Closed: PRASA KZN electrical material panel RFP dbn/ops (bac) 008

At a GlanceAI Enhanced

Tender Type

Request for Proposal

Delivery Location

65 MASABALALA YENGWA AVENUE - PRASA REGIONAL OFFICE FOYER AREA - DURBAN - 4000

Organization Type

GOVERNMENT

Published

21 Aug 2026

OCDS Reference

ocds-9t57fa-166424

Summary

PRASA kwazulu-natal is appointing a panel of suppliers for the supply and delivery of electrical materials across six categories (cables and wires, signs and licences, insulators and isolators, steel components, consumables, and general electrical material) on an as-and-when-required basis for 36 months. Attendance at the compulsory briefing session on 3 september 2026 is mandatory and failure to attend will result in disqualification. Bidders must meet an 80% threshold in the technical/functionality evaluation to proceed to price and specific goals evaluation.

Key Requirements

Compulsory briefing session: Attend on 3 September 2026 at 10:00 at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl waiting area; PPE strictly required; attendance certificate (Form D) and signing the register are mandatory, and non-attendance leads to disqualification.

Closing date and time: Submit bids by 18 September 2026 at 12:00 noon to the PRASA tender box at the main entrance of PRASA House, 65 Masabalala Yengwa Avenue, Reception Area, SCM Help Desk; late or incorrectly delivered bids will not be accepted.

Technical/functionality threshold: Score at least 80% in Stage 2 evaluation (Bidder's Experience 60 points and Cash Flow 40 points) to proceed to Stage 3; bidders scoring below 80% are disqualified.

Financial capability: Submit an approved cash flow statement demonstrating liquid cash of more than R50,000.

Delivery requirement: Deliver materials within 14 working days of a purchase order, unless the manufacturer's communication (provided within 21 working days) indicates otherwise; failure constitutes breach and removal from the panel.

Material quality: Supply material approved by SABS or another recognised international quality assurance body; suppliers must be accredited by relevant bodies where applicable.

Returnable documents: Submit all mandatory forms including SBD 4, SBD 5, SBD 6.1, Form A (Invitation to Bid), Form C (Pricing Schedule), Form D (Site Inspection/Briefing Certificate), Form E (Statement of Work), Form F (Security Screening), Form G (Acknowledgement), and the marked-up draft contract; incomplete submissions may be disqualified.

Submission format: Submit two sealed envelopes—Envelope 1 with technical and compliance response, Envelope 2 with financial and B-BBEE response; include 1 original, copies, and an electronic version on a memory card or external drive.

Tax and CSD compliance: Be registered on the Central Supplier Database (CSD) and provide the CSD supplier number and CIDB number; be tax compliant and provide a Tax Compliance Status (TCS) PIN.

Insurance: Successful bidders must provide insurance against works and goods, and public liability (death, injury, or property damage) in line with contract conditions.

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Technical Specifications

Source: ANNEXURE 2 - RFP APPENDICES ELECTRICAL.pdf (TENDER)

The National Industrial Participation (NIP) Programme, which is applicable to all government

procurement contracts that have an imported content, became effective on the 1 September 1996.

The NIP policy and guidelines were fully endorsed by Cabinet on 30 April 1997. In terms of the

Cabinet decision, all state and parastatal purchases / lease contracts (for goods, works and

services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and

therefore must be complied with. The Industrial Participation Secretariat (IPS) of the Department of

Trade and Industry (DTI) is charged with the responsibility of administering bthe programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any

contract having an imported content equal to or exceeding US$ 10 million or other currency

equivalent to US$ 10 million will have a NIP obligation. This threshold of US$ 10 million can

be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

(b) Multiple contracts for the same goods, works or services each with imported

content exceeding US$3 million awarded to one seller over a 2-year period

which in total exceeds US$10 million.

exercised the total value of the imported content will exceed US$10 million.

(d) Multiple suppliers of the same goods, works or services under the same

contract, where the value of the imported content of each allocation is equal to

or exceeds US$ 3 million worth of goods, works or services to the same

government institution, which in total over a two (2) year period exceeds

US$10 million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c)

above will amount to 30 % of the imported content whilst suppliers in respect of

16 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a pro-rata basis.

1.3 To satisfy the NIP obligation, the DTI would negotiate and conclude agreements such as

investments, joint ventures, sub-contracting, licensee production, export promotion,

sourcing arrangements and research and development (R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to

discharge the obligation.

