Maintenance and repairs of security systems, including ad hoc installations, for megawatt park, ESKOM academy of learning and ESKOM research & innovation

The tender covers maintenance and repairs of existing security systems, plus ad hoc installation requests, at three Eskom sites: Megawatt Park, the Eskom Academy of Learning, and Eskom Research & Innovation.

Bidders must complete and submit a Method Statement template with the bid. The template requires:

• Title matching the tender/RFQ title, supplier representative details, and compiler designation and contact number.
• Client division/operating/business unit and tender/RFQ or contract number.
• Scope of work as per the contract document or RFQ, including reference document numbers and relevant discipline.
• Two to three SMART objectives linked to the scope of work outputs.
• How customer needs are identified and communicated to affected personnel.
• Skills, competencies, and training required to deliver the scope of work.
• PPE required for executing the work.
• Tools, equipment, and infrastructure (including testing/measurements) needed.
• The organisation's mission, vision, values, and how they are communicated.
• Risks associated with delivering the scope and mitigation actions.
• How business process improvements are identified.
• Data to be collected and analysed for future decision-making.
• Stakeholders affected by the service, the level of impact, and actions taken.
• Whether outsourcing is involved and how suppliers are identified, selected, evaluated, and monitored.

No specific requirements found

The contract is for maintenance and repairs of current security systems, including ad hoc installation requests, at Megawatt Park, Eskom Academy of Learning, Grootvallei Nature Reserve, and Eskom Research & Innovation Centre. The document provided is an Eskom Occupational Health and Safety Baseline Risk Assessment template (identifier 240-70044602, revision 5, dated 14/04/2026, next review 2027-04-30). It lists activities and hazards for the contract, including materials handling, maintenance work, working at heights, driving, and project execution. For each hazard, the template requires identification of risk, causes, exposed groups, existing controls, risk priority rating, additional controls, monitoring mechanisms, and legal requirements. The risk assessment uses consequence and likelihood ratings to rank risks from I (very high, immediate action) to IV (low, minor or no action).

The tender covers maintenance and repairs of existing security systems, plus ad hoc installation requests, at Megawatt Park, Eskom Academy of Learning, Grootvallei Nature Reserve, and Eskom Research & Innovation Centre. The document provided is an Eskom Occupational Health and Safety Baseline Risk Assessment template (identifier 240-70044602, revision 5, dated 14/04/2026, next review 2027-04-30). It lists activities and hazards for the contract, including materials handling, maintenance work, working at heights, driving, and project execution. For each hazard, the template requires identification of risk, causes, exposed groups, existing controls, risk priority rating, additional controls, monitoring mechanisms, and legal requirements. The risk assessment uses consequence and likelihood ratings to rank risks from I (very high, immediate action) to IV (low, minor or no action).

Bidders must comply with Eskom's Occupational Health and Safety Risk Assessment procedure 32-520. The risk assessment template must be completed for the contract, covering all listed activities and hazards. The document is a baseline risk assessment that must be reviewed every two years.

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{"closingDate":"01 September 2020"}

Specific goals: A maximum of 10/20 points may be awarded for the specific goal. Points scored for the specific goal are added to price points, and the total is rounded to two decimal places. The contract is awarded to the highest scorer per the PPPFA.

B-BBEE status level points table (90/10 and 80/20 systems): Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0/0.

Documents required to claim preference points: valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit / CIPS affidavit; proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown; certified ID copies of shareholders; proof of disability where applicable. Eskom does not accept affidavits with e-signatures.

Tenderers failing to provide documentation for preference points are not disqualified but may only score points out of 90/80 for price and 0 points out of 10/20 for specific goals.

Objective criteria: Inclusion is not mandatory but is a condition for contract award, must align with PPPFA clause 2(1)(f), and must be clearly stated with consequences (e.g., failure may lead to the second-ranked tenderer being recommended).

Designated sectors: If applicable, the minimum threshold for Local Production and Content must be achieved in full. SBD 6.2 Declaration Form and Annexures C, D & E (Local Content Declaration-Summary Schedule) are mandatory for contract award and must be returnable.

National Industrial Participation Programme: N/A.

Scope of work: Maintenance and repairs of current security systems, including ad hoc installation requests, for Megawatt Park, Eskom Academy of Learning, and Eskom Research & Innovation.

Contract duration: 3 years.

Local procurement content: Tender response must be separated into components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

SDL&I retention and performance security: Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations. A retention of 2.5% on every invoice amount (excluding VAT) will be applied for failure to submit quarterly SDL&I performance reports or meet SDL&I obligations. Retained amounts are released upon submission of quarterly performance reports, assessment against the Implementation plan, and a positive compliance report.

