Design, supply, repairs, modification, installation, testing and commissioning of traction (3kv dc, 25kv and 50kv ac) and distribution (11kv & 6.6kV Ac) substations – 24-Month term contract, cape & ore corridors

The service covers design, supply, repairs, modification, installation, testing and commissioning of traction (3kV DC, 25kV and 50kV AC) and distribution (11kV and 6.6kV AC) substations on an as-and-when-required basis for 24 months, Cape and Ore corridors. The contract is based on NEC3 Term Service contract (core clause 21 referenced for the plan).

Closing date: 20 October 2026 at 12:00.

Compulsory tender clarification meeting: date, time and venue not stated in the provided text.

No contact details (name, email, telephone) were found in the provided text.

Employer's Agent representative named on the attendance certificate: Sedzani Mathelemusa.

Returnable documents (all must be completed, signed and submitted):

• T2.2-01: Certificate of attendance at the compulsory tender clarification meeting (eligibility requirement).
• T2.2-04: Service Plan / Programme.
• T2.2-05: Project Organogram, Management & CVs (incl. references) of key persons.
• T2.2-06: Method Statement / Approach Paper.
• T2.2-07: Previous experience schedule.
• T2.2-08: Risk Management and Business Continuity Management documentation (in a separate folder).
• T2.2-09: Health and Safety Management plan.
• T2.2-09a: Health and Safety Questionnaire.
• T2.2-09b: Health and Safety Cost Breakdown.
• T2.2-09c: Letter of Good Standing.
• T2.2-10: Environmental Management schedule.
• T2.2-11: Authority to submit tender (board resolution or equivalent).
• T2.2-12: Record of addenda to tender documents.
• T2.2-13: Letter of Good Standing.
• T2.2-14: Availability of equipment and other resources.
• T2.2-15: Schedule of proposed subcontractors.
• T2.2-16: Site establishment requirements.
• T2.2-17: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-18: Local Content and Production declarations (Annexure C, D & E) for designated sectors.
• T2.2-19: Non-Disclosure Agreement.
• T2.2-20: RFP Declaration Form.
• T2.2-21: RFP – Breach of Law declaration.
• T2.2-22: Certificate of Acquaintance with Tender Document.
• T2.2-23: Service Provider Integrity Pact.
• T2.2-24: Supplier Code of Conduct.
• T2.2-25: POPIA agreement.
• T2.2-26: Insurance provided by the contractor.
• T2.2-27: Form of Intent to provide a Performance Guarantee.
• T2.2-28: Three years audited financial statements.
• C1.1: Form of Offer & Acceptance.
• C1.2: Contract Data Part Two (Data by Contractor).
• C1.3: Forms of Securities.
• C2.2: Price List.

Submission method: Not stated in the provided text. Closing time: 12:00 (from tender record).

Evaluation stages and scoring:

• Eligibility: Certificate of attendance at the compulsory tender clarification meeting is mandatory.
• Functionality evaluation (minimum qualifying score: 15 points) covering:
• T2.2-04 Service Plan / Programme (15 points)
• T2.2-05 Management & CVs (30 points)
• T2.2-06 Method Statement (20 points)
• T2.2-07 Previous experience (15 points)
• T2.2-08 Risk Management (7.5 points weighted)
• T2.2-09 Health and Safety Management (10 points)
• T2.2-10 Environmental Management
• Local Content (LC) Annexures: fully completed, declared and signed LC Annexures score full 8 points; incomplete, blank or not submitted LC Annexures score zero.
• Preference points: B-BBEE / specific goals claimed via Preference Claim Form (details not fully provided).

Scope of service: Design, supply, repairs, modification, installation, testing and commissioning of traction substations (3kV DC, 25kV AC and 50kV AC) and distribution substations (11kV and 6.6kV AC) on an as-and-when-required basis for a period of 24 months, covering the Cape and Ore corridors.

Key requirements from evaluation schedules:

