Hydrocarbon spill management, oil dam cleaning & hazardous waste services for ntcsa northeast grid

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Bidders must be registered on the CSD (Central Supplier Database) and have a valid tax clearance (SARS TCS or tax pin). Bidders must have a valid B-BBEE certificate or affidavit. Bidders must provide a valid Compensation Commissioner's Letter of Good Standing. Bidders must appoint a safety officer registered with SACPCMP or similar professional body. Bidders must have the necessary competencies and resources to perform the work safely. Bidders must comply with all applicable legislation, including the OHS Act and NEMA. Bidders must complete and submit all required SBD forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms specified in the tender document.

Eskom NTCSA- North East Grid responsibility and commitment is to ensure a safe working

environment is in line with its Safety, Health, Environmental and Quality Policy, along with

legislative obligations.

This SHE specification is the minimum requirements which are Eskom NTCSA- North East

Grid required to be met for the specific contract and for the duration of the contract period by

contractors and where required, the delivery organisation.

The contractor is expected to develop a SHE plan which meets these requirements as

well as all the relevant applicable legislation they conform to.

Eskom Transmission North East Grid in no way assumes the contractor’s legal

responsibilities. The contractor is and remains accountable for the quality and the

execution of his/her health and safety programme for his/her employees and appointed

contractor employees.

This SHE specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational SHE requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom

and or legislative requirements listed in the SHE specification, then these must be addressed.

2. Supporting Clauses

2.1 Scope

This SHE specification lists the legislative and other requirements that are applicable, any

Eskom NTCSA- North East Grid requirements pertaining to Local Authorities / Municipal

bylaws / Environmental legislation that must be met by the contractor.

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Document

The provision of Hydrocarbon Spill 240-138850942 Rev 1 Identifier

Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

2.1.1 Purpose

This document will provide a standardised approach to ensure compliance to OHS Legal and

other applicable requirements by the appointed contractor.

2.1.2 Applicability

This SHE specification is applicable to any contracting organisation who intends tendering for

the contract.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure [13] Plant Safety Regulations.

.

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane [5] DMN 34-1981 Excavations.

2.3 Definitions

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition or

dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of any

bridge, dam, canal, road, railway, runway, sewer or water reticulation

system or the moving of earth, clearing of land, the making of excavation,

piling or any similar civil engineering structure or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Definition Explanation

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing negative

environmental impacts are implemented during the life-cycle of a project.

This Environmental Management Plan should preferable form part of

Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Definition Explanation

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Health and safety means comprehensive health and safety requirements for a contract, project,

requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the

day’s work and that is attended by all the relevant employees associated with

the work task

Principal contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who has

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Definition Explanation

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service to

Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

AIA Approved Inspection Authority

BU Business Unit

CE Chief Executive

CNC (Eskom) Customer Network Centre

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Abbreviation Description

AIA Approved Inspection Authority

BU Business Unit

CE Chief Executive

CR Construction Regulations of the OHS Act

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DoL Department of Labour ( Inspection and Enforcement services – Provincial office)

EAP Employee Assistance Program

EP Emergency Preparedness

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

LoG (COID) Letter of Good Standing

MSDS Material Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SACPCMP South African Council for the Project & Construction Management Professions

SABS South African Bureau Standard

SANS South African National Standard

NTCSA National Transmission Company of South Africa

2.6 Roles and Responsibilities

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Substations

2.6.1 Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors

and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

2.6.2 Principal contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that

form part of the OHS Act and Regulation 7 of the Construction Regulations.

2. The principal contractor must notify the provincial director of the Department of Labour

in writing of all construction work if it falls within the scope of Regulation 4of the

Construction Regulations (if this has not been arranged and or done by the

client/agent);

3. Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2)

of the OHS Act;

4. Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Project Manager.

5. Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

6. Ensure that the minimum legislative, regulatory and requirements Eskom NTCSA-

North East Grid are complied with on all work sites.

7. Give the project Eskom NTCSA- North East Grid managers and line managers /

responsible managers their full participation and cooperation.

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Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

8. Compile a SHE (health and safety) file where all relevant health and safety records

must be kept for each work site.

9. The principal contractor must hand over a consolidated (to include any appointed

contractors files) health and safety file to the Eskom project manager on completion of

the project. This is to include all drawings, designs, lists of materials used and other

applicable information about the completed project, as well as the list of appointed

contractors, the agreement, and the type of work completed.

10. Contractors must hand over a consolidated (to include any appointed contractors files)

health and safety file to the principal contractor on completion of the project. This is to

include all drawings, designs, lists of materials used and other applicable information

about the completed project, as well as the list of appointed contractors, the agreement,

and the type of work completed.

11. The principal contractor must provide the project manager with a certified copy of

his/her Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company. Similarly, the principal contractor must provide the Eskom

project manager with all the valid letters of good standing from their appointed

contractors.

