Forest sector code assessment services – government tender in gauteng

{"closingDate":"07 OCTOBER 2026","closingTime":"11:00 AM","briefingSession":"{"date":"2 SEPTEMBER 2026","time":"10:00 AM","venue":"e: 2 SEPTEMBER 2026","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":null,"department":"OF FORESTRY, FISHERIES AND THE ENVIRONMENT.","address":"HE FOREST SECTOR CODE FOR A PERIOD OF"}

{

"authority_contact": "Department of Forestry, Fisheries and the Environment (DFFE)",

"method_of_submission": null,

"submission_address": null,

"submission_deadline": null,

"tender_number": null,

"closing_date": null,

"document_delivery": null,

"bidder_registration_requirements": "Bidders must be registered on the Central Supplier Database (CSD) and submit the CSD registration report and/or SARS Tax Pin.",

"electronic_submission_requirements": "Bidders must submit one original document and an electronic copy on a USB.",

"qualification_requirements": [

"Detailed CVs of the proposed Project Team Leader and Team Member",

"Qualifications of the proposed Project Team Leader and Team Member"

],

"required_documents": [

"SBD 3.3 - Invitation to Bid",

"Annexure A",

"B-BBEE certificate or sworn affidavit",

"CSD registration and/or SARS Tax Pin",

"Sbd 4",

"Sbd 6.1",

"Sbd 8",

"Sbd 9",

"Central Supplier Database (CSD) registration report",

"Detailed project plan"

]

}

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD report or SARS tax pin. They must attend the compulsory briefing session. They must submit a valid B-BBEE certificate (SANAS accredited, CIPC, or sworn affidavit) to claim preference points. The bid must include completed and signed SBD 1, SBD 3.3, SBD 4, SBD 6.1, and a signed consent and indemnity form (Annexure C). A letter of authority to sign documents is required. For consortia/joint ventures, a signed JV agreement is required. Bidders must meet the functionality criteria: project plan covering all six sub-headings, team leader with law qualification (minimum NQF 5) and B-BBEE experience, team member with auditing/accounting qualification and B-BBEE experience, and the service provider must have at least one successfully completed B-BBEE-related project with a positive reference letter.

For the appointment of a suitable independent service provider to conduct

An assesment of government undertakings and commitments under the

Forest sector code for a period of three (3) months

Table of contents

1. Purpose .................................................................................................................................................................. 3

2. Introduction and background .................................................................................................................... 3

3. Objectives ............................................................................................................................................................. 4

4 scope and extent of work ............................................................................................................................. 4

5 expected deliverables / outcomes ............................................................................................................ 5

6 period / duration of project / assignment ............................................................................................. 6

7 costing / comprehensive budget ................................................................................................................ 6

8 information session ......................................................................................................................................... 6

9. Evaluation criteria ........................................................................................................................................... 7

10. Bid submission requirements ...................................................................................................................... 14

11. Legislative framework of the bid ............................................................................................................ 15

12. Special conditions of the contract ....................................................................................................... 17

13. Payment terms .................................................................................................................................................. 18

14. Technical enquiries ........................................................................................................................................ 19

15. Annexure a -– pricing schedule ................................................................................................................. 20

16. Annexure b – cv template to be completed by the proposed project team leader and

Team member ...................................................................................................................................................... 22

17. Annexure c – consent and indemnity form template ............................................................................................ 25

1.1. To appoint a suitable independent service provider to conduct an assessment of Government’s

progress in meeting its undertakings and commitments under the Amended Forest Sector Code

over a period of three (3) months.

2. Introduction and background

2.1 The Forestry Branch, in line with government objectives, is responsible for driving transformation

policies and strategies in the forestry sector through collaboration with the Forest Sector Charter

Council (FSCC), which oversees the effective implementation and administration of the amended

Forest Sector code and ensure the sector’s transformation and sustainable growth.

2.2 To achieve this, Government and Industry jointly implement the Amended Forest Sector Code,

which was gazetted on 21 November 2017 (Government Gazette No. 40803) in terms of Section

9(1) of the Broad-Based Black Economic Empowerment Act (BBBEE), No. , as

amended.

