Supply and delivery of prefabricated guardhouses to various ESKOM sites (limlanga cluster)

OHS compliance obligations

• The bidder must comply with the Eskom contractor Health and Safety requirements standard 32-136, the OHS specification provided, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, the bidder must align its processes with Eskom's OHS policies, procedures and standards.
• Penalties will be enforced on the main supplier for any non-conformance with Eskom or statutory OHS requirements, whether by the main supplier or its contractors or suppliers.
• All employees, contractors and suppliers must undergo the relevant Eskom induction.
• The main supplier must demonstrate the process and selection criteria used when appointing contractors and suppliers, notify Eskom before appointing them, and ensure they have adequate resources and competencies.
• The main supplier is accountable for its contractors' and suppliers' compliance with legal and Eskom requirements during contract execution, and must monitor them through audits and assessments.
• The main supplier must provide grounds for termination of work done by contractors or suppliers, and deal with all non-conformances directly with the contractor or supplier through performance and penalty processes.
• Eskom may verify compliance and may require copies of testimonials, references and client contact details for similar previous work.
• The bidder must complete and sign Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements, document 240-77471499 Rev 3), confirming understanding of the OHS requirements and consequences of non-compliance. The form must be signed by an authorised person (CEO, Director or Managing Director) and witnessed by two witnesses.

Contractor management obligations

• The main supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• The main supplier must notify Eskom before appointing any contractor or supplier for the commencement of work.
• The main supplier must ensure that contractors and suppliers have adequate resources and competencies.
• The main supplier is accountable for managing its contractors and suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• The main supplier must monitor contractors and suppliers through audits and assessments for OHS compliance during the work.
• The main supplier must provide grounds for termination of work done by contractors or suppliers.
• All non-conformances or non-compliance by contractors or suppliers (all tiers) must be dealt with directly with the main contractor or supplier through performance and penalty processes.
• Eskom reserves the right to verify compliance and may require copies of testimonials, references and client contact details for similar previous work.

The document sets out the technical evaluation criteria for the supply and delivery of prefabricated guardhouses to various Eskom sites within the LimLanga Cluster, Limpopo Province. It applies to all formal commercial enquiries for these items within the cluster.

Returnable documents (all must be submitted at tender closing; late submissions are not accepted):

• Completed and signed Technical A&B Schedules (Annexures A & B) for each guardhouse item. Schedule B must contain product-specific information for every criterion; blank or non-technical responses such as "N/A", "TBD" or "Will be submitted later" make the schedule incomplete.
• Completed and signed Deviation Schedule (Annexure C) for each item, even if there are no deviations (submit a signed "nil" record).
• Completed and approved (signed) Manufacturer Drawings for each item.

Submission method: as specified in the formal Commercial Enquiry (not detailed in this document).

Disqualification risks:

• Any mandatory returnable missing or incomplete at closing.
• Any Schedule B criterion left blank or answered with a non-technical response.
• Deviations not declared on the Deviation Schedule.

Evaluation is a desktop assessment in two progressive levels; passing each level is required to proceed.

Level 1 – Mandatory Technical Criteria (gatekeeper):

• Checks only that all mandatory returnables are present; content is not scrutinised.
• No scoring; pass/fail.
• Failure to fully comply results in disqualification (non-responsive).

Level 2 – Functional (Scoring) Criteria:

• Scores compliance with technical criteria; positive marking from 0%.
• Minimum qualifying score: 80.00%.
• Submissions scoring below 80.00% are disqualified.

Scoring methodology:

• Schedule A&B: 50% of total score.
• Deviation Schedule: 20% of total score.
• Drawings: 30% of total score.

Schedule A&B scoring (based on number of deviations):

• No deviations: 100%
• Less than 2 deviations: 80%
• More than 2 and less than 5 deviations: 60%
• More than 5 and less than 7 deviations: 40%
• More than 7 deviations: 0%

Drawing scoring:

• Manufacturer's name: 30%
• Detailed assembly: 70%

The tender is for the supply and delivery of prefabricated guardhouses to various Eskom sites within the LimLanga Cluster (Limpopo Province). Two guardhouse variants are specified, each with a veranda.