12. Contractors must provide the principal contractor with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company.

13. Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

14. Ensure that all employees are conversant with all relevant work procedures and that

they adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

15. Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

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Hazardous Waste Management Effective Date 06 May 2025

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Substations

16. Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

17. Stop his /her employees and any appointed contractors if project work is not in

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

18. Take reasonable steps to ensure cooperation between all their appointed contractors.

19. Only appoint contractors to do work, if satisfied that the contractor has the necessary

competencies and resources to perform the work safely.

20. Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

Note 2: No work may commence and or continue without the presence of the appointed project manager

or project supervisor during performance of the contracted work.

21. Ensure that the supervisor or manager do not supervise work on any site other than

the site for which such supervisor has been appointed for.

Note 3: In determining the number of appointed competent supervisors, the nature and scope of work

being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction

supervisor, the construction supervisor may supervise more than one site.

22. Appoint a full or part time safety officer or construction safety officer (registered with

SACPCMP or similar professional body) in writing.

23. Not victimise or dismiss employees, by virtue of the employees divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements;

24. Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

25. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

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Management, Oil Dam Cleaning, and

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

26. Before the commencement of any work, conduct risk assessments which shall include

public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

27. Ensure that pre-task risk assessments are conducted and documented daily and prior

to the starting of any new task, irrespective of whether it is a repetitive task or not.

28. Take prime responsibility for all aspects of environmental management associated with

the project activity for which they are responsible.

29. Provide any appointed contractor who is making a bid or is appointed to perform work

on behalf, with the relevant sections Eskom NTCSA- North East Grid of the

documented SHE Eskom NTCSA- North East Grid Specification.

30. Principal contractors are required to approve appointed contractor’s health and safety

plans if they meet all the requirements.

31. Must ensure that an organisation medical surveillance programme for the duration of

the contract is in place and maintained.

32. Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

33. Ensure that pre-employment, periodic and exit medicals are carried out on their

employees. Medical assessments must be conducted by a registered Occupational

Health Practitioner. During the pre-employment medical, where employees will be

required to work at heights, they will also be required to undergo the required employee

physical and psychological fitness examinations.

34. Ensure, prior to the commencement of construction work, that all persons involved in

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

35. Ensure, prior to the commencement of construction work or contracted work, that all

their employees involved in the project work, as well as the appointed contractors, have

received task-specific training.

36. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

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Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

37. Erect their own site huts, temporary buildings, storage areas, toilets, fencing, and any

other structure as may be required. Any such structures shall be positioned and

erected in compliance with any instructions from the Eskom project manager and the

relevant site safety and fire prevention requirements;

38. On completion of the work remove all structures erected by them, and where required

by law rehabilitate the environment.

39. Where performing work with the environment, ensure that minimal damage is done and

that where an Environment Management Plan is in place, then adhere to the plan.

40. Respect the rights of land owners/lessors and the preservation of their registered

activities;

41. Must have a substance abuse program which must be in line with the requirements of

the OHS Act.

42. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on the work sites.

Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence

of alcohol or any other intoxicating substance whilst performing work for them or on any work site.

43. Ensure that all equipment and tools used comply with OHS Act requirements with

respect to condition, use, care, storage, maintenance, and the management of these;

44. Ensure that all incidents are reported and investigated timeously by competent incident

investigators.

45. Be involved in all of their appointed contractor’s investigations.

46. Establish health and safety committees, hold such committee meetings on all sites,

and ensure that appointed contractors participate in their health and safety meetings.

47. Chair their own health and safety committee meetings and record such meetings.

48. Appoint sufficient number of health and safety representatives in terms of legislative

requirements and ensure that the appointed contractors appoint health and safety

representatives for their work sites.

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Substations

49. When appointing contractors, advise the project manager in writing timeously and

obtain his/her approval prior to them commencing work.

50. Shall keep a record of all employees including the appointed contractor’s employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Project Manager.

2.6.3 Construction Managers/ Contract Managers

Note 1: No work may commence and or continue without the appointed supervisor or manager during

the performance of the contracted work.

1. Not supervise construction work on any construction site other than the site they have

been appointed to supervise;

2. Assist the contractor and/or the appointed safety officer in conducting site induction

training for new staff and site visitors;

3. Instruct and train all employees under their control on any hazardous and related work

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

4. Ensure that the minimum legislative and Eskom Transmission North East Grid SHE

requirements are complied with on all work sites;

5. Stop any construction work that is not in accordance with the safety and health plan or

if such work poses a threat to the safety and health of persons or a risk of degradation

to the environment;

6. Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

7. Inspect such PPE on a regular basis and record the inspections;
8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any

appointed contractors on instructions of their contractor.

11. Ensure that employees under their control are conversant with all relevant work

procedures and that they adhere to such procedures;

12. Before the commencement of any work, where possible, assist in the conducting of

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.;

13. Ensure that daily or pre-task risk assessments are conducted and documented daily

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

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Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

14. Hold tool box talks at the start of each day/ task to discuss health and safety issues as

well as confirming the requirements of the daily risk assessments;

15. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

17. Ensure that all equipment and tools used on site comply with OHS Act requirements

with respect to condition, use, care, storage, maintenance, and the management of

these.

