annexure constitute the only amendments to the standard JBCC Agreement that will apply. No other amendments shall be of any force or effect.

Employer details: name, business type, business registration number, contact person, email, registered street address, postal address, telephone. Principal agent details: name, practice registration number, contact person, email, registered street address, postal address, telephone. Agent details: name, practice registration number, contact person, email, registered street address, postal address, telephone.

The tender is for the rehabilitation of service roads in the Metrorail Gauteng region, on an 'as and when' basis for 36 months.

No specific dates (closing, briefing, site visit, clarification deadline) are stated in the available text.

No specific contact names, emails, phones, or submission address are stated in the available text.

Submission is by RFP response to PRASA for the rehabilitation of service roads in the Metrorail Gauteng region. Bidders must complete and submit the RFP Clarification Form (Annexure 2) and all returnable documents. The submission address and method are not stated in the available text.

The document does not specify evaluation criteria, scoring split, minimum thresholds, or preference point system. Bidders should expect standard PRASA and National Treasury requirements, but no specific evaluation details are confirmed.

No pricing format, bonds, guarantees, payment terms, or financial capacity thresholds are stated in the available text.

No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in the available text. Bidders should expect standard PRASA and National Treasury requirements, but these are not confirmed.

The tender is for the rehabilitation of service roads on an 'as and when' basis for a period of 36 months in the Metrorail Gauteng region. The successful bidder will be required to sign a written contract form (SBD7).

{"closingTime":"12H00","briefingSession":"{"date":null,"time":"12H00","venue":"EMENT OF WORKS SUCCESSFULLY CARRIED OUT BY BIDDER 7","is_compulsory":true}"}

A compulsory tender briefing meeting will take place at PRASA, Shosholoza Junction, 6th Floor, Cnr Leyds and Simmonds, Braamfontein, Johannesburg, on 18 September 2026 at 13H00. Bidders failing to attend will be disqualified. Arrangements can be made to make bids available before closing date provided the prospective bidder has attended the compulsory briefing meeting.

{"name":null,"email":null,"phone":null,"department":"/ PUBLIC ENTITY)","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7)."}

Form E: Statement of Works Successfully Carried Out by Bidder - bidders must state particulars of works successfully carried out, including client, nature of works, contract/project period, and value of works for which the bidder was directly responsible.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number.

Bidders must provide a tax compliance status / PIN code from the South African Revenue Service (SARS).

Bidders must attend the compulsory tender briefing session on 18 September 2026 at 13:00; failure results in disqualification.

Bidders must complete and submit all mandatory forms listed in the returnable forms section.

Bidders must provide proof of B-BBEE status and claim preference points under the 80/20 or 90/10 system.

Bidders must complete the Security Screening Form (FORM F) and consent to security screening.

Bidders must complete the Declaration of Interest (SBD 4) and Certificate of Independent Bid Determination (SBD 9).

Bidders must sign and submit SBD 5 (National Industrial Participation Programme) if applicable.

Bidders must provide particulars of works successfully carried out (FORM E).

Bidders must provide business registration, directorships, membership, identity, and banking information for verification.

Foreign suppliers must complete the questionnaire to bidding foreign suppliers and indicate if they are residents or have a branch in the RSA.

Form E requires bidders to provide details of works successfully carried out, including client, nature of works, contract/project period, and value of works for which the bidder was directly responsible.

Bid Bond: performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by

the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. the contractor will implement the business plans

Bidders must be registered on the CSD and provide a CSD number. Tax compliance status (TCS) or PIN from SARS is required, or a CSD number if no TCS is available. Bidders must attend the compulsory briefing meeting; failure results in disqualification. All mandatory returnable forms must be completed and submitted. B-BBEE status proof and preference point claims are required. Foreign suppliers must complete the residency questionnaire.

Preference points will be awarded under the 80/20 or 90/10 system. Bidders must indicate how they claim points for each preference point. The lowest/highest acceptable tender will be used to determine the accurate system. Form E requires details of works successfully carried out, including client, nature of works, contract period, and value.

{"closingDate":"09 October 2026","closingTime":"12H00","briefingSession":"{"date":"18 September 2026","time":"13H00","venue":"E: 18 September 2026","is_compulsory":true}"}

A compulsory briefing session will be held on 18 September 2026 at 13H00 at 6th Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein, 2001. Bidders must complete and submit Form D (Certificate of Attendance) and appear on the Compulsory Briefing Session Register. Bidders failing to attend the compulsory briefing may be disqualified.

