Supply and delivery of stationery at tutuka power station for a period of five (5) years.

Bidders must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The form requires selection of one quality category; Category 4 is indicated as applicable. Post-contract award requirements include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes as per the referenced specification clauses.

Bidders must complete and sign the Supplier Quality Requirements acknowledgement form, selecting the applicable quality category. Category 4 is indicated as applicable. No other eligibility criteria are stated in the document.

Bidders must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The form requires selection of one quality category; Category 4 is indicated as applicable. Post-contract award requirements include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, and special processes as per the referenced specification clauses.

Bidders must complete and sign the Supplier Quality Requirements acknowledgement form, accepting Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 Standard. The form requires selection of one quality category; Category 4 is indicated as applicable.

The tender is for the supply and delivery of stationery items on an 'as and when' required basis for a period of 5 years at Tutuka Power Station. The enquiry is for the whole of the works, resulting in a single contract, and is advertised locally. The 80/20 preference scoring system applies. Deliveries are once per month as per purchase order instructions, with occasional additional deliveries. Delivery times are Monday to Thursday not later than 15H00 and Friday before 11H00. A purchase order will be issued with required items and quantities. Upon delivery, a delivery note is requested for payment processing. Items not meeting the required specification will not be accepted, and a quality check is performed upon receipt.

Closing date: 25 August 2026 at 10:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Returnable documents: reference letter(s) on client letterheads for similar stationery supply contracts, a letter of intent or existing agreement from the stationery supplier, and proof of ownership or lease of a fully enclosed (box-body) delivery vehicle. All documents must be valid and current as specified in the evaluation criteria. Bids must be submitted before the closing time; late submissions are disqualified. The tender is advertised locally and results in a single contract for the whole of the works. The 80/20 preference scoring system applies.

Technical evaluation threshold: minimum weighted final score of 70% to be considered. Qualitative criteria (total 100%): 1) Reference letters (40% weight) — scoring: 5 points for 5+ years cumulative relevant experience, 4 points for 4 years, 2 points for 1–3 years, 0 points for less than 1 year or none. 2) Letter of intent from stationery supplier (40% weight) — 30% for a signed and stamped existing agreement (not older than 3 months) or letter of intent (not older than 1 month); 0% if none. 3) Delivery vehicle proof (20% weight) — 0 points for none, 4 points for one vehicle, 5 points for two or more. No mandatory technical criteria are specified. Evaluation process: submissions are rated against functional criteria, weightings applied, and tenders below the threshold eliminated. The 80/20 preference points system applies, so B-BBEE status will be scored under the preference points claim.

Scope: supply and delivery of stationery items on an 'as and when' required basis for a period of 5 years at Tutuka Power Station. Deliveries: once per month as per purchase order instructions; occasionally more than once per month. Delivery times: Monday to Thursday not later than 15H00, Friday before 11H00. A purchase order will be issued with required items and quantities. Upon delivery, a delivery note is requested for payment processing. Items not meeting the required specification will not be accepted. Quality check to be performed upon receiving stationery items. The contract covers the whole of the works and results in a single contract.

Bidders must provide reference letters on client letterheads for similar stationery supply contracts, demonstrating cumulative relevant experience. Scoring: 5 points for 5+ years, 4 points for 4 years, 2 points for 1–3 years, 0 points for less than 1 year or none. Each reference letter must confirm the description of the supplied stationery, the contract duration (start and completion dates), and successful completion. Acceptable technical risks include pandemic. Unacceptable technical risks include supplier failing to meet the standard and incorrect delivery. Unacceptable technical exceptions/conditions include lack of understanding the scope of work and poor controls (e.g., documents, records, transportation).

B-BBEE: The 80/20 preference scoring system applies, so bidders must submit a valid B-BBEE certificate or affidavit to claim preference points. No other compliance requirements (CSD, tax, CIDB, etc.) are stated in the document.

Technical evaluation threshold: minimum weighted final score of 70%. Qualitative criteria: 1) Reference letters (40% weight) — 5 points for 5+ years experience, 4 points for 4 years, 2 points for 1–3 years, 0 points for less than 1 year or none. 2) Letter of intent from stationery supplier (40% weight) — 30% for signed and stamped existing agreement (not older than 3 months) or letter of intent (not older than 1 month); 0% if none. 3) Delivery vehicle proof (20% weight) — 0 points for none, 4 points for one vehicle, 5 points for two or more. Evaluation process: rate submissions against functional criteria, apply weightings, calculate total functional score, and eliminate tenders below the minimum threshold. Acceptable technical risks include pandemic. Unacceptable technical risks include supplier failing to meet the standard and incorrect delivery. Unacceptable technical exceptions/conditions include lack of understanding the scope of work and poor controls.