2.3 Part C, Clause 4 of Government Notice 40803 stipulates that Government must submit an annual

report to the Forest Sector Charter Council. As the sector leader the Department of Forestry,

Fisheries and the Environment is expected to facilitate the submission of the report. This report

is to be compiled by an independent person and is intended to assess Government’s progress

in meeting the undertakings and commitments as outlined in the Charter Code. Despite being a

legislative requirement since 2017, no such report has been submitted. It is against this

background that DFFE needs to appoint a service provider to conduct the work. The complete

report must determine a single combined completeness ratio based on Government’s

commitments; it must be aggregable to by the Forest Sector Charter Council working towards

the completeness ratio to be treated as if it is 0%.

2.4 The Amended Forest Sector Code also uses a joint scorecard that incorporates the main

government undertakings. This mechanism is intended to ensure mutual accountability between

Government and Industry in implementing the agreed commitments and to support the

successful and effective realisation of Broad-Based Black Economic Empowerment (B-BBEE) in

the forest sector.

3. Objectives

3.1 The objective of this assignment is to appoint a suitable independent service provider to conduct

an assessment of Government Undertakings and Commitments as outlined in the Forest Sector

Code, over a period of three (3) months. The assignment will include development of a

completeness ratio framework to assess Government performance, in consultation with the

Forest Sector Charter Council (FSCC); Compilation of a consolidated report outlining key

findings, identifying implementation gaps, and providing actionable recommendations; and

eventually the presentation of the final assessment report and completeness ratio results to the

Fscc.

3.2 The report must assess Government’s progress in fulfilling its main key commitments, namely:

• Facilitating access to funding and financial services for emerging black entrepreneurs

(e.g. through the Blended Finance Scheme);

• Streamlining and fast-tracking the authorisation processes required for afforestation

licenses (Environmental Impact Assessment (EIA) and Water Use License), paper,

and sawmilling facilities).

• Leveraging State Forest assets, particularly by achieving B-BBEE Facilitator Status for

SAFCOL.

4 scope and extent of work

4.1. The following is expected from the Service Provider:

To conduct an independent assessment of the progress made by Government in implementing

its undertakings and commitments as outlined in Part C, Paragraph 2 of the Amended Forest

Sector Code (Government Gazette No. November 2017). The scope of work must

include work completed since 21 November 2017 to 31 March 2026) and will include, but will not

be limited to:

4.1.1 Assessing progress made in the following areas:

• Facilitating access to funding and financial services for emerging black

entrepreneurs.

• Expediting (Streamlining) authorisations for afforestation and processing

facilities.

• Leveraging of state forest assets.

4.1.2 Engaging with key departments and entities responsible for delivering on these

commitments.

4.1.3 Reviewing relevant documentation, reports, and evidence related to the implementation

of Government undertakings where necessary.

4.1.4 Producing a consolidated report that outlines findings, highlights implementation gaps,

and provides recommendations.

4.1.5 Developing a completeness ratio framework to assess Government performance, in

consultation with the Forest Sector Charter Council (FSCC).

4.1.6 Presenting the final assessment report and completeness ratio to Government.

5 expected deliverables / outcomes

5.1 The below deliverables are expected from the service provider:

Phase deliverable and outcomes timeframe

Inception ➢ An Inception Report: outlining the proposed methodology, data 2 weeks.

Phase sources, approach to stakeholder engagement, and a detailed

work plan.

Implementation ➢ Interim Progress Report: providing preliminary findings, emerging 6 weeks.

Phase trends, and any initial observations on government’s progress in

meeting its undertakings.

Close out ➢ Final Assessment comprehensive report including: 4 weeks.

phase ▪ A completeness ratio framework.

▪ An in-depth analysis of the extent to which each government

commitment has been implemented, as per Part C of the Amended

Forest Sector Code.

▪ Identified implementation gaps and actionable recommendations.

➢ Presentation of Findings:

▪ A report of the final assessment results, key findings, and

recommendations to the Government.

6 period / duration of project / assignment

6.1. The project must be completed within 3 months after the signing of the SLA by both parties and

the issuing of an official order by DFFE.

7 costing / comprehensive budget

7.1 A comprehensive offer must be provided inclusive of all costs, expenses, and all applicable taxes.

Note: Travelling costs and time spent or incurred between home and the office of the service provider

and the DFFE office will not be for the account of the DFFE.

7.2 A comprehensive offer must be provided in the same envelope as the technical proposal inclusive

of all disbursement costs, expenses, and VAT (Annexure A - Price Schedule /guidance: (The

Service provider must quote for all activities as included in the Pricing Schedule unless

indicated otherwise).

