VAT declaration for building maintenance consumables, tools & equipment tender (AIDC-T02-2026/27)

The document is the GPG Integrity Pact for Businesses, a pre-contract agreement to prevent corruption in the tender process. It requires the bidder's CEO or authorised representative to sign it and submit it with the tender. The pact covers objectives, governance, environment, protection of information, reputation, values, commitments of both the Gauteng Provincial Government and the bidder, sanctions for violation, conflict of interest, legal actions, and validity.

Closing date: 21 September 2026 at 11:00 AM (per tender record). No other dates are stated in the document.

Gauteng Ethics Hotline: toll-free 080 1111 633, SMS call-back 49017, email [email protected], fax 086 726 1681, website www.thehotline.co.za. National Anti-Corruption Hotline: toll-free 0800 701 701, email [email protected], fax 0800 204 965, website www.publicservicecorruptionhotline.org.za. Physical addresses: Office of the Premier, 55 Marshall Street, Marshalltown, Johannesburg 2001; Public Service Commission, Schreiner Chambers 6th Floor, 94 Pritchard Street, Johannesburg.

The GPG Integrity Pact for Businesses must be signed by the CEO or authorised representative and submitted with the tender. Failure to sign it during submission disqualifies the bid.

Bidders must not have been convicted of fraud, corruption, theft, or extortion; must not be listed on National Treasury's database of Restricted Suppliers or Register of Tender Defaulters; must not engage in collusive or corrupt practices. Breach of the pact may lead to disqualification, contract cancellation, recovery of sums paid, and being reported to National Treasury.

The tender is for building maintenance consumables, tools and equipment, supplied as and when required for 36 months to Supplier Park Development Company SOC Ltd t/a AIDC in Rosslyn, Pretoria. No further technical specifications are provided in this document.

The Integrity Pact requires compliance with all applicable environmental, health, and safety regulations. Bidders must not have been convicted of fraud, corruption, theft, or extortion; must not be listed on National Treasury's database of Restricted Suppliers or Register of Tender Defaulters. Sub-contractors must also adopt the Integrity Pact.

Both parties must comply with all applicable environmental, health, and safety regulations. No further health and safety requirements are specified in this document.

The pact is valid from the tender process until completion of the contract. Breach of the pact or providing false information may lead to administrative charges, penal actions, cancellation of the contract, recovery of sums paid, cancellation of other contracts, and being reported to National Treasury for registration as a tender defaulter. The pact also requires confidentiality of information and prohibits monetary dealings with tender committee members or GPG officials.

The evaluation criteria are not detailed in this document. The pact requires fair, transparent, and unprejudiced dealings, and prohibits bribery, collusion, and other corrupt practices. Bidders must warrant they have not been convicted of fraud, corruption, theft, or extortion, and are not listed on National Treasury's restricted suppliers or tender defaulters registers.

{"name":null,"email":null,"phone":null,"department":"(including its employees, agents, contractors","address":null}

Returnable documents: the Personal Information Processing Consent form (Annexure D) must be completed, signed and submitted with the bid. The form grants AIDC consent to process personal information under POPIA. No other submission details are stated in this document.

No eligibility criteria specified

1. In the furtherance of the relevant Supplier Park Development Company SOC LTD t/a AIDC 2. For purposes contemplated in paragraph 1, the Supplier Park Development Company SOC LTD

The tender requires compliance with the Protection of Personal Information Act (POPIA). The bidder must warrant compliance with all privacy laws, implement appropriate security measures to protect personal information, and indemnify the department against losses from any breach. The bidder must notify the department, the data subject, and the Information Regulator timeously of any contravention or unauthorised disclosure.

The bidder must comply with all privacy laws, including POPIA, when processing personal information. The bidder must ensure lawful processing, secure integrity and confidentiality, implement reasonable technical and organisational measures to prevent loss or unauthorised access, mitigate risks of data breaches, and apply acceptable information security practices. The bidder must indemnify the department against losses arising from any breach of privacy laws and must notify the department, the data subject, and the Information Regulator timeously of any contravention or unauthorised disclosure.

Returnable documents: the bid must include a valid original tax clearance certificate issued by SARS (GCC clause 32.3). Bids must be submitted by the closing time; late bids are not considered. No other returnable forms are specified in the provided document.

Bidders must not engage in collusive bidding or restrictive practices (GCC clause 34). A valid tax clearance certificate is required prior to award. No further evaluation criteria (e.g., B-BBEE, functionality) are stated in the provided document.

The tender is for the supply of building maintenance consumables, tools and equipment as and when required for 36 months. The contract will be on an as-and-when-required basis. No detailed technical specifications are provided in the available document.

The goods supplied must conform to the standards mentioned in the bidding documents and specifications (GCC clause 4). The supplier warrants that goods are new, unused, of the most recent models, and free from defects for 12 months after delivery or 18 months after shipment, whichever period concludes earlier (GCC clause 15).