Guardhouse A (with veranda):

• Hut size: 1.2m x 1.2m
• Veranda size: 1.2m x 1.2m
• Wall height: 2m
• Roof height: 2.4m
• Two side-hung windows, 600mm x 900mm
• One fixed toughened window in door, 400mm x 600mm
• Lockable door with cylindrical door handle
• Steel framed floor with shutter-board
• Zinc coated steel adjustable legs
• Concrete blocks for adjustable legs (required if placed on soil, grass, tar or asphalt)
• Roof insulation: polyurethane/expanded polystyrene
• Rubber flooring
• One shelf, 1.2m long (200mm wide)
• Electrical fitting: DB board, socket (Euro two prong), 2 USB ports, 2 fluorescents (not connected to mains)
• Material: pre-painted aluminium zinc coated sheeting
• Colour: chalk wall (off white) walls, blue roof (deep ocean)

Guardhouse B (with veranda):

• Hut size: 2.4m x 2.4m
• Veranda size: 1.2m x 2.4m
• Wall height: 2m
• Roof height: 2.4m
• Two side-hung windows, 600mm x 900mm
• One fixed toughened window in door, 400mm x 600mm
• Lockable door with cylindrical door handle
• Steel framed floor with shutter-board
• Zinc coated steel adjustable legs
• Concrete blocks for adjustable legs (required if placed on soil, grass, tar or asphalt)
• Roof insulation: polyurethane/expanded polystyrene
• Rubber flooring
• One shelf, 2.4m long (200mm wide)
• One external extra door
• Electrical fitting: DB board, socket (Euro two prong), 2 USB ports, 2 fluorescents (not connected to mains)
• Material: pre-painted aluminium zinc coated sheeting
• Colour: chalk wall (off white) walls, blue roof (deep ocean)

Manufacturer's outline drawings of each item must be provided.

Evaluation is a desktop assessment. Submissions are evaluated in two levels: Level 1 (mandatory returnables) and Level 2 (functional scoring). Each level is evaluated independently by at least two evaluators; differences are resolved by consensus. Level 2 uses positive marking from 0% with a minimum threshold of 80%.

The applicable quality management system is ISO 9001. Bidders must comply with the most recent edition of the referenced standards and Eskom procedures (32-1034, 240-48929482 rev 1, 240-51757553).

Bidders must be registered on Eskom's supplier database and comply with Eskom procurement procedures (reference 32-1034).

No specific B-BBEE, CIDB, or tax clearance requirements are stated in this technical evaluation document.

The functional evaluation scores the technical compliance of the offered guardhouses against the purchaser's requirements (Schedule A). The scoring is based on the number of deviations from Schedule A, the completeness of the Deviation Schedule, and the quality of the manufacturer drawings. The minimum qualifying score is 80%.

Closing date: 27 January 2025

Returnable documents:

• E-Tendering Training Acknowledgement Form (Annexure to the enquiry): must be fully completed and submitted to Eskom before the prescribed period. Failure to fully complete and submit it renders the bidder non-responsive and disqualified.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory; non-submission or incomplete submission will lead to disqualification.

Closing date: 10 December 2026 at 08:00 (SAST).

• Site visit / clarification meeting: if stipulated as compulsory in the Tender Data, attendance is mandatory; failure to attend results in disqualification. Details are in the Tender Data.

No specific contact names, emails, or telephone numbers are provided in the document.

• All communication must be directed to the Eskom Representative only, in writing, in English.
• Submission address: as specified in the Tender Data (not stated in this document).

Submission method: paper or e-tender as specified in the Tender Data.

• Submit one complete original tender and one complete hard copy, each in separate sealed packages marked "ORIGINAL" and "COPY".
• If an electronic copy is required, package it separately and mark "ELECTRONIC COPY".
• Outer package must be sealed, marked "Confidential", and show the Eskom address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number.
• For e-tendering, upload and finalise the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page before closing time.
• Tenders must be in English, completed in ink (not pencil), and signed by an authorised representative.
• Late tenders are not accepted; proof of posting or courier delivery does not count as proof of delivery.
• Returnable forms: complete and submit all mandatory tender returnables by closing date and time; incomplete or missing returnables disqualify the tender.
• Acknowledgement Form must be completed and submitted, stating whether the tender is for the whole or part of the scope.
• Where an agent submits on behalf of a principal, an authenticated copy of the authority to act as agent must be submitted.
• SDL&I Undertaking must be completed and submitted by contract award; failure to do so means the tender will not be considered for award.
• Do not submit a tender if the tenderer or any principal is under restriction to do business with Eskom or State-Owned Companies.
• Tenderers must not sub-contract 100% of the scope; such tenders are ineligible.