18. Ensure that they and their contractor managers give clear and unambiguous

instructions for the project work, to the employees for whom they are responsible for.

19. Not victimise their employees by virtue of their employees divulging health and safety

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

20. Where any work is performed which involves the environment, ensure that minimal

damage is done to the environment and that where an Environment Management Plan

is in place, then the plan adhere to the plan.

21. Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

2.6.4 Contractor Site Supervisor or Contract Supervisor

Must:

1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required

statutory and Eskom NTCSA- North East Grid project requirements;

3. Inspect all work done by the Contractors to ensure adherence to Eskom’s standards

and specifications

4. Conduct follow-up inspections to ensure findings are closed out and preventative action

is in place.

5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent

results

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Hazardous Waste Management Effective Date 06 May 2025

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Substations

7. Ensuring a Safe working environment is established and maintained by the contractor

for the elimination of unsafe acts by all people whilst on the project site.

8. Discuss all SHE related problems with the relevant contractor management timeously

in the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformance’s identified, corrective actions,

audits and inspection schedules.

9. Ensuring that quality records are maintained in accordance with legislative and Eskom

requirements;

10. Continual liaison between the principal contractor, appointed contractors and

employees.

11. Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom NTCSA- North

East Grid:

12. Conduct site Inspections for compliance to SHE requirements and compiles the

relevant inspection reports.

13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee

meetings.

15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are competent

to perform the tasks assigned.

18. Issue site instructions on behalf of the principal contractor where and when the

appointed contractors deviate from safety requirements.

19. Assist the principal contractor with the handing over process, in particular the SHE file

and relevant documentation.

2.6.5 Employees

Must:

1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employer’s as well as legislative and

Eskom NTCSA- North East Grid requirements;

3. Familiarise themselves with their responsibilities during induction and awareness

training sessions, some of which are:

a. familiarising themselves with their workplaces and safety and health procedures;

b. working in a manner that does not endanger them or cause harm to others;

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c. ensuring that the work area is kept tidy;

d. reporting all incidents and near misses;

e. protecting fellow workers against injury by performing job observations;

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and

h. carrying out lawful orders and obeying safety and health rules;

4. Who become aware of any person disregarding a safety notice, instruction, or

regulation, immediately report this to the person concerned. If the person persists, stop

that person from working, and report the matter to contractor management and/or

Eskom’s project manager or supervisor immediately.

5. Not damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure

routes. Where reflective jackets/bibs are required to be worn, wear them.

8. Be subjected to any disciplinary action, if having transgressed any of the requirements

of the health and safety site rules, Eskom NTCSA- North East Grid requirements,

company requirements, or legislative requirements.

9. Avoid any act that may endanger their own health and safety or that of fellow

employees, members of the public, or visitors who may be affected by their acts and/or

omissions at work.

10. Have the right to obtain proper information from their employer regarding health and

safety risks and measures related to the work processes.

11. Use facilities placed at their disposal and not misuse anything provided for their own

protection or that of others.

12. Have the right to remove themselves from danger when they have good reason to

believe that there is an imminent and serious danger to their health and safety and

have the duty to inform their supervisor immediately of such danger.

13. Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom NTCSA- North East Grid project manager, any

substandard acts and/or conditions that have come to their attention and that have not

been rectified or acted on by their contractor management timeously.

14. Have the right and the duty at any workplace to participate in ensuring healthy and safe

working conditions, to the extent of their control, over the equipment and methods of

work adopted.

15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the grounds

of health, safety, and environmental concerns.

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Substations

18. When given instructions, understand the instructions and be permitted to clarify those

instructions.

2.6.6 Contractor Health and Safety Officer

1. Promote a SHE culture within the organisations involved in the project / contract.
2. The contractor’s safety and health officer shall assist in the control of all health and

safety-related matters on the sites.

3. Be involved in the developing the project SHE plan and SHE policy.

4. Be in constant liaison and cooperate with Eskom’s NTCSA SHE professionals

responsible for providing them with a health and safety service.

5. Ensure that this SHE specification is adhered to by his/her principal contractor and is

submitted to any appointed contractors.

6. Conduct audits and inspections of all work sites for the duration of the project.
7. Be involved in the organisations incident investigations when required.
8. Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

9. Conduct organisational, site and visitor induction training.
10. Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

11. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

12. Make themselves available and ensure co-operation of employees under their control

to undergo breathalyser and drug testing while entering and/or being on any work

Eskom NTCSA- North East Grid site by Eskom.

13. Carry out audits and or inspections on their contractors at least monthly and any

appointed contractors on instructions of their contractor;

14. Carry out frequent behaviour observations of employees under their control at least

monthly and any appointed contractors on instructions of their contractor.