{"name":null,"email":null,"phone":null,"department":null,"address":"s Street,"}

Returnable Documents: TENDER FORM (PRICING SCHEDULE) Form C, SBD 4 BIDDER’S DISCLOSURE, SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE, CIDB Construction Industries Development Board

Mandatory returnable documents include: Completed Pricing and Delivery Schedule (Form C), Certificate of Attendance (Form D), and other required forms. Failure to submit these will result in automatic disqualification.

Bidders must be registered on the Central Supplier Database (CSD) and provide a valid SARS Tax Compliance Status (TCS) PIN. A valid COID Letter of Good Standing is required. Bidders must submit a valid CIDB grading of 7CE or higher. Joint ventures or consortia must submit a signed agreement or written confirmation of intention. Bidders must attend the compulsory briefing session and submit Form D. Failure to submit mandatory documents (Form C, BOQ, CIDB certificate, briefing attendance) will result in automatic disqualification. Basic compliance documents (COID, SARS PIN, CSD number, completed RFP documentation, JV agreement if applicable) must be provided within 3 days of award if not submitted initially.

See attached annexure 4 for detail scope of work.

5. Evaluation methodology

The evaluation of Bids will be based on the information contained in Bids received in RFP and, which

may be further supplemented by presentations and clarification information provided, if required. All

Bids shall be equally evaluated by various committees involved in the evaluation process in accordance

with stated Evaluation Criteria. Procurement integrity and fairness, transparency, competitiveness and

full accountability will at all times be paramount.

5.1. Evaluation and scoring methodology

The evaluation of the Bids by the evaluation committees will be conducted at various levels.

The following levels will be applied in the evaluation:

Level description

Verify The Bid is checked for completeness and whether all required

completeness documentation, certificates; verify completeness warranties and other

Bid requirements and formalities have been complied with. Incomplete

Bids will be disqualified.

Verify compliance The Bids are checked to verify that the essential RFP requirements

have been met. Non-compliant Bids will be disqualified.

Detailed Detailed analysis of Bids to determine whether the Bidder is capable of

Evaluation of delivering the Project in terms of business and technical requirements.

Technical The minimum threshold for technical evaluation is [80%], any

bidder who fails to meet the minimum requirement will be

67/08/2026 GAU–PERWAY of 49

Level description

disqualified and not proceed with the evaluation of Price and

Specific Goals.

Specific Goals Evaluate Specific Goals

Price Evaluation Bidders will be evaluated on price offered.

Scoring Scoring of Bids using the Evaluation Criteria.

Recommendation Report formulation and recommendation of Preferred and Reserved

Bidders

Best and Final PRASA may go into the Best and Final Offer process in the instance

Offer where no bid meets the requirements of the RFP and/or the Bids are to

close in terms of points awarded.

Approval Approval and notification of the final Bidder.

Table 1: Levels that will be applied in the evaluation

Interested bidders for this project shall be evaluated in terms for their administrative responsiveness,

substantive responsiveness, technical/functional (capacity testing) evaluation and preference points.

The evaluation committee shall use the following Evaluation Criteria depicted in table 2 below for the

selection of the preferred bidder that shall render / deliver the required works, goods and / or services.

Evaluation criteria weighting

Stage 1 - Compliance

Stage 1A Mandatory Requirements

Stage 1B Other Mandatory Requirements

Stage 2 - Technical Mandatory Requirements Technical/Functionality

Technical/Functional Requirements Threshold of 80%

Stage 3 Price and Specific Goals

Price 80

Specific Goals 20

Total 100

Details of the stages outlined in table 1 above are presented in the following sections.

5.2. Evaluation criteria

5.2.1. Compliance requirements

Bidders must comply with all mandatory requirements and failure to comply may lead to immediate

disqualification.

5.2.1.1. Stage 1A- Mandatory Requirements

If you do not submit the following documents your tender will be automatically disqualified:

67/08/2026 GAU–PERWAY of 49

Table 5.2.1.1: List of Mandatory Compliance Documents

No. DESCRIPTION OF REQUIREMENT

a. Completed Pricing and Delivery Schedule Form C. Annexure 5 of this

Rft.