7.3 DFFE reserves the right to negotiate price with a recommended service provider identified in the

evaluation process without offering the same opportunity to any other bidder(s) who have not been

recommended.

7.4 The price will be valid for 120 days from the closing date of the bid. The department reserves the

right to extend the validity of the bid, where a written letter will be sent through to every bidder that

responded to the bid. In terms of procedural fairness, the bidder will be given an opportunity to

respond, in writing, to the terms and conditions of the bid and the bid price. Such acceptance of the

terms and conditions of bid and bid price becomes legally binding in the procurement process. Any

bidder, that did not respond to the extension of the bid validity period, in writing, WILL NOT be

considered further for the bid upon expiry of the initial validity period.

8 information session

8.1. Is the briefing session applicable? YES

8.2. Is it a compulsory briefing session? YES

8.3. The briefing session will be held as follows:

Date: 02 September 2026

Time: 10:00 am- 11:30 am

Platform/Venue: https://teams.microsoft.com/meet/326615960153391?p=4tehI7NvbDTDGqqswf

8.4. Request for clarification of the tender document, questions, or queries, if necessary, must be

submitted to the DFFE representative as listed under technical enquiries at least seven (07) calendar

days before the stipulated closing date and time of the tender in writing. However, DFFE shall not

be liable nor assume liability for failure to respond to any questions and/or queries raised by the

bidder.

Inception ➢ An Inception Report: outlining the proposed methodology, data 2 weeks.

work plan.

Implementation ➢ Interim Progress Report: providing preliminary findings, emerging 6 weeks.

Phase trends, and any initial observations on government’s progress in

meeting its undertakings.

Close out ➢ Final Assessment comprehensive report including: 4 weeks.

phase ▪ A completeness ratio framework.

▪ An in-depth analysis of the extent to which each government

commitment has been implemented, as per Part C of the Amended

plan, must include intermediate and final outputs, as well as clearly identified

clearly identified timeframes and milestones with the proposed methodology to be

timeframes and used in the coordination of the reviewing of government

milestones with the Commitments and undertakings in terms of the amended Forest

proposed methodology Sector Charter Code.

to be used in the

coordination of the The project plan must cover the following sub-headings:

reviewing of ➢ Structured Work Breakdown: A logical breakdown of tasks and

government activities.

Commitments and ➢ Defined Objectives: Measurable, and achievable objectives.

undertakings in terms ➢ Milestones and Deliverables: Specific, time-bound milestones

of the amended Forest with corresponding deliverables.

Sector Charter Code. ➢ Timeframes: A project schedule outlining task durations,

dependencies, and deadlines.

➢ Resource Allocation: Identification of required personnel, tools,

and resources per task.

➢ Risk Management Approach: Identification of potential risks

and proposed mitigation measures.

(Professional Services)

Name of bidder: ............................................................................................................BID NO: DFFE-RFQ003 (26-27)

Closing time 11:00 AM closing date: 07 october 2026

Offer to be valid for ......120......DAYS From the closing date of bid.

Description: the appointment of a suitable independent service provider to conduct an assesment

Of government undertakings and commitments under the forest sector code for a period of

Three (3) months.

**(All applicable taxes included)

1. The accompanying information must be used for the formulation

of proposals.

2. Bidders are required to indicate a ceiling price based on the total

estimated time for completion of all phases and including all

expenses inclusive of all applicable taxes for the project. R.......................................................................

3. Persons who will be involved in the project and

Rates applicable (certified invoices must be

Rendered in terms hereof)

4. Person and position hourly rate daily rate

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5. Phases according to which the project will be

Completed, cost per phase and man-days to be

Spent

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5.1 Travel expenses (specify, for example rate/km and total km, class

of airtravel, etc). Only actual costs are recoverable. Proof of the

expenses incurred must accompany certified invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

contributions and skills development levies.

-2-

Name of Bidder: .....................................................................................................................................

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

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Total: r..........................................................

6. Period required for commencement with project after

acceptance of bid .........................................................................

7. Estimated man-days for completion of project .........................................................................

8. Are the rates quoted firm for the full period of contract? *YES/NO

9. If not firm for the full period, provide details of the basis on which

adjustments will be applied for, for example consumer price index. .........................................................................