Evaluation stages:

1. Basic compliance: check that the original tender and copy are submitted; failure disqualifies.
2. Mandatory tender returnables: missing mandatory documents by closing time disqualifies.
3. Pre-qualification criteria: if stipulated, must be met; no criterion is measured twice (no double dipping).
4. Functionality: if a criterion, scored against functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
5. Financial analysis: Eskom assesses the financial risk of the tenderer; if risk is too high and no mitigating factors exist, the tenderer will not be considered for award.
6. Price evaluation: evaluated per Tender Data, considering factors such as CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV, and forecasted rates of invoicing.
7. B-BBEE scoring: scored as per CSD report or certificate/affidavit provided; if no valid B-BBEE proof at closing, the tenderer scores zero under PPPFA point allocation (but is not disqualified if otherwise responsive).
8. Specific Goals: scored with reference to supporting documentation; failure to submit proof by closing results in zero points for Specific Goals within the 90/10 or 80/20 allocation.
9. Ranking: PPPFA – add Price score and Specific Goals score, rank from highest to lowest.

• Arithmetical errors: if discrepancy between figures and words, words prevail; Eskom corrects errors and the tenderer must accept corrections or the tender is rejected.
• Objective criteria may be applied only per Section 2(1)(f) of the PPPFA; functionality and B-BBEE elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, tenders must not include prices.

Scope: Supply and delivery of prefabricated guardhouses to various Eskom sites on a once-off basis within the LimLanga Cluster.

• The tenderer must not sub-contract 100% of the scope of work.
• The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials delivered to Eskom in line with Eskom's labelling specifications.
• If cataloguing is required, the Pricing Schedule must include a line item for cataloguing, which Eskom will pay for.

Quality requirements:

• Tenderers must provide proof that safety, health, environment, and quality (SHEQ) systems, policies, and capabilities are in place at closing date and time for tender submission.
• All costs and personnel associated with SHEQ must be reflected in the tender.
• The successful tenderer may be required to provide cataloguing information per item after contract award and must label all materials delivered to Eskom in line with Eskom's labelling specifications.

Pricing schedule:

• Rates and prices must include all duties, taxes (including VAT), and other levies payable by the tenderer, based on rates applicable 14 days prior to closing.
• Rates and prices are fixed for the duration of the contract and are not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless otherwise instructed; if other currencies are allowed, submit in Rands per the exchange rate and base date in the Invitation to Tender.
• Arithmetical errors: if discrepancy between figures and words, words prevail; Eskom corrects errors and the tenderer must accept corrections or the tender is rejected.
• If a bill of quantities or pricing schedule applies, line-item totals prevail over unit rates in case of multiplication errors; decimal point misplacement in unit rate is corrected to match the line-item total.
• The total of prices as corrected by Eskom with the tenderer's concurrence is binding.

Pricing:

• Rates and prices must include all duties, taxes (including VAT), and other levies payable by the tenderer, based on rates applicable 14 days prior to closing.
• Rates and prices are fixed for the duration of the contract and are not subject to price adjustment except as provided in the Invitation to Tender.
• Prices must be stated in South African Rand unless otherwise instructed; if other currencies are allowed, submit in Rands per the exchange rate and base date in the Invitation to Tender.
• No compensation for costs of preparing or submitting a tender.
• Insurance: Eskom's insurance may not cover all risks; tenderers should seek qualified advice.
• Security for performance: if required, tenderers must name at least two financial institutions they are likely to approach for the security; Eskom may reject unsuitable institutions.
• Financial analysis: Eskom assesses financial risk; if risk is too high and no mitigating factors, the tenderer will not be considered for award.

Eligibility:

• Must be eligible to do business with Eskom and not under any restriction to do business with Eskom or State-Owned Companies.
• Must not sub-contract 100% of the scope.
• Must be registered on the CSD (Central Supplier Database) and provide a valid B-BBEE certificate or affidavit.
• If CIDB grading is a qualification criterion, must be registered with the CIDB by closing date or capable of registration within 21 working days; proof of registration is mandatory at closing, or proof of application must be submitted by closing and actual registration by contract award.
• Must comply with relevant legislation: National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Must provide proof of SHEQ systems, policies, and capabilities in place at closing; all SHEQ costs and personnel must be reflected in the tender.
• Must complete and submit the SDL&I Undertaking by contract award.
• Must submit information on designated materials and thresholds by contract award.
• Misrepresentation or fraud, including B-BBEE fronting, leads to disqualification, suspension from business with State-Owned Companies for up to 10 years, and possible jail time.
• If sub-contracting to designated groups is a pre-qualification criterion, the sub-contractor's CSD number or B-BBEE certificate/affidavit must be provided at closing.

