Rental of traffic contravention management system and related equipment – midvaal local municipality (2026–2029)

Closing date: 28 October 2026 at 12:00.

Bidding documents available from: 13 October 2026 at 12:00.

Compulsory briefing session: Not applicable for this bid (marked N/A).

No compulsory briefing session for this bid (marked N/A).

Enquiries:

• SCM office: (016) 360 7609 / 7453 / 7484 / 7631 / 7530
• Email: [email protected]

Whistle-blowing / fraud / corruption reporting:

• Email: [email protected] (identity may be withheld)

Municipal Manager:

• Name: Mr P. Magodi
• Address: PO Box 9, Meyerton, 1960
• Telephone: 016 360 7400
• Website: www.midvaal.gov.za

Submission method: sealed envelope marked with the bid number and description, placed in the tender box at Block A – Ground Floor, 25 Mitchell Street, Meyerton, 1961.

Submission times: 07:30–16:00, Mondays to Fridays, before the closing date and time.

No late, faxed or e-mailed bids will be accepted.

Bids must be on official forms (not re-typed), original signed, completed in black ink, no correction fluid, alterations crossed-out and initialled.

Bids with missing pages or incomplete attachments will be rejected.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• SBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Valid B-BBEE certificate or sworn affidavit.
• Valid SARS tax clearance (or tax pin).

Disqualification risks:

• Non-attendance at the compulsory briefing session (if applicable).
• Late submission, faxed or e-mailed bids.
• Missing pages or incomplete attachments.

Evaluation points: 80/20 (price/preference) for this bid.

Specific goals allocation is detailed in the bid document.

Bids will be evaluated and adjudicated according to:

• Relevant specifications and technical proposals.
• Value for money.
• Capability to execute the contract.
• Midvaal SCM Policy, Preferential Procurement Policy and other relevant legislation.
• Supporting documents where required.

Bidders must be registered on the National Treasury e-Tenders portal.

The municipality requires the rental of a traffic contravention management system and related equipment.

Contract period: from date of award to 30 June 2029.

Scope details are contained in the bid document (specifications and deliverables).

Bidding documents available from 13 October 2026 at 12H00. Hard copies may be purchased at Supply Chain Municipal Offices, 25 Mitchell Street, Meyerton, at non-refundable fees: R353.75 (0–100 pages), R496.65 (101–200 pages), R708.65 (201–300 pages), R1063.60 (301+ pages). Payment via direct deposit (no cheques) to Midvaal Local Municipality, Nedbank, Account 1224797469, Branch: Public Sector - Central Gauteng. Use bid number as reference and bring proof of payment. Alternatively, documents may be requested free via [email protected] or downloaded from National Treasury e-Tenders portal.

Bidding document purchase fees (non-refundable):

• R353.75 (VAT incl.) for documents with 0–100 pages.
• R496.65 (VAT incl.) for documents with 101–200 pages.
• R708.65 (VAT incl.) for documents with 201–300 pages.
• R1063.60 (VAT incl.) for documents with 301+ pages.

Payment method: direct deposit (no cheques) to:

• Account name: Midvaal Local Municipality
• Bank: Nedbank
• Account number: 1224797469
• Branch: Public Sector - Central Gauteng

Use the bid number as reference and bring proof of payment when collecting documents.

Alternatively, documents may be requested free via [email protected] or downloaded from the National Treasury e-Tenders portal.

B-BBEE: Bidders must submit a valid B-BBEE certificate or sworn affidavit. Specific goals allocation is detailed in the bid document.

Tax: Valid SARS tax clearance (or tax pin) required.

CSD: Registration on the National Treasury e-Tenders portal required.

No CIDB grading specified for this bid.

Bids must be sealed in an envelope marked with the bid number and description, placed in the tender box at Block A – Ground Floor, 25 Mitchell Street, Meyerton, 1961. Submission times: 07:30–16:00, Mondays to Fridays, prior to closing. No late, faxed, or e-mailed tenders accepted. All tenders must be on official forms (not re-typed), original signed, completed in black ink, no correction fluid, alterations crossed-out and initialled. Bids with missing pages or incomplete attachments will not be accepted. The Council reserves the right to accept any bid or part thereof and does not bind itself to accept the lowest or any bid.

Bids will be evaluated and adjudicated according to: relevant specifications and technical proposals, value for money, capability to execute the contract, Midvaal SCM Policy, Preferential Procurement Policy and other relevant legislation, and supporting documents where required. Specific goals allocation details are in the bid document. Evaluation points: 80/20.