Frequently Asked Questions — MV & LV Switchgear Maintenance and Repairs – Gauteng Tender (3-Year Contract)

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: 2.1 SARS “Pin” to validate supplier’s tax matters 2.2 Original or Certified copy of Valid BBBEE Certificate (from SANAS accredited Verification Agency) 2.3 All EME’s and 51% black Owned QSE’s are only required to obtain a sworn affidavit on an annual basis, confirming the following. 2.3.1. Annual Total Revenue of R10 Million or less (EME) or Revenue between R10 Million and R50 Million for QSE 2.3.2. Level of Black Ownership 2.4 Proof of Valid TV License Statement (Company’s, Shareholders and all Directors’), or affidavit proving that company and/or officials are not in possession of TV license. Verification will also be done by the SABC internally. 2.5 Certified copy of Company Registration Document that reflects Company Name, Registration number, date of registration and active Directors or Members. 2.6 Certified copy of Shareholders’ certificates. 2.7 Certified copy of ID documents of the Directors or Members. 2.8 The bidder to submit Proof of registration on the Central Supplier Database (CSD) NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHOSE TAX AND TV LICENCE MATTERS ARE NOT IN ORDER. THE WINNING BIDDER IS REQUIRED TO MAINTAIN OR IMPROVE THE BEE LEVEL AT WHICH THE TENDER WAS AWARDED. Confidential and Proprietary Information of 40 RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS C O N T E N T S DOCUMENT A: CONDITIONS TO BE OBSERVED WHEN BIDDING DOCUMENT B: GENERAL CONDITIONS OF THE BID/PROPOSAL DOCUMENT C : QUESTIONNAIRE DOCUMENT D : DECLARATION OF INTEREST DOCUMENT E: FUNCTIONALITY REQUIREMENTS DOCUMENT F: CONFIDENTIALITY DOCUMENT G: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022- SBD 6.1 DOCUMENT H: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES - SBD 8 DOCUMENT I: CERTIFICATE OF INDEPENDENT BID DETERMINATION SBD 9 DOCUMENT J: ACCEPTANCE OF CONDITIONS OF BID Confidential and Proprietary Information of 40 RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS DOCUMENT A CONDITIONS TO BE OBSERVED WHEN BIDDING 1.0 LODGING OF PROPOSALS 1.1 Bidders are required to complete and sign the RFP Document and initial all pages (including proposal and brochures). 1.2 Electronic submission: Bids submitted electronically must adhere to the following, The single point of entry is tenderqueries@sabc.co.za., Electronic submissions must be submitted in a PDF format that is protected from any modifications, deletions or additions., All electronic submissions must be prominently marked with the full details of the tender in the email subject line namely Bidder’s Name, Tender No and Tender Title., Bidders are advised to email electronic submissions at least 60 minutes before the bid closing time to cater for any possible delay in transmission or receipt of the bid. The onus is on bidder to ensure that the bid is submitted on time via email, Tender submission emails received after submission date and time will be declared late bid submissions and will not be accepted for consideration by SABC. 1.4 The SABC will not be responsible for any failure or delay in the email transmission or receipt of the email including but not limited to: ➢ Receipt of incomplete bid ➢ File size ➢ Delay in transmission or late receipt of the bid ➢ Failure of the Bidder to properly identify the bid ➢ Illegibility of the bid; or ➢ Security of the bid data. 1.5 Bidders must ensure that bids are delivered timeously to the correct address. Bids not received in a specified manner, and by the specified time and date as set out in this RFP document will be rejected. The bid box is generally open 24 hours a day, 7 days a week. 2.0 COMPLIANCE WITH CONDITIONS OF PROPOSAL 2.1 No alteration, amendment or variation of the submitted proposal post the closing date of this bid shall be permitted nor accepted. Confidential and Proprietary Information of 40 RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS 3.0 COMPLIANCE WITH TECHNICAL SPECIFICATIONS 3.1 All bidders are required to submit bids in accordance with stipulated technical specification as indicated on this bid document. Failure to comply with the required technical specification will result in disqualification of the bid. 4.0 SCHEDULE OF QUANTITIES 4.1 Bidders are required to submit a detailed Schedule of Quantities indicating how the bid amount is composed. This schedule shall contain itemised descriptions, quantities, and unit prices. 5.0 BID PRICES 5.1 No change in the submitted bid prices shall be accepted and/or approved by the SABC after receipt and before award of this bid. 5.2 All prices are to be quoted in the Republic of South A…

Question 2

How will bids be evaluated?

