Site operator for operations and maintenance of umjindi waste disposal site – 36 months – city of mbombela local municipality

No contract may be concluded with a bidder whose tax matters are not in order; an original tax clearance certificate issued by SARS must be submitted before award.

Bidders found to have engaged in corrupt, fraudulent or collusive bidding may have their bids invalidated, the contract terminated, and be restricted from doing business with the public sector for up to 10 years.

Tax clearance: an original tax clearance certificate issued by the South African Revenue Service must be submitted prior to contract award.

The contract is governed by the General Conditions of Contract (GCC) July 2010. Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.

Performance security: within 30 days of contract award, the successful bidder must provide security in the amount specified in the SCC, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. It is returned within 30 days after completion of all obligations.

Payment: invoices are paid within 30 days of submission, in Rand unless otherwise specified.

Prices: quoted prices remain fixed unless price adjustments are authorised in the SCC.

Warranty: goods must be new and free from defects; warranty valid for 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier.

Penalties: for late delivery or performance, a penalty is deducted from the contract price, calculated at the current prime interest rate per day of delay.

Termination: the purchaser may terminate for default, including corrupt or fraudulent practices, and may restrict the supplier from public-sector business for up to 10 years.

Disputes: parties first attempt amicable resolution, then mediation, then court proceedings.

Taxes: local suppliers are responsible for all taxes until delivery; no contract with a bidder whose tax matters are not in order.

Restrictive practices: collusive bidding is prohibited and may lead to bid invalidation, contract termination, and restriction from public-sector business for up to 10 years.

The City of Mbombela requires a Site Operator for the operations and maintenance of the Umjindi Waste Disposal Site, classified as G:M:B- Class B, for 36 months. The operator must have experience and technical competence in waste disposal management by landfilling, and must provide all plant, equipment, personnel and fuel for daily operations.

Closing date: 20 November 2026 at 11:00.

Bid documents available from 19 October 2026 on www.mbombela.gov.za (Tenders and Notices) and www.etenders.gov.za.

No briefing session will be held.

No briefing session will be held for this bid.

Bidding procedure enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management Unit, Financial Management
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries:

• Contact: Zamanguni Mdluli
• Role: Solid Waste Management Services, Community Services
• Email: [email protected]
• Telephone: 013 759 2239

Project Manager:

• Contact: Zamanguni Mdluli
• Telephone: 013 759 2142

Employer:

• Contact: Mr Wiseman Khumalo, City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance.

Closing time: 20 November 2026 at 11:00. Late bids are not accepted.

Bids sent by telegram, fax or email are not considered.

The bid must be completed on the official forms (not re-typed), fully priced, extended and totalled, completed in all respects, and signed by an authorised signatory.

Envelope must be clearly marked with the bid number, full project description and closing date.

Returnable forms and documents (all must be submitted):

• MBD 1 (Invitation to Bid): the Form of Offer, fully completed and signed.
• MBD 5 (Declaration of Procurement above R10 million): declares financial statement requirements.
• MBD 7 (Contract Form – Rendering of Services): to be signed by the successful bidder.
• Declaration of Interest (SBD 4): discloses any connection to the state.
• Declaration of Bidder's Past Supply Chain Management Practices (SBD 8).
• Certificate of Independent Bid Determination (SBD 9): certifies no collusion.
• Authority to Sign a Bid: authorises the signatory.
• Certificate of Authority for Joint Ventures (if applicable).
• Preference Points Claim Form (PPPFA 2022).
• Tax Compliance Status (TCS) PIN or CSD number.
• Certified copy of B-BBEE certificate or sworn affidavit (EME/QSE).
• Full CSD registration report (not older than 30 days; summary reports not accepted).
• Certified copy of company registration certificate.
• Certified copies of directors' ID documents.
• Valid COIDA certificate.
• Annual financial statements for the last 3 financial years (audited where required).
• Proof of registration on the City of Mbombela's Waste Activity Database.
• Valid SHEQ ISO 14001:2015 certificate (SANAS accredited).
• Public liability insurance (minimum R10 million per incident).
• NATIS vehicle registration certificates for all plant/equipment/vehicles; roadworthy certificates where applicable.
• Municipal rates and taxes statements for the business and each active director (or tribal authority proof, or lease agreement with lessor's statement).
• Certified copies of qualifications and ID documents for all key personnel.
• Proof of plant ownership, lease agreement or intent to lease.
• One signed appointment letter and reference letter for a completed landfill project (GCB or higher).

Disqualification risks:

• Any mandatory document omitted or unsigned.
• Municipal rates and taxes or service charges in arrears for more than 3 months.
• Bidder or directors listed on the Register of Bid Defaulters.
• Forged or falsified documents (reported to SAPS; possible 10-year restriction).
• Unauthorised alterations, use of correction fluid, pencil or erasable ink.
• Plant older than 10 years, or failure to provide evidence of plant age or lease intent.
• Bid not signed by a duly authorised signatory (sole proprietors/single director exempt).

