Frequently Asked Questions — THE APPOINTMENT OF THE PROFESSIONAL SERVICE PROVIDER TO UNDERTAKE A FULL REVIEW OF THE NATIONAL PROTECTED AREAS EXPANSION STRATEGY (NPAES) 2018-2025 AND DEVELOP AN UPDATED NPAES INCLUSIVE OF THE GLOBAL BIODIVERSITY FRAMEWORK TARGETS 2030, FOR A PERIOD OF SEVEN (07) MONTHS.

Question 1

What are the submission requirements for this tender (Ref: DFFE-B016 (26-27))?

Accepted Answer

Returnable Documents: returnable documents, tax matters, and whether proof of registration on the Central Supplier, Database (CSD) has been submitted with the bid documents at the closing date and time of, bids and CSD report, CSD supplier number/ CSD registration, 4 Tax Compliance and CSD Registration, 5 SCM - SBD 1 - Invitation to Bid Completed and signed, 7 SCM - SBD 4 – Bidders Disclosure Completed and signed, SCM - SBD 6.1 - Preference Points Claim

Question 2

How will bids be evaluated?

Accepted Answer

Pt−Pmin Ps= 80(1− ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 points is allocated for price on the following basis: of 5 Pt−Pmax Ps= 80(1+ ) Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) of 5 Number of Number of points points claimed allocated (80/20 The specific goals allocated points in terms of (80/20 system) system) this tender (To be (To be completed by completed by the organ of the tenderer) state) More than 50% (fifty percent) ownership by Black people 20 More than 50% (fifty percent) ownership by Women 20 More than 50% (fifty percent) ownership by people with 20 disabilities DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in of 5 addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ..........................…

Question 3

What are the technical specifications?

Accepted Answer

FOR THE APPOINTMENT OF THE PROFESSIONAL SERVICE PROVIDER TO UNDERTAKE A FULL REVIEW OF THE NATIONAL PROTECTED AREAS EXPANSION STRATEGY (NPAES) 2018-2025 AND DEVELOP AN UPDATED NPAES INCLUSIVE OF THE GLOBAL BIODIVERSITY FRAMEWORK TARGETS 2030, FOR A PERIOD OF SEVEN (07) MONTHS. TABLE OF CONTENTS 1. PURPOSE .............................................................................................................................................................................. 3 2. INTRODUCTION AND BACKGROUND ................................................................................................................................. 3 3. OBJECTIVES ......................................................................................................................................................................... 6 4. SCOPE AND EXTENT OF WORK ......................................................................................................................................... 6 5. EXPECTED DELIVERABLES / OUTCOMES ......................................................................................................................... 7 6. PERIOD / DURATION OF PROJECT / ASSIGNMENT ........................................................................................................ 10 7. COSTING / COMPREHENSIVE BUDGET ........................................................................................................................... 10 8. INFORMATION SESSION .................................................................................................................................................... 10 9. EVALUATION CRITERIA (If Applicable) .............................................................................................................................. 11 10. BID SUBMISSION REQUIREMENTS .................................................................................................................................. 19 11. LEGISLATIVE FRAMEWORK OF THE BID ......................................................................................................................... 19 12. SPECIAL CONDITIONS OF THE CONTRACT .................................................................................................................... 21 13. PAYMENT TERMS ............................................................................................................................................................... 23 14. TECHNICAL ENQUIRIES ..................................................................................................................................................... 23 15. ANNEXURE A -– PRICING SCHEDULE .............................................................................................................................. 24 16. ANNEXURE B – CV TEMPLATE TO BE COMPLETED BY THE PROJECT MANAGER AND PROPOSED TEAM MEMBER OR EXPERTS ...................................................................................................................................................... 26 17. ANNEXURE C – CONSENT AND INDEMNITY FORM TEMPLATE ..................................................................................... 28 1.1 The objective of the project is to appoint a professional service provider to undertake a comprehensive review of the National Protected Areas Expansion Strategy (NPAES, 2018-2025) and to develop an updated NPAES. 2 INTRODUCTION AND BACKGROUND 2.1 The Department of Forestry, Fisheries and the Environment is in the process of reviewing and updating the National Protected Areas Expansion Strategy (NPAES) 2018. The National Protected Areas Expansion Strategy 2018 (NPAES 2018) sets out a framework for the expansion of the protected areas network in South Africa, aimed at ensuring a representative sample of biological diversity and ecological processes are effectively conserved and managed. 2.2 South Africa’s biodiversity conservation and sustainable development are anchored by a core legal framework consisting of amongst others the National Environmental Management: Protected Areas Act (Act ), National Environmental Management Biodiversity Act (Act ), World Heritage Convention Act (Act ), and the Marine Living Resources Act (Act ). These statutes give practical effect to the White Paper on the Conservation and Sustainable Use of South Africa’s Biodiversity, a policy dedicated to enhancing biodiversity conservation while driving transformation and socio-economic growth. The National Protected Areas Expansion Strategy (NPAES) serves as an important mechanism for implementing the mandates outlined in various legislative frameworks regarding identification of areas for protected areas expansion. 2.3 The last NPAES (2018) indicated that South Africa’s protected area network falls far short of reaching long term targets. It was calculated that to reach its 20-year targets, at least 255 877 square kilometres needed to be added the protected area ne…

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: PAYMENT TERMS ............................................................................................................................................................... 23 14. TECHNICAL ENQUIRIES ..................................................................................................................................................... 23 15. ANN