Accepted Answer

Bidders should note that only bidders who submitted the mandatory valid documents of the bid shall be evaluated further for Functionality (where indicated), Price and Specific Goals Responses will be evaluated using a predetermined set of evaluation criteria. The evaluation criteria is designed to reflect the SABC’s requirements in terms of identifying a suitable service provider and ensure the selection process is transparent and afford all the bidders a fair opportunity for evaluation and selection. During the evaluation process, the SABC may require a bidder’s representative to answer questions with regard to the proposal and/or require certain bidders to make a formal presentation to the evaluation team. 5.1 Functionality Evaluation The evaluation is based on functionality, which will be evaluated using the following criteria and points: 5.1.1 Bidders, who meet the set threshold of 95 out of 120 for functionality, will be evaluated further on Price and Specific Goals. Confidential and Proprietary Information of 40 Bid Document RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS Evaluation area Evaluation criteria Maximum points allocated Company Track Bidder must provide minimum of Three (3) reference letters record and or Completion Certificates from different clients that they contactable provided at least 11Kv (Medium Voltage) to 400V (Low references in Voltage) switchgear maintenance service. switchgear maintenance References letters which MUST meet the following: service. • On a client’s business letterhead • Duly signed by an authorized person with contact number and or email. • Stipulate description of services provided and at least 11kv (medium voltage) to 400v (low voltage) size of the voltage for the switchgear. Bidders must provide Completion certificate OR Copy of references letters from different clients at least 11kv 15 (medium voltage to 400v (low voltage) (Number of Letters) • Greater than 5 references letters (15 points) • 3 - 5 reference letters (10 points) • Less than three reference letters (0 points) Note: The reference letters should NOT be appointments or award letters and The SABC will also conduct internal verification to ensure the letters' veracity. Provide a company profile that indicates a minimum of Five 15 (5) years’ experience in switchgear maintenance service. Greater than 5 years’ experience = 15 points 3 - 4 years’ experience = 10 points Less than 3 years’ experience = 0 Point Human Resource Bidder to submit project team Comprehensive CVs (certified copies illustrating their experience and professional /academic of documents certificates for the following categories. submitted can be ➢ Qualified artisan electrician Heavy Current with trade up to six months test certificate and a CV indicating the minimum of 7 old as long as years’ experience in switchgear maintenance service. the document (20 points) does not have expiry date that Note: A CV without a valid trade test certificate will not falls within the receive any points. 60 closing date of ➢ Qualified artisan electrician with Operation of Medium this RFP) Voltage Network Certificate and a CV indicating the minimum of 7 years’ experience in switchgear maintenance. (20 points) Note: A CV without a valid Operation of Medium Voltage Network Certificate will not receive any points ➢ Qualified artisan electrician with Three Phase Wireman’s License and a CV indicating a minimum of 7 years’ experience in medium voltage. (20 points) Confidential and Proprietary Information of 40 Bid Document RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS Note: A CV without a valid Three Phase Wireman’s License will not receive any points Location Bidders’ offices must be based within 100km radium from SABC Head office in Johannesburg. ▪ Less than 100km = 15 points ▪ Between 101km and 150km = 10 points ▪ More than 150km = 0 points 15 Proof of physical address to be attached. (Only copies of utility bills, local council letters, lease agreements shall be considered) Non-compliance with the above = 0 point Ability to respond ▪ Within 1 hour response time = 15 points in emergencies on ▪ 2 hours response time = 5 points 15 site ▪ More than 2 hours response time = 0 TOTAL 120 Bidders who obtain less than threshold of 95 points out of 120 points will be declared nonresponsive and will be eliminated from further evaluation. 5.2 Price and Specific Goals The bid responses will be evaluated on the 80/20 system. 5.3 Objective Criteria 5.3.1 The SABC reserve the right not to consider proposals from bidders who are currently in litigation with the SABC. 5.3.2 The SABC further reserve the right not to award this tender to any bidder based on the proven poor record of accomplishment of the bidd…

Question 3

What are the technical specifications?

