Provision of short-term insurance services for pseta assets (RFP/2021/001524)

Closing date: 09 November 2026 at 11:00

Bidding procedure enquiries:

• Contact: Ms. Mesele Thulare
• Role: Manager: Supply Chain Management
• Telephone: 012 432 5700
• Email: [email protected]

Technical enquiries:

• Contact: Ms. Gugulethu Mncube
• Telephone: 012 432 5700
• Email: [email protected]

Submission address:

Public Service Sector Education and Training Authority (PSETA)

Ground Floor, Woodpecker Building, Hillcrest Office Park, Lynwood, Pretoria

Submission method: Bids must be delivered to the specified address by the closing time. Late bids will not be accepted.

• Bids must be submitted on the official forms provided, not re-typed.
• The successful bidder will be required to sign a written contract form (SBD 7).

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and signature.
• SBD 4 (Declaration of Interest): discloses any employment relationship with an organ of state or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• Proof of Central Supplier Database (CSD) registration.
• Valid Tax Compliance Status (TCS) PIN or proof of exemption from SARS.
• Company profile and CVs for key personnel.

Disqualification risks:

• Failure to provide or comply with any required particulars may render the bid invalid.
• Bids received after the closing time will not be considered.

Evaluation is in two phases:

Phase 1 – Functionality: Bids must score a minimum of 75 out of 100 points on functionality to proceed. Bids below this threshold are automatically disqualified.

Phase 2 – Preference points: Bids that pass functionality are evaluated on the 80/20 principle – 80 points for price and 20 points for specific goals (B-BBEE).

Functionality criteria (weights):

• Company experience (50 points): number of years the company has offered insurance brokerage services as required by the Terms of Reference. Scoring: 10+ years = 5, 8–9 years = 4, 6–7 years = 3.

PSETA requires short-term insurance services for its assets, covering movable and immovable assets at its offices at 177 Dyer Road, Hillcrest, Pretoria. The service includes:

• Insurance for PSETA assets (comprehensive cover).
• General services related to replacement, maintenance, and administration of the insurance portfolio.
• Day-to-day correspondence and queries.
• Monitoring premium payments and refunds in accordance with accounts and statements.
• Keeping PSETA updated on insurance legislation changes through meetings and workshops.

Assets to be covered (with sum insured):

• Motor vehicles: R167,007.72 (comprehensive cover, with extensions for contingent liability, parking facility and movement of third-party vehicles, windscreen, lock and keys, radio/CD player, car hire, wreckage removal).
• Computer equipment: R9,290,726.37 (comprehensive cover).
• Furniture and fittings: R2,353,678.86 (comprehensive cover).
• Office equipment: R170,734.46 (comprehensive cover).

Cover is for replacement value to ensure business continuity.

The service provider will report directly to the PSETA Chief Financial Officer.

Premiums payable monthly. The contract period is from the date of contracting until 31 March 2030, not exceeding 39 months. The insurance risk may be updated as required, with both parties agreeing on the amount of cover for additions or omissions.

Mandatory requirements:

• Valid Tax Compliance Status (TCS) PIN or proof of exemption from SARS.
• Registration on the Central Supplier Database (CSD).
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must disclose any employment relationship with an organ of state or any person connected to the procuring institution.
• Bidders must disclose any interest in other enterprises.
• Bidders must not have engaged in collusive bidding or restrictive practices.
• Nominate a minimum of three (3) key personnel with FAIS Section 13 qualifications, and provide CVs for all proposed key personnel.
• B-BBEE details as per SBD 6.1.