Panel of accredited training providers for municipal process controllers (water and wastewater)

EOI issue date: 21 October 2026

Last date for enquiries/clarifications: 30 October 2026 at 16:30

Closing date and time: 05 November 2026 at 16:30

No compulsory briefing or site visit mentioned

All dates and times are South African standard time

Enquiries:

• Role: Procurement Unit (SCM)
• Email: [email protected]
• Telephone: not specified
• Format: use EOI number and EOI description as subject reference

Submission address: electronic only to [email protected]

Service delivery: training to be delivered in identified municipalities and provinces as determined by project scope; service providers must indicate geographical coverage areas

CSIR main site: Pretoria (regional offices in other provinces)

Submission method: electronic only to [email protected]

Closing date and time: 05 November 2026 at 16:30 (South African standard time)

CSIR business hours: 08:00–16:30

File size limit: 25 MB per email; multiple emails permitted if submission exceeds limit

Subject line: must include EOI number (8132/05/11/2026) and EOI description

File naming: short, simple syntax; indicate EOI number on each file/folder

Proposals must be signed by a duly authorised person

Cloud solutions (WeTransfer, Google Drive, Dropbox, etc.) are not accepted

Late submissions, submissions to incorrect address, or missing mandatory returnable documents are eliminated

Returnable documents (per Annexure D):

• SBD 1 (Invitation to Bid): signed offer cover page with bidder details
• SBD 4 (Declaration of Interest): discloses state employment or connections
• Annexure E (Certificate of Acquaintance with EOI): confirms bidder has read and accepted terms
• Annexure H (EOI Declaration and Breach of Law Form): declaration of compliance
• Annexure I (Mutual Non-Disclosure Agreement): signed NDA
• Company profile
• Detailed technical proposal
• Proof of CSD registration and CSD number
• Valid tax compliance status (SARS TCS PIN or printed TCS certificate)
• Accreditation letter from relevant SETA/QCTO for water/wastewater training
• Accreditation certificates for facilitators, assessors, moderators
• Reference letters (signed by client, with value, description, duration, contact details)
• CVs and certificates for all key personnel (Project Manager, Assessors, Moderators, Admin/Compliance Officer)
• Joint venture documents if applicable: signed JV agreement with lead partner and work split, consolidated B-BBEE scorecard, TCS/CSD report per partner, proof of ownership, company registration certificates

Disqualification risks: unsigned/omitted returnable forms; late submission; incorrect submission channel; non-compliance with tax/CSD; fronting indicators; conflict of interest; misrepresentation; counter conditions

Three-phase evaluation:

Phase 1 – Elimination Criteria (pass/fail):

• Late submission
• Incorrect submission location/email
• Listed on National Treasury restricted suppliers database
• Listed on National Treasury Register of Tender Defaulters
• Failure to submit all mandatory returnable documents (Annexure D)

Phase 2 – Technical/Functional Evaluation (weighted scoring, 100 points total):

• Training Methodology: 30% – assessed against 7 work packages (learner validation, gap training, theoretical delivery, practical/workplace training, PoE development, assessment readiness, exit moderation); minimum 50% on this criterion
• Track Record: 20% – number of similar assignments (4=10, 3=8, 2=5, 1=3, 0=0); minimum 50% on this criterion
• Project Team Qualifications & Certificates: 50% – Project Manager 10%, Assessors 15%, Moderators 15%, Admin/Compliance Officer 10%; each sub-criterion requires minimum 50%

Overall minimum technical threshold: 75/100 points AND minimum 50% on each individual criterion

Phase 3 – Objective Criteria: CSIR reserves right to award to a bidder not scoring highest total points per PPPFA Section 2(1)(f), provided directors/shareholders/officers are not formally charged with fraud/illegal conduct harming CSIR reputation

Preference point system: PPPFA applies (80/20 or 90/10 not explicitly stated; specific goals referenced)

Bidders meeting technical thresholds are placed on panel; appointment subject to mutually acceptable contractual terms; CSIR may invite panel members to submit price quotations on rotating basis as needs arise