Accepted Answer

The South African Broadcasting Corporation, SABC, has its Head Office in Auckland Park, Johannesburg, with regional offices in each South African province. The Head Office comprises of two adjacently located buildings i.e., Radio Park and TV Centre. The electricity supply system at SABC Auckland Park consist of two intake points at 11kV from City power. From there, power is distributed throughout the buildings at 11kV and 400V to supply various loads. The electricity distribution system consists of Medium Voltage Switchgears, Step -Down Transformers, Low Voltage Switchgears, Medium and Low voltage cable network. Failures and breakdowns of the electricity distribution equipment affect the business operations and results in loss of income to the organisation. Furthermore, it causes reputational damage to the SABC brand. The users of these facilities are also exposed to major safety risk if not maintained in line with the original manufactures’ specification. SABC has technical staff that is responsible for the 1st line maintenance which includes routine inspections, minor maintenance and repairs. It is anticipated that proper preventative maintenance and scheduled repairs will minimise downtime and improve reliability of the electricity supply infrastructure assets. 2. SCOPE OF WORK/SERVICES ➢ Inspect the current carrying parts and arcing contacts for overheating, cracks or any mechanical damage . ➢ Check the dielectric strength of the oil, if the oil is badly discoloured, it should be changed or reconditioned. ➢ Check the insulation for possible damage. Clean the surface and remove carbon deposits with a strong and dry fabric ➢ Inspect the circuit breaker for insulating oil leaks ➢ Check closing and tripping mechanism ➢ Check the condition, alignment and adjustment of the contacts ➢ Clean and lubricate operating mechanism ➢ Test contact resistance across the main and transfer contacts ➢ Check closing and opening times with a speed recorder ➢ Check the interlocks for proper operation ➢ Inspect the shutters for proper operation ➢ Check and clean the earthing contacts in the cubicle ➢ Thoroughly clean tank and other parts which have been in contact with the oil ➢ Before replacing the tank, check to see there is no friction or binding that would hinder the breakers operation ➢ When replacing the tank and refilling it with oil, be sure the gasket are undamaged and nuts and valves are tightened properly to prevent leakages. Confidential and Proprietary Information of 40 Bid Document RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS ➢ The service provider must: - Perform annual major maintenance on all MV and LV switchgear - Service both vacuum and oil circuit breakers - Conduct full inspection, testing, and servicing of relays and all panel components - Provide emergency and ad-hoc call-out support - Submit detailed maintenance and condition assessment reports ➢ The service provider must provide: - 34 × 11kV MV vacuum switchgear panels - 29 × 11kV MV oil switchgear panels - 65 × 400V LV circuit breakers ➢ Protection relay testing and calibration. ➢ Functional testing of interlocks. ➢ Lubrication of moving components. ➢ Quarterly inspection for MV and LV switchgear report 3. EQUIPMENT INFORMATION Annual servicing and testing Item Description Rating Quantity 1. 11Kv MV vacuum switchgear 11kV 24 panels 2. 11Kv MV oil switchgear panels 11kV 39 3. 400V LV Circuit breakers 400V 65

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: payment terms are 60 days from date of Invoice. 9.0 ASSIGNMENT OF CONTRACT 9.1 The Bidder shall not have the right to cede any right or delegate any obligation in terms of this contract to any third party unless with the prior written approval of the SABC. 10.0 PROPOSALS ARE CONSIDERED TO BE BINDING ON THE BIDDERS 10.1 Representations made in the bid/pro