Evaluation under the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations 2022, using the 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

No minimum qualifying score is stated.

The City is not obliged to accept the lowest or any tender and may cancel the process at any stage.

Bids must first meet all mandatory requirements to be considered responsive.

Scope: Operations and maintenance of the Umjindi Waste Disposal Site, classified as G:M:B- Class B, for 36 months.

The Site Operator must provide all plant, equipment, personnel and fuel for daily operations.

Required plant and equipment (all full time unless noted):

• 1 x >20 ton Landfill Compactor
• 1 x D6 Dozer or similar
• 1 x 10,000 litre Water Tanker with sprinklers
• 1 x Skip Loader Truck (for public drop-off area skips)
• 1 x 10 ton Excavator
• 1 x 4x4 TLB
• 2 x 10 m3 Tipper Trucks
• 8 x 6 m3 Skip Bins (public drop-off area)
• 4 x 25-30 m3 Mass Containers (drop-off area)
• 1 x Wood chipper (minimum 8 inch hydraulic feeder)
• 1 x LDV for supervisory and technical staff

All plant must be less than 10 years old from date of purchase.

Back-up plant must be available within 24 working hours of primary equipment breakdown; penalties apply for non-compliance.

Key duties:

• Waste disposal: pre-acceptance and acceptance procedures, screening hazardous waste, compaction to minimum density of 950 kg/m3, maintain working face with one week's capacity, emergency cover material stockpile (one month), wet weather cell for one week's waste.
• Daily covering of deposited waste with average 150mm thickness of suitable cover material.
• Maintenance of access roads, dust suppression, stormwater and leachate management.
• Completed slopes at gradient 1:3.
• Manage reclaimers: develop reclamation plan, keep reclaimers away from plant, record reclaimed waste, hold regular meetings.
• Composting of garden waste, including provision of a chipper.
• Tyre management: develop operational plan, provide tyre shredder.
• Maintain leachate and stormwater dams with 500mm freeboard.
• Maintain weighbridges and site facilities (offices, parking, kitchen, boardroom, guardhouse, plant shelters, storerooms) at own cost.
• Comply with the Landfill Filling Plan issued by the Project Manager.
• Operations must comply with the Minimum Requirements for Waste Disposal by Landfill, the National Environmental Management Waste Act, 2008, and related regulations.

Operating hours: Site Operator 07:00-17:00; open for site users 07:30-15:30.

Waste disposal must follow the Landfill Filling Plan issued by the Project Manager.

Responsibilities include: pre-acceptance and acceptance procedures, screening hazardous waste, managing waste deposition within permit conditions, ensuring working face with one week's capacity, maintaining emergency cover material stockpile (one month), compaction to 950 kg/m3, directing vehicle traffic, managing reclaimers, establishing wet weather cell, and applying sanitary landfill principles.

Daily covering: average 150mm thickness, cover material sourced on site or from brought materials, quality per Minimum Requirements.

Access roads: maintain surfaces, enforce speed limits, use suitable road building material, ensure adequate stockpile (never less than one month's supply).

Completed slopes: gradient 1:3.

Waste reclamation: develop plan, manage reclaimers, record reclaimed waste, hold regular meetings.

Key personnel:

• Site Manager: Bachelor Degree (NQF level 7) in Environmental Management, Environmental Health/Sciences, Geography, or Civil Engineering; 5 years' experience in operation and maintenance of landfill sites classified GCB or higher. Attach comprehensive CV and certified qualifications.
• Site Supervisor: Matric/Senior Certificate (NQF level 4) plus SAMTRAC Certificate; 5 years' experience in similar landfill operations. Attach comprehensive CV and certified qualifications.

Company experience: one signed appointment letter for completed services in maintenance and operations of a landfill site classified GCB or higher, accompanied by a reference letter; both originally certified. The appointment letter must reflect the licence holder, licence number, bid number, period and contract amount for a minimum of 36 months.

Pricing Schedule – Firm Prices (SBD 3.1).

All prices inclusive of delivery, VAT, and all disbursements and associated costs.

Prices in ZAR, firm and fixed for contract duration.

VAT shown as separate lump sum in tender summary.

Bidders must include all applicable taxes, duties and levies; no additional claims will be entertained.

Pricing: Firm prices, quoted in South African Rand (ZAR), inclusive of all taxes, duties, levies, delivery and associated costs.

VAT must be shown as a separate lump sum in the tender summary; total inclusive of VAT carried to the Form of Tender.

Prices are firm and fixed for the contract duration.

No bid security or performance bond is stated.

Public liability insurance: minimum R10 million per incident, from a registered financial service provider.

Tender validity: 120 days from the closing date.