NB: Completed Form C and BOQ/Pricing must be submitted in Envelope 2

(Financial Proposal). Compliance will be verified during the evaluation of

Envelope 2 for eligible bidders. Failure to submit these documents will render the

bid non-responsive. PRASA may notify the bidders of any arithmetic errors or

omission identified on BOQ to obtain clarity.

b. Completed BOQ/Pricing – Annexure 5 of this RFT.

NB: Completed Form C and BOQ/Pricing must be submitted in Envelope 2

(Financial Proposal). Compliance will be verified during the evaluation of

Envelope 2 for eligible bidders. Failure to submit these documents will render the

bid non-responsive. PRASA may notify the bidders of any arithmetic errors or

omission identified on BOQ to obtain clarity.

c. Submit valid certificate of CIDB grading of 7CE or higher

d. Attendance of compulsory briefing session Form D shall be submitted with

the tender document. Attendance register will be used to confirm this

requirement.

If you do not submit the following documents your Proposal will be disqualified automatically.

5.2.1.2. Stage 1B - Basic Compliance

If you do not submit the following basic compliance documents and should an award be made, these

basic compliance documents must be made available within three (3) days, failing of which the award

will be recalled.

Table 11.3: Basic Compliance

No. Description of requirement

a) Letter of Good Standing: COID

b) Supply of Valid SARS Pin

c) CSD supplier registration number

d) Completion of ALL RFT documentation (include ALL forms and

annexures)

e) Joint Venture, Consortium Agreement or Partnering Agreement /

Subcontract Agreement signed by All parties (The agreement should

indicate the leading bidder where applicable)

67/08/2026 GAU–PERWAY of 49

5.2.2. Stage 2: technical / functionality requirements

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for the technical/functionality requirements is 80% as per the

standard Evaluation Criteria presented in table 11.1 above. Bidders who score below this minimum

requirement shall not be considered for further evaluation in stage 3.

Details of the technical/functional requirements are presented in the table below.

Table 5.2.2.1: Technical Evaluation Criteria

Item Criteria Weight

1 Organizational Experience 60

2 Experience of key personnel 40

Total 100

Table 5.2.2.2: Further details of the evaluation Technical evaluation criteria, weighing and scores are

presented in the table below.

Evaluation Area Weight Technical/Functional Criteria and Scoring

Organizational Experience 60 Score will be based on successfully

Experience shall be evaluated completed similar projects in the service

based on successfully completed roads rehabilitation of which details are

similar works for; provided.

• Road Rehabilitation 0: No submission/non-compliance = 0 points
• Gravel road regravelling 1 : 0 to 1 similar project =12points

(N.B. Provide for each successfully

2 : 2 similar projects = 24 points completed project/s in the following

sequence; Copy of an appointment 3 : 3 similar projects = 36 points

letter/s(on a company letterhead), 4 : 4 similar projects = 48 points

description of the project, Client 5 : 5 and more similar projects = 60

name, Client contact (i.e. email and points

office number), Project start date,

project end date, extension of time

where applicable, contract value

inclusive of VAT.

Furthermore, attach completion

certificates signed by client

indicating the value and type of work

performed or reference letter with

on a company letter signed by their

respective clients.

Experience of key personnel Score will be allocated as follows:

based on Qualifications and CVs 0: No submission/non-compliance = 0

submitted points

• Civil Engineering Technician 1: Listed 2 key staff members with less than
• Health and Safety Officer 1 year related experience = 8 points

67/08/2026 GAU–PERWAY of 49

Evaluation Area Weight Technical/Functional Criteria and Scoring

(N.B. Provide copies of original 2: Listed 2 key staff members with 1 year

qualifications and certificates of but less than of 2 years’ related

professional bodies. The copies experience = 16 points

must be certified by commissioner of 3: Listed 2 key staff members with a

oath. The date on the stamp shall be minimum of 2 years but less than 3

six months or less old, before the years’ related experience = 24 points

closing date of the tender. If the

4: Listed 2 key staff members with a qualification has been awarded in

minimum of 3 years’ but less than 4 other language than English, please

related experience = 32 points provide translation in English. All

foreign qualifications are to be 5: Listed 2 key staff members have 5

accompanied by SAQA certificate years’ related experience and above =

for conversion. All foreign national’s 40 points.

qualifications to be accompanied by

valid work permits.

Total 100

Note: Bidders that fail to achieve the minimum qualifying total score of 80% on the above

evaluation criteria of functional/technical requirements will not be considered for further Price

and SPECIFIC GOALS evaluation.