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful

bidders (contractors) are required to, immediately after the award of a contract

that is in excess of R10 million (ten million Rands), submit details of such a

contract to the DTI for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10

million (ten million Rands) is to cater for multiple contracts for the same goods,

works or services; renewable contracts and multiple suppliers for the same

goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of

Bidders and successful bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD 5)

together with the bid on the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or

services; renewable contracts and multiple suppliers for the same goods, works

or services under the same contract as indicated in sub-paragraphs 1.1 (b) to 1.1

(d) above and to enable the DTI in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about

any successful bid with a value in excess of R10 million (ten million Rands), to

contact and furnish the DTI with the following information:

Bid / contract number.

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Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

Description of the goods works or services.
Date on which the contract was accepted.
Name, address and contact details of the government institution.
Value of the contract.
Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department

of Trade and Industry, Private Bag X 84, Pretoria, 0001 for the attention of Mr

Elias Malapane within five (5) working days after award of the contract. Mr

Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the

DTI with the information required, the following steps will be followed:

a. the contractor and the DTI will determine the NIP obligation;

b. the contractor and the DTI will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the DTI;

d. the contractor will submit a business concept for consideration and approval by

the DTI;

e. upon approval of the business concept by the DTI, the contractor will submit

detailed business plans outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the

DTI.

4.2 The NIP obligation agreement is between the DTI and the successful bidder

(contractor)and, therefore, does not involve the purchasing institution.

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Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

Bid number ........................................ Closing date:...........................

Name of bidder................................................................................................

Postal address ................................................................................................

................................................................................................

Signature........................................... Name (in print) ..................................

Date.................................................

19 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

General conditions

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

lowest/ highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

20 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to

an invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined

by an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

��−�� −��

��= ��− or ��= ��− ��

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

21 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

��−�� −��

��= ��+ or ��= ��+ ��

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax= Price of highest acceptable tender

Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1

below as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender will

be used to determine the applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

22 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Evidence required for

claimed (80/20 specific goals Number of points system) allocated The specific goals (To be completed (80/20 system) allocated points in by the tenderer) (To be completed terms of this tender by the organ of

state)

Certified copy of the

Black Women Owned 10 identity document of the

owner/s

Certified copy of the Black Youth Owned 5 identity document of the

owner/s

Certified copy of ID Black person with Documents of the Owners Disabilities 5 and Doctors Note

confirming the disability.

Total 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

Partnership/Joint Venture / Consortium

One-person business/sole propriety

Close corporation

Public Company

Personal Liability Company

(Pty) Limited

Non-Profit Company

State Owned Company

[Tick applicable box

23 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to

any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders, and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

24 | P a g e

Compliance Requirements

Source: ANNEXURE 2 - RFP APPENDICES ELECTRICAL.pdf (TENDER)

Tax compliance status

Tax compliance

Tax compliance requirements

Tax compliance status (tcs) or pin may also be made via e-filing

Tax compliance status / tax compliance system pin code from the south african revenue

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central supplier database (csd) to upload

Central supplier database (csd), a csd number must be provided

Workmen’s Compensation, Securities, and Insurance within 30 (thirty) working days of notification

1.3. Bidders must register on the central supplier database (csd) to upload

Membership/identity numbers; tax compliance status; and banking information for

1.4. Where a bidder is not registered on the csd, mandatory information namely

(Business registration/ directorship/ membership/identity numbers; tax compliance

Tax compliance requirements

2.3 Application for tax compliance status (tcs) or pin may also be made via e-filing. In

Party must submit a separate proof of tcs / pin / csd number.

Points Allocation: 90 points

B-BBEE Details: ........................

Date.................................................

19 | P a g e

Bid descritpion: the appointment of panel of suppliers for the supply and delivery

Of electrical material under various categories of materials on as and when

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

Sbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

General conditions

1.1 The following preference point systems are applicable to invitations to tender:

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point

system.

b) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

lowest/ highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Pri

Health & Safety

Source: ANNEXURE 2 - RFP APPENDICES ELECTRICAL.pdf

TIME: 10h00 AM

Date: 03 september 2026

NB. Strictly wear PERSONAL PROTECTIVE EQUIPMENT (PPE)

*If the company has more than five directors/principals a list of all shareholders must be

appended as Annexure “A”

SECTION 3 Only applicable for the Security Providers

Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

4.1 Once the successful bidder (contractor) has made contact with and furnished the

Required basis for 36 months in the PRASA kwazulu natal region

Tender number -dbn/ops (bac) 008

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to

any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders, and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

24 | P a g e

DocumentRFP Master Document For Electrical Material.pdfReview complete

Description

Source: RFP Master Document For Electrical Material.pdf (RFP)

PRASA seeks to appoint a panel of suppliers for the supply and delivery of electrical materials under various categories on an as-and-when-required basis for 36 months in the KwaZulu Natal region. The railway infrastructure has been vandalized and requires refurbishment. The panel will support maintenance and recovery operations, ensuring compliance with safety regulations and improving response times.