• Programme: Completion of each task within 40 working days from receipt of approved Task Order (scoring favours shorter timelines).
• Method Statement must cover: relevant scope of works, equipment and resources, environmental considerations, security considerations, safety considerations. Example scenario includes a 3kV DC traction substation with a 132kV/2x3x1220V, 5MVA transformer, a 5-year-old transformer oil spill requiring in-situ soil rehabilitation, and replacement of primary circuit breaker foundations.
• Previous experience: Demonstrated experience in traction substations (3kV DC or 25kV AC) and similar services (traction systems 3kV DC, 25kV AC, 50kV AC and MV distribution systems), with signed completion certificates/letters of completion not older than 5 years.
• Key personnel requirements (from T2.2-05):
• Electrical and Civil Professional Engineers registered with ECSA (active registration verified).
• Project Manager (35% of Site Management score): Higher Certificate in Project Management (NQF 5) or National Diploma or Bachelor's Degree.
• Safety Officer (15%): Higher Certificate (NQF 5) or National Diploma or Bachelor's Degree related to safety.
• First Aider (15%): Valid First Aid Certificate Level 1 (minimum).
• Quantity Surveyor (35%): National Diploma or Bachelor's Degree.
• Electrical Engineer (HV, LV, Substations) (30% of Engineers & Electricians score): BSc/BEng.
• Civil Engineer (30%): BSc/BEng.
• Electrician (40%): Trade Test (Electrical).
• Protection Specialist (100% of Testing and Commissioning score): Higher Certificate (N6) or National Diploma or Bachelor's Degree, with experience on 3kV DC substations protection.
• Test Officer: Experience on 3kV DC system, with test sheets signed by client not older than 5 years.

Returnable financial documents:

• T2.2-26: Insurance provided by the contractor.
• T2.2-27: Form of Intent to provide a Performance Guarantee.
• T2.2-28: Three (3) years audited financial statements.
• C1.3: Forms of Securities.
• C2.2: Price List (VAT to be excluded from all calculations).

No specific amounts, percentages, or payment terms were stated in the provided text.

Mandatory eligibility:

• Certificate of attendance at the compulsory tender clarification meeting.
• CIDB SFU Annex G Compulsory Enterprise Questionnaire (T2.2-17).
• Valid proof of compliance with Specific Goals (Preference Claim Form).
• Local Content and Production declarations (Annexure C, D & E) for designated sectors with minimum local content percentages:
• Transformers, Shunt Reactors and Associated Equipment (Class 1): 90%
• Transformers, Shunt Reactors and Associated Equipment (Oil): 100%
• Air Insulated Medium Voltage Switchgear: 50%
• Air Insulated Medium Voltage Switchgear (Busbars): 50%
• Steel Products and Components for Construction: 100%
• Steel Power Pylons: 100%
• Electrical Cable Products: 90%
• Residential Electricity Meters: 70%
• ECSA registration for Electrical and Civil Engineers (validity and status verified during evaluation).
• Letter of Good Standing (T2.2-13 and T2.2-09c).
• Three years audited financial statements.
• CSD number (mentioned in currentAnalysis, but not detailed in the provided text).
• Joint venture agreement and power of attorney signed by legally authorised representative (if applicable).

Evaluation schedules used for scoring: T2.2-04 Service Plan, T2.2-05 Management & CVs, T2.2-06 Method Statement, T2.2-07 Previous experience, T2.2-08 Risk Management, T2.2-09 Health and Safety Management, T2.2-09a Health and Safety Questionnaire, T2.2-09b Health and Safety Cost Breakdown, T2.2-09c Letter of Good Standing, T2.2-10 Environmental Management. Local Content Annexures: fully completed, declared and signed score full 8 points; incomplete, blank or not submitted score zero.

Scope: Design, supply, repairs, modification, installation, testing and commissioning of traction (3kV DC, 25kV and 50kV AC) and distribution (11kV and 6.6kV AC) substations on an as-and-when-required basis for 24 months, Cape and Ore Corridors. Detailed price lists cover equipment and works for 3kV DC and 25kV AC traction substations, including transformers, switchgear, rectifiers, batteries, cabling, earthing, fencing, and security.

Closing date: 20 October 2026 at 12:00 (from tender record).

No briefing session or site visit dates stated.

Service Manager: Mr Nkanyiso Mhlongo

Email: [email protected]

Telephone: (011) 583 0153

Address: Transnet Corporate Centre, 138 Eloff Street, Braamfontein, Johannesburg, 2000

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer, including the Schedule of Deviations.
• C1.2 Contract Data Part Two: contractor details, direct and subcontracted fee percentages, risk register matters, key persons, price list reference.
• C2.1 Pricing instructions and C2.2 Pricing schedules (Tables 1-4 and Annexure A OEMs).
• SBD 6.2 Declaration for Local Production and Content, with Annexure A and C of Returnable Schedule T2.2-05.
• Proof of CIDB registration number.
• Completed technical data sheets and clause-by-clause compliance statements for battery specification BBH 3236.
• Appointment letters for key personnel.

Submission method: not stated in the provided text. Closing time: 12:00 (from tender record).

Evaluation is based on the NEC3 Term Service Contract (June 2005, amended June 2006 and April 2013), main Option A (priced contract with price list).