5.2.3. Stage 3: pricing and specific goals

Bidders should provide their price proposal in envelope 2, which should include Form C (Financial Offer)

and also provide proof of Specific Goals.

The following formula, shall be used by the Bid Evaluation Committee to allocate scores to the interested

bidders :

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

Formulae for procurement of goods and services

Points awarded for price

The 80/20 preference point systems

A maximum of 80 points is allocated for price on the following basis:

67/08/2026 GAU–PERWAY of 49

and correct and that the responses to RFP and each party whom the responses to RFP

signatory represents, considers themselves subject to and bound by the terms and

conditions of this RFP.

8.9 The responses to RFP formulation should be clear and concise and follow a clear

methodology which responses to RFP should explain upfront in a concise Executive

with stated Evaluation Criteria. Procurement integrity and fairness, transparency, competitiveness and

full accountability will at all times be paramount.

5.1. Evaluation and scoring methodology

overgrown, existing potholes and illegal dumping make it difficult to access our service roads. Serious

maintenance problems are being experienced regarding non-access along the railway tracks by

means of maintenance vehicles and teams on the service road. Requirements of the service road

maintenance is crucial during rainy season, where serious and major wash away and over flooding of

railway lines occur, resulting in the railway lines closure and train delays.

1 Organizational Experience 60

2 Experience of key personnel 40

Total 100

Table 5.2.2.2: Further details of the evaluation Technical evaluation criteria, weighing and scores are

presented in the table below.

Organizational Experience 60 Score will be based on successfully

based on successfully completed roads rehabilitation of which details are

similar works for; provided.

• Road Rehabilitation 0: No submission/non-compliance = 0 points
• Gravel road regravelling 1 : 0 to 1 similar project =12points

(N.B. Provide for each successfully

2 : 2 similar projects = 24 points completed project/s in the following

sequence; Copy of an appointment 3 : 3 similar projects = 36 points

letter/s(on a company letterhead), 4 : 4 similar projects = 48 points

description of the project, Client 5 : 5 and more similar projects = 60

name, Client contact (i.e. email and points

office number), Project start date,

project end date, extension of time

where applicable, contract value

inclusive of VAT.

based on Qualifications and CVs 0: No submission/non-compliance = 0

submitted points

• Civil Engineering Technician 1: Listed 2 key staff members with less than
• Health and Safety Officer 1 year related experience = 8 points

67/08/2026 GAU–PERWAY of 49

(N.B. Provide copies of original 2: Listed 2 key staff members with 1 year

qualifications and certificates of but less than of 2 years’ related

professional bodies. The copies experience = 16 points

must be certified by commissioner of 3: Listed 2 key staff members with a

oath. The date on the stamp shall be minimum of 2 years but less than 3

six months or less old, before the years’ related experience = 24 points

closing date of the tender. If the

4: Listed 2 key staff members with a qualification has been awarded in

minimum of 3 years’ but less than 4 other language than English, please

related experience = 32 points provide translation in English. All

foreign qualifications are to be 5: Listed 2 key staff members have 5

accompanied by SAQA certificate years’ related experience and above =

for conversion. All foreign national’s 40 points.

qualifications to be accompanied by

valid work permits.

Total 100

Note: Bidders that fail to achieve the minimum qualifying total score of 80% on the above

evaluation criteria of functional/technical requirements will not be considered for further Price

and SPECIFIC GOALS evaluation.

5.2.3. Stage 3: pricing and specific goals

Bidders should provide their price proposal in envelope 2, which should include Form C (Financial Offer)

and also provide proof of Specific Goals.

TENDER FORM (PRICING SCHEDULE) Form C

8.1 All responses to the RFP should be submitted in two sealed envelopes/boxes; the first envelop/box

shall have the technical and compliance response, the second envelop/box shall only have the

financial response and BBBEE response.

8.2 Bidders are required to package their response/Bid as follows:

Volume 1 (Envelop 1/Package 1)

• Part A: Mandatory Requirements Response

• Part B: Technical or Functional Response (response to scope of work)

Volume 2 (Envelop 2/ Package 2)

• Part C: Financial Proposal and Specific Goals

67/08/2026 GAU–PERWAY of 49

Volume 2 should be submitted in a separate sealed envelope. Bidders should make their

pricing offer in envelop 2/package 2.