Health and safety:

• Tenderers must comply with the OHS Act and Eskom's requirements for Safety, Health, Environment and Quality (SHEQ).
• Proof of SHEQ systems, policies, and capabilities must be provided to Eskom's satisfaction at closing date and time for tender submission.
• All SHEQ costs and personnel must be included in the tender.

Contract terms:

• Eskom may accept or reject any variation, deviation, or alternative tender, and may accept the whole or any part of the tender.
• Eskom may cancel the tender at any time before contract conclusion, with written reasons on request.
• Eskom may enter into mandated negotiations with selected tenderers.
• Tender validity: tender must remain valid for acceptance within the validity period after closing; if requested, tenderer must extend validity without modifying the tender; refusal to extend excludes the tenderer from further consideration.
• Confidentiality: all matters arising in connection with the procurement are confidential; documents provided by Eskom may only be used for preparing and submitting the tender.
• The successful tenderer must sign the Form of Agreement.
• Eskom may disqualify a tender for misrepresentation or falsification of information, certificates, affidavits, or documents.

Additional evaluation criteria:

• Functionality: if a criterion, scored against functionality criteria and must meet the minimum threshold stated in the Tender Data to proceed.
• Financial analysis: Eskom assesses financial risk; if risk is too high and no mitigating factors, the tenderer will not be considered for award.
• Price evaluation: evaluated per Tender Data, considering CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, PV, and forecasted rates of invoicing.
• B-BBEE scoring: scored as per CSD report or certificate/affidavit; if no valid proof at closing, scores zero under PPPFA point allocation.
• Specific Goals: scored with reference to supporting documentation; failure to submit proof by closing results in zero points for Specific Goals within the 90/10 or 80/20 allocation.
• Ranking: PPPFA – add Price score and Specific Goals score, rank from highest to lowest.
• Objective criteria may be applied only per Section 2(1)(f) of the PPPFA; functionality and B-BBEE elements cannot be used as objective criteria.
• Reverse e-auction may be used; if so, tenders must not include prices.

Bidders must be a B-BBEE Exempted Micro Enterprise (EME) with annual income not exceeding R10,000,000.00. The affidavit must be sworn before a Commissioner of Oaths and is valid for 12 months.

B-BBEE requirement: Bidders must be a B-BBEE Exempted Micro Enterprise (EME) with annual income not exceeding R10,000,000.00. A sworn affidavit must be completed, declaring the percentage black ownership and confirming the income threshold. The affidavit must be sworn before a Commissioner of Oaths and is valid for 12 months from the date signed. The affidavit must indicate the B-BBEE level: Level One (100% black owned, 135% procurement recognition), Level Two (more than 51% black owned, 125% procurement recognition), or Level Four (less than 51% black owned, 100% procurement recognition). The entity must be an empowering supplier in terms of the dti Codes of Good Practice.

The document is a guideline for calculating local content of products (goods, services and works) by components, materials and services, as per SATS 1286:2011. It requires tenderers to complete three declarations: Annexure C (Summary Schedule), Annexure D (Imported Content Declaration), and Annexure E (Local Content Declaration). Annexure C must be submitted with the tender by the closing date and time; the tender authority may request Declarations D and E. If the bid succeeds, these declarations must be updated with actual values for the contract duration.

Department of Trade and Industry

• Telephone: +27 12 394 9500
• Address: Private Bag X84, PRETORIA, 0001, the dti Campus, 77 Meintjies Street, Sunnyside, 0002

Returnable documents:

• Annexure C (Local Content Declaration – Summary Schedule) must be submitted with the tender by the closing date and time.
• Declarations D (Imported Content Declaration – Supporting Schedule) and E (Local Content Declaration – Supporting Schedule) must be completed and consolidated into Annexure C; the tender authority may request them.
• If the bid succeeds, Declarations C, D and E must be updated with actual values for the contract duration.
• Evidence of any exemptions granted by the Department of Trade and Industry must be included in Annexure D.

Bidders must comply with local content requirements as specified in SBD 6.2 and SATS 1286:2011. No minimum local content percentage, CIDB grade, B-BBEE level, or other pre-qualification is stated in the provided document.

The document is a guideline for calculating local content of products (goods, services and works) by components, materials and services, as per SATS 1286:2011. It requires tenderers to:

• Differentiate between imported and local content.
• Calculate imported content by value for components, materials and services.
• Obtain verifiable evidence of imported content, such as commercial invoices and bills of entry.
• Include imported services (e.g., project management, design, testing, marketing) and royalty/lease payments in imported content calculations.
• For third-party imports, obtain Declaration D from the third party and request continuous updates.
• If origin information is unavailable, the content is deemed imported.
• Exemptions granted by the Department of Trade and Industry must be evidenced and included in Annexure D.