Scope: Establish a panel of professional service providers to train municipal process controllers (operation and maintenance of water and wastewater treatment works) on an ad hoc, as-and-when-required basis

Appointment to panel does not guarantee minimum work allocation or volume

Training interventions commissioned per identified project requirements and municipal demands

Service providers must indicate geographical coverage areas and capacity to deliver in those regions

Core deliverables per activated intervention:

• Approved implementation plan
• Learner registration records
• Training attendance registers
• Assessment reports
• Competency evaluation reports
• Training materials (facilitator guides, learner resources, lesson plans)
• Regular progress reports
• Final close-out report (outcomes, learner performance, classification achievements, lessons learned)

Methodology must cover: learner identification/selection, competency assessments, theoretical instruction, practical training, workplace-based experiential learning, support for DWS classification

Alignment required with: occupational standards, accreditation requirements (SETA/QCTO), DWS classification criteria, NQF, Blue Drop/Green Drop requirements

Accreditation: must be accredited with relevant quality assurance bodies/SETAs for water/wastewater treatment training

Proven experience in process controller training and development required

Access to qualified facilitators, assessors, moderators required

Ability to deliver theoretical and practical training in relevant environments

All training/assessment activities must comply with quality assurance and regulatory standards

Core team minimum composition:

• Project Manager: relevant bachelor's degree (water studies, project management or related), 5+ years managing skills development/infrastructure/process controller training, multi-site project experience
• Accredited Assessor(s): SETA/QCTO registered for process controller training, 3–5 years assessment experience including PoE evaluations, competency-based assessment methodology understanding
• Registered Moderator(s): SETA/QCTO registered, 3–5 years moderation of trade-related qualifications, ensure fair/valid/reliable assessments per QA requirements
• Administration and Compliance Officer: relevant qualification (administration, education or related), 2+ years training administration/compliance, learner registration, record keeping, reporting, SETA/QCTO adherence

Pricing: not submitted at EOI stage; qualified panel members will be invited to submit price quotations/RFQs on a rotating basis as needs arise

CSIR reserves right to cancel panel RFQs and go to open market for better value

No bid security, bond, guarantee, or retention mentioned for EOI stage

Payment terms: CSIR purchase order required for any delivery; invoice must quote CSIR purchase order number; invoices without PO number returned

No financial capacity thresholds (turnover, etc.) specified

Tax compliance mandatory for award and full contract term

CSIR may request audited financial statements for due diligence before negotiations

CSD registration: mandatory (self-register at www.csd.gov.za); provide unique CSD registration number; only foreign suppliers with no local entity exempt

Tax compliance: mandatory; SARS TCS PIN or printed TCS certificate or CSD number required; CSIR may withdraw award/cancel contract for non-compliance or fraudulent certificate; must remain tax compliant for full contract term

B-BBEE: not explicitly detailed in EOI; joint ventures require consolidated B-BBEE scorecard; fronting provisions apply (14 days to prove no fronting, else bid/contract invalidation and up to 10-year public sector restriction)

CIDB: not applicable (professional services, not construction)

CIPC: company registration certificates required

Professional registrations: SETA/QCTO accreditation for training provider; assessors and moderators must be registered with relevant SETA/QCTO

Local content: not specified

Restricted suppliers/defaulters: bidders on NT Register of Tender Defaulters or List of Restricted Suppliers excluded; CSIR may withdraw award if blacklisted by another government institution

Personnel in service of state: bids from such persons, companies with such directors, or CCs with such members not considered

Joint ventures: signed JV agreement with lead partner and work split, consolidated B-BBEE scorecard, TCS/CSD per partner, proof of ownership/shareholder certificates, company registration certificates

Conflict of interest/fraud: disqualification for collusive tendering, anti-competitive conduct, inducements to government officials, past fraud/forgery convictions

Performance history: providers terminated or placed on terms >once for non-performance by other implementing agents excluded; poorly performing providers on active projects may be excluded from future RFQs