Cleaning, hygiene, pest control and boardroom support services for dmpr gauteng regional office (36 months)

{

"closingDate": "2026-09-04T11:00:00.000Z",

"briefingSession": {

"date": "2026-08-07",

"time": "11:00",

"venue": "Department of Mineral and Petroleum Resources, Gauteng Regional Office (Braamfontein), 222 Smit Street (8th Floor), Braamfontein, 2017",

"is_compulsory": true

}

}

{

"name": "Mr. Tebogo Katjeni / Ms. Naledi Salagae",

"email": "[email protected] / [email protected]",

"phone": "012 444 3197 / 012 444 3230",

"department": "Department of Mineral and Petroleum Resources",

"address": "Trevena Campus, 70 Meintjies Street, Sunnyside, Pretoria"

}

• Submission Method: Bid response documents must be deposited in the bid box at the specified address (Trevena Campus, 70 Meintjies Street, Sunnyside, Pretoria).
• Deadline: Bids must be submitted on or before 04 September 2026 at 11:00. Late submissions will not be accepted.
• Format: All bids must be submitted on official forms and must not be re-typed. One original and one copy must be provided, clearly marked as "Original" and "Copy".
• Documentation: Proposals must be clearly indexed with a table of contents.
• Disqualification Risks: Failure to comply with mandatory requirements, using correction fluid, or using ink other than black ink may result in disqualification.

Bidders must be tax compliant (provide SARS PIN or CSD number). Bidders must not be in the service of the state or have directors who are. Must demonstrate a minimum of 3+ years of experience in cleaning services for office spaces exceeding 3,000 m2, supported by reference letters and proof of contracts. Team leader/supervisor must have a minimum NQF Level 6 qualification and at least 5 years of proven practical experience. Must have the operational capacity to provide all equipment, consumables, and chemicals at own cost.

• Scope: Provision of cleaning, hygiene, pest control, and boardroom support services for the DMPR Gauteng Regional Office.
• Contract Duration: 36 consecutive calendar months.
• Office Space: 3,054 m² across four floors (carpeted and tiled).
• Staffing Requirements:

• Total of 4 personnel: 3 cleaners and 1 cleaner-supervisor.
• Supervisor must have proven management experience.
• Daily deployment of one cleaner until 16:00 for emergencies.
• Immediate deployment of relievers for absenteeism.

• Service Standards:

• Cleaning: Daily, weekly, monthly, and quarterly tasks (dusting, disinfecting, waste removal, carpet washing, etc.).
• Pest Control: Monthly rodent trap servicing, monthly pest inspections, and quarterly non-toxic fumigation.
• Boardroom Support: Hot water preparation (07:00 and 11:00), room setup, and cleaning after meetings.
• Hygiene: Replenishment of soap, paper towels, and sanitary bins; waste management by licensed providers.
• Deep Cleaning: Every 6 months for sanitary fixtures and upholstered furniture.

• Deliverables: High-quality service, provision of all machinery/consumables, and visible safety warning signs.

• Pricing Format: Detailed and firm pricing proposal required. Must include a ceiling price (all-inclusive) in ZAR, including VAT.
• Payment Terms: No upfront payments. Payments are made monthly via EFT, subject to satisfactory service delivery.
• Invoicing: Original invoices must be submitted on the last working day of the month.
• Pricing Components: Must include labour, materials, consumables, equipment, and periodic services.
• S&T Rates: Must align with National Treasury instructions (e.g., Hotel max R1,700/night; economy class air travel; AA rates for km).

• Mandatory Requirements (Gate 01):

• Valid registration for Office Pest Control and Fumigation with DALRRD.
• Valid Letter of Good Standing from COIDA (Department of Employment and Labour).
• Proof of compliance with the Unemployment Insurance Fund (UIF).
• Proof of Public Liability insurance.
• Valid registration/membership with a recognized cleaning industry body (e.g., NCCA/BEECA).

• Tax Compliance: Must provide a unique SARS Tax Compliance Status (TCS) PIN or a valid CSD number.
• B-BBEE/Specific Goals: Points awarded for ownership by Black people, Women, Youth, Disabled persons, and SMMEs (QSE/EME).

Evaluation follows the 80/20 preference point system. Bidders must pass four gates: Mandatory Requirements, Administrative Compliance, Functional Evaluation (minimum 70% threshold), and Point Scoring for Price and Specific Goals.