Important Dates

Source: RFP Master Document For Electrical Material.pdf (RFP)

{

"closingDate": "18 September 2026",

"closingTime": "12:00 PM",

"briefingSession": {

"date": "03 September 2026",

"time": "10:00 AM",

"venue": "E: 03 September 2026"

}

Briefing Session

Source: RFP Master Document For Electrical Material.pdf (RFP)

A compulsory pre-proposal briefing will be held on 03 September 2026 at 10:00 AM at PRASA, 65 Masabalala Yengwa Avenue, Greyville, Durban Station, Shosholoza Meyl waiting area. Attendance is mandatory; bidders must sign the register and submit the Certificate of Attendance (Form D) with their proposal. Failure to attend will result in disqualification. PPE is required.

Contact Information

Source: RFP Master Document For Electrical Material.pdf (RFP)

{"name":null,"email":null,"phone":null,"department":null,"address":"ON COMPULSORY BREIFING MEETING"}

Submission Guidelines

Source: RFP Master Document For Electrical Material.pdf (RFP)

Returnable Documents: TENDER FORM (PRICING SCHEDULE) Form C, SBD 4 BIDDER’S DISCLOSURE, SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE, RFP BOQ/PRICING SCHEDULE Annexure B, CIDB Construction Industries Development Board

Returnable Documents

Source: RFP Master Document For Electrical Material.pdf (RFP)

Mandatory returnable documents include: Invitation to Bid (Form A), Terms and Conditions (Form B), Tender Form/Pricing Schedule (Form C), Site Inspection Certificate (Form D), Statement of Work Successfully Carried Out (Form E), Security Screening Form (Form F), Acknowledgement (Form G), SBD 4, SBD 5, SBD 6.1, and the Certificate of Acquaintance with RFP Terms and Conditions. Bids must be submitted in two sealed envelopes: Volume 1 (technical/compliance) and Volume 2 (financial and BBBEE).

Evaluation Criteria

Source: RFP Master Document For Electrical Material.pdf (RFP)

Stage1

Name

Stage 1: Compliance

Requirement

Mandatory compliance with RFP requirements and returnable documents.

Pass Fail

true

Stage2

Name

Stage 2: Functionality/Technical

Weight

100

Minimum Threshold

Technical Specifications

Source: RFP Master Document For Electrical Material.pdf (RFP)

3.1 Desired outcomes for carrying out the proposed project

The objective is to have a readily available panel of suppliers for different categories of materials for the

Electrical Department that can be invited to submit pricing proposals for the categories of materials they

qualified for, on an ad hoc basis, once pre-qualified into the panel and having signed the framework

agreements with PRASA KZN. The appointed pre-qualified panel of suppliers will assist PRASA KZN in the

implementation of its various maintenance requirements throughout the KZN Province where Electrical

infrastructure is located.

To improve response time for execution of maintenance and recovery for planned or unplanned disruptions,

to ensure there is no defaulting on the license requirements for the Region.

To ensure compliance with the Occupational Health and Safety Act, Railway Safety Regulator, and other

statutory requirements.

Suppliers must be accredited by the relevant accreditation body, where applicable, especially the quality

assurance bodies and also suppliers must supply material that is approved by SABS or other relevant

internationally recognized material quality assurance body.

3.2 Project benefits to PRASA

Improved supplier performance where failure will be met with cancellation of an order and recording of poor

performance which could affect status in the panel and other future projects. Improve compliance with

legislation and safety requirements. Improve customer satisfaction.

3.3CURRENT Mechanisms in place to address the problem

Electrical Department has been getting assistance from PRASA HQ for urgent materials needs also with

assistance from TFR.

4.SCOPE Of works and areas of focus

Works overview and extent of the works

The supply and delivery of these materials will be carried out on an as and when required basis as

determined by Electrical Department in conjunction with Warehouse Management Unit in line with the

Regional Maintenance Plans and incidents.

The successful suppliers shall be responsible for the successful On Time In Full (OTIF) delivery of materials

according to the Task Order that would have been issued at that time. For some materials samples, testing

and quality assurance certificates may be required prior to issuing of a Task Order or Purchase Order.