B-BBEE: A valid B-BBEE certificate or sworn affidavit is a condition for contract award. Exempted Micro Enterprises (annual total revenue R10 million or less) may submit a sworn affidavit. Qualifying Small Enterprises (annual total revenue R50 million or less) must comply with all QSE scorecard elements relevant to their sector unless at least 51% Black owned, in which case a sworn affidavit is required. Entities with annual total revenue above R50 million must submit a valid B-BBEE certificate.

Transformation – B-BBEE Improvement or Retention Plan: Tenderers must submit a B-BBEE improvement or retention plan within 30 days of signing the contract. Level 1 contributors must maintain their status; Level 2 or 3 may improve or maintain; Level 4 must achieve Level 3 by the end of the first year, then improve one level per year; Level 5 to 8 or non-compliant must achieve Level 4 by the end of the first year, then improve one level per year. The B-BBEE Improvement Plan is an essential document.

Local procurement content: Eskom target is 100% local procurement content.

Jobs: Tenderers must submit proposals for the type and number of jobs created and retained in South Africa as a direct result of the contract.

Skills development: Tenderers must propose training for 4 technicians. The winning tenderer must submit an Implementation plan within 30 days of signing. Tenderers bear the full cost of skills development; Eskom makes no financial contribution. Tenderers are advised to approach SETAs for grants and SARS for tax incentives.

Sworn affidavits: Must meet validity requirements including deponent name as per ID, designation, enterprise registration details, percentage of black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, and same signing date for deponent and Commissioner of Oath. The Commissioner of Oath cannot be an employee or ex officio of the enterprise.

Specific goals: A maximum of 10/20 points may be awarded for the specific goal. Points scored for the specific goal are added to price points, and the total is rounded to two decimal places. Contract awarded to highest scorer per PPPFA.

B-BBEE status level points table (90/10 and 80/20 systems): Level 1: 10/20, Level 2: 9/18, Level 3: 6/14, Level 4: 5/12, Level 5: 4/8, Level 6: 3/6, Level 7: 2/4, Level 8: 1/2, Non-compliant: 0/0.

Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited) or affidavit/CIPS affidavit, proof of ownership/shareholding (preferably CIPC) with breakdown, certified ID copies of shareholders, proof of disability where applicable. Eskom does not accept affidavits with e-signatures. Tenderers failing to provide documentation are not disqualified but may only score points out of 90/80 for price and 0 points out of 10/20 for specific goals.

Transformation – B-BBEE Improvement or Retention Plan: Tenderers must submit a B-BBEE improvement or retention plan within 30 days of signing the contract. Level 1 maintain; Level 2 or 3 may improve/maintain; Level 4 must achieve Level 3 by end of first year, then improve one level per year; Level 5-8 or non-compliant must achieve Level 4 by end of first year, then improve one level per year. B-BBEE Improvement Plan is an essential document within 30 days of signing. Valid B-BBEE certificate or sworn affidavit is a condition for award. Exempted Micro Enterprise (revenue ≤ R10m) can submit sworn affidavit; Qualifying Small Enterprise (revenue ≤ R50m) must comply with QSE scorecard unless 51% black owned, then sworn affidavit; revenue > R50m requires valid B-BBEE certificate.

Local Procurement Content: Refers to value added in South Africa by South African resources. Tender response must be separated into components per Price Schedule. Local procurement content is total spending minus imported component. Eskom target is 100%.

Jobs: Tenderers must submit proposals for type and number of jobs created and retained in South Africa as a direct result of contract award.

Skills development: Skill type/Occupation: Technician, Eskom target of 4 people to be trained. Process involves participation by tenderers directly and through supply network. SETA accredited training providers may be approached. Winning tenderer to submit Implementation plan within 30 days of signing. Tenderers take full responsibility for total cost of skills development; Eskom makes no financial contribution. Tenderers advised to approach SETAs for grants and SARS for tax incentives.

Sworn affidavits: Must meet validity requirements including deponent name as per ID, designation, enterprise registration details, percentage of black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, and same signing date for deponent and Commissioner of Oath. The Commissioner of Oath cannot be an employee or ex officio of the enterprise.

SDL&I retention and performance security: Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations. A retention of 2.5% on every invoice amount (excluding VAT) will be applied for failure to submit quarterly SDL&I performance reports or meet SDL&I obligations. Retained amounts are released upon submission of quarterly performance reports, assessment against the Implementation plan, and a positive compliance report.