.........................................................................

.........................................................................

.........................................................................

Any enquiries regarding bidding procedures must be directed to the –

Department of Forestry, Fisheries and the Environment

Contact Person: SCM Officials

E-mail: [email protected]

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

1 the power, by one person or a group of persons holding the

majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the

course and decisions of the enterprise.

Sbd4

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

7 SCM - SBD 4 – Bidders Disclosure Completed and signed

Completed and signed SBD Form.

Valid B-BBEE Status Level Verification

Certificate issued by SANAS, or

SCM - SBD 6.1 - Preference Points Accredited Verification Agency, or B-

8 Claim Form in terms of the Preferential BBEE Certificate issued by CIPC, or a

Procurement Regulations 2022 Sworn Affidavit commissioned by the

Commissioner of Oaths together with

their bids and CSD report

In case of bids where there is Consortia

/ Joint Ventures, an agreement signed JV agreement completed and signed, if

by both parties must be submitted with applicable

bid proposal

Letter of Authority to sign documents

10 Signed

on behalf of the company.

Consent and Indemnity Form -

11 Completed and signed

Annexure C

9.3. Phase 2: mandatory requirement

9.3.1. The mandatory requirements will apply, and bidders must meet all requirements

indicated in the table below.

9.3.2. For a virtual compulsory briefing session, bidders must register in the MS Teams

checkbox with the name of the bidder and representative, and email address. During this

evaluation phase, bidders will be evaluated based on the attendance of the compulsory

briefing session.

9.3.3. Bidders who fail to comply or meet mandatory requirements will be disqualified and will

not be evaluated further.

Proof

Requirements attached:

Yes NO

Attendance of Compulsory Briefing Session:

DFFE will verify supplier attendance on MS Teams using the

attendance register generated by the system.

9.4. Phase 3 functionality criteria

9.4.1. The bidder must score a minimum of 75% during Phase 3 (functionality) of the evaluation to

qualify for Phase 4 of the evaluation where only points for price and preference points will be

considered.

9.4.2. The following values/ indicators will be applicable when evaluating functionality:

Guidelines for functionality: (guidelines for criteria

Weight

Category criteria application)

A proposed project Bidders are required to provide a detailed project plan that includes

plan, must include intermediate and final outputs, as well as clearly identified

clearly identified timeframes and milestones with the proposed methodology to be

timeframes and used in the coordination of the reviewing of government

milestones with the Commitments and undertakings in terms of the amended Forest

proposed methodology Sector Charter Code.

to be used in the

coordination of the The project plan must cover the following sub-headings:

reviewing of ➢ Structured Work Breakdown: A logical breakdown of tasks and

government activities.

Commitments and ➢ Defined Objectives: Measurable, and achievable objectives.

undertakings in terms ➢ Milestones and Deliverables: Specific, time-bound milestones

of the amended Forest with corresponding deliverables.

Sector Charter Code. ➢ Timeframes: A project schedule outlining task durations,

dependencies, and deadlines.

➢ Resource Allocation: Identification of required personnel, tools,

and resources per task.

➢ Risk Management Approach: Identification of potential risks

and proposed mitigation measures.

Project plan, methodology and project

management in Detailed Project Plan and

Indicator

Methodology with deliverables,

timeframes/ milestones

Project Plan and methodology which covers

all six sub-heading with the indicated content 5

as listed above

Project Plan and methodology which covers

five sub-heading with the indicated content 4

as listed above

Project Plan and methodology which covers

four sub-heading with the indicated content 3

as listed above

Project Plan and methodology which covers

less than four sub-heading with the indicated 0

content as listed above

Qualification(s) of the Bidder(s) are required to submit / attach copy of law qualification(s)

Project Team Leader to for the Project Team Leader

be assigned to the Qualification(s) of project team leader in

Indicator

project Law.

Masters (NQF 9) qualification (s) or above 5

Honours degree/Postgraduate diploma (NQF

8. qualification (s)

Bachelor’s degree/Advanced diploma/BTech 15

(NQF 7) qualification(s)

A diploma/Advanced certificate (NQF 6)

qualification (s)

A higher certificate (NQF 5) qualification (s) 1

No qualification (s) attached/ submitted 0

Technical capability, Bidder(s) are required to demonstrate that they have the necessary

expertise, diversity, and resources and technical expertise to undertake and successfully

track record of the complete the project.

proposed Project Team

Leader with experience Bidder(s) should submit the curriculum vitae of the proposed

in work related to Project Team Leader to be assigned to the project. The curriculum

Broad-Based Black vitae must include relevant details of the individual, including

Economic experience..