Works

The following are the categories of Electrical materials for this panel that will be required for delivery at Task

Order stage:

Category 1: CABLES AND WIRES

Category 2: SIGNS AND LICENCES

Category 3: INSULATORS AND ISOLATORS Category 4: STEEL COMPONENTS

Category 5: CONSUMABLES

Category 6: GENERAL ELECTRICAL MATERIAL

4.1 Insurance requirements for the project

The successful bidder/s to provide the following insurance in line with the conditions of contract.

4.1.1Insurance against Works and Goods.

4.1.2Insurance against public liabilities (death or injury to any person, or loss of or damage to any property)

4.2PRASA’S Responsibilities

It is the Maintenance and operations of Electrical network for the provision of traction and distribution

electrical power supply for rolling stock and signaling and critical buildings on as and when required for the

duration of the 36 months existence of the panel in the KwaZulu Natal.

4.3 Extent and coverage of the proposed project

This panel will be applicable for supply and delivery of materials only, within PRASA KZN Region excluding

installation or any other work that may be related to Electrical and Facilities Department.

4.4 Measurements and payment

The appointed suppliers will be paid by PRASA for delivery of material within 30 days

after the receipt of the supplier’s correct tax invoice.

4.5 Form of contract

The latest PRASA Bespoke contract will be utilized

4.6 Other related projects

4.6.1 None.

5 specification of the work or products or services required

5.1 Technical requirements

5.1.1 Any accreditation or quality assurance certificates that a supplier has for the supply and delivery of

any material that may be required.

5.2 Technical information to be provided with tender

The Bidders shall submit the following technical proposal.

The suppliers completed projects and track record in relation to the supply and delivery of Substation,

OHTE related materials and General Electrical material. As per following categories:

Category 1: CABLES AND WIRES Category 2: SIGNS AND LICENCES

Category 3: INSULATORS AND ISOLATORS Category 4: STEEL COMPONENTS

Category 5: CONSUMABLES

Category 6: GENERAL ELECTRICAL MATERIAL

5.2.1The supplier’s financial capability is proven by submission of approved cash flow statements indicating

liquid cash of more than R50 000

Technical specifications related to this project

The design for the projects to be utilised from this panel shall meet the following technical capabilities &

constraints, and other specified performance requirements:

6.1 Delivery should be effective within 14 working days or less after a PO has been issued, unless

specifically indicated otherwise. Failure to deliver within this period will constitute breach of a contract and

liable for termination and removal from the panel which will affect future opportunities.

6.2 Should the supplier fail to comply as 6.1 then the supplier must submit communication from its

manufacturer proving or indicating delivery period that is different from the duration stipulated above. Failure

to do so will constitute breach of contract and liable to similar conditions as above. Communication referred

to should be the communication that occurred within 21 day working period.

6.3 where the supplier is a manufacturer such must be indicated at the time of tender and quality assurance

and accreditation supporting the manufacturing capabilities must be submitted with the tender.

6.4 The following are the different categories of materials to be procured and their listings:

Category of Materials to be supplied

CATEGORY 1: OHTE and SUBSTATION MATERIALS - CABLES AND WIRES

Category 2: ohte and substations - signs and licences

Category 3: ohte and substations - insulators and isolators

Category 4: ohte and substation - steel components

Category 5: ohte and substation - consumables

Category 6: general electrical material

7Time frames / programs

7.1.1 Contract period:

The planned time frame for the implementation of this proposed panel is thirty-six (36) months.

Evaluation methodology

The evaluation of Bids will be based on the information contained in Bids received in RFP and, which may

be further supplemented by presentations and clarification information provided, if required. All Bids shall be

equally evaluated by various committees involved in the evaluation process in accordance with stated

Evaluation Criteria. Procurement integrity and fairness, transparency, competitiveness and full

accountability will at all times be paramount.

6.1EVALUATION And scoring methodology

The evaluation of the Bids by the evaluation committees will be conducted at various levels.

The following levels will be applied in the evaluation:

Level description

Verify completeness The Bid is checked for completeness and whether all required

documentation, certificates; verify completeness warranties and other Bid

requirements and formalities have been complied with. Incomplete Bids

may be disqualified.

Verify compliance The Bids are checked to verify that the essential RFP requirements have

been met. Non-compliant Bids may be disqualified.

Detailed Technical Detailed analysis of Bids to determine whether the Bidder is capable of

Evaluation delivering the Project in terms of business and technical requirements.

