Appointment of a sanitation expert to advise the technical executive committee of agrément south africa

The document is the General Conditions of Contract for the appointment of a sanitation expert to advise the Technical Executive Committee of Agrément South Africa. It sets out the conditions under which Agrément South Africa will enter into a contract with the successful bidder.

Closing date: 10 November 2026 at 10:00.

No briefing session or site visit is stated in the document.

No contact information is stated in the document.

Submission method: not stated in the document.

Closing time: 10:00 on 10 November 2026.

Returnable documents:

• General Conditions of Contract: must be signed by an authorised representative and submitted with the bid.
• Technical response: must include a declaration confirming the bidder will act honestly, fairly, and with due skill, care and diligence in the interests of Agrément South Africa; employ adequate resources and technological systems; act with circumspection in conflicts of interest; comply with all applicable laws; disclose material information including potential own interests; avoid fraudulent or misleading advertising; conduct business transparently; and not use or disclose Agrément South Africa information without written consent.
• Bid/quotation cover letter: must declare that the bidder did not have access to any Agrément South Africa proprietary information that could unfairly advantage them.

Disqualification risks:

• Failure to submit the signed General Conditions of Contract.
• Failure to include the required declarations in the technical response.
• Failure to include the proprietary information declaration on the cover letter.
• Engaging in collusive tendering, anti-competitive conduct, or seeking unlawful advantage.
• Offering or accepting gifts, inducements, or contingent fees related to the award.
• Past engagement in fraud or forgery, or being on the Register of Tender Defaulters or List of Restricted Suppliers.

Evaluation process:

• Agrément South Africa may award to a bidder that did not score the highest total points, but only in accordance with section 2(1)(f) of the PPPFA.
• Agrément South Africa may negotiate with one or more preferred bidders on terms and conditions, including price, without offering the same opportunity to other bidders.
• Agrément South Africa may accept part of a tender rather than the whole.
• Site inspections, product evaluations, or explanatory meetings may be carried out to verify the nature and quality of services, before or after adjudication.
• Agrément South Africa may correct mistakes in the bid documents or process at any stage.
• Agrément South Africa may cancel or terminate the tender process at any stage, including after closing, presentations, evaluation, or notification of preferred bidders.
• Award may be made to multiple bidders based on size or geographic considerations.
• No specific scoring split or minimum qualifying score is stated.

Scope: Appointment of a sanitation expert to advise the Technical Executive Committee of Agrément South Africa.

The bidder must provide:

• Resources that will be allocated to Agrément South Africa.
• Details of inclusions and exclusions.
• Standard turnaround times.

The bidder must confirm it will act honestly, fairly, and with due skill, care and diligence in the interests of Agrément South Africa.

The bidder must have and effectively employ the resources, procedures and appropriate technological systems for proper performance of the services.

The bidder must comply with all applicable statutory or common law requirements.

The bidder must make adequate disclosures of relevant material information, including actual or potential own interests.

The bidder must avoid fraudulent and misleading advertising, canvassing and marketing.

The bidder must conduct business activities with transparency and uphold the interests and needs of Agrément South Africa as a client before any other consideration.

The bidder must not use or disclose any information acquired from Agrément South Africa without written consent.

The bidder must have and effectively employ the resources, procedures and appropriate technological systems for the proper performance of the services.

The bidder must act honestly, fairly, and with due skill, care and diligence in the interests of Agrément South Africa.

The bidder must comply with all applicable statutory or common law requirements.

The bidder must make adequate disclosures of relevant material information.

The bidder must avoid fraudulent and misleading advertising, canvassing and marketing.

The bidder must conduct business activities with transparency and uphold the interests of Agrément South Africa.

The bidder must not use or disclose Agrément South Africa information without written consent.

No pricing format, bid security, bonds, guarantees, retention, or payment terms are stated in the document.

The bidder bears all costs of preparing, submitting and presenting its response.

Agrément South Africa is not liable for any costs, expenses or losses incurred by the bidder in preparing its response.

If funds are no longer available, Agrément South Africa may terminate or suspend the agreement; the successful bidder is entitled to payment in full for services delivered up to the date of cancellation or suspension.

Penalties for non-adherence to commission clauses will be enforced as stated in the service level agreement.

Tax compliance:

• No award to a bidder who is not tax compliant.
• Award may be withdrawn or contract cancelled if the bidder was not tax compliant at award, submitted a fraudulent tax clearance certificate, or fails Central Supplier Database (CSD) verification.
• Contract may be cancelled if the bidder does not remain tax compliant for the full contract term.

National Treasury status:

• No award to a bidder whose name, or that of its members, directors, partners or trustees, appears on the Register of Tender Defaulters or National Treasury's List of Restricted Suppliers.
• Award may be withdrawn or contract cancelled if the bidder is blacklisted with National Treasury by another government institution.