Empowerment (B-

BBEE). The proposed personnel must demonstrate a good understanding

of South Africa’s legislative framework, particularly the Broad-

Based Black Economic Empowerment Act. In addition, the

personnel must have relevant experience in work related to Broad-

Based Black Economic Empowerment (B-BBEE).

Proven experience of the Project Team

Leader in B-BBEE-related work, including

involvement in projects or initiatives Indicator

aligned to the Broad-Based Black

Economic Empowerment Act.

10 years or more years of experience 5

7 years and above and less than 10 years of

experience. 15

5 years and above and less than 7 years’

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 3.3

Pricing schedule

(Professional Services)

Name of bidder: ............................................................................................................BID NO: DFFE-RFQ003 (26-27)

Closing time 11:00 AM closing date: 07 october 2026

Offer to be valid for ......120......DAYS From the closing date of bid.

Description: the appointment of a suitable independent service provider to conduct an assesment

Rates applicable (certified invoices must be

Rendered in terms hereof)

8. Are the rates quoted firm for the full period of contract? *YES/NO

9. Purpose .................................................................................................................................................................. 3

10. Introduction and background .................................................................................................................... 3

11. Objectives ............................................................................................................................................................. 4

4 scope and extent of work ............................................................................................................................. 4

5 expected deliverables / outcomes ............................................................................................................ 5

6 period / duration of project / assignment ............................................................................................. 6

7 costing / comprehensive budget ................................................................................................................ 6

8 information session ......................................................................................................................................... 6

9. Evaluation criteria ........................................................................................................................................... 7

10. Bid submission requirements ...................................................................................................................... 14

11. Legislative framework of the bid ............................................................................................................ 15

12. Special conditions of the contract ....................................................................................................... 17

13. Payment terms .................................................................................................................................................. 18

14. Technical enquiries ........................................................................................................................................ 19

15. Annexure a -– pricing schedule ................................................................................................................. 20

16. Annexure b – cv template to be completed by the proposed project team leader and

Team member ...................................................................................................................................................... 22

17. Annexure c – consent and indemnity form template ............................................................................................ 25

18. Purpose

1.1. To appoint a suitable independent service provider to conduct an assessment of Government’s

progress in meeting its undertakings and commitments under the Amended Forest Sector Code

over a period of three (3) months.

is to be compiled by an independent person and is intended to assess Government’s progress

in meeting the undertakings and commitments as outlined in the Charter Code. Despite being a

legislative requirement since 2017, no such report has been submitted. It is against this

background that DFFE needs to appoint a service provider to conduct the work. The complete

report must determine a single combined completeness ratio based on Government’s

commitments; it must be aggregable to by the Forest Sector Charter Council working towards

the completeness ratio to be treated as if it is 0%.

2.4 The Amended Forest Sector Code also uses a joint scorecard that incorporates the main

government undertakings. This mechanism is intended to ensure mutual accountability between

7.1 A comprehensive offer must be provided inclusive of all costs, expenses, and all applicable taxes.

Note: Travelling costs and time spent or incurred between home and the office of the service provider

and the DFFE office will not be for the account of the DFFE.

7.2 A comprehensive offer must be provided in the same envelope as the technical proposal inclusive

of all disbursement costs, expenses, and VAT (Annexure A - Price Schedule /guidance: (The

Pricing Schedule

7 SCM - SBD 4 – Bidders Disclosure Completed and signed

Payment Terms: PAYMENT TERMS .................................................................................................................................................. 18

14. Technical enquiries ........................................................................................................................................ 19
15. Annexure a -– pricing schedul

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED REPRESENTATIVE IN SOUTH Yes No Yes No SUPPLIER FOR THE GOODS AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? /SERVICES /WORKS OFFERED? [IF YES ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. SBD1 PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... SBD 3.3

Points Allocation: 80 points

B-BBEE Details: Soutpansberg and Steve Biko Road, Arcadia, Pretoria /Tshwane

Bidding procedure enquiries may be directed to: technical enquiries may be directed to:

CONTACT PERSON SCM Officials CONTACT PERSON

Telephone number telephone number

Facsimile number n/a facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier compliance tax central

Status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

Certificate

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

Are you the accredited

Are you a foreign based

REPRESENTATIVE IN SOUTH Yes No Yes No SUPPLIER FOR THE GOODS

Africa for the goods /services /works offered?