The minimum threshold for technical evaluation is [80%], any bidder

who fails to meet the minimum requirement will be disqualified and

not proceed with the evaluation of Price and Specific Goals.

Specific Goals Evaluate Specific Goals

Price Evaluation Bidders will be evaluated on price offered.

Scoring Scoring of Bids using the Evaluation Criteria.

Recommendation Report formulation and recommendation of Preferred and Reserved

Bidders

Best and Final Offer PRASA may go into the Best and Final Offer process in the instance

where no bid meets the requirements of the RFP and/or the Bids are to

close in terms of points awarded.

Approval Approval and notification of the final Bidder.

6.2 Evaluation criteria

Interested bidders for this project shall be evaluated in terms of their business credentials, financial standing,

empowerment, technical capacity and experience. The evaluation committee shall use the following

Evaluation Criteria depicted in Table 1 for the selection of the preferred bidder.

Evaluation criteria weighting

Stage 1 Compliance

Disqualifying Returnable

Stage 1

documents

Stage 2 Technical / Functionality

Technical/Functional Requirements Threshold of 80%

Total 100

Stage 3 Price and Specific Goals

Details of the stages outlined in table 1 above are presented in the following sections.

Stage 1- returnable documents

If you do not submit/meet the following mandatory documents/requirements, your bid will be automatically

disqualified. Only bidders who comply with stage 1 will be evaluated further.

No. Description of requirement

It is mandatory to attend the site briefing. Attendance and signing of

compulsory site briefing meeting register. Non-attendance of

compulsory site briefing meeting will result to disqualification.

(PRASA shall verify the active status)

Bidders to fill and sign the closing /submission register on submission

of tender documents, failure to comply will result in a disqualification

from the tender process.

Must be completed & duly signed

Failing will result into disqualification.

Table 2: Returnable Requirements

NB: Responsive bidder/s with incomplete returnable documents will be requested to resubmit completed documents

within working days stated by PRASA , failure which will result in automatic disqualification.

STAGE 2: TECHNICAL / FUNCTIONALITY REQUIREMENTS - (To be submitted in envelope 1)

Qualifying bidders shall then be evaluated on functionality after meeting all compliance requirements

outlined above. The minimum threshold for the technical/functionality requirements is 70% as per the

standard Evaluation Criteria presented in Table 1 above. Bidders who score below this minimum

requirement shall not be considered for further evaluation in stage 3.

Details of the technical/functional requirements are presented in the table below.

Description Points

Bidder’s Experience (number of projects completed in the selected 60

category)

Financial capability through cash flow statements indicating liquid cash 40

of more than R50 000.

Total Points 100

Table 3: Technical Evaluation Criteria

Functional evaluation criteria

Bidders are evaluated based on the functional criteria set out in this RFP. Only those Bidders which score

[80] points or higher (out of a possible 100) during the functional evaluation will be evaluated during the

second stage of the Bid.

Details of the scoring methodology presented above are outlined below:

Functionality evaluation matrix & Criteria:

Details of the detailed scoring methodology are presented below:

Funcionality criteria

Functionality type of evidence maximum scored

Criteria required points points

BIDDER’s Only projects with complete, 60

EXPERIENCE conforming documentation will

Appointment letter or be considered for scoring

purchase order with

corresponding The bidder must ensure that

reference letter must they submit appointment

be submitted for letters/purchase order and

previous completed corresponding signed reference

supply and delivery letters with contract name and

directly related to the contract value visible for each

selected category. project submitted that are

Any irrelevant supply directly related to the category

and delivery will not they have selected.

count as relevant

Supply, delivery and Installation

A Bidder, who of a directly related category will

attaches: be considered

5 x Appointment

letters/purchase

order/contract with

corresponding

Reference letter/ letter

indicationsuccessful

completion of work

(60 points)

4 x Appointment

letters/ purchase

order/ contract with

corresponding

Reference Letters

indicatingsuccessful

completion of work

(40 points)

3 x Appointment

letters/ purchase

order with

corresponding

Reference Letters

indicating successful

of work (30 points)

2 x Appointment

letters/ purchase

order with

corresponding

Reference Letters

indicating successful

completion of work

(20 points)

1 x Appointment letter/

purchase order with

corresponding

Reference Letters

indicating successful

completion of work

(10 points)

0 x Appointment

letters/ purchase

order with

corresponding

Reference Letters (0

points)

Financial capability

Valid approved and / Bidder to attach proof (approved 40

or signed off copy of cashflow statements or

Cashflow statements prepared cashflow statements)

indicating a liquid signed off by an Accountant or

cash of more than R50 registered Accounting Officer.