2.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement to be signed at procurement during the signing of

the NEC contract, it is the responsibility of the project manager to ensure that the 37(2)

agreement is signed and a copy be kept in the contractor file at procurement.

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Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

3.1 Scope of work

Hydrocarbon clean-up service

• The Contractor must clean all hydrocarbon substance spillages, sewage, chemical and

battery spillages and ensure that waste, contaminated soil, and affected materials are

disposed of in accordance with all applicable legal requirements for transporting and

disposing of hazardous waste.

• If initial spill containment is required, the Contractor shall supply and apply sufficient

absorbent materials to prevent the spread of the spill.

• Contaminated soil must be excavated, placed into suitable containers, and transported to an

appropriately registered hazardous waste disposal facility.

• Spillages occurring on paved, concrete, or other hard surfaces must be cleaned using

appropriate chemicals supplied by the Contractor.

• Where hazardous substances enter a stormwater drain or any watercourse, the Contractor

and the Employer must jointly agree on containment and clean-up methods before work

begins.

• Where necessary, the Contractor must take samples and conduct tests to identify the spilled

substance. Testing may only proceed after the Employer provides written approval.

• All services must be priced according to the guidance notes and rates contained in the

approved Price List.

• The Contractor must provide the Employer with a complete list of all chemicals used during

the clean-up, along with the Safety Data Sheets (SDS) for each chemical involved

Hazardous waste management services

Collection, classification, packaging, labelling, transportation, treatment, and safe disposal of

hazardous waste and expired chemicals. Safe recovery, handling, storage, transportation, and

disposal of ozone-depleting substances (including but not limited to CFCs, HCFCs, halons,SF6 and

other refrigerants) This includes ensuring that all waste is transported by licensed operators,

disposed of at legally permitted hazardous waste facilities, and accompanied by the required

documentation such as waste manifests, safe disposal certificates, weighbridge tickets, and

dangerous goods declarations. This also includes the thermal destruction of SF6 at an authorised

facility capable of high-temperature destruction in compliance with applicable environmental

legislation and international best practice. The provision of Hydrocarbon Spill Management, Oil

Dam Cleaning, and Waste Management Services

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Substations

For ozone depleting chemicals (ODCs):

• The Contractor shall ensure that any ODCs (e.g., refrigerants, halon-based materials, or

other regulated ozone depleting substances) are handled, recovered, transported, and

disposed of only by licensed and authorised facilities.

• ODCs shall be recovered or destroyed in compliance with:

• The National Environmental Management: Air Quality Act: Regulations regarding the

phasing out and management of ozone depleting substances and any applicable

international environmental obligations

The Contractor shall submit the following to the Employer:

• ODC recovery certificate or destruction certificate

• Supporting documentation from the authorised disposal facility

• Updated waste manifest reflecting ODC quantities and treatment methods

For SF6 (sulphur hexafluoride) gas:

The Contractor shall ensure that any SF6 gas (including contaminated, decomposed, or recovered

SF6 from switchgear and related equipment) is handled, recovered, transported, and disposed of

only by licensed and authorised facilities in accordance with applicable legal and other requirements

The Contractor shall submit the following to the Employer:

• SF6 recovery, recycling, or destruction certificate,

• Supporting documentation from the authorised disposal or recycling facility,

• Updated waste manifest indicating SF6 quantities, cylinder serial numbers, and

treatment/disposal methods.

Oil dam cleanig services

Pumping out accumulated water, separate oil from water, removal of sludge and cleaning the dam

walls, transportation and safe disposal of sludge

• Pumping out accumulated rainwater or contaminated water from the oil dam

• Testing water before discharging it to the environment

• Separating oil from water using appropriate separation methods

• Removing sludge and settled residues from the bottom of the dam,

• Thoroughly cleaning the dam walls to restore safe and compliant operating conditions.

• Packaging, Transportation and safe disposal

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Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

The provision of Hydrocarbon Spill Management, Oil Dam Cleaning, and Waste Management

Services Oil dams 2026

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Transportation

• The Contractor shall be accredited in terms of the Provincial Integrated Waste Management

By-law for the transport of hazardous waste and provides the Employer with proof of such

accreditation.

• The Contractor ensures that all vehicles used to transport dangerous goods are registered

for this purpose and provides the Employer with proof of such registration.

Disposal

The Contractor shall take a sample of the waste and perform a PCB analysis if there is doubt about

the PCB content level.

The Contractor shall dispose of the waste at an appropriately registered hazardous waste facility.

The Contractor shall provide the Employer with:

• A copy of the disposal facility’s waste management licence,

• Waste manifest,

• Safe disposal certificate,

• Dangerous goods declaration

• Weighbridge ticket

3.2 Legal Compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA- North East Grid and the principal

contractor at the time of awarding the contract. The principal contractor must ensure that a

section 37(2) agreement is compiled between the principal contractor and all their appointed

contractors for the contract.

The original copy of the section 37(2) Agreement must be retained by the contractor and a

copy retained by the responsible project manager.