Reporting and monitoring: Suppliers must submit quarterly reports to Eskom per the Data Collection Template on SDL&I compliance. Eskom reviews reports within 60 days and notifies suppliers in writing if obligations are not met. Upon notification, suppliers must implement corrective measures before the next report, failing which retention clauses are invoked.

Tenderers must comply with Eskom's OHS legal and other requirements. A valid Letter of Good Standing (COIDA or equivalent) is required. An OHS policy signed by the CEO, complying with OHS Act Section 7, must be submitted.

Template Identifier 240-43921898 Rev 5

Form Header and Footer Portait Template

Document Identifier 240-77471969 Rev 3

(Medium risk work)

Effective Date May 2021

1. Tenderer’s / Supplier name’s: ............................................................ Tender Ref number: ....................................

Scope of work: ..........................................................................................................................................................

Public

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Template Identifier 240-43921898 Rev 5

Form Header and Footer Portait Template

Document Identifier 240-77471969 Rev 3

(Medium risk work)

Effective Date May 2021

Submission

Ref OHS Tender Returnable Y = Yes Comments

N= No

1 Annexure B

Is the acknowledgement of Eskom's OHS legal and other

requirements form signed and submitted by the tenderer?

2 OHS plan

(Must address the project /scope of work OHS risk(s) and

aligned with the health and safety specification or

requirements)

3 Baseline OHS Risk Assessment (BRA)

Identification, assessment and management of Safety, Health

and Environmental risks related to the scope of work. The

methodology used for the risk assessment must be provided

together with the BRA

4 Valid Letter of Good Standing (COIDA or equivalent)

5 OHS policy signed by CEO

The submitted policy document must comply to OHS Act

Section 7

Recommendation Recommended /Not Recommended

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

of 4

Template Identifier 240-43921898 Rev 5

Form Header and Footer Portait Template

Document Identifier 240-77471969 Rev 3

(Medium risk work)

Effective Date May 2021

Or

2. Part b

Annotation: This section is only applicable to suppliers/consultants/contractors that have been certified for an auditable OHS

system.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

of 4

Template Identifier 240-43921898 Rev 5

Form Header and Footer Portait Template

Document Identifier 240-77471969 Rev 3

(Medium risk work)

Effective Date May 2021

Submission

Ref OHS Tender Returnable Y = Yes Comments

N= No

1 Annexure B

Is the acknowledgement of Eskom's OHS legal and other

requirements form signed and submitted by the tenderer?

2 ISO 45001 certificate or equivalent

3 Valid Letter of Good Standing (COIDA or equivalent)

Recommendation Recommended /Not Recommended

........................................ ................................... ................................. ................................

Eskom’s/Client’s OHS Representative Designation Signature Date

Development Team

Diane Maunatlala

Public

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Returnable OHS documents:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing project/scope OHS risks, aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA) covering Safety, Health and Environmental risks, with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Alternative for suppliers certified for an auditable OHS system:

• Annexure B signed.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).

OHS tender returnables:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing project/scope OHS risks, aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA) covering Safety, Health and Environmental risks, with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Alternative for suppliers certified for an auditable OHS system:

• Annexure B signed.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).

Maintenance and repairs of current security systems, including ad hoc installation requests, at Megawatt Park, Eskom Academy of Learning, Grootvallei Nature Reserve, and Eskom Research & Innovation Centre. Work hours 7:00 to 17:30. Staffing: 3 site technicians, 3 assistant technicians, 1 senior technician, 1 system/IT specialist, 1 engineer. Daily asset checklists submitted weekly. Man hours submitted monthly with no variation to agreed costing.

{"name":null,"email":null,"phone":null,"department":null,"address":"PECIFICATION Effective"}

its Safety, Health, Environmental and Quality Policy, along with legislative obligations. The

the quality and the execution of his/her health and safety programme for his/her employees

Scope of work:

• Maintenance and repairs of current security systems, including ad hoc installation requests, at Megawatt Park, Eskom Academy of Learning, Grootvallei Nature Reserve, and Eskom Research & Innovation Centre.
• Working hours are 7:00 to 17:30, unless scheduled meetings fall outside this.
• Staffing requirement: 3 site technicians for Grootvallei Nature Reserve, Megawatt Park, Eskom Academy of Learning and Eskom Research & Innovation Centre, 3 assistant technicians, 1 senior technician, 1 system/IT specialist, and 1 engineer.
• Daily asset checklists must be completed and submitted weekly to the relevant parties.
• Man hours are submitted monthly with no variation to the agreed monthly costing.

B-BBEE minimum level: 6.