• Price adjustment for inflation (Option X1) applies, with indices for labour, material, plant, fuel and non-adjustable portions.
• Performance bond of 10% of the total of the prices (Option X13).
• Low service damages (Option X17) apply per the service level table.
• Limitation of liability (Option X18): contractor's liability for indirect/consequential loss is nil; for property damage limited to deductible of relevant insurance; for design defects limited to cost of correcting defect; total liability limited to total of prices.
• Task Order (Option X19): contractor submits a Task Order programme within 3 days of receiving the Task Order.
• Contract Skills Development Goal (CSDG) of 0.25% of the sub-total (for electrical engineering works infrastructure).
• Local production and content commitments per SBD 6.2, with specified percentages for designated sectors.
• No minimum qualifying score stated.

Scope: Design, supply, repairs, modification, installation, testing and commissioning of traction (3kV DC, 25kV and 50kV AC) and distribution (11kV and 6.6kV AC) substations on an as-and-when-required basis for 24 months, Cape and Ore Corridors.

Key equipment and works (per price lists):

• 3kV DC traction substations: dismantling obsolete equipment, supply/install voltage transformers, surge arresters, disconnects, circuit breakers, main traction transformers (5MVA, various voltages), rectifiers, reactors, battery banks, relays, telecontrol equipment, earthing, cabling, busbars, fencing, gates, lighting, security systems.
• 25kV AC traction substations: similar scope with 20MVA transformers, 132kV/88kV equipment, double-pole breakers.
• Distribution substations (11kV and 6.6kV AC) and sub-components.
• Services to be performed per TFR specifications: BBB5452 (3kV DC), CEE.0111.2019 (25kV AC), BBB 5019, BBG 2415, SANS 60076, SANS 780, BBH 3236, BBB 2502, BBB 0845, BBB 1267, BBB 0937, BBB 7842, CEE-0099, BBB 3005, BBF 8128, CEE-GI_019, CEE.0045, SANS 10142, SANS 121, SANS 555, SANS 60896-11, SANS 60896-22, SANS 61056-1, SANS 61429.
• Battery specification (BBH 3236): Plantè vented lead-acid (100-150 Ah) or Gel valve-regulated (100-200 Ah), 110V DC, 55 cells, must comply with SANS 60896-11/22, SANS 61056-1, SANS 61429.
• Contractor must provide base workshop address where repairs will be primarily done.
• Contractor must provide 24-hour security during project duration.
• Contractor must perform all tests and pre-commissioning per BBF 8128 and CEE-GI_019.

Pricing: Priced contract with price list (Option A). Prices in South African Rand, exclusive of VAT (15% VAT added).

• Price lists: Table 1 (3kV DC Traction), Table 2 (25kV AC Traction), Table 3 (Distribution), Table 4 (Sub-Components), Annexure A (OEMs).
• Payment: assessed monthly on the 25th day of each month; payment on or before last day of the month following receipt of valid tax invoice and statement.
• Interest rate: prime lending rate of Standard Bank South Africa.
• Performance bond: 10% of total of prices (Option X13).
• Insurance: Motor Vehicle Liability Insurance with minimum indemnity limit of R10,000,000; other insurance as contractor deems necessary (employer not carrying indemnity).
• Contractor's liability limited to total of prices (for indirect/consequential loss, property damage, and total liability).
• Price adjustment for inflation (Option X1) with indices: labour 0.30 (CPI), material 0.50 (Electrical Engineering index), plant 0.10 (Plant and Equipment index), fuel 0.10 (Diesel index), non-adjustable 0.10.

CIDB registration: required (number to be inserted in Form of Offer).

• Local production and content: SBD 6.2 declaration required; designated sectors and minimum percentages: Transformers, Shunt Reactors and Associated Equipment (Class 1) 90%; Transformers, Shunt Reactors and Associated Equipment (Oil) 100%; Air Insulated Medium Voltage Switchgear 50%; Steel Products and Components for Construction 100%; Steel Power Pylons 100%; Electrical Cable Products 90%; Residential Electricity Meters 10%; Rail Signalling 50%.
• Contract Skills Development Goal (CSDG): 0.25% of sub-total.
• POPIA compliance required.
• State Security Agency (SSA) vetting may be required for access to National Key Points.
• No collusion or bid rigging; contract award without prejudice to Transnet's rights to take action including blacklisting.
• Quality Management System (QMS) based on or certified to SANS 9001 (for battery supply).
• Tax compliance status and CSD registration not explicitly stated in provided text.

Additional evaluation criteria: Not detailed in provided text. Evaluation is based on NEC3 Term Service Contract with main Option A. No specific scoring split or minimum qualifying score stated.