/Services /works offered? [If yes enclose proof] [if yes, answer part b:3 ]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system

Pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Sbd1

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by th

The preference point system applicable for this bid is 80/20. A maximum of 20 points may be allocated for specific goals, provided that the lowest acceptable tender scores 80 points for price.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

bids. The sworn affidavit must be signed by the deponent (Bidder), in the presence of

a Commissioner of Oaths where the Commissioner of Oaths must affix his/her

signature, together with the stamp of the office, and affix a date on which the signature

was affixed. Furthermore, the dates of the deponent and the COO must correspond.

11.2.3 If the application is made by a Joint Venture or Partnership, the B-BBEE accreditation

credentials in the name of joined entities must be submitted. Bidders are required to

submit a consolidated B-BBEE certificate, issued by a SANAS-accredited service

provider, to verify their collective B-BBEE status. The joint venture must meet the

requirements of the proposal

11.3. Privacy and Protection of Personal Information Act

11.3.1 Protecting personal information is important to the Department of Forestry, Fisheries,

and the Environment. To do so, DFFE follows general principles by applicable privacy

laws and the Protection of Personal Information Act (POPIA).

11.3.2 DFFE’s role as the responsible party is amongst others to process personal information

for the intended purpose for which it was obtained and in line with legal agreements

with its respective/ prospective service providers and third parties.

11.3.3 DFFE will process personal information only with the knowledge and authorisation of

the bidder/ respondent and will treat the personal information which comes to its

knowledge as confidential and will not disclose it unless so required by law or subject

to the exception contained in the POPIA.

11.3.4 DFFE reserves all the rights afforded to it by the POPIA in the processing of any of its

information as contained in this bid and the bidder/respondent is required to comply

with all prescripts as detailed in the POPIA relating to all information concerning DFFE.

11.3.5 In responding to this bid, DFFE acknowledges that it will obtain and have access to the

personal information of the bidder/ respondent. DFFE agrees that it shall only process

the information disclosed by the bidder/ respondent in their response to this bid for

evaluation and subsequent award of the tender and by any applicable law.

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r..........................................................

** ”all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

contributions and skills development levies.

-2-

Name of Bidder: .....................................................................................................................................

5.2 Other expenses, for example accommodation (specify, eg. Three

star hotel, bed and breakfast, telephone cost, reproduction cost,

etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

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ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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The department of forestry, fisheries and the environment (DFFE) as an organ

8.1. Is the briefing session applicable? YES

8.2. Is it a compulsory briefing session? YES

8.3. The briefing session will be held as follows:

Date: 02 September 2026

Time: 10:00 am- 11:30 am

Platform/Venue: https://teams.microsoft.com/meet/326615960153391?p=4tehI7NvbDTDGqqswf

8.4. Request for clarification of the tender document, questions, or queries, if necessary, must be

submitted to the DFFE representative as listed under technical enquiries at least seven (07) calendar

days before the stipulated closing date and time of the tender in writing. However, DFFE shall not

be liable nor assume liability for failure to respond to any questions and/or queries raised by the

bidder.

9. Evaluation criteria

9.1. The evaluation for this bid will be carried out in the following phases:

• Phase 1: Pre-compliance
• Phase 2: Mandatory Requirements
• Phase 3: Functionality Evaluation
• Phase 4: Price and Preference Points

9.2. Phase 1: pre-compliance

9.2.1. During this phase bid documents will be reviewed to determine compliance with SCM

returnable documents, tax matters, and whether proof of registration on the Central

Supplier Database (CSD) has been submitted with the bid documents at the closing

date and time of the bid.

9.2.2. The bid proposal will be screened for compliance with administrative requirements as

indicated below:

12.1. On appointment, the performance measures for the delivery of the project will be closely

monitored by the DFFE.

12.2. The service provider/s will have weekly progress meetings for the first two months from the start

of the project and then submit monthly progress reports to the Project Manager, within the

stipulated date after the end of each month for the duration of the project. Failure to submit the

required reports on time will result in penalties as outlined in the Memorandum of Agreement.