Failure to provide this certified

 More than R50 documentation will result in no

000 liquid cash points being awarded.

= 40 Points

 Less than R50

000 and Above

R20000 liquid

cash = 20

Points

Methodology

Source: RFP Master Document For Electrical Material.pdf (RFP)

Bidders must provide a technical proposal including a methodology for supply and delivery, demonstrating how they will meet the on-time-in-full (OTIF) delivery requirements and respond to task orders. The proposal should include an executive summary and follow a clear methodology.

Experience & Qualifications

Source: RFP Master Document For Electrical Material.pdf (RFP)

Bidders must submit evidence of completed projects and track record in supplying electrical materials, specifically for categories such as cables and wires, signs and licences, insulators and isolators, steel components, consumables, and general electrical material. Appointment letters and reference letters must be provided for each project.

Quality Management

Source: RFP Master Document For Electrical Material.pdf (RFP)

Suppliers must be accredited by relevant accreditation bodies, especially quality assurance bodies. Materials must be approved by SABS or other internationally recognized quality assurance bodies. Quality assurance certificates may be required before issuing a task order.

Pricing Schedule

Source: RFP Master Document For Electrical Material.pdf

TENDER FORM (PRICING SCHEDULE) Form C

8.1 All responses to the RFP should be submitted in two sealed envelopes/boxes; the first envelop/box

shall have the technical and compliance response, the second envelop/box shall only have the financial

response and BBBEE response.

8.2 Bidders are required to package their response/Bid as follows:

Volume 1 (Envelop 1/Package 1)

 Part A: Returnable Documents Requirements Response

 Part B: Technical or Functional Response (response to scope of work)

Volume 2 (Envelop 2/ Package 2)

 Part C: Financial Proposal and Specific Goals

Volume 2 should be submitted in a separate sealed envelope. Bidders should make their pricing

offer in envelop 2/package 2.

8.3 Bidders must submit 1 original response and may submit copies and an electronic version which

must be contained in a Memory Card/External hard drive etc clearly marked in the Bidders name.

Financial Requirements

Source: RFP Master Document For Electrical Material.pdf (RFP)

Bid Bond: BID BONDS (WHERE APPLICABLE).........................................41

4 ownership of design....................................................................................................... 41

5 service levels..........................................................................................

Health & Safety

Source: RFP Master Document For Electrical Material.pdf

basis of any investment decision by Bidders. The recipient should not consider the document as an

investment recommendation by PRASA or any of its advisers.

Each person to whom this document (and other later documents) is made available must make his own

independent assessment of the Project after making such investigation and taking such professional advice

as he/she or it deems necessary. Neither the receipt of this document or any related document by any

person, nor any information contained in the documents or distributed with them or previously or

subsequently communicated to any Bidder or its advisers, is to be taken as constituting the giving of an

investment advice by PRASA or its advisers.

Draft Contract Annexure 1

RFP Appendixes Annexure 3

In this RFP, unless inconsistent with or otherwise indicated by the context –

4.1 headings have been inserted for convenience only and should not be taken into account in

interpreting the RFP;

4.2 any reference to one gender shall include the other gender;

4.3 words in the singular shall include the plural and vice versa;

4.4 any reference to natural persons shall include legal persons and vice versa;

4.5 words defined in a specific clause have the same meaning in all other clauses of the RFP, unless

the contrary is specifically indicated;

4.6 any reference to the RFP, schedule or appendix, shall be construed as including a reference to any

RFP, schedule or appendix amending or substituting that RFP, schedule or appendix;

4.7 the schedules, appendices and Briefing Notes issued pursuant to this RFP, form an indivisible part

of the RFP and together with further clarifying and amending information provided by PRASA,

constitute the body of RFP documentation which must be complied with by Bidders;

4.8 in the event of any inconsistency between this RFP or other earlier information published with regard

to the Project, the information in this RFP shall prevail; and

4.9 this RFP shall be governed by and applied in accordance with South African law.

Africa, 65 masabalala yengwa avenue, greyville, durban station, shosholoza

MEYL WAITING AREA on the 03 SEPTEMEBR 2026, at 10h00 am. [Bidders to provide own

transportation and accommodation] Strictly wear Personal Protective Equipment (PPE). The briefing

session will start punctually, and information will not be repeated for the benefit of Bidders arriving late.