Imported services (e.g., project management, design, testing, marketing) and royalty/lease payments must be included when calculating imported content. For third-party imports, the tenderer must obtain verifiable evidence and Declaration D from the third party, and request continuous updates. Exemptions granted by the Department of Trade and Industry must be evidenced and included in Annexure D.

Local content compliance:

• Must comply with SBD 6.2 and SATS 1286:2011.
• Must complete and submit Annexure C, and complete Declarations D and E.
• Must provide evidence of any exemptions from the Department of Trade and Industry.

If the bid succeeds, the tenderer must continuously update Declarations C, D and E with actual values for the duration of the contract.

The source document is the Eskom eTendering user manual, not the tender-specific description. It explains that the eTendering system replaces physical submission of tender documents at Eskom offices. Bidders must register on the portal, verify their email and OTP, and upload documents electronically. The system supports closed tenders sent directly to selected suppliers.

Closing date: 10 December 2026 at 08:00 (from the tender record). No other dates are stated in the source.

No named contacts are provided in the source. For system problems, bidders are directed to contact the buyer responsible for the published tender.

Submission is electronic only through the Eskom eTendering system. Bidders must register on the portal and verify their email and OTP before submitting. Upload each required document under the correct category (Technical, Commercial, Finance). Finalise the submission before the closing time; a confirmation email with the submission ID is sent and should be kept for enquiries.

File limits: each file up to 50MB; total of all files up to 900MB.

Returnable documents: none specified in the source.

No evaluation criteria are stated in the source document. The source is the Eskom eTendering user manual, not the tender-specific evaluation criteria.

The source document is the Eskom eTendering user manual and does not contain the technical specifications for the supply and delivery of prefabricated guardhouses. No quantities, locations, or standards are stated.

No financial requirements are stated in the source.

A CSD (Central Supplier Database) number is required to access the Eskom eTendering system. No other compliance requirements are stated in the source.

Eskom SHE requirements for tender 240-77471651 — supply, delivery and installation of guardhouses in the Dx-Limlanga Cluster.

• Document revision 00, three pages, reviewed every two years.
• Functional area: Health and Safety. Classification: controlled disclosure.
• Prepared by the SHEQ Officer and approved by the SHEQ Manager.
• Sets out the minimum OHS information a bidder must return with the tender.

Returnable SHE pack — submit with the bid

• Baseline Risk Assessment (BRA) covering the guardhouse scope, with hazard identification, consequence, likelihood and risk ratings, plus mitigation measures and a review/monitoring plan.
• SHE policy signed by the CEO or Managing Director, showing the next review date and aligned to Section 7 of the OHS Act.
• SHE competency training certificates: First Aiders Level 2, crane operating certificate, HIRA / risk assessment training.
• Medical fitness certificates for employees and drivers, plus valid driver's licences.
• Substance abuse procedure.
• Crane test certificate meeting Driven Machinery Regulation 18 (DMR 18).
• Annexure B (acknowledgement of Eskom's SHE rules and requirements), signed and submitted.

Scoring of each returnable

• 0: not submitted, or submitted but below the minimum SHE requirement.
• 1: submitted and the content meets the minimum SHE requirement.

Two-stage SHE assessment

• Section A (OHS legal requirements): assessed at tender stage before contract award on a responsive / non-responsive basis. Each item is scored 0 or 1.
• Section B (Eskom tender requirements): non-disqualifying. The signed Annexure B acknowledgement is scored 0 or 1 but does not make the bid non-responsive.
• Scoring scale per item: 0 = document not submitted or does not meet the minimum SHE requirement; 1 = document submitted and content satisfies the minimum SHE requirement.
• No price/functionality weighting, preference point system or minimum qualifying score is stated in this SHE requirements document.

Scope

• Supply and delivery of prefabricated guardhouses to various Eskom sites on a once-off basis within the LimLanga (Dx-Limlanga) Cluster.
• The SHE requirements apply to the supply, delivery and installation of the guardhouses.

SHE documentation set

• Document 240-77471651, revision 00, three pages, reviewed every two years.
• Functional area: Health and Safety. Classification: controlled disclosure.

