Supply and delivery of sensors to matimba power station – 5-Year as-and-when-required contract

Returnable documents: Form A (completed and signed), data sheet from OEM/suppliers, and preservation procedures.

Quality requirements are evaluated on a pass/fail basis with a total of 8 points across sections A, B, and E. Section A (QMS): 3 points, Section B (QMS in operation): 2 points, Section E (user-defined requirements): 3 points. Each requirement must be met to score the point.

Supply and delivery of sensors to Matimba Power Station on an as-and-when-required basis for a five-year period.

Quality management system requirements: A valid ISO 9001:2015 certificate with relevant scope, or credible proof of an ISO 9001:2015 compliant QMS including a Quality Manual or Quality Method statement. Quality Policy and Quality Objectives approved by top management. Documented information for roles, responsibilities, and authorities (organization chart and responsibility matrix). Documented information for control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers, with supporting evidence.

Closing date: 03 November 2026 at 10h00

Tender validity period: 180 days from closing date and time

Clarification meeting (non-compulsory): 26 October 2026 at 14h00 via Microsoft Teams

Meeting link: https://teams.microsoft.com/meet/3269072661162865?p=qpx7LHt9rq1xcuwj2s

Tenderers must confirm intention to attend with the Eskom Representative, stating name, position, and contact details of each attendee.

Clarification queries deadline: 5 working days before tender submission deadline.

A non-compulsory clarification meeting will take place on 26 October 2026 at 14h00 via Microsoft Teams. Meeting link: https://teams.microsoft.com/meet/3269072661162865?p=qpx7LHt9rq1xcuwj2s. Tenderers must confirm their intention to attend with the Eskom Representative, stating name, position, and contact details of each attendee.

Eskom Representative (all queries and clarifications must be addressed in writing to this person):

• Name: Mabuse Erick Maila
• Telephone: 014 763 8816
• Email: [email protected]

Fraud and corruption reporting (anonymous):

• Telephone: 0800 11 2722
• Email: [email protected]

Submission platform: Eskom E-tendering site (https://etendering.eskom.co.za)

Submission method: electronic only via the Eskom E-tendering site (https://etendering.eskom.co.za). No hard copies accepted.

Upload requirements:

• Documents must be uploaded under the folders Technical, Commercial, Financial, and Other.
• All documents must be in PDF format; file size limit 50MB per file, total submission limit 900MB.
• The price list must be submitted in PDF and a copy in Excel format.
• No zip or compressed files allowed.
• If resubmitting, only the latest version is accepted; previous submissions become null and void.
• Ensure the submission status is marked as complete.

Returnable forms (all must be completed, signed where required, and submitted by closing date unless noted):

• Annexure A (Authorisation Form): confirms the signatory's authority to bind the bidder; attach certified resolution/power of attorney as applicable.
• Annexure B (Acknowledgement Form): confirms receipt of tender documents and any addenda.
• Annexure C (Tenderer's Particulars): bidder identification and contact details.
• Annexure D (Integrity Declaration Form): commits to the Eskom Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): declaration for local content.
• Annexure F (CPA(IG) for Foreign Goods/Services): declaration if imported goods/services are included.
• Annexure G1-G4 (SBD 6.2 and local content declarations): required only if designated materials are included; evidence of local production and content.
• Annexure H (SBD 1 Invitation to Bid): completed by all tenderers, including foreign suppliers.
• Annexure I (SBD 6.1 Preference Points Claim Form): required for scoring; if not submitted, bidder scores zero for Specific Goals but is not disqualified.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with state employees.
• E-tendering Help Manual acknowledgement form.

Additional documents required at closing:

• Completed NEC or other Contract (if applicable).
• Completed pricing schedule (PDF and Excel).
• Proof of CSD registration (mandatory contractual requirement).
• OHS returnables (see compliance requirements).
• Quality and environmental documents as per scope.
• Audited financial statements (unless start-up within 12 months).
• Tax clearance certificate (if not providing SARS e-filing PIN or CSD number).
• Employment Equity compliance proof (for designated employers).