Annual financial statements for the last 3 financial years required (audited where legislation requires; otherwise as per Companies Act).

Mandatory compliance:

• Valid Tax Compliance Status (TCS) PIN or CSD number.
• Full CSD registration report, not older than 30 days from closing date (summary reports not accepted).
• Certified copy of company registration certificate (CIPC).
• Certified copies of directors' ID documents.
• Valid COIDA certificate.
• Proof of registration on the City of Mbombela's Waste Activity Database.
• Valid SHEQ ISO 14001:2015 certificate from a SANAS-accredited body.
• Public liability insurance (minimum R10 million per incident).
• NATIS vehicle registration certificates for all plant/equipment/vehicles; roadworthy certificates where applicable.
• Municipal rates and taxes statements for the business and each active director (or tribal authority proof, or lease agreement with lessor's statement).
• B-BBEE: certified copy of valid B-BBEE certificate, or sworn affidavit for EMEs/QSEs, to claim preference points. No minimum level stated.
• For joint ventures/consortia: formal agreement with profit/loss sharing percentages; lead partner must hold at least 51% majority.
• Each JV/consortium party must submit separate required documents (except functionality and B-BBEE).
• Certified copies must be originally certified and not older than 3 months.
• Physical business address on CSD must match company registration documents.
• Municipal rates and taxes accounts must not be in arrears for more than 3 months.

The Site Operator must comply with the Occupational Health and Safety Act and its regulations when operating plant and equipment.

Workers must receive accredited health and safety training relevant to the work; training records must be kept in each worker's file.

A health and safety manual for the landfill site must be developed.

Reclaimers must be kept away from plant on the working face; regular meetings with reclaimers are required.

Operations must comply with the Minimum Requirements for Waste Disposal by Landfill, the National Environmental Management Waste Act, 2008, National Waste Information Regulations, and Waste Classification and Regulations.

The Site Operator must manage dust, odour, pollution, stormwater, leachate, and progressive rehabilitation of side slopes and completed cells.

Cover material must be applied at an average thickness of 150mm; slopes at 1:3 gradient.

Waste compaction density minimum 950 kg/m3.

Maintain leachate and stormwater dams with 500mm freeboard.

Develop an operational plan for handling and processing tyres, including a tyre shredder.

Develop a reclamation plan to formalise and control salvaging.

Contract duration: 36 months.

The City may terminate the contract summarily if the successful bidder fails to perform; the bidder is liable for additional costs from re-advertising or awarding to a less favourable bidder.

No cession or assignment of the contract is permitted without the Council's prior written consent, except to a registered financial institution with approval.

Tender validity: 120 days from closing date.

Notices to Bidders form part of the tender documents and must be signed and submitted if applicable.

Tender must be completed on the attached form, not detached, fully priced and signed; sealed envelope submission; tenders opened in public; information handled per POPIA; tender documents downloaded free from specified platforms; City not obliged to accept lowest tender; no alterations to bid document except per written instructions; completion in non-erasable black ink; corrections initialled and dated; bids non-responsive if not signed by authorised person; rejection if municipal rates/taxes in arrears for more than 3 months; rejection if bidder or directors on Register of Bid Defaulters; MBD 1 form regarded as Form of Offer; withdrawal of tender - City may terminate contract summarily if successful bidder fails to perform; notices to bidders form part of tender documents; tender validity 120 days; prices inclusive of VAT and firm; no cession/assignment without Council consent; deliverables as per specifications.

Mandatory requirements include: valid TCS PIN, proof of company registration, certified copies of directors' ID documents, full CSD report (not older than 30 days), valid COIDA certificate, annual financial statements for last 3 years, proof of registration on City of Mbombela's Waste Activity Database, valid SHEQ ISO 14001:2015 certificate, public liability insurance (min R10 million), NATIS vehicle certificates, roadworthy certificates, municipal rates and taxes statements for business and directors (or tribal authority proof or lease agreements).

Mandatory equipment: 1 x 20-ton Landfill Compactor, 1 x D6 Bulldozer, 2 x 10m3 tipper trucks, 1 x Skip Loader, 1 x 5000L Water Tanker with sprinkler, 1 x LDV, 1 x garden waste shredder, 1 x 4x4 Skip Loader, 1 x 4x4 TLB, 1 x 10 ton Excavator (all less than 10 years old).

Key personnel: Site Manager (NQF 7 degree + 5 years' experience), Site Supervisor (Matric + SAMTRAC + 5 years' experience).

Company experience: one signed appointment letter for landfill operations/maintenance (GCB or higher) with reference letter, minimum 36 months.

Evaluation under PPPFA and Preferential Procurement Regulations 2022, using 80/20 preference point system: 80 points for price, 20 points for specific goals. No minimum qualifying score stated. Bids must meet all mandatory requirements to be considered.