Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
158 CIVIC BOULERVARD STREET - BRAAMFONTEIN - BRAAMFONTEIN - 2000
Organization Type
GOVERNMENT
Published
30 Sept 2026
OCDS Reference
ocds-9t57fa-172172
The city of johannesburg requires a service provider to hire and maintain an electronic management system for processing compensation for occupational injuries and diseases (coid) claims across its core departments and eleven municipal entities for a period of twelve months. The system must log accidents, incidents, occupational diseases and medical accounts, track claim documentation, generate management reports, and support monthly and quarterly claims trend analysis. Bidders must be suitably qualified in IT or software development, hold a bachelor's degree in IT, and demonstrate 3–5 years' coid claims management experience. Quotations are evaluated on an 80/20 preference point system, with price weighted at 80 points and specific goals at 20 points.
Closing: 07 October 2026 at 10:30; deposit sealed envelope into the quotation box at Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dischem), addressed to Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.
Mandatory technical requirements: supplier must be suitably qualified in IT/software development (or employ a suitably qualified systems developer), members/directors must hold a bachelor's degree in IT, and the bidder must demonstrate 3–5 years' COID claims management experience.
All forms (Form A to Form J) must be completed, signed, and every page initialed; unsigned forms or uninitialed pages lead to disqualification. Returnable forms include MBD 4, MBD 8, MBD 9, MBD 6.1, Declaration on State of Municipal Account, and the OHS Act Article of Agreement.
Compulsory supporting documents: certified company registration, proof of address (rates invoice, lease, or lessor affidavit) for the company and all directors, certified B-BBEE certificate or sworn affidavit, original Tax Clearance Certificate or SARS PIN, and municipal accounts not older than 3 months for the bidder and all directors.
Evaluation: 80/20 preference point system (price 80 points; specific goals 20 points). Specific goals: 51% Black-owned (5), 51% Black Youth-owned (5), located within City of Johannesburg (5), SMME/EME/QSE (5). Claiming points requires supporting documentation (CSD report, B-BBEE certificate/affidavit, ID copies, shareholder's certificate, proof of municipal account).
Pricing: Form C requires monthly rates for hiring, maintenance, and license fees (x12), quoted in ZAR exclusive of VAT, firm for 30 days. No price increases after closing; price alterations must be signed for; correction fluid on prices leads to rejection.
Disqualification risks: false declarations on any MBD form, municipal rates/taxes arrears exceeding 3 months for the bidder or any director, quotations deposited in the wrong box, and failure to pass the vetting process applied to the recommended bidder.
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Date & Time
Wednesday, 07 October 2026 - 10:30
Venue
null
Categories
Request for Quotation
158 CIVIC BOULERVARD STREET - BRAAMFONTEIN - BRAAMFONTEIN - 2000
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AI Document Analysis Stages
Description
Source: COJ0007-26-27 COID.pdf30 Sept
2026
Tender Published
Tender was published
07 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
COJ0007-26-27 COID.pdf
The City of Johannesburg requires a service provider to hire and maintain an electronic management system for logging, tracking and reporting Compensation of Occupational Injuries and Diseases (COID) claims. The system must serve the City's core departments and eleven municipal entities for a period of twelve months.
To download these documents and access AI-powered analysis, visit the main tender page.
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Open Supplier Readiness HubMedian Estimate
R 298 080
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The City of Johannesburg requires a service provider to hire and maintain an electronic management system for processing injury-on-duty (COID) claims for a period of 12 months. The system must record and check all relevant documentation per department, assist in implementing control procedures, and track the flow of claim documents.
Important Dates
Source: COJ0007-26-27 COID.pdf (RFQ)Closing date: 07 October 2026
Closing time: 10:30
Advert date: 30 September 2026
Compulsory briefing: None (N/A)
Contact Information
Source: COJ0007-26-27 COID.pdf (RFQ)Contact person: Jimmy Maluleke
Role: Contact person (Group Corporate Shared Services - GCSS)
Telephone: 083 702 4087
Submission address:
Sappi Building (Reception)
48 Ameshoff Street
Braamfontein, Johannesburg
(Opposite Food Lovers & Dischem)
Submission Guidelines
Source: COJ0007-26-27 COID.pdf (RFQ)Submission method: quotations must be deposited into the quotation box at Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dischem).