Mandatory SHE compliance (Section A — responsive / non-responsive)

• Baseline Risk Assessment relevant to the guardhouse scope, applying consequence, likelihood and risk ratings with mitigation, review and monitoring measures.
• SHE policy signed by the CEO or MD, carrying a next review date and complying with OHS Act Section 7.
• Competency certificates: First Aiders Level 2, crane operator, HIRA / risk assessment.
• Employee and driver medical fitness certificates and valid driver's licences.
• Documented substance abuse procedure.
• Crane test certificate compliant with Driven Machinery Regulation 18 (DMR 18).

Non-disqualifying (Section B)

• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B).

No CSD, tax, B-BBEE, CIDB or local content thresholds are stated in this SHE requirements document.

Section A — OHS legal requirements assessed before contract award (responsive / non-responsive)

• Baseline Risk Assessment for the guardhouse scope, identifying SHE hazards and rating each by consequence, likelihood and risk, with mitigation measures and a review and monitoring plan.
• SHE policy signed by the CEO or MD, showing the next review date and meeting OHS Act Section 7.
• SHE competency training certificates: First Aiders Level 2, crane operating certificate, HIRA / risk assessment training.
• Medical fitness certificates for employees and drivers, and valid driver's licences.
• Substance abuse procedure.
• Crane test certificate compliant with Driven Machinery Regulation 18 (DMR 18).

Section B — Eskom tender requirements (non-disqualifying)

• Signed acknowledgement of Eskom's SHE rules and requirements (Annexure B) must be submitted.

Scoring

• 0 = document not submitted, or submitted but below the minimum SHE requirement.
• 1 = document submitted and content meets the minimum SHE requirement.

The tender is for the supply and delivery of prefabricated guardhouses to various Eskom sites within the LimLanga Cluster, on a once-off basis. The tender documents are provided free of charge. The tender is an open invitation to tender, and the contract is for the whole of the scope.

Closing date: 10 December 2026 at 10:00

Clarification meeting: 18 November 2026 at 11:00 (non-compulsory, via Microsoft Teams)

Site visit/clarification meeting (as per Tender Data): 19 November 2026 at 11:00 (non-compulsory, via Microsoft Teams)

Clarification queries deadline: 5 working days before tender submission deadline

Tender validity period: 180 days from closing date

Eskom Representative:

• Name: Julia Mbowane
• Telephone: 015 230 1699
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission address: https://etendering.eskom.co.za

Submission method: electronic only via Eskom E-tendering site at https://etendering.eskom.co.za. No hard copies accepted.

• Documents must be uploaded under folders: Technical, Commercial, Financial, and Other.
• All documents in PDF format; price list in PDF and Excel.
• Upload size per document: 500 MB; total submission: 4 GB. No zip files.
• If resubmitting, only the latest version is accepted; previous versions become null and void.
• Submission status must be indicated as complete.
• Late tenders will not be accepted.

Mandatory returnables at tender closing (disqualifiable if missing/incomplete):

• Completed price list.
• Completed and signed Technical A&B Schedules (Annexures A & B) for each item.
• Completed and signed Deviation Schedule (Annexure C) per item (submit with 'nil' if no deviations).
• Completed and approved (signed) Manufacturer Drawings per item.

Non-disqualifiable returnables (must be submitted at closing; if missing, Eskom will request within 5 working days, then disqualify if not provided):

• Non-Disclosure Agreement (NDA) - signed.
• Annexure A: Authorisation Form.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration Form.
• Annexure H: SBD 1 - Invitation to Bid.
• Annexure J: SBD 4 - Bidders Disclosure.
• If JV/consortium: letter of intent or valid JV agreement, and written confirmation that JV operates as single entity.

Mandatory for evaluation (not disqualifying but score zero if missing):

• SBD 6.1 - Preference Points Claim Form (PPPFA 2022).
• Proof of B-BBEE status (certificate or sworn affidavit).

Evaluation stages:

1. Mandatory Basic Compliance (Step 1): meet eligibility criteria and submit tender correctly via e-tendering.
2. Mandatory Commercial Returnables (Step 2): submit all disqualifiable returnables fully completed and signed.
3. Technical Evaluation (Step 3):

• Level 1: Mandatory Technical Criteria (gatekeeper) - must meet 100% to proceed.
• Level 2: Functional (Scoring) Criteria - minimum threshold 80.00% to proceed.
• Scoring weights: Schedule A&B 50%, Deviation Schedule 20%, Drawings 30%.
• Schedule A&B scoring: no deviations = 100%; less than 2 deviations = 80%; 2-5 deviations = 60%; 5-7 deviations = 40%; more than 7 deviations = 0%.
• Drawing scoring: manufacturer's name 30%, detailed assembly 40% (sum 100%).