8.3 Bidders must submit 1 original response and may submit copies and an electronic version

which must be contained in a Memory Card/External hard drive etc clearly marked in the

a. Completed Pricing and Delivery Schedule Form C. Annexure 5 of this

NB: Completed Form C and BOQ/Pricing must be submitted in Envelope 2

(Financial Proposal). Compliance will be verified during the evaluation of

Envelope 2 for eligible bidders. Failure to submit these documents will render the

bid non-responsive. PRASA may notify the bidders of any arithmetic errors or

omission identified on BOQ to obtain clarity.

b. Completed BOQ/Pricing – Annexure 5 of this RFT.

NB: Completed Form C and BOQ/Pricing must be submitted in Envelope 2

(Financial Proposal). Compliance will be verified during the evaluation of

Envelope 2 for eligible bidders. Failure to submit these documents will render the

bid non-responsive. PRASA may notify the bidders of any arithmetic errors or

omission identified on BOQ to obtain clarity.

c. Submit valid certificate of CIDB grading of 7CE or higher

d. Attendance of compulsory briefing session Form D shall be submitted with

the tender document. Attendance register will be used to confirm this

requirement.

Bid Bond: BID BONDS (WHERE APPLICABLE) ................................... 41

4 ownership of design .......................................................................................... 41

5 service levels ...................................................................................................... 41

part or basis of any investment decision by Bidders. The recipient should not consider the document

as an investment recommendation by PRASA or any of its advisers.

Each person to whom this document (and other later documents) is made available must make his own

independent assessment of the Project after making such investigation and taking such professional

advice as he/she or it deems necessary. Neither the receipt of this document or any related document

by any person, nor any information contained in the documents or distributed with them or previously

or subsequently communicated to any Bidder or its advisers, is to be taken as constituting the giving of

an investment advice by PRASA or its advisers.

APPENDICES -LIST OF PRASA TENDER RETURNABLE FORMS Annexure 1

RFP clarification form Annexure 2

Draft Contract Annexure 3

Scope of work/Specification Annexure 4

Pricing and Form C and BOQ Annexure 5

Draft Performance Bond Annexure 6

67/08/2026 GAU–PERWAY of 49

In this RFP, unless inconsistent with or otherwise indicated by the context –

3.1 headings have been inserted for convenience only and should not be taken into account

in interpreting the RFP;

3.2 any reference to one gender shall include the other gender;

3.3 words in the singular shall include the plural and vice versa;

3.4 any reference to natural persons shall include legal persons and vice versa;

3.5 words defined in a specific clause have the same meaning in all other clauses of the RFP,

unless the contrary is specifically indicated;

3.6 any reference to the RFP, schedule or appendix, shall be construed as including a reference to

any RFP, schedule or appendix amending or substituting that RFP, schedule or appendix;

3.7 the schedules, appendices and Briefing Notes issued pursuant to this RFP, form an indivisible

part of the RFP and together with further clarifying and amending information provided by

PRASA, constitute the body of RFP documentation which must be complied with by Bidders;

3.8 in the event of any inconsistency between this RFP or other earlier information published with

regard to the Project, the information in this RFP shall prevail; and

3.9 this RFP shall be governed by and applied in accordance with South African law.

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2.1 A compulsory briefing will be conducted at 6th Floor, Shosholoza Meyl Junction, Cnr Leyds and

Simmonds Street, Shosholoza Meyl Junction, Braamfontein,2001 on the 18 September 2026, at

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13H00 [Bidders to provide own transportation and accommodation]. The briefing session will start

punctually, and information will not be repeated for the benefit of Bidders arriving late.

2.2 A Certificate of Attendance in the form set out in Form D, hereto must be completed and submitted

with your Proposal as proof of attendance is required for a compulsory site meeting and/or RFP

briefing. Bidders must also appear on the Compulsory Briefing session Register.

2.3 Bidders failing to attend the compulsory RFP briefing may be disqualified.

8.10 Responses to RFP must provide sufficient information and detail in order to enable PRASA

to evaluate the responses to RFP, but should not provide unnecessary detail which does

not add value and detracts from the ability of PRASA to effectively evaluate and understand

the responses to RFP. The use of numbered headings, bullet points, sections, appendices

and schedules are encouraged.

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8.11 Information submitted as part of a responses to RFP should as far as possible, be orderly

according to the order of the required information requested by PRASA. All pages should

be consecutively numbered.

