Auto electrical services for municipal fleet – 3-Year contract (beaufort west municipality)

Closing date: Friday, 20 November 2026 at 14:00.

Bid opening: immediately after closing, at the Supply Chain Management Committee Room, Sanlam Building Shop Nr 7, Donkin Street, Beaufort West.

Bid validity: 120 days from closing date.

Scope of works enquiries:

• Contact: Mr. S. Labuschagne
• Telephone: 023-414 8123
• Email: [email protected]

Bid document enquiries:

• Contact: Mr. S Madumbo or Ms. W Jacobs
• Telephone: 023 414 7547
• Email: [email protected] or [email protected]

Submission address:

Supply Chain Management Unit

Sanlam Building Shop Nr 7

112 Donkin Street

Beaufort West

Submission method: sealed bids on original documents, marked "SCM: 09/2027: AUTO ELECTRICAL SERVICES FOR MUNICIPAL FLEET FOR PERIOD OF 3 YEARS", addressed to the Acting Municipal Manager, placed in the tender box at the Supply Chain Management Unit, Sanlam Building Shop Nr 7, 112 Donkin Street, Beaufort West, before 14:00 on Friday, 20 November 2026.

Bids will be opened publicly at the Supply Chain Management Committee Room, Sanlam Building Shop Nr 7, Donkin Street, Beaufort West.

Bids must be completed in black ink by hand.

Telegraphic, telephonic, telex, facsimile, e-mail and late bids will not be accepted.

The bid must be valid for 120 days after the closing date.

Returnable documents: the original bid documents, completed and signed, including any standard forms (SBD/MBD) as required by the municipality.

A non-refundable fee of R265 is payable for a set of documents. Deposit into Beaufort West Municipality account at NEDBANK, Branch Code: 198 765, Account Number 107 428 0318, reference SCM 09/2027. Bid documents available upon proof of payment. Electronic documents free; hard copy payable. Sealed bids on original documents, marked as specified, addressed to the Acting Municipal Manager, placed in the tender box at the Supply Chain Management Unit, Sanlam Building Shop Nr 7, 112 Donkin Street, Beaufort West, before 14:00 on Friday, 20 November 2026. Bids opened publicly at the Supply Chain Management Committee Room.

Evaluation stages: functionality first, then price and preference points.

Minimum functionality score: 70% (prerequisite).

Preference points system: 80/20.

Price: maximum 80 points.

Specific goals: maximum 20 points, allocated as:

• B-BBEE Status Level of Contributor (contracting with persons historically disadvantaged by unfair discrimination on the basis of race, gender or disability): 10 points.
• Promotion of enterprises located in the municipal area (WC053): 10 points.

Bids must comply with Council's Supply Chain Management and Preferential Procurement Policies.

Scope: auto electrical services for the municipal fleet.

Contract period: 3 years.

Bidders must be qualified service providers in auto electrical services.

Bid document fee: non-refundable R265, payable by deposit into Beaufort West Municipality account at NEDBANK, Branch Code: 198 765, Account Number 107 428 0318, reference SCM 09/2027. Proof of payment required to obtain documents.

Electronic documents are free of charge; hard copies are payable.

Bidders must be qualified service providers in auto electrical services.

Bidders must comply with Council's Supply Chain Management and Preferential Procurement Policies.

B-BBEE: Bidders must claim preference points under the 80/20 system; B-BBEE status level contributes up to 10 points.

No specific CSD, tax, CIDB, or other compliance requirements stated.

Specific goals for preference points: B-BBEE Status Level of Contributor (10 points) and promotion of enterprises located in the municipal area WC053 (10 points).

The bid must remain valid for 120 days after the closing date.

A minimum functionality score of 70% is required before bids are evaluated for price and preference points. The 80/20 preference points system applies: 80 points for price, 20 points for specific goals (B-BBEE status level: 10 points; promotion of enterprises in municipal area WC053: 10 points).