Disqualification risks:

• Missing or incomplete disqualifiable returnables (Annexures A-H, J, E-tendering acknowledgement, CSD proof, OHS returnables).
• Late submission: tenders received after closing time are not accepted.
• Submitting more than one tender (except as allowed on E-tendering).
• Conflict of interest, being on the Tender Defaulters list, or restricted by National Treasury.
• Subcontracting 100% of the scope.
• Tenders signed by non-authorised persons.

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender (commercial, financial, technical), and mandatory returnables submitted.
2. Functionality (technical) evaluation: minimum threshold of 80% required to proceed.

• Spares List (30 points):
• OEM spares catalogues/data sheets covering less than 80 of 172 items: 0 points.
• Covering 80 but less than 100 of 172 items: 10 points.
• Covering more than 100 of 172 items: 20 points.
• Method of spares storage and transportation: 0 points if no method provided; 10 points if packaging method confirmation statement (e.g., original factory packaging, component tubes, inner boxes, antistatic bags) is provided.
• Company Profile (70 points):
• Electronic spares supplying purchase orders and delivery notes to Eskom sites or other companies over the last 5 years (traceable):
• No delivery notes/purchase orders: 0 points.
• 1 delivery note and 1 purchase order: 30 points.
• 2 delivery notes and 2 purchase orders: 40 points.
• 3 delivery notes and 3 purchase orders: 50 points.
• 4 delivery notes and 4 purchase orders: 60 points.
• 5 delivery notes and 5 purchase orders: 70 points.
• Total functionality score out of 100; minimum threshold 80%.

3. Price evaluation (80 points):

• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis.
• Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.

4. Specific Goals (20 points) under PPPFA 80/20 system:

• B-BBEE status level points claimed via SBD 6.1.
• If no evidence submitted, bidder scores 0 for Specific Goals but is not disqualified.

5. Ranking: total of Price + Specific Goals, highest to lowest.

Objective criteria (designated components):

• Valves products and actuators: 70% local content threshold.
• Air Insulated MV Switchgear: 5% local content threshold.
• Local Procurement Content target: 100% (tenderer must propose its local content percentage).
• Skills development proposals required for unemployed candidates (see special conditions).

Functionality criteria for Company Profile (70 points):

• Evidence of supplying electronic spares to Eskom sites or other companies over the last 5 years, with purchase orders and matching delivery notes.
• Points awarded based on number of delivery notes and purchase orders provided:
• 1 each: 30 points
• 2 each: 40 points
• 3 each: 50 points
• 4 each: 60 points
• 5 each: 70 points
• No delivery notes/purchase orders: 0 points.

OHS competency: CVs and qualifications/certificates must be submitted for key personnel.

Quality requirements: Suppliers must submit quality documents as required per scope of works. Specific quality standards are not detailed in the tender document; the scope of work attachment should be consulted.

Pricing schedule must be submitted in PDF and Excel format.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis.

Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.

Prices scored out of 80 points.

If cataloguing is required, pricing schedule must include a line item for cataloguing (Eskom pays).

Pricing format:

• Completed pricing schedule must be submitted in PDF and Excel format.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis.
• Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (including VAT): payment within 60 days of receipt of undisputed invoices.

Financial viability:

• Audited financial statements for the previous 18 months (or last year if not available) must be submitted.
• For JV/SPV, audited financial statements for each participant required.
• Start-ups formed within the last 12 months are exempt but must furnish statements for the first year once available.
• Due diligence (financial analysis) may be conducted by Eskom's Finance Department.

Security: Performance security is not applicable.

Mandatory contractual requirements (must be submitted prior to award):

• Proof of valid and current CSD registration (CSD number/CSD report).

Additional contractual requirements (assessed after evaluation and ranking; failure may render bidder non-responsive):

• OHS returnables (must be submitted on tender closing date):
• Annexure B acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing scope risks, aligned with health and safety specification.
• Valid Letter of Good Standing (COIDA or equivalent) – South African tenderers only.
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency CVs and qualifications/certificates.
• Baseline OHS Risk Assessment (BRA).
• Quality documents as required per scope of works.
• Environmental documents: Environmental Policy, Aspects and Impacts Register, Method Statement.
• Audited financial statements (see financial requirements).

Tax compliance:

• Local tenderers must provide SARS e-filing PIN for verification or submit a certified copy of tax clearance certificate.
• Foreign tenderers with a footprint in South Africa must provide tax clearance certificate if not registered on CSD.
• Foreign suppliers with no footprint in South Africa are not required to provide proof of tax compliance.