8.12 Responses to RFP should ensure that each requirement contained in the RFP is succinctly

addressed. Responses to RFP should as far as possible use the terms and definitions

applied in this RFP and should clearly indicate its interpretation of any differing terminology

applied.

8.13 Response to RFP documents are to be submitted to the address specified in this RFP, and

Bidders should ensure that the original and copies (where applicable) are identical in all

respects as PRASA will not accept any liability for having disqualified a bidder for failing to

provide a mandatory returnable document.

8.14 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be

deemed to be offers. Any exceptions to this statement must be clearly and specifically

indicated.

8.15 Any additional conditions must be embodied in an accompanying letter. Subject only to

clause 16 [Alterations made by the Bidder to Bid Prices] of the General Bid Conditions,

alterations, additions or deletions must not be made by the Bidder to the actual RFP

documents.

8.16 Bidders are required to review the Contract. Bidders may further amend and/ or delete any

part of the Draft Contract where they deem fit to do so. Where Bidders have amended and

or deleted any part of the Contract, it must be clearly visible by using track changes and

must ensure that the disc copy of their bid submission for the Draft Contract is in word

version and not password protected. It must be noted that the marked-up Contract will

form part of contract negotiations processes with the preferred bidder.

documents which may have not been submitted.

10.2 The successful Bidder [hereinafter referred to as the Service Provider] shall be in full and

complete compliance with any and all applicable laws and regulations.

11 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which

has been established to centrally administer supplier information for all organs of state and facilitate

the verification of certain key supplier information. Only foreign suppliers with no local registered

entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za.

to be comprehensive or true and correct. Neither PRASA nor any of its advisers accept any liability or

responsibility for the adequacy, accuracy, or completeness of any of the information or opinions stated

in any document.

implied, is or will be given by PRASA, or any of its officers, employees, agents or advisers with respect

to the information or opinions contained in any document or on which any document is based. Any

liability in respect of such representations or warranties, howsoever arising is hereby expressly

disclaimed.

may be contained in the information provided by PRASA, or any of its officers, employees, agents or

advisers (the “Confidential Information Provided”). The Confidential Information provided may be made

available to Bidder’s subcontractors, employees and professional advisers who are directly involved in

the appraisal of such information (who must be made aware of the obligation of confidentiality) but shall

not, either in the whole or in part, be copied, reproduced, distributed or otherwise made available to any

other party in any circumstances without the prior written consent of PRASA, nor may it be used for any

other purpose than that for which it is intended.

to have been made available (otherwise than through a breach of a confidentiality obligation). Bidders,

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confidentiality Contracts/undertakings (in such form as PRASA may require from time to time).

All Confidential Information Provided (including all copies thereof) remains the property of PRASA and

must be delivered to PRASA on demand. Further, by receiving this RFP each Bidder and each of its

members agree to maintain its submission in Bid to this RFP confidential from third parties other than

of a Proposal in response to it. Please note that PRASA reserves the right to:

• Modify the RFP’s goods / service(s) / works and request Bidders to re-bid on any changes;
• Withdraw, amend the RFP at any time without prior notice and liability to compensate or

reimburse any bidder;

• Reject any Proposal which does not conform to instructions and specifications which are

detailed herein;

• Disqualify Proposals submitted after the stated submission deadline;
• Call a bidder to provide additional documents which PRASA may require which have not

been submitted to PRASA;

• Withdraw the RFP on good cause shown;
• Award a contract in connection with this Proposal at any time after the RFP’s closing date;
• Make no award at all;
• Validate any information submitted by Bidders in response to this bid. This would include,

but is not limited to, requesting the Bidders to provide supporting evidence. By submitting a

bid, Bidders hereby irrevocably grant the necessary consent to PRASA to do so;

• Request annual financial statements prepared and signed off by a professional accountant

or other documentation for the purposes of a due diligence exercise; and/or

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• Not accept any changes or purported changes by the Bidder to the bid rates after the closing

date and/or after the award of the business, unless the contract specifically provided for it.