Envelope: sealed, bearing the RFQ number COJ0007-26/27, closing time and due date, addressed to the Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.
All forms must be signed and all pages initialed, or the RFQ will be disqualified.
Returnable forms (all must be completed and signed):
Additional compulsory documents:
Disqualification risks:
Evaluation Criteria
Source: COJ0007-26-27 COID.pdf (RFQ)Evaluation system: 80/20 preference point system (for RFQs above R30,000 up to R750,000 VAT inclusive).
Points allocation:
Specific goals (max 20 points):
Price formula (80/20): Ps = 80(1 - (Pt - Pmin)/Pmin)
Validity of RFQ: 30 days
Prices to be VAT exclusive.
Technical Specifications
Source: COJ0007-26-27 COID.pdf (RFQ)Objective: Appoint a service provider to hire and maintain an electronic management system for processing injury-on-duty (COID) claims for the City of Johannesburg for 12 months.
Scope: Applies to CoJ Core Departments and eleven (11) Municipal Entities.
Key deliverables (not limited to):
Mandatory requirements:
Pricing Schedule
Source: COJ0007-26-27 COID.pdfPricing schedule (Form C) requires rates per month for hiring costs, maintenance costs, and license fees, multiplied by 12 months, with a grand total exclusive of VAT.
Prices must be firm and remain valid for 30 days.
Prices must be quoted in South African Rand, exclusive of VAT.
No price increases will be considered after closing.
Financial Requirements
Source: COJ0007-26-27 COID.pdf (RFQ)Pricing format: Form C - Form of Quotation and Form of Acceptance, with rates per month for:
Prices must be quoted in South African Rand, exclusive of VAT.
Prices must be firm (fixed) and remain valid for 30 days.
No price increases will be considered after closing.
Prices must be all-inclusive of delivery charges.
Forward exchange rate cover required if prices based on exchange rate; proof within 14 days of order.
Settlement discount of 2.5% may be offered (optional).
Compliance Requirements
Source: COJ0007-26-27 COID.pdf (RFQ)Registration:
Tax:
B-bbee:
Municipal accounts:
Sector-specific (only if applicable):
Other:
Health & Safety
Source: COJ0007-26-27 COID.pdfThe successful tenderer must comply with the Occupational Health and Safety Act, 1993 and its regulations.
Form I (Article of Agreement in terms of the OHS Act) must be signed, committing the contractor to comply with all relevant provisions, accept sole liability for compliance, and report any investigations, complaints or criminal charges arising from the work.
Contractual Terms
Source: COJ0007-26-27 COID.pdfContract period: 12 months.
Orders executed in strict accordance with accepted specification and quoted delivery period.
Copyright/patent rights in any documents, plant, machinery, system or process designed by the consultant/trainer vest in the Municipality.
The Municipality reserves the right to cancel and re-issue the quotation.
No goods or services to be delivered before an official purchase order is issued.
Recommended bidder will be subjected to a vetting process.
Special Conditions
Source: COJ0007-26-27 COID.pdf (RFQ)All forms must be signed or the RFQ will be disqualified.
Quotations must be deposited into the quotation box at the specified location; wrong box = rejected.
Lowest price not necessarily accepted.
All prices must be in South African Rand and firm.
Quantities are given in good faith without commitment.
Quoted price must remain firm for 30 days.
Additional conditions per Form A apply.
Requirements
Source: COJ0007-26-27 COID.pdf (RFQ)Mandatory requirement: Demonstrate 3-5 years' experience in COID claims management.
Section
Source: COJ0007-26-27 COID.pdfEvaluation uses the 80/20 preference point system (for RFQs above R30,000 up to R750,000 VAT inclusive). Price: 80 points; preferential goals: 20 points. Specific goals include Black-owned (51%+), Black Youth-owned (51%+), enterprise located within City of Johannesburg, and SMMEs (EME or QSE), each worth 5 points.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Braamfontein, Johannesburg, 2017, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
30 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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