Employment Equity:

• Designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of the EE report to the Department of Labour (South African tenderers only).

B-bbee:

• Proof of B-BBEE status level contributor required for Specific Goals scoring: certificate issued by authorised body, sworn affidavit as prescribed by B-BBEE Codes, or other requirement under the B-BBEE Act.

CIDB: Not applicable.

Eligibility criteria (disqualifying):

• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions list.
• Must not submit more than one tender (except as allowed on E-tendering).
• JV/consortium must have agreement stating joint and several liability.
• Must not have a conflict of interest.
• Must not be restricted by National Treasury or on the Tender Defaulters list.
• Must not subcontract 100% of the scope.

OHS requirements (must be submitted on tender closing date):

• Annexure B acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan addressing scope risks, aligned with health and safety specification.
• Valid Letter of Good Standing (COIDA or equivalent) – South African tenderers only.
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency CVs and qualifications/certificates.
• Baseline OHS Risk Assessment (BRA).

Process: OHS will evaluate suppliers that pass functionality and mandatory compliance. If documents are missing or unsatisfactory, OHS will request outstanding documents once through the buyer; suppliers have 7 working days to respond. Failure to submit within that time renders the tender non-responsive.

Environmental requirements: Environmental Policy, Aspects and Impacts Register, and Method Statement must be submitted.

Contract conditions: NEC3 SC (NEC3 Short Contract).

Eligibility and disqualification:

• Tenderers must not be under restriction to do business with Eskom or State-Owned Companies.
• Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except as allowed on E-tendering); JV/consortium without joint and several liability; conflict of interest; tenders signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; sub-contracting 100% of scope.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Subcontracting with subsidiary companies is discouraged; if done, must be declared in tender documents.

Cataloguing: successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications; pricing schedule must include a line item for cataloguing (Eskom pays).

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except on E-Tendering with size limit); JV/consortium without joint and several liability; conflict of interest; tenders signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; sub-contracting 100% of scope.

Basic compliance requires meeting eligibility, submitting a complete tender with commercial, financial and technical information, and submission of mandatory returnables.

Functionality requirements: Spares List (30 points) and Company Profile (70 points). Minimum threshold 80%.

Prices scored out of 80 points; Specific Goals scored out of 20 points under PPPFA 80/20 system.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered.

Objective criteria: Designated Components - Valves 70% local content, Air Insulated MV Switchgear 5%. Local Procurement Content target 100%. Skills development proposals required.

Supply and delivery of Sensors, Switches and Probes to Matimba Power Station on an as and when required basis for a period of five years.

Supply Manager: J Hlongwane

Address: Eskom Holdings SOC Ltd, Matimba Power Station, Private Bag x215, Lephalale

Telephone: 014 763 827

Fax: 086 212 0725

Email: [email protected]

Returnable documents: complete and sign the Form of Offer and Acceptance, including the offered total prices (exclusive of VAT, VAT at 15%, and inclusive of VAT) and any Schedule of Deviations. No other returnable forms are specified in the document.

No evaluation criteria are stated in the document. The contract is an NEC3 Supply Contract (SC3) with options for price adjustment for inflation (X1), changes in the law (X2), delay damages (X7), and additional conditions (Z1 to Z15).

Goods: Sensors, Switches and Probes.

Services: Supply and delivery on site at Matimba Power Station, Main Stores Receiving.

Contract period: Five years, on an as and when required basis.

Delivery: As per order per item, on an as and when required basis, as agreed programme.

First programme: Submit within 2 weeks of the Contract Date, indicating lead times for each item.

Revised programmes: Submit at intervals no longer than 1 week.

Defects date: 1 week after delivery.

Defect correction period: As per agreed lead times.

Payment: Assessment interval within 7 days after delivery.

Currency: South African Rand.

Payment period: As per Eskom terms linked to vendor registration.

Interest rate: Prime rate of interest (365-day year) charged by Standard Bank of South Africa for Rand amounts; LIBOR for other currencies.

Liability for indirect/consequential loss: Limited to R10,000.

Liability for loss/damage to Purchaser's property: For any one event, limited to the deductible under Eskom's Format A insurance policy; for other property, R25 million for Generation property.

