Valuation services for portion 5 of farm droogekloof 471 kr – RFQ in limpopo

Technical enquiries:

• Contact: Takalani Matamela
• Email: [email protected]
• Telephone: 071 607 7851

Bid-related enquiries:

• Contact: Tshegofatso Motiang
• Email: [email protected]
• Telephone: 015 495 1853

Provincial Share Service Centre: Limpopo

Private Bag 9552, Polokwane, 0700

70 Hans Van Rensburg

Polokwane, 0700

Telephone: 015 495 1853

Waterberg District Regional Shared Service Centre: Limpopo

Mandela Drive, 4 NTKl Building, Office no: A 20

Modimolle, 0510

Telephone: 014 495 5119

Submission method: email

Submission email: [email protected]

Closing time: 23:00 on 26 October 2026

Bids received after the closing time and date will not be accepted for consideration.

All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document.

The attached forms must be completed in detail and returned with the bid.

Bid documents must be submitted in a sealed envelope stipulating the following information: name and address of the bidder, bid number and closing date of the bid. Failure to comply will disqualify the proposal.

Returnable forms:

• SBD1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution; false declarations disqualify the bid.
• SBD6.1 (Preference Points Claim): claims preference points for specific goals; must be fully completed and the correct form used.
• SBD7.2 (Contract Form - Rendering of Services): signed by the successful bidder as the written contract.
• Authority to sign the Standard Bidding Documents on behalf of an entity: proof of authority (e.g. company resolution) must be submitted.
• General Conditions of Contract (GCC): forms part of all bid documents and may not be amended.
• Terms of reference: must be returned with the bid.
• Proof of tax compliance status (TCS PIN or CSD number).

Preference point system: 80/20 (price quotation process up to R1 million).

Points allocation: Price 80 points, Specific Goals 20 points, total 100 points.

Price points formula (80/20): Ps = 80(1 − (Pt − Pmin)/Pmin), where Ps = points scored for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals points (80/20 system):

• HDI: 10 points
• Female: 5 points
• Disability: 2 points
• Youth (not older than 35 years on closing date): 3 points

Points claimed are calculated as percentage ownership equity × allocated points ÷ 100.

Proof required for each specific goal:

• HDI: copy of ID and company registration document
• Female: copy of ID and company registration document
• Disability: certified copy or original doctor's letter confirming the disability
• Youth: copy of ID and company registration document

The Department will use the Central Supplier Database and documents submitted by the tenderer to verify points claimed.

Failure to submit proof or documentation, to fully complete the specific goals table, or to submit the correct SBD6.1 form will result in no points being awarded for specific goals.

A tenderer will not be awarded points for HDI if it intends sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more points for equity ownership.

A tenderer awarded a contract as a result of HDI preference may not subcontract more than 25% of the contract value to a non-HDI or an enterprise that does not qualify for the same or more preference for equity ownership.

A consortium or joint venture may claim points based on the percentage of contract value managed or executed by their members.

The Department of Rural Development and Land Reform requires the appointment of a service provider to assist the Office of the Valuer General (OVG) with valuation services for Portion 5 of the farm Droogekloof 471 KR, measuring 20.3856 hectares.

Property details:

• Registration Division: KR
• Title Deeds: T78785/2012PTA
• Farm portions should be valued as one farm unit.

The property must be valued in line with Section 12(1)(a) of the PVA (land reform purposes).

The valuer must provide a complete valuation report for the subject property including any loose and/or biological assets that may form part of the transaction.

The primary aim of the valuation exercise is to provide the OVG with the required information in the valuation report that will give guidance and assistance to the clients of the OVG in negotiations with the current seller/owner for the purchase of the property(ies) or part thereof or shares in it.

If there are improvements which must be taken into account, these should be valued separately, explaining the valuation methods used.

The valuer must report and attach value to:

• The current use of the property – determine the current use value using financial statements, itemised annual revenues & expenses, tenancy details (lease expiry date, rents/royalties reserved and rent review terms) provided by the owner.
• The history of the acquisition and use of the property – obtain a copy of the original title deed from the owner to write up the history of acquisition and determine its impact on overall use and any acquisition benefits; determine any benefits that accrued to the owner because of the manner of acquisition, including where benefits did not arise from normal market transactions and the property was not acquired on the open market from a willing seller. Attach a copy of the original title deed to the valuation report.
• The market value of the property – the estimated amount for which the property should exchange on the valuation date between a willing buyer and a willing seller in an arm's length transaction after proper marketing, where the parties acted knowledgeably, prudently and without compulsion; in determining market value for purposes of section 12(1)(a), prices paid by the State for any acquisition of property must be excluded, provided that where no other credible data is available, prices paid by the State may be considered.

The successful bidder is required to reflect the File Reference Number and the Bid Number on the cover of the report.

The quote must be valid for 60 days from the closing date.

If the bidder is a sole agent or sole supplier, they must indicate their market price after discount to other clients, or if that is not possible, their percentage net profit before tax, to enable the department to decide whether the price quoted is fair and reasonable.

Payment will be made within 30 days after receipt of an invoice, as per the contract form (SBD7.2).

The successful bidder will be required to furnish performance security within 30 days of notification of contract award, of the amount specified in the Special Conditions of Contract (SCC).

Tax compliance:

• Bidders must ensure compliance with their tax obligations.
• Bidders are required to submit their unique SARS Personal Identification Number (PIN) to enable the organ of state to verify the taxpayer's profile and tax status.
• A printed TCS certificate may also be submitted.
• In bids where consortia/joint ventures/sub-contractors are involved, each party must submit a separate TCS certificate/PIN/CSD number.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.

Eligibility:

• No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted in order to qualify for preference points for B-BBEE.
• The B-BBEE certificate or affidavit must be valid and issued by a SANAS accredited verification agency or a sworn affidavit for EMEs and QSEs.

Foreign suppliers:

• Foreign suppliers must complete the questionnaire in SBD1 Part A.