All work must be supervised in accordance with OHS Act Section 8 and Construction Regulations Regulation 8 throughout the contract period.

The contractor must comply with the National Environmental Management Act, the National Environmental Management Waste Act, and applicable local by-laws. An environmental management plan should form part of Eskom's environmental management system.

appointment of contractors or suppliers for the commencement

of work

Bidders must comply with Eskom's OHS requirements when working at or rendering services to Eskom, including Eskom contractor Health and Safety requirements standard 32-136, the OHS specification provided, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.

After contract award, the successful bidder must align its processes with Eskom's OHS policies, procedures and standards.

Penalties apply to the main supplier for any non-conformance with Eskom or statutory OHS requirements, including non-conformances by its contractors or suppliers.

All employees of the bidder and its contractors must undergo the relevant Eskom induction.

The main supplier must demonstrate the process and selection criteria used when appointing contractors and suppliers, notify Eskom before appointing them, ensure they have adequate resources and competencies, and remain accountable for their compliance with legal and Eskom requirements.

The main supplier must monitor contractors and suppliers through audits and assessments for OHS compliance during work execution, and must provide grounds for termination of their work.

Non-conformances by contractors or suppliers are dealt with directly with the main supplier under performance and penalty processes.

Eskom may verify compliance and require the bidder to provide references and contact details of clients for similar work.

The bidder must sign the Acknowledgement Form for Eskom OHS legal and other requirements (Annexure B), confirming understanding of these obligations.

Bidders must comply with Eskom contractor Health and Safety requirements standard 32-136, the OHS specification provided, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act when working at or rendering a service to Eskom.

After contract award, the bidder is responsible for aligning its processes with Eskom's OHS requirements (policies, procedures, standards).

Penalties are enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements, including non-conformances by its contractors or suppliers.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main supplier must demonstrate the process and selection criteria for appointing contractors and suppliers, notify Eskom before appointment, ensure adequate resources and competencies, and remain accountable for managing them.

The main supplier must monitor contractors and suppliers through audits and assessments for OHS compliance during work execution.

Grounds for termination of work by contractors or suppliers must be provided by the main supplier.

Non-conformances by contractors or suppliers are dealt with directly with the main supplier under performance and penalty processes.

Eskom may verify compliance and require references and contact details of clients for similar work.

The main supplier must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.

The main supplier must notify Eskom before appointing contractors or suppliers for commencement of work.

The main supplier must ensure contractors and suppliers have adequate resources and competencies.

The main supplier is accountable for managing its contractors and suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.

The main supplier must monitor contractors and suppliers through audits and assessments for OHS compliance during work execution.

The main supplier must provide grounds for termination of work done by contractors or suppliers.

Non-conformances or non-compliance by contractors or suppliers at any tier are dealt with directly with the main supplier under performance and penalty processes.

Eskom reserves the right to verify compliance and may require the contractor to provide testimonials, references and contact details of clients for similar work.

The tender covers maintenance, repairs, and ad hoc installations of security systems at Megawatt Park, Eskom Academy of Learning, and Eskom Research & Innovation. The scope includes CCTV, access control, X-ray scanners, metal detectors, perimeter electric fencing, bus management, meal management, and related equipment and labour.

Returnable documents:

• The pricing schedule must be completed by hand in black ink; this version is used for evaluation.
• The same pricing schedule must also be completed electronically in Excel and submitted on a flash drive with the tender, to support verification of pricing errors.
• The PDF version of the pricing schedule (all pages) must be signed before submission.
• The pricing instructions must be read before pricing the document.
• The cover page of the activity schedule must be used as the cover page for the pricing schedule.
• Adequate provision must be made in the pricing schedule for health and safety measures required by Eskom.

Tenderers must be registered companies with the necessary expertise and experience in maintaining and repairing security systems. They must also comply with all relevant laws and regulations, including those related to health and safety and environmental protection.

Scope of works covers maintenance, repairs, and ad hoc installations of security systems at Megawatt Park, Eskom Academy of Learning, and Eskom Research & Innovation. The bills of quantities must be read in conjunction with the NEC Scope of Works. The contract is for 36 months (management fee per month).