Supply and delivery of stationery to Tutuka Power Station for a period of 5 years on an as and when required basis. The supplier is required to supply stationery items to Tutuka Power Station. Delivery to be on an as and when requested basis. A purchase order will be issued to the supplier with the required items. Upon delivery, a delivery note will be requested for processing of payment. No item delivered that is not on the required specification will be accepted. Quality check to be performed upon receiving of stationery items. This document is applicable to all Tutuka Power Station employees. The document will be effective after the day of approval.

{"name":null,"email":null,"phone":null,"department":"SIZE UNIT QTY NO","address":null}

Bidders must be able to supply the full range of stationery items listed in the specification. Compliance with quality, safety, and environmental standards (ISO 9001, ISO 14001, OHSAS 18001/ISO 45001, HACCP) is required. Bidders must accept the terms regarding rejection of non-conforming goods, return of excess quantities at supplier's risk, and penalties for delays. No specific registration or certification is stated in the document.

Supply and delivery of stationery to Tutuka Power Station for a period of 5 years on an as and when required basis.

Scope: The supplier is required to supply stationery items to Tutuka Power Station. Delivery to be on an as and when requested basis. A purchase order will be issued to the supplier with the required items. Upon delivery, a delivery note will be requested for processing of payment. No item delivered that is not on the required specification will be accepted. Quality check to be performed upon receiving of stationery items.

Item categories and quantities:

• Adhesive labels and tapes: sticky note colour flags (500), sticky note "sign here" (350 packs), colour coded dots (350 each of L, M, S), sticky notes (600 S, 500 M, 500 L).
• Paper, books and pads: hard A4 colour paper (2000 packs), hardcover A4 and A5 notebooks (2000 packs each), spiral shorthand books (2000 A5, 2000 A4), hardcover memo/notebook A6 (2000 packs), exam pads (2000), A4 frosted binding covers (600), laminating pouches (1200 A4, 400 A3), flip charts (300).
• Desktop stationery: pens (1000 boxes), gel pens (700 boxes), clutch pencils (400 boxes each 0.5, 0.7, 0.9), pencil leads (600 boxes 0.5, 400 boxes 0.7, 400 boxes 0.9), erasers (500 packs), permanent markers (500 packs), highlighters (1000 packs), glue sticks (100 packs), correction tape and pens (100 each), key tags and rings (500), correction fluid (500), rulers (450), punchers (450 standard, 80 heavy duty), staplers (450 standard, 80 heavy duty), staples (1000 standard, 500 heavy duty), staple removers (500), scissors (500), adhesive tape (350 small, 500 large), Prestik (200), paperclips (150 S, 150 L), magnetic pins (100), magnetic paper clip dispensers (100), finger cones (200), desk pen holders (500), rubber bands (200 packs), fold back clips (250 each of 51mm, 41mm, 32mm, 25mm, 22mm, 19mm), memo cube refills (250), scientific calculators (250), 10 digit calculators (350), desk organisers (500), 3 tier letter trays (250), memo cube holders (200).
• Filing and storage: A4 lever arch files (1000), A3 lever arch files (250), ring files (250), clip boards (250), display books (400 each 10 and 20 pockets), A4 file pockets (450 packs), envelopes (300 A4, 300 A5), secretarial folders (300), document wallets (300 packs), accessory files (350), carry folders (450), file dividers (250 each of 1-5, 1-10, 1-12, 1-20, blank and numbered), file dividers Jan-Dec (800), file dividers 1-31 (800), binding combs (150 each of 6mm, 8mm, 10mm, 12mm, 16mm, 22mm, 25mm).
• Presentation, planning and other: whiteboard markers (700 packs), whiteboard liquid (600), whiteboard erasers (400), batteries AAA and AA (250 packs each), permanent markers 3 colours (1000 packs), project pointers with stylus (50).

Goods must conform with the quality, description, and other particulars stated in the bid documents and all specifications provided. Goods must be of satisfactory quality and fit for any intended use made known to the supplier, free from defects in materials and workmanship for a period of 6 months from the date of delivery. Goods must comply with all performance and other specifications and all applicable legislation. Goods must conform with all quality standards. Quality check to be performed upon receiving of stationery items. ISO 9001 Quality Management Systems is referenced.

Pricing must be provided for the full range of stationery items listed in the specification, with quantities as stated. The contract is for a period of 5 years on an as and when required basis. Payment will be processed upon delivery and acceptance of goods. No charges for wrapping, packing, cartons, boxes, crating or containers unless specified in the Purchase Order.

