Valuation services for the office of the valuer general on farms rhuma 309 lr and omega 205 lr, lephalale, waterberg district

Closing date: 26 October 2026 at 23:00.

No compulsory briefing session.

No compulsory briefing session.

Technical enquiries:

• Contact: Takalani Matamela
• Telephone: 071 607 7851
• Email: [email protected]

Bid-related enquiries:

• Contact: Jennifer Moroana
• Telephone: 015 495 0643
• Email: [email protected]

Submission email: [email protected]

Submission method: email only.

Submission email: [email protected]

Closing date: 26 October 2026 at 23:00.

Bids must be submitted on the official forms provided, not re-typed.

Bid document must be in a sealed envelope stating the bidder's name and address, bid number and closing date; failure to comply disqualifies the proposal.

Returnable forms (all must be completed, signed and returned):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule – professional services): firm pricing for the services.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.
• Authority to Sign / Authority of Signatory: proof of authority to bind the entity (e.g. company resolution).
• Credit instruction forms.
• Terms of reference.
• General Conditions of Contract (GCC) form part of the bid and may not be amended.

Late bids will not be accepted for consideration.

Preference point system: 80/20 (price quotation process up to R1 million).

Price: 80 points.

Specific goals: 20 points.

Total: 100 points.

Price points calculated using the 80/20 formula, with the lowest acceptable tender as Pmin.

Specific goals points: HDI 10, women 5, disability 2, youth 3.

Points for specific goals are calculated as percentage ownership equity × allocated points ÷ 100.

Proof required for each specific goal claim (ID, company registration, doctor's letter for disability).

Failure to submit the correct SBD 6.1 form, to complete the specific goals table in full, or to provide required proof results in no specific goal points.

A tenderer will not be awarded HDI points if it intends subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points.

Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number.

Bidders must not be persons in the service of the state, nor companies with directors who are.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Appointment of a service provider to assist the Office of the Valuer General (OVG) with valuation services.

Properties: Portion 0 of the Farm Rhuma 309 LR and Portion 0 of the Farm Omega 205 LR.

Location: Lephalale Local Municipality, Waterberg District, Limpopo.

Goods and services must conform to standards mentioned in the bidding documents and specifications.

The purchaser may inspect, test or analyse supplies or services at any stage; non-compliant items may be rejected and must be replaced at the supplier's cost.

Pre-bidding testing is for the bidder's account.

Pricing must be submitted on SBD 3.3 (Pricing Schedule – professional services).

Sole agents or sole suppliers must indicate their market price after discount to other clients, or if not possible, their percentage net profit before tax, so the fairness of the quoted price can be assessed.

Prices quoted must cover all services and obligations; mistakes in pricing are at the bidder's own risk.

Pricing must be submitted on SBD 3.3 (Pricing Schedule – professional services).

Sole agents or sole suppliers must indicate their market price after discount to other clients, or if not possible, their percentage net profit before tax, so the fairness of the quoted price can be assessed.

Payment will be made within 30 days after receipt of an invoice.

Performance security may be required as specified in the Special Conditions of Contract (amount not stated in the document).

Tax compliance: bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN, or a CSD number if no TCS PIN is available.

Consortia / joint ventures / sub-contractors: each party must submit a separate TCS certificate / PIN / CSD number.

Bidders must not be persons in the service of the state, nor companies with directors who are.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

B-BBEE: specific goals points claimed via SBD 6.1 (HDI, women, disability, youth). Proof required as per the form.

CSD registration: CSD number may be provided in lieu of TCS PIN.

Specific goals points available: HDI 10, women 5, disability 2, youth 3.

Points calculated as percentage ownership equity × allocated points ÷ 100.

Proof required: certified ID and company registration for HDI, women and youth; certified copy or original doctor's letter for disability.

Claims verified against the Central Supplier Database and submitted documents.

Failure to complete the specific goals table in full, submit the correct SBD 6.1 form, or provide required proof results in no specific goal points.

A tenderer will not be awarded HDI points if it intends subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points.

General Conditions of Contract (GCC) apply and may not be amended.

Special Conditions of Contract, if any, supplement the GCC; in a conflict, the SCC prevail.

Payment within 30 days after receipt of invoice.

Prices may not vary from those quoted, except as authorised in the SCC.

Contract amendments require written agreement by both parties.

Assignment of obligations requires the purchaser's prior written consent.

Subcontracts must be notified in writing to the purchaser.

Delays in performance may incur penalties calculated at the current prime interest rate per day of delay.

The purchaser may terminate for default if the supplier fails to deliver or perform.

Force majeure may excuse delay.

The supplier must indemnify the purchaser against third-party patent, trademark or industrial design infringement claims.

The supplier must permit inspection of records and audit by the purchaser's auditors.

Performance security may be required within 30 days of contract award, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque, as specified in the SCC.

The supplier must not disclose contract documents or information without the purchaser's consent.

80/20 preference point system applies.

Price: 80 points; specific goals: 20 points; total 100.

Price points calculated using the 80/20 formula with the lowest acceptable tender as Pmin.

Specific goals points: HDI 10, women 5, disability 2, youth 3.

Proof required for each claim; failure to submit correct SBD 6.1 or complete the table results in no specific goal points.

HDI points not awarded if subcontracting more than 25% of contract value to a non-qualifying enterprise.