Payment will be made within 30 days after submission of a correct invoice (GCC clause 16.3). Prices quoted are firm and may not vary unless price adjustments are authorised in the Special Conditions of Contract (GCC clause 17.1). The successful bidder must furnish performance security within 30 days of contract award, in the amount and form specified in the Special Conditions of Contract (GCC clause 7.1).

Tax clearance: a valid original SARS tax clearance certificate must be submitted prior to award (GCC clause 32.3).

No contract will be concluded with a bidder whose tax matters are not in order.

Bidders must not engage in collusive bidding or restrictive practices (GCC clause 34).

No other compliance requirements (e.g., CSD, B-BBEE, CIDB) are stated in the provided document.

No specific health and safety requirements are stated in the provided document.

The General Conditions of Contract (GCC) form part of all bid documents and may not be amended. Special Conditions of Contract (SCC) relevant to this bid will supplement the GCC; where there is a conflict, the SCC prevails.

Key GCC clauses:

• Performance security: the successful bidder must furnish performance security within 30 days of contract award, in the amount and form specified in the SCC (clause 7).
• Payment: the supplier must submit an invoice with a copy of the delivery note; payment will be made within 30 days (clause 16).
• Prices: prices quoted are firm and may not vary unless price adjustments are authorised in the SCC (clause 17).
• Contract amendments: no variation without a written amendment signed by both parties (clause 18).
• Assignment: the supplier may not assign obligations without the purchaser's prior written consent (clause 19).
• Subcontracts: the supplier must notify the purchaser in writing of all subcontracts (clause 20).
• Delays: the supplier must notify the purchaser in writing of any conditions impeding timely delivery; the purchaser may extend the time for performance with or without penalties. If the supplier delays beyond the delivery period, the purchaser may procure substitute goods or cancel the contract and claim damages (clause 21).
• Penalties: a delay by the supplier renders the supplier liable to penalties (clause 22).
• Termination for default: the purchaser may terminate the contract if the supplier fails to perform (clause 23).
• Force majeure: an event beyond the supplier's control may excuse performance (clause 25).
• Termination for insolvency: the purchaser may terminate if the supplier becomes insolvent (clause 26).
• Settlement of disputes: disputes will be settled as per the contract (clause 27).
• Limitation of liability: the supplier's liability is limited as per the contract (clause 28).
• Governing language: the contract is governed by the language specified (clause 29).
• Applicable law: the contract is governed by the laws of the Republic (clause 30).
• Notices: notices must be in writing (clause 31).
• Taxes and duties: the supplier is responsible for all taxes, duties, and license fees until delivery; no contract will be concluded with a bidder whose tax matters are not in order (clause 32).
• NIPP: the National Industrial Participation Programme administered by the Department of Trade and Industry applies to all contracts subject to the NIP obligation (clause 33).
• Prohibition of restrictive practices: collusive bidding is prohibited; the purchaser may refer matters to the Competition Commission, invalidate bids, terminate contracts, restrict the bidder from doing business with the public sector for up to ten years, and claim damages (clause 34).

No additional evaluation criteria are stated in the provided document.

The AIDC is a government support centre tasked with developing the automotive manufacturing sector in Gauteng, focusing on enterprise development, BBBEE SMME development, skills development, and infrastructure. The Facilities Maintenance Management (FMM) department requires a service provider for just-in-time supply of building maintenance consumables, tools, and equipment for a 36-month period, covering electrical, plumbing, H-VAC, general building materials, and specialized tool/machinery hiring, including tenant recovery tasks.

Closing date: 21 September 2026 at 11:00. Compulsory online briefing session: 07 September 2026 at 10:00 via Microsoft Teams (link provided). Bidders must register prior to attendance; failure to attend and sign the register disqualifies. No site visit. Closing date for questions: 14 September 2026.

Compulsory online briefing session on 07 September 2026 at 10:00 via Microsoft Teams (link provided). Bidders must register prior to attendance; failure to attend and sign the register will result in disqualification. No site visit is required.

Bidding procedure enquiries: SCM Department, telephone 012 564 5001, email [email protected]. Submission address: Main Gate, Automotive Supplier Park, 30 Helium Road, Rosslyn, 0200.

Submit one hard copy (original) and one USB memory stick in a sealed envelope/package endorsed with the bid number 'AIDC-T02-2026/27', with the service provider's details on the back or front. Place the package in the bid box at the Main Entrance Gate, Automotive Supplier Park, 30 Helium Road, Rosslyn, 0200, by the closing date and time. Bids must be on official forms (not re-typed), in English, with no correction fluid; changes must be scratched out and signed. Documents must be secured (preferably bound or in a lever arch file) and referenced/indexed. Late bids will not be accepted. Returnable forms: SBD 1 (Invitation to Bid), SBD 3 (Pricing Schedule), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim), Integrity Pact (Annexure G), plus supporting documents (financial capacity proof, joint venture/consortium agreement if applicable, CSD report, Tax Compliance Status PIN, Board Resolution/Power of Attorney, POPIA form, VAT registration notice).