Obligations ............................................................................................................ 15

7 communication ..................................................................................................... 18

8 confidentiality .................................................................................................... 18

9 instructions for completing the RFP ......................................................... 19

10 RFP timetable ........................................................................................................ 21

11 legal compliance ................................................................................................ 22

12 national treasury’s central supplier database ................................. 22

13 tax compliance .................................................................................................... 22

14 protection of personal data ........................................................................ 23

Section 2 : background, overview and scope of requirements ............. 24

1 introduction and background ...................................................................... 24

2 overview ................................................................................................................. 24

3 key objectives of the RFP ................................................................................ 25

4 scope of work ...................................................................................................... 25

5 evaluation methodology ................................................................................ 26

6 post tender negotiations (if applicable) ................................................. 39

7 best and final offer .......................................................................................... 39

8 final contract award....................................................................................... 39

9 fairness and transparency ........................................................................... 39

Section 3 : pricing and delivery schedule ....................................................... 40

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1 pricing ..................................................................................................................... 40

2 disclosure of prices quoted ......................................................................... 41

3 perfromance and bid bonds (where applicable) ................................... 41

4 ownership of design .......................................................................................... 41

5 service levels ...................................................................................................... 41

6 total cost of ownership and continuous improvement initiatives 42

7 financial stability .............................................................................................. 43

8 validity of returnable documents......................................................44

9 certificate of acquaintance with RFP terms and conditions ............ 45

10. General conditions ........................................................................................... 47

11 conditions of tender .......................................................................................... 52

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7.2 Bidders must clearly indicate whether any information submitted or requested from PRASA is

confidential or should be treated confidentially by PRASA. In the absence of any such clear

indication in writing, PRASA shall deem the response to the RFP to have waived any right to

confidentiality and treat such information as public in nature.

7.3 By participating in the bidding process and submitting documentation you consent that we may

process the same for the purposes of the bid. We may disclose your information [including your

personal information, that of your directors, agents, service providers, joint venture partners, and

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service providers, collectively referred as “related parties”] to our service providers, including data

storage and processing providers. We may obtain your information including that of your related

parties from our service providers and Government agencies, Industry Regulators such as the

providers, we will ensure that such third-party service providers will process your information and

that of related parties for the purposes specified by us and such parties employ the appropriate

security to protect that information.

7.4 We may disclose your information:

• as a result of our reporting obligations under the law, including to Parliament of the Republic of

South Africa, to our external auditors, the Public Protector;

• where we are obliged by law [to the Government departments and entities such as Department

of Trade and Industry/BEE Commission/ the CIDB, South African Revenue Services,

Unemployment Insurance Fund, the industry Regulators, Industry Ombudsmen, etc.] or industry

codes authorized by the various Regulator to do so;

• where we believe it is necessary to protect our rights
• on our website in connection with the supply chain management process
• to the payment processing service providers such as banks to assist with payment instructions;
• to law enforcement and Government Agencies for the purposes of fraud prevention;
• for security screening and checks to verify your personal information and that of related parties;
• to obtain tax clearance certificates;
• to our brokers/insurers;
• to service providers providing information and communication services.

7.5 Please refer to our Privacy Notice on our website.

7.1. PRASA may appoint a bidder other than the successful bidder under the following

instances:

(i) When a successful bidder, after having been informed of the acceptance

of its Bid, fails to sign a contract within a prescribe period of time e.g. 14

(fourteen) days after being called upon to do so;

(ii) When a successful bidder has failed to provide the necessary security,

bonds or guarantees within the time required to do so by PRASA;

(iii) When a successful bidder fails to meet a condition precedent for the

award of business (e.g. to obtain the necessary funding); and

(iv) When final contract negotiations with a preferred bidder fails and a

contract is not agreed upon.

7.2. PRASA will only award a bid to a bidder other than the highest scoring bidder provided

that the bid is still within the bid validity period.

7.3. Only if the second ranked bidder is also unable/unwilling, PRASA may proceed to the

third ranked bidder.

will not compromise. PRASA will ensure that all members of evaluation committees declare any

conflicting or undue interest in the process and provide confidentiality undertakings to PRASA.

The RFP shall be valid for 90 working days from the closing date. Bidders must complete SBD 5 to give effect to the validity period. Bidders must remain compliant with all requirements of the RFP. Any additional conditions must be embodied in an accompanying letter. Changes to submissions will not be considered after the closing date.

Stage 1A mandatory compliance documents include attendance of compulsory briefing (Form D) and other listed documents. Stage 1B basic compliance documents must be available within 3 days of award. Stage 2 uses 80/20 or 90/10 preference point system; bidders must indicate how they claim points. Reference letters and completion certificates for similar projects are required, including project details and contract value inclusive of VAT.