4. Price and Preference (Step 4): 80/20 preference points system.

• Price points out of 80 (evaluated price including VAT).
• Specific goals (B-BBEE) up to 20 points.
• Total out of 100; highest total wins.
• Tie-break: higher specific goals points; if still tied, drawing of lots.

5. Objective Criteria (Step 5): local content thresholds apply (see compliance).
6. Contractual Requirements (Step 6): must be met before award; 7 working days to resubmit missing contractual documents.

B-BBEE points (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Tenderers failing to provide B-BBEE documentation will not be disqualified but score 0 for specific goals.

Eskom reserves the right to negotiate with preferred bidders if prices are not market related.

Supply and delivery of prefabricated guardhouses to various Eskom sites within the LimLanga Cluster, on a once-off basis.

Guardhouse specifications (two variants):

Variant 1:

• Wall height 2m, roof height 2.4m
• 2 opening glass windows (600mm x 900mm)
• 1 fixed toughened window in door (400mm x 600mm)
• Lockable door with cylindrical handle
• Colorplus steel framed floor with shutter-board
• 6 adjustable legs with 6 concrete blocks
• Alububble roof insulation
• Rubber flooring
• 1 x 1.2m shelf (200mm wide)
• Material: Colorplus pre-painted aluminium zinc coated sheeting

Variant 2:

• Wall height 2m, roof height 2.4m
• 2 opening glass windows (600mm x 900mm)
• 1 fixed toughened window in door (400mm x 600mm)
• Lockable door with cylindrical handle
• Colorplus steel framed floor with shutter-board
• 10 adjustable legs with 10 concrete blocks
• Alububble roof insulation
• Rubber flooring
• 1 x 2.4m shelf (200mm wide)
• 1 external extra door
• 1 frosted window
• 2 x 1.2m partitions
• Electrics: DB board, socket, Euro two prong, 2 USB, 2 fluorescents (not connected to mains)
• Material: Colorplus pre-painted aluminium zinc coated sheeting

Mandatory technical returnables:

• Completed and signed Technical A&B Schedules (Annexures A & B) for each item, including product-specific information in Schedule B column.
• Completed and signed Deviation Schedule (Annexure C) per item; if no deviations, submit with 'nil' record.
• Completed and approved (signed) Manufacturer Drawings per item.

Shared resources (e.g., vehicles, training certificates) not accepted; misrepresentation leads to disqualification.

Technical evaluation methodology: Level 1 mandatory criteria (gatekeeper) must be met 100%. Level 2 functional scoring has a minimum threshold of 80%. Scoring weights: Schedule A&B 50%, Deviation Schedule 20%, Drawings 30%. Schedule A&B scoring based on number of deviations: no deviations = 100%, less than 2 = 80%, 2-5 = 60%, 5-7 = 40%, more than 7 = 0%. Drawings scored on manufacturer's name (30%) and detailed assembly (40%).

Pricing: Price list must be submitted in PDF and Excel format. Price points are calculated out of 80 using the 80/20 system. Tenderers failing to provide B-BBEE documentation may only score out of 80 for price and 0 for specific goals. Prices will not be read out publicly.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

No performance security required (not applicable).

Price list must be submitted in PDF and Excel format.

Prices will not be read out publicly.

Eligibility criteria (disqualifying if not met):

• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions list.
• Must not submit more than one tender (except as allowed on e-tendering system).
• JV/consortium must have agreement stating joint and several liability.
• Must not have conflict of interest.
• Tenders must be signed by authorised persons.
• Must not be restricted by National Treasury or on Tender Defaulters list.
• Must not subcontract 100% of scope of work.

Contractual requirements (prior to award):

• Proof of CSD Tax Compliance (contract not awarded to supplier with CSD tax non-compliance).
• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit.
• Tax clearance certificate or SARS tax pin (for local tenderers not on CSD; foreign tenderers with SA footprint).
• Valid COIDA letter of good standing (with compensation body/FEMA/RMA).
• Proof of CSD registration with tax compliant status at contract award.
• If designated employer under Employment Equity Act, proof of compliance and EE report submission.

Health and Safety requirements (contractual, must be met before award):

• Baseline Risk Assessment (BRA) relevant to scope, including SHE hazard identification with consequence, likelihood, risk ratings, mitigation, review and monitoring plan.
• SHE policy signed by CEO/MD, with next review date, complying with OHS Act Section 7.
• SHE competency certificates: First Aiders Level 2, Crane operating certificate, HIRA Training/Risk assessment.
• Employees'/drivers' medical fitness certificates and valid driver's licenses.
• Substance abuse procedure.
• Crane test certificate complying with Driven Machinery Regulation 18 (DMR 18).
• Signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).

