Lining of two ponds in hanover, northern cape – completion phase (MISA/PRPH/ELM/NC/024/2026/27)

Employer's Representative:

• Name: Ms. E.M Kgomo
• Email: [email protected]
• Telephone: 012 848 5300
• Address: 1303 Heuwel Avenue, Riverside Office Park, Letaba House, Centurion, Pretoria 0046 (Private Bag X 105, Centurion 0046)

Bidding procedure enquiries:

• Contact: Mandya Batyi
• Email: [email protected]
• Telephone: 012 848 5300

Technical enquiries:

• Contact: Kananelo Moloi
• Email: [email protected]
• Telephone: 012 848 5300

Submission address:

1303 Heuwel Avenue, Riverside Office Park, Letaba House, 1st Floor, Centurion, Pretoria 0046

Submission method: physical delivery only. Tenders must be deposited in the tender box at the MISA offices, 1303 Heuwel Avenue, Riverside Office Park, Letaba House, 1st Floor, Centurion, Pretoria 0046. Telephonic, telegraphic, telex, facsimile, e-mail and late tenders will not be accepted. Tenders must be submitted on the official forms provided and not re-typed.

Number of copies: original, one copy of the original, and one scanned copy of the original completed and signed tender documents on a memory stick.

Package identification: each tender package must show the tender name and reference number, the employer's address, the tendering entity's name and contact person, the tenderer's physical address and contact details, and the date of submission.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• CSC000 sector code Sworn Affidavits (for EMEs/QSEs without B-BBEE certificates).
• CSD report Annexure.
• Tender's certificates Annexure.
• Resolution for Signatory (authorises the signatory to bind the bidder).
• Schedule 1 (Experience of the bidder).
• Schedule 2 (Experience of key personnel).
• Record of Addenda to Tender Documents.
• Proposed Amendments and Qualifications.
• Form of Offer and Acceptance (offer portion).
• Part 2 of Contract Data (data by the contractor).
• C2.2 Price List.

Disqualification risks:

• Omission of any eligibility documentation (Section A of the returnable list) results in the tender not being evaluated.
• Correction fluid on the Form of Offer, Pricing Data, Bill of Quantities or Pricing Schedule; corrections must be cancelled by a single stroke and initialled by the authorised signatory.
• Failure to attend the compulsory briefing session and site visit in person and register on the attendance register.
• Late tenders, regardless of reason.

Evaluation phases:

• Phase 1: Responsiveness to eligibility criteria, bid and mandatory requirements.
• Phase 2: Functionality evaluation. Bidders must achieve the minimum points in each category; failure results in disqualification.
• Phase 3: Price and preference (80/20 system).

Functionality scoring (maximum 100, minimum 60):

• Schedule 1 – Experience of the tenderer as a company in construction and rehabilitation of water and sanitation projects for municipalities or other organs of state: maximum 40, minimum 24.
• Schedule 2 – Experience of key personnel: maximum 60, minimum 36.
• Contract Manager: maximum 20.
• Site Agent: maximum 15.
• Foreman/Supervisor: maximum 15.
• Health and Safety Officer: maximum 10.

Price and preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points.
• Women (51% or more ownership): 5 points.
• Youth (18–35 years, 51% or more owned): 5 points.
• Location of enterprise (Northern Cape Province): 5 points.
• B-BBEE status level 1 to 2, QSE or EME: 5 points.

Tie-breaking: highest specific-goal points, then highest functionality points, then drawing of lots.

Tender validity: 90 days, exclusive of closing date, inclusive of the 90th day.

Scope: Lining of two ponds in Hanover, Northern Cape – completion phase. The contract is based on the NEC3 Engineering and Construction Contract, Option B: Priced Contract with Bill of Quantities. The works involve the completion of pond lining, with quantities and specifications detailed in the Bill of Quantities and Works Information. Bidders must demonstrate sufficient skill and capacity to execute the works. Where brand names are specified, equivalent or better items are acceptable.

Pricing: Priced Contract with Bill of Quantities (NEC3 Option B). The total bid price must be stated on the Form of Offer. No alternative offers will be considered.

Performance security: A performance bond is required (details in Contract Data, Part C1.3).

Withdrawal or failure to sign contract: If a tenderer withdraws during validity, fails to execute the contract, or fails to sign the contract agreement or furnish required security/insurance, the tenderer is liable for all expenses incurred in re-tendering, the difference between the tender and any less favourable accepted tender, and any escalation of the final contract price due to delay. The employer may recover these sums by set-off against any money due or against any guarantee or deposit.

Costs: The employer is not responsible for any expenses incurred by bidders in preparing the tender or attending the briefing/site visit.

Eligibility criteria (must be met and evidenced):

• CIDB registration: contractor grading designation 3CE or higher, or capable of being registered prior to evaluation. For joint ventures, every member must be CIDB-registered; the lead partner must have 3CE or higher (or not lower than one level below), and the combined grading must meet the required designation.
• CSD registration: mandatory prior to award.
• Tax compliance: tax matters must be in order, verified through CSD. Preferred bidder given 7 days to rectify tax matters; failure leads to elimination.
• Company registration: registered under the Companies Act or Close Corporation Act, or a partnership with a buy-and-sell agreement.
• Not listed on the Register of Tender Defaulters or the List of Restricted Suppliers.
• No conflict of interest; completion of the Compulsory Enterprise Questionnaire.
• Joint ventures must submit a signed Joint Venture Agreement.

B-BBEE requirements:

• To claim preference points, submit a valid original or certified copy of an amended Construction Sector Codes (CSC000) B-BBEE certificate verified by SANAS, or a valid original or certified copy of a CSC000 sworn affidavit attested by a Commissioner of Oaths (for EMEs/QSEs). Generic sector code affidavits are not accepted.
• If sub-contracting more than 25%, valid B-BBEE certificates or sworn affidavits for all proposed sub-contractors must be submitted; failure results in no B-BBEE points.
• Failure to complete Section 7 (Sub-contracting) of SBD 6.1 results in no B-BBEE points.
• For joint ventures/consortia, a consolidated CSC000 B-BBEE certificate verified by SANAS is required.

Specific goals evidence:

• Women (51% or more): certified ID copies of directors + CIPC registration documents.
• Youth (18–35, 51% or more owned): certified ID copies of directors + CIPC registration documents.
• Location (Northern Cape): municipal bill, lease agreement, or letter from local authority.
• B-BBEE level 1–2 QSE/EME: valid certificate or sworn affidavit; for joint ventures, consolidated certificate and full CSD report.

Signatory authority: A resolution of signatory form or a letter on company letterhead, signed by all directors, must be submitted.