Delay damages: 1% per day up to a maximum of 10% of the order value.

Insurance: Supplier must provide insurances per Insurance Table A (goods, plant, materials, property, bodily injury, employee liability).

No specific eligibility criteria (CSD, tax, B-BBEE, CIDB) are stated in the document.

Contract conditions include:

• B-BBEE status change: Notify Purchaser within 7 days of any change; submit updated verification certificate within 30 days; a decrease in status may lead to re-negotiation or termination.
• Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may lead to termination.
• Confidentiality: Do not disclose contract information; images of goods require prior written consent.
• Health, safety and environment: Comply with all applicable laws and regulations.
• Tax invoice: Provide within one week of payment certificate; include Eskom's VAT number 4740101508.
• Cession, delegation, assignment: Not without written consent.
• Joint ventures: Jointly and severally liable; notify Supply Manager of key person within two weeks of Contract Date.

The document is the Eskom eTendering System Suppliers Help Manual. It explains how suppliers register and upload tender documents electronically via the eTendering portal, replacing manual submission at Eskom tender offices. Access requires a CSD number and OTP verification.

Submission is electronic via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the system, verify their email, and authenticate with an OTP sent to their cellphone and email. Upload tender documents under the correct category (e.g., Technical, Commercial, Finance). Each file must not exceed 50MB; total upload size must not exceed 900MB. Finalise the submission by clicking 'Finalize Submission' and then 'Finalise and Close Submission'. After finalisation, an email with the submission ID is sent; keep it for future reference. A valid CSD number is required to access the system.

No evaluation criteria are stated in the document. Bidders must have a valid CSD number to access the eTendering system.

The document is a help manual for the Eskom eTendering system, not a specification of the sensors to be supplied. It describes how suppliers upload tender documents electronically, replacing physical submission at Eskom tender offices.

A valid CSD number is required to access the eTendering system.

Supply and delivery of sensors to Matimba Power Station for five years on an as-and-when-required basis. The work is classified as a low-risk activity, meaning minimal environmental impact (e.g., once-off deliveries).

Environmental evaluation with a minimum weighted final score of 90% required. Scoring: Environmental Policy (10 points), Aspects and Impacts Register (70 points), Method Statement (20 points). Total possible score: 100.

Scope: Supply and delivery of sensors to Matimba Power Station on an as-and-when-required basis for five years. Environmental evaluation applies to the work; low-risk activities (e.g., once-off deliveries) are covered.

Environmental evaluation requirements: submit a signed environmental policy committing to environmental compliance and duty of care; an Aspects and Impacts Register covering the scope of work; and a method statement demonstrating understanding of the project and scope.

This is a quality requirements form for the tender. The tenderer must select one applicable category (Category 4 is pre-selected) and indicate whether a site assessment is applicable. The form also covers pre-contract award quality requirements and post-contract award obligations.

Eskom Quality Representative:

• Name: Ludwig Louw
• Designation: Senior Advisor Quality Engineer
• Date on form: 2025/02/05

No email or telephone provided.

Returnable documents:

• Form A (Tender & Contract Quality Requirements for ISO 9001): complete the Tenderer's Quality Representative section, sign and date it to acknowledge and accept Eskom's Supplier Quality Requirements as per specification 240-105658000 and ISO 9001.
• Select only one applicable category (Category 4 is pre-selected) and indicate whether a site assessment is applicable.

Submission method and closing time are not stated in this document.

No evaluation criteria are stated in this document. The only requirement is that the tenderer completes and signs Form A to accept the quality requirements.

The document is a quality requirements form, not a technical specification. It does not describe the sensors, quantities, or delivery locations.

The tenderer must complete and sign Form A to acknowledge and accept the quality requirements. The form requires selecting one applicable category (Category 4 is pre-selected) and indicating whether a site assessment is applicable.

The tenderer must complete and sign Form A to acknowledge and accept Eskom's Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. The applicable ISO 9001 clauses and principles are listed, and the post-contract award obligations are specified.

The tenderer must accept and comply with Eskom's Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 standard, as acknowledged by signing Form A.

No evaluation criteria are stated. The only requirement is that the tenderer completes and signs Form A to accept the quality requirements.