Local content thresholds (objective criteria, condition for award):

• Electrical: 90%
• Fabricated structural steel: 100%
• Frames: 100%
• Roof and cladding: 100%
• Sheets: 100%
• Reinforcing bars: 100%
• Masonry cement: 100%
• PVC pipes: 100%

B-BBEE affidavit validity requirements: deponent name and ID, designation, enterprise details, ownership percentages, total revenue, financial year end, B-BBEE status level, empowering supplier status, same date signatures, Commissioner of Oath not an employee/ex officio of enterprise.

Health and safety requirements are contractual and must be met before contract award. Required at tender stage: Baseline Risk Assessment (BRA) with SHE hazard identification, SHE policy signed by CEO/MD, SHE competency certificates (First Aider Level 2, Crane operating, HIRA training), medical fitness certificates, valid driver's licenses, substance abuse procedure, crane test certificate (DMR 18), and signed acknowledgement of Eskom's SHE rules (Annexure B). Tenders not meeting these will not be awarded the contract.

Contractual terms include: tender validity period of 180 days from closing. Eskom's standard payment terms apply (30 days for contracts below R50m, 60 days for above). Eskom reserves the right to negotiate with preferred bidders if prices are not market related. Main contractors are discouraged from subcontracting with subsidiaries; if they do, it must be declared. Tenderers must meet all contractual requirements before award; if not met, 7 working days to resubmit, otherwise contract may be awarded to next ranked tenderer.

Additional evaluation criteria: The 80/20 preference points system applies. Price points are calculated out of 80, and specific goals (B-BBEE) up to 20 points. The tenderer with the highest total points is awarded the contract, unless objective criteria justify otherwise. If equal points, the tenderer with higher specific goals points wins; if still equal, drawing of lots. Tenderers failing to provide B-BBEE documentation score 0 for specific goals but are not disqualified.

Bidders must be a Qualifying Small Enterprise (QSE) with annual total revenue, allocated budget, or gross receipts between R10,000,000 and R50,000,000. The enterprise must have at least 51% black beneficiaries to qualify for Level Two, or at least 75% for Level One B-BBEE recognition. The sworn affidavit must be valid (signed within 12 months of submission).

B-BBEE requirements:

• Bidders must submit a sworn affidavit for a Qualifying Small Enterprise (QSE) with annual total revenue between R10,000,000 and R50,000,000.
• The affidavit must declare the percentage of black beneficiaries, black female beneficiaries, and black designated group beneficiaries.
• To claim Level One (135% procurement recognition), the enterprise must have at least 75% black beneficiaries.
• To claim Level Two (125% procurement recognition), the enterprise must have at least 51% black beneficiaries.
• The affidavit must be signed by a Commissioner of Oaths and is valid for 12 months from the date signed.

Bidders must sign the Eskom Non-Disclosure Agreement (NDA) before receiving confidential information related to the tender. The NDA binds the bidder to confidentiality obligations for a period of three years after termination of the relationship.

The Non-Disclosure Agreement (NDA) governs the handling of confidential information disclosed by Eskom to the bidder. Key obligations include: using the information only for the tender project, protecting it with at least reasonable care, returning or destroying it on request within 7 business days, and indemnifying Eskom for unauthorised use or disclosure. The NDA remains in force for 3 years after the relationship ends. Breach must be remedied within 7 business days of written notice, otherwise Eskom may seek legal remedies. The agreement is governed by South African law.

The document is a standard Eskom declaration form and does not describe the scope of the tender.

Returnable documents:

• Supplier Declaration of Interest Template (Eskom form 240-59385360 Rev 3): must be completed, signed under oath, and submitted with the bid. It declares any conflict of interest involving Eskom employees or directors, including private work, close family or associate relationships, and business courtesies. False declarations may lead to action by Eskom against the supplier or the signatory.

No evaluation criteria are stated in the document. The only requirement is the submission of the Supplier Declaration of Interest form. Failure to declare a conflict or providing false information may result in action by Eskom.

The document is a standard declaration form and contains no technical specifications for the supply and delivery of prefabricated guardhouses.

The Supplier Declaration of Interest form must be completed and submitted. It requires the signatory to certify under oath that the information is true and correct. Eskom employees and directors engaging in private work for or on behalf of the supplier are not permitted to financially benefit from this procurement.

No additional evaluation criteria are provided in the document.