Tour operating services for familiarisation trips – city of johannesburg (30 months)

{"name":"DUMISANI SHAWE","email":"[email protected]","phone":null,"department":"JOBURG TOURISM CONTACT PERSON: DUMISANI SHAWE","address":"G TOURISM COMPANY BOARDROOM, 4TH FLOOR, SANDTON LIBRARY"}

Returnable Documents: NOTE: A copy of the Joint Venture Agreement, Joint Venture Certificate indicating the

Provider for provision of tour operating services for the travel trade

Partners, media, buyers, and tourism stakeholders familiarisation trips for a

Period of thirty (30) months on an as and when required basis.

4.1. The goods supplied shall conform to the standards mentioned in the bidding

documents and specifications.

5. Use of contract documents and information; inspection

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the

contract, or any provision thereof, or any specification, plan, drawing, pattern, sample,

or information furnished by or on behalf of the purchaser in connection therewith, to

any person other than a person employed by the supplier in the performance of the

contract. Disclosure to any such employed person shall be made in confidence and

shall extend only so far as may be necessary for purposes of such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of

performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall

remain the property of the purchaser and shall be returned (all copies) to the

purchaser on completion of the supplier’s performance under the contract if so

required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to

the performance of the supplier and to have them audited by auditors appointed by

the purchaser, if so required by the purchaser.

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should

at any stage during production or execution or on completion be subject to inspection,

the premises of the bidder or contractor shall be open, at all reasonable hours, for

inspection by a representative of the purchaser or an organization acting on behalf of

the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and no

mention is made in the contract, but during the contract period it is decided that

inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the

supplies to be in accordance with the contract requirements, the cost of the

inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with

the contract requirements, irrespective of whether such supplies or services are

accepted or not, the cost in connection with these inspections, tests or analyses shall

be defrayed by the supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not

comply with the contract requirements may be rejected.

8.7. Any contract supplies may on or after delivery be inspected, tested or analyzed and

may be rejected if found not to comply with the requirements of the contract. Such

rejected supplies shall be held at the cost and risk of the supplier who shall, when

called upon, remove them immediately at his own cost and forthwith substitute them

with supplies which do comply with the requirements of the contract. Failing such

removal the rejected supplies shall be returned at the suppliers cost and risk. Should

d) Wherever the following words appear, they will have interchangeable meaning:

“purchaser” refers to the “municipality” and “supplier” refers to the “bidder”.

1.1 “Closing time” means the date and hour specified in the bidding documents for the

receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the

supplier, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference

therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full

and proper performance of his contractual obligations.

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable

for any expense incurred in the preparation and submission of a bid. Where

applicable a non-refundable fee for documents may be charged.

3.2. Invitations to bid are, in addition to the purchaser’s website and/or newspapers, are

published in the Government Tender Bulletin. The Government Tender Bulletin may

be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or

accessed electronically from www.treasury.gov.za.

10.1. Delivery of the goods shall be made by the supplier in accordance with the terms

specified in the contract. The details of shipping and/or other documents to be

furnished by the supplier are specified in SCC.

10.2. Documents to be submitted by the supplier are specified in SCC.

5. Section 3

5.1 Invitation to bid MBD 1

5.2 Price Adjustments -a non-firm prices subject MBD 3.2

to escalation

5.2 Price Schedule – professional services MDB 3.3

5.3 Declaration of interest MBD 4

5.4 Preference Points Claim Form MBD 6.1

5.5 Declaration of Supply Chain Practices MBD 8

5.6 Certificate of Independent Bid Determination MBD 9

5.7 Declaration of municipal accounts

5.8 Declaration in Terms of terms of Regulation 21 MBD 10

of the Municipal Supply Chain Management

1.9.3.5. if any of the bidder’s principals are in the service of the state.

1.10. Any steps taken because the bidder has failed to comply as provided in terms of this

important notice or breached terms and conditions of the bid, shall not prevent the

municipality from taking any steps available in law in addition to the remedies taken

because of non-compliance or breach.

1.11. Failure to take note of the advice and recommendations made under this

important notice, shall be at the bidder’s own risk.

1.12. This bid will be subject to public adjudication and notice of the date and time of the

sitting shall be published on the Municipality’s website.

1.13. Bid documents must be collected at the stipulated address, date and time as

advertised, or downloaded from the appropriate websites.

1.14. Bid documents will be opened after the closing time and all bidders and their prices

will be published on the municipality’s website.

1.15. The bid award shall be published in the municipal websites.

1.16. Bid submission:

1.16.1. Bids must be delivered by the stipulated time to the correct address. Late

bids will not be accepted for consideration.

1.16.2. This bid is subject to the Preferential Procurement Policy Framework Act,

2000 and the Preferential Procurement Regulations, 2022, the General

Conditions of Contract (GCC) and, if applicable, any other Special

2.13. Any dispute arising out of or relating to the bid must first be referred to the Accounting

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of

value to influence the action of a public official in the procurement process or in

contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is

subsidized by its government and encouraged to market its products

internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced

or from which the services are supplied. Goods are produced when, through

manufacturing, processing or substantial and major assembly of components, a

commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of

the contract or order, the supplier bearing all risks and charges involved until the

supplies are so delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad markets its goods on own

initiative in the RSA at lower prices than that of the country of origin and which have

the potential to harm the local industries in the RSA.

1.12 “Force majeure” means an event beyond the control of the supplier and not involving

the supplier’s fault or negligence and not foreseeable. Such events may include, but

is not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions,

fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder,

6.1. The supplier shall indemnify the purchaser against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of the

goods or any part thereof by the purchaser.

7.1. Within 30 (thirty) days of receipt of the notification of contract award, the successful

bidder shall furnish to the purchaser the performance security of the amount specified

in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his

obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in

a freely convertible currency acceptable to the purchaser and shall be in one of the

following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank

located in the purchaser’s country or abroad, acceptable to the purchaser, in

the form provided in the bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the

supplier not later than 30 (thirty) days following the date of completion of the supplier’s

performance obligations under the contract, including any warranty obligations,

unless otherwise specified in SCC.

the supplier fail to provide the substitute supplies forthwith, the purchaser may,

without giving the supplier further opportunity to substitute the rejected supplies,

purchase such supplies as may be necessary at the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to

cancel the contract on account of a breach of the conditions thereof, or to act in terms

of Clause 23 of GCC.

13.1. The supplier may be required to provide any or all of the following services, including

additional services, if any, specified in SCC:

(a) Performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) Furnishing of tools required for assembly and/or maintenance of the supplied

goods;

(c) Furnishing of a detailed operations and maintenance manual for each

appropriate unit of the supplied goods;

(d) Performance or supervision or maintenance and/or repair of the supplied

goods, for a period of time agreed by the parties, provided that this service

shall not relieve the supplier of any warranty obligations under this contract;

and