2.1 A Certificate of Attendance in the form set out in Form D ................ hereto must be completed and

submitted with your Proposal as proof of attendance is required for a compulsory site meeting and/or

i.e original/copy/electronic.

8.4 Bidders should ensure that their response to the RFP is in accordance with the structure of this

document.

8.5 Where Bidders are required to sign forms, they are required to do so using preferably black ink

pen.

8.6 Any documents forming part of the original responses to RFP but which are not original in nature,

should be certified as a true copy by a Commissioner of Oaths.

8.7 Each response to RFP must be in English and submitted in A4 format, except other graphic

illustrations, which may not exceed A3 format, unless the contrary is specifically allowed for in

this RFP. Responses to RFP should be neatly and functionally bound, preferably according to

their different sections.

8.8 The original responses to RFP must be signed by a person duly authorized by each consortium

member and Subcontractor to sign on their behalf, which authorization must form part of the

responses to RFP as proof of authorization. By signing the responses to RFP the signatory

warrants that all information supplied by it in its responses to RFP is true and correct and that

the responses to RFP and each party whom the responses to RFP signatory represents,

considers themselves subject to and bound by the terms and conditions of this RFP.

8.9 The responses to RFP formulation should be clear and concise and follow a clear methodology

which responses to RFP should explain upfront in a concise Executive Summary and follow

throughout the responses to RFP.

8.10 Responses to RFP must provide sufficient information and detail in order to enable PRASA to

evaluate the responses to RFP, but should not provide unnecessary detail which does not add

value and detracts from the ability of PRASA to effectively evaluate and understand the

responses to RFP. The use of numbered headings, bullet points, sections, appendices and

schedules are encouraged.

8.11 Information submitted as part of a responses to RFP should as far as possible, be orderly

according to the order of the required information requested by PRASA. All pages should be

consecutively numbered.

8.12 Responses to RFP should ensure that each requirement contained in the RFP is succinctly

addressed. Responses to RFP should as far as possible use the terms and definitions applied in

this RFP and should clearly indicate its interpretation of any differing terminology applied.

8.13 Response to RFP documents are to be submitted to the address specified in this RFP, and

Bidders should ensure that the original and copies (where applicable) are identical in all

respects as PRASA will not accept any liability for having disqualified a bidder for failing to

provide a mandatory returnable document.

8.14 Unless otherwise expressly stated, all Proposals furnished pursuant to this RFP shall be

deemed to be offers. Any exceptions to this statement must be clearly and specifically indicated.

8.15 Any additional conditions must be embodied in an accompanying letter. Subject only to clause

16 [Alterations made by the Bidder to Bid Prices] of the General Bid Conditions, alterations,

additions or deletions must not be made by the Bidder to the actual RFP documents.

8.16 Bidders are required to review the Contract. Bidders may further amend and/ or delete any part

of the Draft Contract where they deem fit to do so. Where Bidders have amended and or deleted

any part of the Contract, it must be clearly visible by using track changes and must ensure that

the disc copy of their bid submission for the Draft Contract is in word version and not password

protected. It must be noted that the marked-up Contract will form part of contract

negotiations processes with the preferred bidder.

10.1 Bidders should ensure that they comply with all the requirements of the RFP and if Bidders fail

to submit any of the required documents, such Bids may, at the sole discretion of PRASA, be

disqualified. PRASA reserves the right to call a Bidder to provide additional documents which

may have not been submitted.

10.2 The successful Bidder [hereinafter referred to as the Service Provider] shall be in full and

complete compliance with any and all applicable laws and regulations.

11 national treasury’s central supplier database

Bidders are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. Only foreign suppliers with no local registered entity

need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za. Bidders are

required to provide the following to PRASA in order to enable it to verify information on the CSD:

Supplier Number: ____________ Unique registration reference number: _____________.

CRS CIDB Number: ____________

performance which could affect status in the panel and other future projects. Improve compliance with

legislation and safety requirements. Improve customer satisfaction.