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

01 Registration The project team leader or another expert must be registered with the South African Council for Natural Scientific Professions (SACNASP). Bidders must submit a valid professional Scientist registration certificate or a letter of good standing with the South African Council for Natural Scientific Professions (SACNASP) for the project team leader or an expert assigned. NO: REQUIREMENTS: BIDDERS ARE REQUIRED TO SUBMIT TWO MANDATORY 02 • The project team leader or an expert must be registered with the South African Geomatics Council as a Professional Geographic Information Science (GISc) Practitioner Bidders must submit a letter of good standing with the South African Geomatics Council for the project team leader or an expert assigned. 9.4. PHASE 3: FUNCTIONALITY CRITERIA 9.4.1. Only bid proposals that meet mandatory requirements will be evaluated on functionality criteria. 9.4.2. The bidder must score a minimum of 65% during Phase 3 (functionality) of the evaluation to qualify for Phase 4 of the evaluation where only points for price and preference points will be considered. 9.4.3. The following values/ indicators will be applicable when evaluating functionality: GUIDELINES FOR FUNCTIONALITY: (GUIDELINES FOR CRITERIA WEIGHT CATEGORY CRITERIA APPLICATION) Bidders must provide a detailed project plan with intermediate and final outputs and identified timeframes/milestones for the proposed methodology for developing and reviewing both national/provincial A proposed project plan, strategies, target setting, biodiversity spatial analysis, stakeholder methodology and consultation, scientific report writing, and analysis of the spatial management approach for the datasets. project in the development and review of the A proposed project plan, methodology, and management approach for national/provincial strategies, the project in the field of protected areas expansion and target setting to target setting, biodiversity include the international and national targets, which covers the following spatial analysis, stakeholder sub-headings consultation, and scientific • Structured Work Breakdown: A detailed and logical breakdown report writing of tasks and activities for the National/provincial Protected Areas Expansion Strategies Defined Objectives: Clearly stated, measurable, and achievable objectives. GUIDELINES FOR FUNCTIONALITY: (GUIDELINES FOR CRITERIA WEIGHT CATEGORY CRITERIA APPLICATION) Milestones and Deliverables: Specific, time-bound milestones with corresponding deliverables in line with the expected deliverables/outcomes listed in the table under section 5 of the Terms of Reference. Detailed Timeframes: A project schedule outlining task durations, dependencies, and deadlines. Resource Allocation: Identification of required personnel, tools, and resources per task. Risk Management Approach: Identification of potential risks with proposed mitigation measures in the expansion priority areas. Indicator Project plan, methodology, and project management in the development and review of both national/provincial strategies, target setting, and analysis of the spatial datasets. Project Plan and methodology which covers all six sub-headings with the indicated content as 5 listed above. Project Plan and methodology which covers five sub-headings with the indicated content as 4 listed above. Project Plan and methodology which covers four sub-headings with the indicated content as 3 listed above. Project Plan and methodology which covers less than four sub-headings with the indicated 0 content as listed above. A qualification of the Project Bidder(s) are required to submit/ attach a copy of the qualifications Team Leader. certificate for the Project Team Leader in one or more of the following fields Natural Science Biodiversity Management GUIDELINES FOR FUNCTIONALITY: (GUIDELINES FOR CRITERIA WEIGHT CATEGORY CRITERIA APPLICATION) Protected Areas Management Nature Conservation Environmental Management Environmental Sciences. Qualification certificate (s) of project team Indicator 25 leader. Master’s degree qualification (NQF 9) or higher 5 Honours degree/Postgraduate qualification (s) at (NQF 8) No qualification (s) attached/ submitted or 0 Qualifications Below NQF 8 Technical expertise and Bidder(s) should submit a curriculum vitae for the project leader that proven track record of the includes specific details and experience in protected area planning and designated project leader in management.protected area planning and management. Experience and track record of the Project Indicator 25 Team Leader 12 years or more years of experience 5 10 years or more years but less than 12 years’ Points Allocation: 80 points B-BBEE Details: . 9.2. PHASE 1: PRE-COMPLIANCE 9.2.1. During this phase, bid documents will be reviewed to determine compliance with SCM returnable documents, tax matters, and whether proof of registration on the Central Supplier Database (CSD) has been submitted with the bid documents at the closin…

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"18 NOVEMBER 2026","closingTime":"11:00 AM","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"e: Not applicable\",\"is_compulsory\":true}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"Tenders@dffe.gov.za","phone":"012 399 9892","department":"/ PUBLIC ENTITY)","address":"AMEWORK TARGETS 2030, FOR A PERIOD OF SEVEN (07) MONTHS."}

The appointment of the professional service provider to undertake a full review of the national protected areas expansion strategy (npaes) 2018-2025 and develop an updated npaes inclusive of the global biodiversity framework targets 2030, for a period of seven (07) months.

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

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The appointment of the professional service provider to undertake a full review of the national protected areas expansion strategy (npaes) 2018-2025 and develop an updated npaes inclusive of the global biodiversity framework targets 2030, for a period of seven (07) months.

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Active provinces

Active buying organisations

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Regulatory Bodies

Typical Documents

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

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APPOINTMENT OF A SUITABLE SERVICE PROVIDER TO SUPPLY, DELIVER AND OFFLOAD CLEANING MATERIALS AND CHEMICALS

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Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

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