No specific registration or certification is stated in the document. Bidders must comply with quality, safety, and environmental standards referenced: ISO 9001, ISO 14001, OHSAS 18001/ISO 45001, and HACCP.

OHSAS 18001:2007/ISO 45001:2018 Occupational Health and Safety Management systems is referenced as a normative standard. The contractor must ensure compliance to all requirements within this document and provide training and create awareness to their employees.

ISO 14001 (Environment) is referenced as an informative standard.

Delivery must be made in accordance with the time stated in the Purchase Order. Time is of the essence; if the supplier fails to deliver, the customer may cancel the contract in whole or in part without liability, refuse subsequent deliveries, purchase substitute items elsewhere, and hold the supplier accountable for any loss and additional costs. The supplier must notify the customer in writing within 24 hours of any conditions impeding timely delivery, stating the likely duration and cause. Delays render the supplier liable for penalties. Goods must be properly packed and secured to reach their destination in good condition. No charge for wrapping, packing, cartons, boxes, crating or containers unless specified in the Purchase Order. The customer is not responsible for returning such materials. Goods must be delivered to the Delivery Place specified in the Purchase Order, subject to inspection and approval. Rejected goods not conforming to specification are returned at the supplier's risk and expense. The supplier must deliver exact quantities specified in the Purchase Order; the customer may reject incomplete deliveries and return excess quantities at the supplier's risk and expense.

Bidders must sign and submit Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (document 240-77471499 Rev 3). The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses.

appointment of contractors or suppliers for the commencement

of work

Bidders must comply with the following OHS documents when working at or rendering a service to Eskom:

• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier must align its processes to Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance to Eskom or statutory OHS requirements, including non-conformance by its contractors or suppliers.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main supplier must:

• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly in terms of performance and penalty processes.

Eskom reserves the right to verify compliance and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

The main supplier must:

• Demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to the appointment of contractors or suppliers for the commencement of work.
• Ensure that contractors/suppliers have adequate resources and competencies.
• Be accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution of the work.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance when deemed necessary and may instruct the contractor to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

The document is the Eskom eTendering System Suppliers Help Manual, which explains how suppliers register and submit bids electronically. It replaces physical submission at Eskom tender offices. Suppliers must register on the portal, verify their email, and use OTP for login. Tender documents are uploaded under categories such as technical, commercial, and finance. The system supports closed tenders, which are sent directly to selected suppliers via email.

The closing date for this tender is 25 August 2026 at 10:00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

For system problems with Tender Bulletin, eTendering, or OpenText, contact the buyer responsible for the published tender. No specific contact details are provided in the document.

Bids must be submitted electronically through the Eskom eTendering system at https://eTendering.eskom.co.za. Access requires a valid CSD number and prior registration on the portal. During registration, a contact number with a plus prefix (e.g., +27) is required, and an OTP is sent to the cellphone and email for verification. Upload tender documents under the correct category (technical, commercial, finance). Each file must not exceed 50MB, and the total size of all uploaded files must not exceed 900MB. Finalise the submission by clicking 'Finalize Submission' and then 'Finalise and Close Submission'. A confirmation email with a submission ID is sent; retain it for future enquiries.

Bidders must have a valid CSD number to access the eTendering system. Registration on the eTendering portal is required. Closed tenders may be sent directly to suppliers who meet selection and evaluation criteria, but no specific scoring or thresholds are stated in the document.

The document is a user manual for the Eskom eTendering system, not a specification for stationery supply. It describes how to register, upload, and submit tender documents electronically. No technical specifications for the stationery (types, quantities, quality) are provided.

A valid CSD number is required to access the eTendering system. Registration on the eTendering portal is mandatory, including providing a contact number with a plus prefix (e.g., +27). No other compliance requirements are stated.

No specific evaluation criteria are provided in the document. It mentions that closed tenders are sent to suppliers who meet selection and evaluation criteria, but the criteria themselves are not detailed.

Bidders must be authorised representatives of their organisation and must truthfully declare all shareholders or beneficiaries. Failure to disclose accurately may lead to disqualification.

Returnable form T2.2a (Declaration of Shareholding or Beneficiaries): bidders must list all shareholders or beneficiaries of their organisation and disclose whether any are employed by or close family members of Eskom employees. A false or incomplete declaration risks disqualification.

Bidders must sign and submit the Acknowledgement Form (Annexure B) confirming understanding of Eskom OHS requirements. The form must be signed by an authorised person (CEO, Director, or Managing Director) and witnessed by two witnesses. Non-compliance with OHS requirements may result in penalties or termination.