A copy of all the agreements must form part of the respective contractor’s SHE file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices;

2. not to be required or permitted to perform work or provide services that

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Substations

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual,

moral or social development;

and the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of

employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. Eskom does not condone the use of child labour and therefore all

effort must be exercised and child labour should not be used.

3.2.3 OHS Act

The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Legislative compliance

All contractors will comply with all the legislation pertaining to this contract being:

The principal contractor and all appointed contractors will comply with all the legislation

pertaining to this project being (not limited to):

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.

• National Environmental Management Act 1998 (Act ).

• Environment Conservation Act 1989 (Act ).

• National Water Act 1998 (Act ).

• Civil and Building Work Act.

• National Road Traffic Act .

• Compensation for Occupational Injures and Diseases Act.

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Services in NTCSA Northeast Grid Review Date 06 May 2026

Substations

• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 Eskom Requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom NTCSA- North East Grid SHE documentation that is

applicable to contract services.

3.4 Construction Professional Registration

The principal contractor and all his/her appointed contractors shall be registered in their

respective levels as professionals in terms of the requirements of the SACPCMP or similar

professional body.

The SACPCMP web address is http://www.sacpcmp.org.za

• SHE professionals (which include Construction Safety Officers) are required to register

as professionals with the SACPCMP.

• Construction Managers are required to register as professionals with the SACPCMP.

• Construction agents are required to register as a professional with the SACPCMP.

3.5 Notification of Construction Work

Unless otherwise contractually agreed upon, the principal contractor must notify the relevant

provincial director of the Department of Employment and Labour of the intention of carrying

out any construction work as defined in Construction Regulation 4 of the Act. The notification

form of construction work is listed as an annexure to the construction regulations of the OHS

Act. A copy of the notification letter sent to the DoEL shall be forwarded to the Project Manager

on the same day as sent to the DoEL. A copy of the letter and their approval must be kept in

the SHE file. When the DoEL provide a letter of approval, a copy of the approval must be sent

to the Eskom Project Manager and a copy filed in the SHE file.

3.6 SHE Policy

SHE policy is a statement of intent and a commitment by the organisation’s CE/CEO and

senior management in relation to the relevant SHE roles and responsibilities, the achievement

of their strategic objectives, values of integrity, customer satisfaction, excellence, and

innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational SHE policy in line with their SHE responsibilities. The policy must

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Substations

be signed by the organisation’s CE/CEO or the appointed assistant to the CE/CEO OHS Act

Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy

of the policy must be filed in the contractor SHE files and attached as an annexure in the SHE

Plan.

• OHS Act Construction Regulation 7(1)(V) Appointment of a Contractor (if appointing

subcontractors)

• OHS Act Construction Regulation 9(1) - Person to Compile Risk Assessments

• OHS Act Construction Regulation 10(1) - Competent Person to Compile Fall Protection

Plan

• OHS Act: Pressure Equipment Regulations 11 & 12 Portable Gas Container Inspector

• OHS Act: Construction Regulations 11(1) Person to Supervise Excavation Work

• OHS Act: Construction Regulations 16(1) Scaffolding Supervisor

• OHS Act: Construction Regulations 23(1)(d)(i) Construction Vehicle and Mobile Plant

Operator

• OHS Act: Construction Regulations 24(c) Electrical Installations and Machinery on

construction sites

• OHS Act: Construction Regulations 28(a) Stacking and Storage Supervisor on

Construction sites

• OHS Act: Construction Regulations 29(h) Firefighting Equipment Inspector

• OHS Act General Safety Regulations 3(4) – First Aider/s

3.9.1 Non-statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator

• Eskom requirement - Chairperson of Health and Safety Committee

3.10 Eskom Life-saving Rules

1. Eskom views health and safety in high esteem and encourages that any organisation

who performs work for Eskom in Eskom adopt the same view.

2. Five Life-saving rules have been developed that will apply to all Eskom

Employees, agents, consultants, and contractors. Failure to adhere to these rules by

any Eskom employee or employee of a Principal Contractor or appointed contractor

will be considered a serious transgression. These rules are being implemented to

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Substations

prevent serious injury or death of any employee, labour broker or contractor working in

any area within Eskom.

3. If any contractual work will be performed on any Eskom premises (including delivery of

any product), then the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Rule 1 OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH

( That is plant, any plant operating above 1000 V)

Rule 2 HOOK UP AT HEIGHTS

Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

Rule 3 BUCKLE UP

No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Rule 4 BE SOBER

No person is allowed to be under the influence of intoxicating liquor or drugs while on

duty

Rule 5 PERMIT TO WORK

Where an authorisation limitation exists, no person shall work without the required

permit to work.

Eskom will take a stance of zero tolerance on these rules.

Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to

serious disciplinary action, which may include dismissal.