Returnable documents include: SBD 1, SBD 3, SBD 4, joint venture/consortium agreement, financial capacity proof, Integrity Pact, CSD report, Tax Compliance Status PIN, SBD 6.1, Board Resolution/Power of Attorney, POPIA form, VAT registration notice. Bidders must submit one hard copy (original) and one USB copy in a sealed envelope endorsed with bid number, placed in the bid box by closing time.

Evaluation in four stages: Stage 1 Mandatory Documentation (disqualifying), Stage 2 Non-Disqualifying Other Returnable Documentation, Stage 3 Functionality and Capability Requirements (minimum threshold required; failure to meet it disqualifies), Stage 4 Preference Point System using the 80/20 system (80 points price, 20 points specific goals). Bidders who fail to complete SBD 6.1 correctly or provide supporting proof for claimed goals will score zero for those goals.

Supply of building maintenance consumables, tools, and equipment as and when required for 36 months to Supplier Park Development Company SOC Ltd t/a AIDC in Rosslyn, Pretoria. Scope includes electrical, plumbing, HVAC, general building materials, and specialized tool/machinery hiring. Detailed item lists include plumbing fittings (valves, taps, pipes, water heaters), electrical components (heating elements, thermostats), HVAC parts (refrigerant gas, compressors, ducting), and general maintenance items (paints, adhesives, fasteners, safety equipment).

Service scope includes supply and delivery of building consumables/materials, supply and delivery of specialized tools and equipment, and hiring of specialized tools and equipment. Process: supplier receives authorized requisition, sources items through accredited suppliers, consolidates quotes with applicable markup, obtains AIDC approval, and delivers as per just-in-time requirements.

Pricing schedule: bidders must complete SBD 3 with a markup not exceeding 15% threshold. The total bid price is transferred from SBD 3, including VAT. The contract is for 36 months or until contract value is exhausted, whichever comes first.

Pricing on SBD 3 with firm prices in South African Rand, valid for the contract duration. Quoted markup must not exceed 15% threshold; any offer exceeding this is non-compliant and disqualified. Total bid price includes VAT. Financial capacity proof required: either a stamped bank statement not older than 3 months reflecting a balance of at least R100,000, or audited/independently reviewed annual financial statements not older than 2 years showing annual turnover of at least R500,000.

Mandatory: registration for and attendance of the online compulsory briefing session; fully completed and signed SBD 1, SBD 3, SBD 4; Integrity Pact (Annexure G) completed and signed; financial capacity proof as above; joint venture/consortium agreement if applicable. Non-disqualifying but required: CSD registration (bidders not registered will not be evaluated further), Tax Compliance Status PIN issued by SARS, SBD 6.1 (Preference Points Claim), Board Resolution or Power of Attorney authorizing the signatory, POPIA Compliance form, VAT registration notice. Bids from persons in the service of the state, or companies/close corporations with such directors/members, will not be considered.

The scope includes supply of safety equipment such as P2 half mask dust and paint/gas filter cartridges, flexible work gloves, and other PPE items as listed in the detailed item schedule.

The successful bidder must sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and any special conditions. Responses valid for 120 days from closing date. AIDC considers all tender information proprietary and confidential.

Special conditions: Bids must be submitted on official forms, in English, with no correction fluid; all changes must be scratched out and signed. Documents must be secured in a lever arch file. Bidders must reference/index documents. AIDC reserves the right not to accept the lowest bid and may reject bidders with litigation against AIDC. Local content commitments will be contractually binding and monitored.

Mandatory requirements: registration for and attendance of the online compulsory briefing session; fully completed and signed SBD 1; SBD 3 with markup not exceeding 15%; SBD 4 completed and signed; joint venture/consortium agreement if applicable; financial capacity proof (bank statement ≥ R100,000 or audited financials showing turnover ≥ R500,000); Integrity Pact (Annexure G). Non-disqualifying: CSD registration, Tax Compliance Status PIN, SBD 6.1, Board Resolution/Power of Attorney, POPIA form, VAT registration notice.

Evaluation stages: Stage 1 Mandatory Documentation (disqualifying), Stage 2 Non-Disqualifying Other Returnable Documentation, Stage 3 Functionality and Capability Requirements (minimum threshold required), Stage 4 Preference Point System Evaluation using the 80/20 system (80 points price, 20 points specific goals). Bidders failing to complete SBD 6.1 correctly will score zero for that goal.