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

14.4 IRBA and Accounting Officers are not allowed to issue B-BBEE affidavit or certificates to EMEs and QSEs as it was under 2007 Codes 14.5 EME’s and QSE’s must submit an affidavit confirming that the entity’s turnover is below R10 million and percentage of black ownership to claim BBBEE points 14.6 QSEs have to comply with all elements 14.7 Start-up enterprises are verified similar to EMEs, but can opt to be rated using the QSE and Generic Scorecard 14.8 QSE with at least 51% black ownership or above are only required to obtain a sworn affidavit on an annual basis with a confirmation of turnover and black ownership 14.9 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, provided that B-BBEE status level certificate under the consortium name is submitted. 14.10 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every Confidential and Proprietary Information of 40 RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS separate bid. 14.11 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice. A bidder will not be disqualified if they do not submit evidence to claim a specific goal, but rather they will score zero for specific goal/s if they did not provide evidence supporting the awarding of the points. 15.0 MISREPRESENTATION AND FRONTING IS PROHIBITED Fronting means a deliberate circumvention or attempted circumvention of the B-BBEE Act and the Codes. Fronting commonly involves reliance on data or claims of compliance based on misrepresentations of facts, whether made by the party claiming compliance or by any other person. It is an offence to misrepresent or provide false information regarding a company’s information or engaging in a fronting practice. If there is any contravention of some sought, the SABC may open a criminal and/or civil case/s against the bidder and its directors/members in terms of applicable legislation, and restrict the bidder & its directors/members from doing business with the SABC for a pre-determined period. It is important to note that any proposal that does not conform fully to the instructions and requirements in this RFP will be disqualified. Bids, which do not meet the technical requirements, will not be considered for further evaluation. END OF DOCUMENT A Confidential and Proprietary Information of 40 RFP NUMBER: RFP/LOG/2026/10252088/23 RFP TITLE: APPOINTMENT OF A SERVICE PROVIDER FOR MEDIUM VOLTAGE (MV) AND LOW VOLTAGE (LV) SWITCHGEARS MAINTENANCE FOR A PERIOD OF THREE (3) YEARS DOCUMENT B GENERAL CONDITIONS OF PROPOSAL 1.0 COMPLIANCE WITH COMPLETION OF PROPOSAL 1.1 The bid forms should not be retyped or redrafted, but photocopies may be prepared and used. 1.2 Bid forms must be signed in the original form; in ink and forms with photocopied signatures or other such reproduction of signature will be rejected. 1.3 Should bid forms not be filled in by means of mechanical devices, for example typewriters, ink, preferably black, must be used to fill in bid. 1.4 Bidders shall check the numbers of the pages and satisfy themselves that none are missing or duplicated. No liability shall be accepted in regard to claims arising from the fact that pages are missing or duplicated. Incomplete bids will result in disqualification. 2.0 COMPLIANCE WITH TECHNICAL SPECIFICATIONS 2.1 Unless a departure is clearly stated by the Bidder at the time of bidding, the works shall be taken as complying in detail with the Technical Specifications, and the Bidder shall be held liable on all the terms and conditions of the contract as if this bid contained no departures. Technical specifications contained in any brochures, or any other descriptions submitted shall apply for acceptance test purposes. 3.0 WARRANTY 3.1 If there are any defects arising from failure of goods to meet the specifications within the period specified in the contract, the Bidder shall replace the defective items at his expense or shall refund the SABC such costs as the SABC may incur in replacing such defective item. The Bidder shall also bear the cost of transporting replaced/repaired items to the place of destination. 4.0 INSPECTION 4.1 The Bidder shall permit and assist the SABC's representatives in carrying out any inspections that are called for in the proposal or specifications. 5.0 PACKAGING 5.1 Goods purchased on this bid must be adequately protected and securely packaged during shipment and until delivery at the destination. Confidential and Proprietary Information of 40 R…

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"briefingSession":"{\"date\":\"30 September 2026\",\"time\":\"11h00\",\"venue\":null,\"is_compulsory\":true}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"tenderqueries@sabc.co.zadetails","phone":null,"department":null,"address":null}

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