Conflict of interest, corruption and fraud:

• Bidders may be disqualified for collusive tendering or anti-competitive conduct, seeking unofficial assistance from Agrément South Africa representatives, offering or accepting gifts or inducements, paying contingent fees or commissions linked to the award, past engagement in such conduct, or a court conviction for fraud or forgery.

No B-BBEE, CIDB, CIPC, or professional registration requirements are stated in the document.

No specific health and safety requirements are stated in the document.

Service level agreement:

• Upon award, Agrément South Africa and the successful bidder will negotiate and conclude a service level agreement (SLA) regulating the specific terms and conditions.
• The SLA must include resources allocated to Agrément South Africa, details of inclusions and exclusions, and standard turnaround times.
• Agrément South Africa may reject any amendments or additions proposed by a bidder if unacceptable or posing a risk.
• The terms of the tender will be incorporated into the contract by reference; the bidder's tender is a material representation.
• Misrepresentations in the tender may lead to service termination and a claim by Agrément South Africa.
• In case of conflict between the bidder's proposal and the SLA, the SLA prevails.

Indemnity:

• If a bidder breaches the bid conditions and Agrément South Africa incurs costs or damages, the bidder indemnifies Agrément South Africa.

Precedence:

• This document prevails over any information provided during any briefing session, unless expressly amended in writing.

Limitation of liability:

• Bidders participate at their own risk and cost; Agrément South Africa is not liable for any costs or damages.

Governing law:

• South African law governs; bidders submit to the exclusive jurisdiction of South African courts.

Sub-contractors:

• Bidders are responsible for their personnel and sub-contractors' compliance with all terms and conditions.

Confidentiality:

• No information relating to the bid may be disclosed except as required by law.
• The bid and documents remain proprietary to Agrément South Africa and must be returned upon request.
• Written approval is required before releasing any information about the potential work or the process; failure may result in disqualification and civil action.

Proprietary information:

• Bidders must declare on the cover letter that they did not have access to any Agrément South Africa proprietary information.

Penalty clause:

• Penalties for non-adherence to commission clauses will be enforced as stated in the SLA.

Availability of funds:

• If funds are no longer available, Agrément South Africa may terminate or suspend the agreement; the successful bidder is entitled to payment for services delivered up to the date of cancellation or suspension.

Bidder declaration:

• The bidder must sign a declaration confirming the conduct undertakings (honesty, due skill, resources, conflict of interest, compliance, disclosure, no misleading advertising, transparency, confidentiality).

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals; must be completed and signed.

Disqualification risks:

• Failure to submit proof or documentation required to claim specific goals means no preference points are awarded for those goals.
• The organ of state may require substantiation of any preference claim before or after adjudication.

Preference point system: 80/20 or 90/10, depending on the tender value (up to R50 million uses 80/20; above R50 million uses 90/10). The applicable system for this tender is not clearly indicated in the available document.

Points allocation (as per the form):

• Price: 80 points
• Specific goals (total 20 points):
• SMMEs: 5 points

• 50% Black Female Ownership: 5 points

• 50% Black Youth Ownership: 5 points

• 50% People With Disabilities Ownership: 5 points

• Total: 100 points

Price scoring formula (80/20 or 90/10):

• Ps = 80(1 - (Pt - Pmin)/Pmin) or Ps = 90(1 - (Pt - Pmin)/Pmin)
• For income-generating contracts, the formula uses Pmax instead of Pmin.

Specific goals points are claimed by completing the table in the form; the tenderer must indicate how they claim points for each preference point system.

B-BBEE / specific goals requirements:

• Preference points are awarded for specific goals: SMMEs, >50% Black Female Ownership, >50% Black Youth Ownership, >50% People With Disabilities Ownership.
• Proof or documentation must be submitted with the tender to claim these points; otherwise no points are awarded.
• The organ of state may require substantiation of any preference claim.
• Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

The preference points claim form includes a declaration that the information provided is true and correct. If specific goals are claimed fraudulently, the organ of state may disqualify the tenderer, recover costs, cancel the contract, restrict the tenderer from doing business with the state for up to 10 years, and refer the matter for criminal prosecution.

The evaluation uses a preference point system (80/20 or 90/10) as described in the main evaluation criteria. Points are allocated for price and specific goals (SMMEs, Black Female Ownership, Black Youth Ownership, People With Disabilities Ownership). The tenderer must complete the specific goals table to claim points.

Returnable documents:

• SBD 4 (Declaration of Interest): complete and sign, disclosing any state employment, relationships with procuring institution staff, and interests in other CSD-registered enterprises. Failure to disclose all linked active companies leads to disqualification.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Evaluation is based on the completed SBD 4 declaration. False or incomplete disclosure disqualifies the bid. No scoring split or minimum qualifying score is stated.

No specific compliance requirements beyond the SBD 4 declaration are stated.

The bidder must certify that the bid was prepared independently, without consultation or arrangement with any competitor regarding price, quality, or delivery terms. Any collusive behaviour may be reported to the Competition Commission and could lead to penalties or restriction from state business for up to 10 years.