3.3CURRENT Mechanisms in place to address the problem

Contractual Terms

Source: RFP Master Document For Electrical Material.pdf

be comprehensive or true and correct. Neither PRASA nor any of its advisers accept any liability or

responsibility for the adequacy, accuracy, or completeness of any of the information or opinions stated in

any document.

implied, is or will be given by PRASA, or any of its officers, employees, agents or advisers with respect to

the information or opinions contained in any document or on which any document is based. Any liability in

respect of such representations or warranties, howsoever arising is hereby expressly disclaimed.

contained in the information provided by PRASA, or any of its officers, employees, agents or advisers (the

“Confidential Information Provided”). The Confidential Information provided may be made available to

Bidder’s subcontractors, employees and professional advisers who are directly involved in the appraisal of

such information (who must be made aware of the obligation of confidentiality) but shall not, either in the

whole or in part, be copied, reproduced, distributed or otherwise made available to any other party in any

circumstances without the prior written consent of PRASA, nor may it be used for any other purpose than

that for which it is intended.

have been made available (otherwise than through a breach of a confidentiality obligation). Bidders, Key

 Modify the RFP’s goods / service(s) / works and request Bidders to re-bid on any changes;

 Withdraw, amend the RFP at any time without prior notice and liability to compensate or

reimburse any bidder;

 Reject any Proposal which does not conform to instructions and specifications which are

detailed herein;

 Disqualify Proposals submitted after the stated submission deadline;

 Call a bidder to provide additional documents which PRASA may require which have not been

submitted to PRASA;

 Withdraw the RFP on good cause shown;

 Award a contract in connection with this Proposal at any time after the RFP’s closing date;

 Make no award at all;

 Validate any information submitted by Bidders in response to this bid. This would include, but is

not limited to, requesting the Bidders to provide supporting evidence. By submitting a bid,

Bidders hereby irrevocably grant the necessary consent to PRASA to do so;

 Request annual financial statements prepared and signed off by a professional accountant or

other documentation for the purposes of a due diligence exercise; and/or

 Not accept any changes or purported changes by the Bidder to the bid rates after the closing

date and/or after the award of the business, unless the contract specifically provided for it.

Obligations........................................................................................................................... 15

7 communication....................................................................................................................18

8 confidentiality...................................................................................................................18

9 instructions for completing the RFP................................................................. 19

10 RFP timetable.......................................................................................................................21

11 legal compliance............................................................................................................. 22

12 national treasury’s central supplier database.......................................22

13 tax compliance...................................................................................................................22

14 protection of personal data...................................................................................23

Section 2 : background, overview and scope of requirements................ 24

1 introduction and background................................................................................24

2 overview................................................................................................................................. 24

3 key objectives of the RFP........................................................................................... 25

4 scope of work.....................................................................................................................25

5 evaluation methodology............................................................................................26

6 post tender negotiations (if applicable).........................................................39

7 best and final offer.......................................................................................................39

8 final contract award................................................................................................... 39

9 fairness and transparency.......................................................................................39

Section 3 : pricing and delivery schedule................................................................40

1 pricing...................................................................................................................................... 40

2 disclosure of prices quoted....................................................................................41

3 perfromance and bid bonds (where applicable).........................................41

4 ownership of design....................................................................................................... 41

5 service levels.....................................................................................................................41

6 total cost of ownership and continuous improvement initiatives 42

7 financial stability............................................................................................................43

8 validity of returnable documents......................................................44

9 certificate of acquaintance with RFP terms and conditions ............... 45

General conditions ........................................................................................................ 47

11 conditions of tender.......................................................................................................52

completion thereof, will be treated with strict confidence. Should the need however arise to divulge any

information gleaned from provision of the Services, which is either directly or indirectly related to

PRASA’s business, written approval to divulge such information should be obtained from PRASA.

7.2 Bidders must clearly indicate whether any information submitted or requested from PRASA is

confidential or should be treated confidentially by PRASA. In the absence of any such clear indication in

writing, PRASA shall deem the response to the RFP to have waived any right to confidentiality and treat

such information as public in nature.

7.3 By participating in the bidding process and submitting documentation you consent that we may process

the same for the purposes of the bid. We may disclose your information [including your personal

information, that of your directors, agents, service providers, joint venture partners, and service

providers, collectively referred as “related parties”] to our service providers, including data storage and

processing providers. We may obtain your information including that of your related parties from our

service providers and Government agencies, Industry Regulators such as the Construction Industry

Insurance Fund, the industry Regulators, Industry Ombudsmen, etc.] or industry codes authorized

by the various Regulator to do so;

 where we believe it is necessary to protect our rights

 on our website in connection with the supply chain management process

 to the payment processing service providers such as banks to assist with payment instructions;

 to law enforcement and Government Agencies for the purposes of fraud prevention;

 for security screening and checks to verify your personal information and that of related parties;

 to obtain tax clearance certificates;

 to our brokers/insurers;

 to service providers providing information and communication services.

7.5 Please refer to our Privacy Notice on our website.