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DoL Department of Labour ( Inspection and Enforcement services – Provincial office)

in the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformance’s identified, corrective actions,

audits and inspection schedules.

relevant inspection reports.

to undergo breathalyser and drug testing while entering and/or being on any work

walls, transportation and safe disposal of sludge

• Pumping out accumulated rainwater or contaminated water from the oil dam

• Testing water before discharging it to the environment

• Separating oil from water using appropriate separation methods

• Removing sludge and settled residues from the bottom of the dam,

• Thoroughly cleaning the dam walls to restore safe and compliant operating conditions.

• Packaging, Transportation and safe disposal

No specific requirements found

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

Project Name: The provision of Hydrocarbon Spill Management, Oil Dam Cleaning, and Hazardous

NTCSA Contract’s Manager NTCSA Health and Safety Manager

Name: Tovhowani Tshikomba Name: Thandi Magagula

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

. Introduction .................................................................................................................... 5

2. Supporting Clauses ........................................................................................................ 6

2.1 Scope .......................................................................................................................... 6

2.1.1 Purpose ................................................................................................................ 7

2.1.2 Applicability ........................................................................................................... 7

2.2 Normative/Informative References............................................................................... 7

2.2.1 Normative.............................................................................................................. 7

2.2.2 Informative ............................................................................................................ 8

2.3 Definitions .................................................................................................................... 9

2.4 Abbreviations ............................................................................................................. 13

2.6 Roles and Responsibilities ......................................................................................... 15

2.4.1 Commitment ...........................................................................................................

2.5 Related/Supporting Documents ................................................................................. 25

3. Specification ................................................................................................................ 25

3.1 Scope of work ............................................................................................................ 25

3.2 Legal Compliance ...................................................................................................... 26

3.2.1 Section 37(2) (Legal) Agreement ........................................................................ 26

3.2.2 Hazardous work by children (Child Labour) ......................................................... 26

3.3 Eskom Requirements ................................................................................................ 27

3.4 Construction Professional Registration ...................................................................... 28

3.5 Notification of Construction Work ............................................................................... 28

3.6 SHE Policy ................................................................................................................28

3.8 Costing for SHE within the Project ............................................................................. 29

3.9 Statutory Appointments ............................................................................................. 29

3.10 Eskom Life-saving Rules ......................................................................................... 30

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

3.11 Substance Abuse .................................................................................................... 32

3.12 Contractor organisational Structure ......................................................................... 32

3.12.1 Principal Contractor Organogram ...................................................................... 32

3.12.2 Appointed Contractor/s Organogram ................................................................. 33

3.13 Risk assessment (refer to 32-520) ........................................................................... 33 3.14

Safe work procedures / method statements ............................................................. 34

3.15 Roof work (refer to 32- 418) ................................................................................... 34

3.16 Construction Sites ................................................................................................... 35

3.17 Fire Equipment and maintenance ............................................................................ 35

3.18 Flammable and Combustible Liquids ....................................................................... 36

3.18.1 Refuelling at the construction site ...................................................................... 36

3.19 First Aid and Equipment .......................................................................................... 37

3.19.1 Boxes and equipment........................................................................................ 37

3.20 SHE Communication Systems ................................................................................. 38

3.20.1 Statutory Health and Safety Committees ........................................................... 39

3.20.2 Non-statutory health and safety committees ...................................................... 40

3.20.3 Agenda ............................................................................................................. 40

3.20.4 Minutes and action items for all health and safety committee meetings ............. 41

3.20.5 Tool box talks / Daily team talks / pre job meetings ........................................... 42

3.21 SHE Training ........................................................................................................... 42

3.21.1 Induction training ............................................................................................... 43

3.21.2 Site specific induction training ........................................................................... 43

3.21.3 Visitors to site induction .....................................................................................43

3.21.4 General training................................................................................................. 44

3.22 Contractor Site Establishment ................................................................................. 44

3.22.1 Site roads .......................................................................................................... 44

3.22.2 Construction vehicle safety ............................................................................... 44

3.23 Housekeeping and Order ......................................................................................... 45

3.23.1 Stacking ............................................................................................................ 46

3.24 Workplace Signage and Colour Coding ................................................................... 46

Hazardous Waste Management Effective Date 06 May 2025

Services in NTCSA Northeast Grid Review Date 06 May 2026

3.25 Tools and Equipment ............................................................................................... 47

3.25.1 Hand tools ......................................................................................................... 48

3.26 Ladders ................................................................................................................... 48

3.27 Scaffolding ............................................................................................................... 49

3.28 Auditing ................................................................................................................... 49

3.28.1 Approval and compliance of principal contractor SHE plan ............................... 49

3.28.2 Eskom SHE audits ............................................................................................ 50

3.28.1 Contractor audits ............................................................................................... 50

3.29 Smoking .................................................................................................................. 50

3.30 Cellular Phones ....................................................................................................... 50

3.31 Occupational Health, Hygiene and Rehabilitation .................................................... 50

3.31.1 Medicals ............................................................................................................ 50

3.32 Working at Heights .................................................................................................. 51

