Review, assessment and enhancement of ICT frameworks and standards for south african weather service

Closing date and time: 13 October 2026 at 11:00

Bid validity period: 60 calendar days after closing date

Briefing session: none scheduled (N/A)

Payment terms: 30 days from receipt of invoice unless otherwise agreed

No briefing session scheduled. Date, time and venue all listed as N/A. Not compulsory.

Enquiries

• Department: SCM Acquisition Department, South African Weather Service
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Note: No named individual contact person is specified in the document.

Submission method: electronic only

Submission email: [email protected]

Closing: 13 October 2026 at 11:00

Validity period: 60 calendar days after closing date

Returnable forms required:

• Annexure A (Invitation to Bid): completed supplier information, signed as the offer cover page
• SBD 4 (Declaration of Interest): discloses state employment and connections to SAWS officials
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 system
• SBD 3.3 (Pricing Schedule for Services): firm ceiling price with cost breakdown
• POPIA Supplier Notice and Consent form: consent to process personal information

Disqualification risks:

• Late submission
• Incomplete or unsigned returnable forms
• Failure to provide tax compliance proof or CSD registration
• State employees or their companies bidding
• Attempting to influence the award decision
• Proven corrupt or fraudulent act
• Bid price not market-related
• Failure to provide audited financial statements if requested
• Missing teaming agreement for joint ventures, consortiums, trusts or partnerships
• Missing proof of subcontracting arrangements

Electronic submission only to: [email protected]

Required documents:

• Completed Annexure A (Invitation to Bid)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim Form)
• SBD 3.3 (Pricing Schedule for Services)
• POPIA Supplier Notice and Consent form
• B-BBEE certificate or sworn affidavit
• TCS PIN or CSD number
• Teaming agreement (if joint venture/consortium/trust/partnership)
• Proof of subcontracting arrangements (if applicable)

Preference point system: 80/20 (price 80 points, specific goals 20 points)

Total points: 100

Price scoring: 80 points awarded to lowest acceptable bid using the standard 80/20 formula

Specific goals — B-BBEE status level points:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

B-BBEE evidence required to claim points: valid verification certificate or sworn affidavit (for EMEs and QSEs)

Post-award requirements for shortlisted bidders:

• Final presentation to evaluation committee
• Possible site visit to premises
• Due diligence site visit at service provider premises before award
• Service level agreement to be concluded upon award, with performance scorecard

Scope: review, assess, and enhance SAWS ICT frameworks and standards

Deliverable: enhanced ICT frameworks and standards for the South African Weather Service

Detailed requirements: per Annexure H (Terms of Reference/Specifications) — not fully extracted in source

Service provider requirements:

• Duly approved operational premises with necessary infrastructure
• Relevant accreditation by the relevant body
• Due diligence site visit will be conducted at premises before award

Post-award obligations:

• Service level agreement with performance scorecard for monitoring service, quality and value-add
• Supplier performance management is a critical component of the contract

Supplier performance management is mandatory:

• Service level agreement required upon award, forming part of the supply agreement
• Performance scorecard to monitor service, quality and value-add
• Scorecard must show how product/service offering is measured against objectives

Due diligence:

• Site visit to verify infrastructure before final selection and award
• Operational premises must have necessary infrastructure and relevant accreditation

SBD 3.3 Pricing Schedule for Services (Annexure G)

Pricing requirements:

• Ceiling price for complete project, all phases, all expenses inclusive of VAT
• Cost breakdown by component required
• Commencement period after acceptance to be stated
• Rates firm for full period, or adjustment basis specified

Item: review, assess and enhance SAWS ICT frameworks and standards per Annexure H

Pricing format: ceiling price for total project, all phases, inclusive of VAT

Currency: South African rand

Pricing schedule requirements:

• Ceiling price based on total estimated time for completion of all phases
• All expenses inclusive of VAT
• Cost breakdown of ceiling price required by component
• Period for commencement after bid acceptance to be stated
• Rates must be firm for full project period, or adjustment basis specified (e.g. consumer price index)

Payment terms: 30 days from receipt of invoice unless otherwise mutually agreed before award

Financial capacity:

• SAWS reserves right to request latest audited financial statements before award
• Failure to provide may result in rejection

No bid security, bond, guarantee, retention or insurance requirements are stated in the extracted document

Tax compliance:

• SARS Tax Compliance Status (TCS) PIN required, or printed TCS certificate
• TCS PIN application via e-filing at www.sars.gov.za
• If no TCS PIN available: CSD registration number must be provided
• Joint ventures/consortia/subcontractors: each party submits separate TCS PIN/certificate/CSD number

Central Supplier Database:

• CSD registration required (MAAA number)

B-bbee:

• Status level verification certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points
• No minimum B-BBEE level stated as mandatory for qualification; points are preference-based

Foreign suppliers:

• Must complete foreign supplier questionnaire in Annexure A
• SAWS will submit completed Annexure A to SARS for confirmation of tax obligations before award recommendation

Exclusions:

• No bids from persons in service of the state, or companies/directors/members in service of the state

Other:

• POPIA consent required for processing of personal information
• Joint ventures, consortiums, trusts, partnerships: signed teaming agreement required

SAWS reservation rights:

• Reject non-compliant bids
• Request further information after closing for clarity
• Conduct site inspections to verify bidder infrastructure
• Cancel bid if need changes, funds unavailable, no acceptable tenders, or material irregularities
• Award to one or multiple bidders
• Conduct reference and background checks

Bidder obligations:

• Indemnify SAWS against third-party intellectual property claims
• All bid preparation and attendance costs borne by bidder
• SAWS becomes owner of all proposals received, not obliged to return
• Subcontracting: proof of agreement required
• Final presentation may be required if shortlisted

Financial checks:

• Audited financial statements may be requested before award
• Failure to provide may result in rejection

Premises requirement:

• Approved operational premises with necessary infrastructure
• Relevant accreditation required
• Due diligence site visit before award

Payment: 30 days from invoice unless otherwise agreed

Tax compliance:

• SARS TCS PIN or printed certificate
• CSD number if no TCS PIN
• Each party in joint ventures/consortia/subcontractors must submit separate proof

State employment exclusion:

• No bids from state employees or their companies/close corporations

Foreign suppliers:

• Complete questionnaire in Annexure A
• SARS confirmation of tax obligations required before award recommendation

Consequence: failure to comply may render bid invalid

80/20 preference point system

Price: 80 points

Specific goals (B-BBEE): 20 points

B-BBEE points allocation:

Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0

Evidence required: B-BBEE verification certificate or sworn affidavit for EMEs/QSEs

Evaluation process includes possible shortlisting, final presentations, reference checks, and site visits.