12.3. The Project Manager shall do the ongoing management of the Service Level Agreement.

12.4. Appointed service providers may be subjected to security vetting and screening.

12.5. The service provider/s must guarantee the presence of the senior in charge of fieldwork

throughout the duration of the contract.

12.6. Before the appointment of a replacement, the Project Manager must approve such appointment.

If the senior must leave the project, a period of at least one (01) month is required, in which the

senior must work parallel with the next person (senior consultant with similar expertise and equal

years of experience) appointed and able to transfer skills and knowledge.

12.7. All the conditions specified in the General Conditions of Contract (GCC) will apply and where

the conditions in the special conditions of contract contradict the conditions in the general

conditions of contract the special conditions of contract will prevail.

12.8. The service provider shall notify the DFFE in writing of all subcontracts awarded under this

contract if not already specified in the bid. Such notification, in the original bid or later, shall not

relieve the service provider from any liability or obligation under the contract.

12.9. The proposals should be submitted with all required information containing technical information.

12.10. DFFE reserves the right to reject proposals that are not submitted in the prescribed format or

where information presented is illegible or incomplete and will not be evaluated further

12.11. DFFE reserves the right to seek clarity, request additional information and verify documents

submitted by bidders. Bidders who fail to provide the requested information within the prescribed

time frame may be disqualified and not be evaluated further and/or forfeit points.

12.12. A trust, consortium, or joint venture will qualify for Preference Points if their consolidated BBBEE

certificate combined ownership is more than 50% (fifty percent) of ownership on specific goals

(e.g., two or more companies claiming preference points) Bidders will forfeit the preference points

for non-submission combined BBBEE certificates.

12.13. DFFE reserves the right to request additional information to validate any information submitted

by bidders including preference points claimed. Bidders who fail to provide the requested

Bidders must ensure compliance with their tax obligations, submit their unique personal identification number (PIN) issued by SARS, and provide a valid B-BBEE Status Level Verification Certificate.

Pt−Pmin⬚

Ps= 80(1− Pmin⬚)

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

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3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

Pt−Pmax⬚

Ps= 80(1+ Pmax⬚)

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies,

an organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

or 90/10 preference point system will apply and that the highest acceptable

tender will be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to

determine the applicable preference point system, then the organ of state

must indicate the points allocated for specific goals for both the 90/10 and

80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each

preference point system.)

Number of Number of

points points

claimed allocated

(80/20

The specific goals allocated points in terms of (80/20 system) system)

this tender

(To be (To be

completed by completed by

the organ of the tenderer)

state)

More than 50% (fifty percent) ownership by Black people 20

More than 50% (fifty percent) ownership by Women 20

More than 50% (fifty percent) ownership by people with 20

disabilities

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

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ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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The department of forestry, fisheries and the environment (DFFE) as an organ

Of the state subscribes to and propagates the preferential procurement

Policy framework act, 2000 (act NO. ) and the preferential

Procurement regulations, 2022.

9.1. The evaluation for this bid will be carried out in the following phases:

• Phase 1: Pre-compliance
• Phase 2: Mandatory Requirements
• Phase 3: Functionality Evaluation
• Phase 4: Price and Preference Points

9.2. Phase 1: pre-compliance

9.2.1. During this phase bid documents will be reviewed to determine compliance with SCM

returnable documents, tax matters, and whether proof of registration on the Central

Supplier Database (CSD) has been submitted with the bid documents at the closing

date and time of the bid.

9.2.2. The bid proposal will be screened for compliance with administrative requirements as

indicated below:

Item

Administrative requirements check/ compliance

NO.

1 Master Bid Document Provided and bound

2 Electronic Copy (USB) Same as the master bid document

Valid B-BBEE Status Level Verification

Certificate issued by SANAS, or

Accredited Verification Agency, or B-

3 B-BBBE Certificate or Sworn Affidavit BBEE Certificate issued by CIPC, or a

Sworn Affidavit commissioned by the

Commissioner of Oaths together with

their bids and CSD report

Item

Administrative requirements check/ compliance

NO.

CSD supplier number/ CSD registration

4 Tax Compliance and CSD Registration

report and/ or SARS Tax Pin

5 SCM - SBD 1 - Invitation to Bid Completed and signed

SBD 3.3 - Aligned to Annexure A

6 Completed and signed