3.32.1 General Requirements ...................................................................................... 51

3.33 Risk Assessments ................................................................................................... 52

3.34 Safe Work Procedures and Practices / Safe Operating ............................................ 53

3.35 Personal Protective Equipment Requirements ......................................................... 53

3.36 Incident Investigation ............................................................................................... 54

3.37 Emergency Management .........................................................................................54

3.38 Non-Conformance and Compliance ......................................................................... 54

3.39 SHE File .................................................................................................................. 55

3.40 Work Stoppage ........................................................................................................ 55

3.41 Hours of Work.......................................................................................................... 56

3.41.1 Normal work ...................................................................................................... 56

3.41.2 Night work ......................................................................................................... 56

3.41.3 Overtime ........................................................................................................... 56

3.42 Omissions from Safety and Health Requirements Specification ............................... 57

3.43 Contract Sign-Off ..................................................................................................... 57

4. Acceptance .................................................................................................................. 57

5. Revisions ..................................................................................................................... 57

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environment is in line with its Safety, Health, Environmental and Quality Policy, along with

legislative obligations.

well as all the relevant applicable legislation they conform to.

Eskom Transmission North East Grid in no way assumes the contractor’s legal

responsibilities. The contractor is and remains accountable for the quality and the

execution of his/her health and safety programme for his/her employees and appointed

contractor employees.

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational SHE requirements.

taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom

and or legislative requirements listed in the SHE specification, then these must be addressed.

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following paragraphs.

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure [13] Plant Safety Regulations.

.

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

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[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane [5] DMN 34-1981 Excavations.

2.3 Definitions

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Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable measures

to prevent such pollution or degradation from occurring, continuing, or

recurring. If such harm to the environment is authorised by law or cannot

reasonably be avoided or stopped, such person must minimise and rectify

such pollution or degradation of the environment

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specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

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Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the

day’s work and that is attended by all the relevant employees associated with

the work task

Principal contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

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Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service to

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

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and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

2.6.2 Principal contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that

form part of the OHS Act and Regulation 7 of the Construction Regulations.

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8. Compile a SHE (health and safety) file where all relevant health and safety records

must be kept for each work site.

9. The principal contractor must hand over a consolidated (to include any appointed

contractors files) health and safety file to the Eskom project manager on completion of

the project. This is to include all drawings, designs, lists of materials used and other

applicable information about the completed project, as well as the list of appointed

contractors, the agreement, and the type of work completed.

10. Contractors must hand over a consolidated (to include any appointed contractors files)

health and safety file to the principal contractor on completion of the project. This is to

include all drawings, designs, lists of materials used and other applicable information

about the completed project, as well as the list of appointed contractors, the agreement,

and the type of work completed.

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

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16. Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

the site for which such supervisor has been appointed for.

Note 3: In determining the number of appointed competent supervisors, the nature and scope of work

being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction

supervisor, the construction supervisor may supervise more than one site.

22. Appoint a full or part time safety officer or construction safety officer (registered with

SACPCMP or similar professional body) in writing.

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements;

contractor employees have transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

25. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

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public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

on behalf, with the relevant sections Eskom NTCSA- North East Grid of the

documented SHE Eskom NTCSA- North East Grid Specification.

30. Principal contractors are required to approve appointed contractor’s health and safety

plans if they meet all the requirements.

person/man job specifications must be compiled and handed to the occupational health

practitioner.

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

their employees involved in the project work, as well as the appointed contractors, have

received task-specific training.

36. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

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Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

other structure as may be required. Any such structures shall be positioned and

erected in compliance with any instructions from the Eskom project manager and the

relevant site safety and fire prevention requirements;

on the work sites.

Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence

of alcohol or any other intoxicating substance whilst performing work for them or on any work site.

and ensure that appointed contractors participate in their health and safety meetings.

requirements and ensure that the appointed contractors appoint health and safety

representatives for their work sites.

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procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

if such work poses a threat to the safety and health of persons or a risk of degradation

to the environment;

6. Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

7. Inspect such PPE on a regular basis and record the inspections;

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.;

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

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well as confirming the requirements of the daily risk assessments;

15. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

2.6.4 Contractor Site Supervisor or Contract Supervisor

Must:

1. Be competent to perform the required supervisory tasks;

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procedures, work instructions and safety regulations issued by Eskom NTCSA- North

appointed contractors deviate from safety requirements.

and relevant documentation.

2.6.5 Employees

Must:

1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employer’s as well as legislative and

Eskom NTCSA- North East Grid requirements;

training sessions, some of which are:

a. familiarising themselves with their workplaces and safety and health procedures;

b. working in a manner that does not endanger them or cause harm to others;

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c. ensuring that the work area is kept tidy;

d. reporting all incidents and near misses;

e. protecting fellow workers against injury by performing job observations;

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and

h. carrying out lawful orders and obeying safety and health rules;

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

of the health and safety site rules, Eskom NTCSA- North East Grid requirements,

company requirements, or legislative requirements.

safety risks and measures related to the work processes.

believe that there is an imminent and serious danger to their health and safety and

have the duty to inform their supervisor immediately of such danger.

13. Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom NTCSA- North East Grid project manager, any

substandard acts and/or conditions that have come to their attention and that have not

been rectified or acted on by their contractor management timeously.

of health, safety, and environmental concerns.

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instructions.

2.6.6 Contractor Health and Safety Officer

2. The contractor’s safety and health officer shall assist in the control of all health and

safety-related matters on the sites.

4. Be in constant liaison and cooperate with Eskom’s NTCSA SHE professionals

responsible for providing them with a health and safety service.

8. Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

accordance with the principal contractor’s and or appointed contractors health and

safety plan which poses a threat to the health and safety of persons.

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

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• The Contractor must clean all hydrocarbon substance spillages, sewage, chemical and

battery spillages and ensure that waste, contaminated soil, and affected materials are

disposed of in accordance with all applicable legal requirements for transporting and

disposing of hazardous waste.

• If initial spill containment is required, the Contractor shall supply and apply sufficient

absorbent materials to prevent the spread of the spill.

• Contaminated soil must be excavated, placed into suitable containers, and transported to an

appropriately registered hazardous waste disposal facility.

• Spillages occurring on paved, concrete, or other hard surfaces must be cleaned using

appropriate chemicals supplied by the Contractor.

• Where hazardous substances enter a stormwater drain or any watercourse, the Contractor

and the Employer must jointly agree on containment and clean-up methods before work

begins.

• Where necessary, the Contractor must take samples and conduct tests to identify the spilled

substance. Testing may only proceed after the Employer provides written approval.

• All services must be priced according to the guidance notes and rates contained in the

approved Price List.

• The Contractor must provide the Employer with a complete list of all chemicals used during

the clean-up, along with the Safety Data Sheets (SDS) for each chemical involved

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• A copy of the disposal facility’s waste management licence,

• Waste manifest,

• Safe disposal certificate,

• Dangerous goods declaration

• Weighbridge ticket

3.2 Legal Compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA- North East Grid and the principal

contractor at the time of awarding the contract. The principal contractor must ensure that a

section 37(2) agreement is compiled between the principal contractor and all their appointed

contractors for the contract.

The original copy of the section 37(2) Agreement must be retained by the contractor and a

copy retained by the responsible project manager.

A copy of all the agreements must form part of the respective contractor’s SHE file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices;

2. not to be required or permitted to perform work or provide services that

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child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

pertaining to this project being (not limited to):

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.

• National Environmental Management Act 1998 (Act ).

• Environment Conservation Act 1989 (Act ).

• National Water Act 1998 (Act ).

• Civil and Building Work Act.

• National Road Traffic Act .

• Compensation for Occupational Injures and Diseases Act.

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familiar with the relevant Eskom NTCSA- North East Grid SHE documentation that is

applicable to contract services.

3.4 Construction Professional Registration

respective levels as professionals in terms of the requirements of the SACPCMP or similar

professional body.

The SACPCMP web address is http://www.sacpcmp.org.za

• SHE professionals (which include Construction Safety Officers) are required to register

as professionals with the SACPCMP.

• Construction Managers are required to register as professionals with the SACPCMP.

• Construction agents are required to register as a professional with the SACPCMP.

3.5 Notification of Construction Work

on the same day as sent to the DoEL. A copy of the letter and their approval must be kept in

the SHE file. When the DoEL provide a letter of approval, a copy of the approval must be sent

to the Eskom Project Manager and a copy filed in the SHE file.

3.6 SHE Policy

SHE policy is a statement of intent and a commitment by the organisation’s CE/CEO and

senior management in relation to the relevant SHE roles and responsibilities, the achievement

of their strategic objectives, values of integrity, customer satisfaction, excellence, and

innovation.

to compile an organisational SHE policy in line with their SHE responsibilities. The policy must

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be signed by the organisation’s CE/CEO or the appointed assistant to the CE/CEO OHS Act

Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy

of the policy must be filed in the contractor SHE files and attached as an annexure in the SHE

• OHS Act Construction Regulation 7(1)(V) Appointment of a Contractor (if appointing

subcontractors)

• OHS Act Construction Regulation 9(1) - Person to Compile Risk Assessments

• OHS Act Construction Regulation 10(1) - Competent Person to Compile Fall Protection

• OHS Act: Construction Regulations 29(h) Firefighting Equipment Inspector

• OHS Act General Safety Regulations 3(4) – First Aider/s

3.9.1 Non-statutory appointments

• Eskom requirement – Emergency Planning Co-coordinator

• Eskom requirement - Chairperson of Health and Safety Committee

3.10 Eskom Life-saving Rules

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where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

Rule 3 BUCKLE UP

environment is in line with its Safety, Health, Environmental and Quality Policy, along with

responsibilities. The contractor is and remains accountable for the quality and the