Supply and delivery of certificate printing, frames, and framed certificates for the 2026 atns rewards & recognition awards

Closing date: 9 November 2026

Closing time: 11:00 (CAT)

Bid validity: 60 days from closing date

Enquiries (before bid closure):

• Contact: Bright Blessie (Demand Management)
• Email: [email protected] (cc: [email protected])

Enquiries (after bid closure):

• Contact: Mandisa Mako (Acquisition Management)
• Email: [email protected] (cc: [email protected])

General telephone: +27 11 607 1000

Fraud hotline: 0800 222 335 (24 hours), email [email protected]

Submission: e-Submission (e-Tender) system only.

Submission method: e-Submission (e-Tender) system only; email submissions are not accepted.

Bid must be split into two parcels:

• Parcel A: Administrative and Mandatory requirements (Volume 1A, excluding SBD 3.3 and SBD 6.1)
• Parcel B: Price and Specific Goals (SBD 3.3, SBD 6.1, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, B-BBEE certificate or sworn affidavit for EMEs/QSEs)

Bidders must indicate their bidding structure (individual, joint venture, consortium, with sub-contractors, or other) and primary bidder type (OEM, authorised distributor/reseller, or other). A valid OEM authorisation letter must be attached if bidding as a distributor/reseller.

Returnable forms and documents:

• SBD 1 (Invitation to Bid): completed, signed, with proof of authority (e.g. company resolution).
• SBD 3.3 (Pricing Schedule): fully completed and signed.
• SBD 4 (Bidder's Disclosure): declares any employment by the state, relationships with procuring institution, and all related enterprises; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals.
• POPIA consent form.
• Acceptance of General Conditions of Contract.
• Proof of CSD registration or application.
• Proof of SARS tax compliance status PIN or CSD number.
• Proof of registration with professional bodies where applicable.
• Bidding structure declaration, with supporting documents for JV/consortium members.

Disqualification risks:

• Late bids are not accepted.
• Bids not submitted via e-Submission.
• Missing or unsigned returnable forms.
• Bids with an incomplete pricing schedule or missing price elements.
• Bids without proof of CSD registration or application.
• Bids without SARS tax compliance status PIN or CSD number.
• Bids without a fully signed Invitation to Bid or Declaration of Interest.
• Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Bidders or directors who have abused ATNS's SCM system, committed fraud, or failed on a previous contract may be disregarded.

Evaluation is in three stages:

Stage 1: Administrative Requirements

• Valid SARS tax compliance status PIN, valid for 60 days from submission.
• Each party in a JV/consortium/subcontracting arrangement must submit separate tax compliance PIN or CSD number.
• Non-compliance may lead to rejection, or acceptance with supplementary information submitted within 7 days (administrative only).

Stage 2: Mandatory Requirements

• Minimum of two contactable client reference letters for supply and delivery of certificate frames services, completed within the past 5 years, on official letterhead, signed and dated, with contact details. Appointment letters, award notifications, and contracts are not accepted.

Stage 3: Price and Specific Goals

• 80/20 preference point system (price 80, specific goals 20).
• Specific goals: 51% black-owned (10 points) and 30% black woman-owned (10 points).
• Claims must be substantiated with CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Award to the tenderer with the highest total points.

Scope: Printing certificates, supplying frames, framing certificates, packaging, sorting, and delivering framed certificates for the 2026 ATNS Rewards & Recognition Awards.

Specific requirements:

• Print certificates using ATNS-approved artwork and employee data.
• Deliver printed certificates to Bruma for signature, then collect for framing.
• Provide samples of certificate paper and frames for ATNS approval before production.
• Ensure correct alignment, mounting, and secure fitting with no damage or obstruction.
• Sort by delivery destination and years of service per ATNS distribution schedule.
• Package individually and securely; label packages with station, years of service category, and quantity.
• Deliver to various ATNS stations per distribution schedule; obtain signed proof of delivery.

Certificate paper specifications:

• Size: A4 (210 x 297 mm), portrait
• Finish: Satin
• Weight: 200-300 gsm

Frame specifications:

• Frame size: nominal 300 x 400 mm (confirm internal/external dimensions)
• Design: contemporary, understated silver moulding, approx. 20 mm wide
• Mount: white or off-white acid-free board, border approx. 35-40 mm around certificate, aperture overlapping certificate edges
• Cover: 2 mm clear glass
• Backing: super wood backing with secure hanging clip for portrait display
• Warranty: 1 year from acceptance date

Quantities:

• Certificate printing & framing: 188 units
• Frames: 210 units

Bidders must submit at least two client reference letters for supply and delivery of certificate frames services successfully completed within the past 5 years. Letters must be on official letterhead, signed and dated by an authorised representative, and include contact details. Appointment letters, award notifications, or contracts are not accepted as substitutes.

Pricing must be submitted on SBD 3.3 (Pricing Schedule – Professional Services), fully completed and signed. All costs must be included; bids with incomplete pricing or missing elements may be declared non-responsive. The pricing schedule includes line items for certificate printing & framing (188 units) and frames (210 units), with VAT added. Offer valid for 60 days.

Pricing schedule: SBD 3.3 (Professional Services) must be fully completed, signed, and all line items priced.

Pricing must be inclusive of all applicable taxes and all associated costs.

Bids with incomplete pricing or missing elements may be declared non-responsive.

The 80/20 system applies to tenders up to R50,000,000 (all taxes included).

Offer valid for 60 days from closing date.

CSD: Registration on Central Supplier Database (CSD) is mandatory before bid submission. Proof of registration or application must be submitted. No award will be made to unregistered bidders.

SARS: Valid tax compliance status PIN required, valid for 60 days from submission. Alternatively, a printed tax compliance status certificate or CSD number may be submitted.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.

CIPC: Companies and Intellectual Property Commission documents required for specific goal claims.

Professional bodies: Proof of registration with professional bodies where applicable.

Foreign suppliers: Must complete the foreign supplier questionnaire if applicable.

ATNS's mission includes ensuring environmental sustainability, but no specific environmental requirements for this tender are stated.

Contract terms:

• ATNS reserves the right to vary scope and terms, and to cancel or postpone the procurement at any stage before contract signature.
• The successful bidder must sign a contract containing standard GCC, including retention for non-satisfactory completion, breach, confidentiality, and professional indemnity insurance requirements.
• ATNS may negotiate with bidders but is not obliged to accept the lowest bid.
• Contract concluded only when reduced to writing and signed by both parties.
• Bids may be rejected for proven corruption or fraud; bids may be disregarded if bidder or directors abused ATNS's SCM system, committed fraud, or failed on a previous contract.
• Additional information requested during evaluation must be submitted within 7 working days.
• All designs and documentation are confidential; copyright belongs to ATNS.
• The bidder must give immediate written notice if they cannot meet delivery terms.

Evaluation is in three stages: Stage 1 (Administrative): SARS tax compliance PIN valid 60 days; Stage 2 (Mandatory): two client reference letters as specified; Stage 3 (Price and Specific Goals): 80/20 system, with 10 points for 51% black-owned and 10 points for 30% black woman-owned. Claims must be verified with CSD report, CIPC documents, shareholder certificates, ID copies, and B-BBEE certificate or affidavit.