Key systems and items:

• Management of contract: monthly management fee covering resources and responsibilities in the Scope of Work.
• MWP Integrated CCTV System: supply, install, connect, test, and commission complete CCTV systems, including cabling, terminations, interfaces with existing systems, and handover documentation. Items include Pelco box and dome cameras, AXIS PTZ and fixed cameras, Hikvision and TVT cameras, NUUO NVRs, PoE and fibre switches, core switches, computers, media converters, wireless nano stations, mass storage (2PB), hard drives, and display screens.
• Access Control Booms and Turnstiles: supply, install, connect, test, and commission boom gates, spike barriers, full-height and waist-height turnstiles, automated glass PWD gates, and glass mantrap units, including civil fixings, power/data cabling, control panels, integration, safety devices, software configuration, testing, commissioning, and handover.
• X-ray Scanners and Metal Detectors: supply, install, connect, test, and commission X-ray scanners and walk-through metal detectors, including power/data cabling, operator consoles, safety compliance, calibration, testing, commissioning, and handover.
• EBI Access Control MWP: supply, install, connect, test, and commission EBI access control systems, including controllers, readers, control panels, power supplies, structured cabling, software configuration, integration, testing, commissioning, and handover. Items include Tema power supplies and servers, A08 controllers, fingerprint and card readers.
• MWP Integrated Bus Management System: supply, install, connect, test, and commission a complete integrated bus management system, including control hardware, displays, communication interfaces, software configuration, data/power cabling, integration, testing, commissioning, training, and handover. Items include RAC-ClockWatch servers, workstations, controllers, full-height double turnstiles, fingerprint readers, and handheld controllers.
• Eric Building CCTV System: supply, install, connect, test, and commission CCTV system, including cabling, terminations, interfaces, and handover. Items include NUUO NVRs, storage, AXIS cameras and PTZs, core and PoE switches, display screens, video display controller, and UPS.
• Perimeter Electric Fence (2.4 km): supply, install, test, and commission approximately 2.4 km of perimeter electric fencing, including energisers, wires, insulators, poles, warning signage, earthing, monitoring interfaces, power supply, compliance with standards, testing, commissioning, and handover. Items include Nemtek controllers, software, energisers, wireless networks, installed fence (per metre), batteries, and gate motors.
• EBI Access Control ERIC Building: same as EBI Access Control MWP scope, with Tema power supplies, servers, A08 controllers, fingerprint and card readers.
• ERIC Building RAC-ClockWatch Access Control: supply, install, connect, test, and commission ClockWatch access control systems, including hardware, readers, controllers, cabling, software setup, integration, testing, commissioning, and handover. Items include servers, workstations, controllers, PSU/battery/enclosure, face recognition, waist-height turnstiles, door sirens, emergency break glass, access cards and accessories, card printer, and video intercoms.
• EAL CCTV System: supply, install, connect, test, and commission CCTV system, including cabling, terminations, interfaces, and handover. Items include NUUO NVRs, storage, AXIS and Bosch cameras, PoE switches, display screens, and video display controller.
• RAC-ClockWatch Meal Management System: supply, install, connect, test, and commission ClockWatch meal management system, including hardware, readers, controllers, cabling, software setup, integration, testing, commissioning, and handover. Items include servers, workstations, kiosks, PSU/battery/enclosure, and waist-height turnstiles.
• Employee Starter Kit/Pack: single-sided card printer ribbon cartridges, PVC white printable adhesive cards (per pack of 100), Eskom laptop/equipment permits, PVC card holders, and Eskom blue lanyards.
• Labour Rates: site technician, assistant site technician, system/IT specialist, engineer, PPE, transport (per km), call-out after hours (per hour), and monthly maintenance flat rate.
• Budgetary Allowance: a flat rate budgetary allowance set by Eskom, applicable uniformly to all suppliers, serving as baseline for ad hoc requests and new task orders. Suppliers must estimate this allowance.

Ad hoc requests: all rates must include material, labour, supply, delivery, installation, connection, test, and commission complete. All installations form part of the maintenance inventory, including cabling, terminations, interfaces with existing systems, and handover documentation. Ad hoc requests must be approved by the service manager on request.

Pricing schedule format:

• The original format pricing schedule must be populated by hand in black ink and will be the document used for evaluation.
• The Excel version must be electronically populated and submitted on a flash drive.
• The PDF submission of the pricing schedule (all pages) must be signed by the supplier prior to submission.
• The total cost of the project is to be stated excluding VAT.
• The pricing schedule includes 16 bills of quantities, each with rates and amounts, with subtotals carried to the summary.
• A flat rate budgetary allowance is set by Eskom and must be estimated by suppliers; it serves as the baseline for ad hoc requests and new task orders.

Tenderers must be registered companies with the necessary expertise and experience in maintaining and repairing security systems. They must comply with all relevant laws and regulations, including health and safety and environmental protection. Adequate provision must be made in the pricing schedule for health and safety measures required by Eskom.