Bidders must comply with Eskom OHS requirements, including Eskom contractor Health and Safety standards 32-136, the Occupational Health and Safety Act 85 of 1993, and the Compensation for Occupational Diseases and Illnesses Act 130 of 1993. After contract award, the supplier must align its processes to Eskom's OHS policies and procedures. The main supplier is accountable for managing its contractors and suppliers, ensuring they have adequate resources and competencies, and monitoring their OHS compliance through audits and assessments. Non-conformances may lead to penalties or termination.

The document is Eskom's Life-Saving Rules standard, not the tender specification. It applies to all Eskom employees, agents, consultants, contractors, and visitors at all Eskom sites. The rules enforce zero tolerance for behaviours with high probability of causing disability or fatality. Contractors are defined as any person or entity formally contracted by Eskom, including vendors, suppliers, agents, joint ventures, fixed-term contractors, principal contractors, and subcontractors.

{"name":null,"email":null,"phone":null,"department":"....................................................................... 5","address":null}

Bidders must be contractors as defined by Eskom, which includes vendors, suppliers, agents, joint ventures, fixed-term contractors, principal contractors, and subcontractors. There is no specific eligibility criteria stated in the provided document beyond compliance with Eskom's Life-Saving Rules and the requirement to remove and discipline employees who violate them.

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240- Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

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2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancin

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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Life Saving-Rules Unique Identifier: 240-62196227

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c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules revision 5 (superseded).

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user to ensure it is in line with the authorized version on the system.

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[2] 240 63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The o ZERO TOLERANCE

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

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a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

Note:

person, who is the person responsible for the safe execution of work according to relevant

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Lifewhile determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager Sustainability Systems

Jace Naidoo Senior Manager Sustainability Systems OHS

Alex Stramrood Senior Manager Sustainability Systems OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

January 2017 6 A Stramrood

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 (for

example transporting people on

the back of trucks in a cabin)

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Life Saving-Rules Unique Identifier: 240-62196227

Revision: 6

Page:

Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

Alex Stramrood

Kerseri Pather

Loraine Smit

Marc Lebea

Mike Townsend

Nosipho Noveve

Sheryl Isaacs

Sivi Govender

7. Acknowledgements

SN Middel

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

No specific requirements found

Violating a Life-Saving Rule is treated as serious misconduct and triggers a disciplinary process under the Eskom Disciplinary Code and Procedure. Eskom takes a zero-tolerance stance. Where a contractor employee violates a rule, the contractor must immediately remove the employee from site, investigate the violation, initiate disciplinary process within five working days, and provide Eskom with a copy of the sanction.

Eskom Holdings SOC Ltd invites tenders for the supply and delivery of stationery at Tutuka Power Station for a period of five (5) years.

Closing date and time: 25 August 2026 at 10h00 (SAST).

Clarification queries: must be submitted in writing 7 working days before the tender submission deadline.

No compulsory meeting, site visit, or clarification meeting will be held.

Eskom Representative: Moleboheng Radebe

• Tel: 017 799 2297
• E-mail: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative only.

Fraud and corruption reporting: 0800 11 2722 / [email protected]

Submission channel: electronic only via the Eskom E-tendering site (Eskom Tender Bulletin). No hard copies accepted. Upload documents under folders Technical, Commercial, Financial, and Other. All documents in PDF format; the price list must be in PDF and a copy in Excel. No zip/condensed files. If resubmitting, only the latest version is accepted; previous versions become null and void. Ensure the submission status is marked complete. Late tenders are not accepted. Upload size per document is 500 MB; total submission restricted to 4 GB.

Mandatory returnables (disqualifiable if missing or incomplete):

• Annexure A: Authorisation Form (with certified resolution/power of attorney as applicable)
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration
• Annexure E: CPA Requirements for Local Goods/Services
• Annexures G1-G4: SBD 6.2 Declaration Certificate for Local Production and Local Content (with supporting schedules)
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure

Returnables required at closing but non-disqualifiable (5 working days to remedy):

• Tax clearance certificate (if not on CSD or no SARS PIN)
• Employment Equity compliance proof (if designated employer)
• NEC or other Contract completed in full
• Pricing schedule (if not in contract)
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses if applicable)

Returnables required for evaluation (score zero if not submitted):

• Annexure I: SBD 6.1 Preference Points Claim Form
• Specific Goals evidence

Mandatory contractual requirement: proof of valid and current CSD registration.

Disqualification risks: missing mandatory returnables, unsigned forms, late submission, non-compliance with eligibility criteria, submitting more than one tender, conflict of interest, or subcontracting 100% of the scope.

Mandatory returnables (disqualifiable): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Pact Declaration (Annexure D), CPA for local goods/services (Annexure E), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexures G1-G4), SBD 1 (Annexure H), SBD 4 Bidders Disclosure (Annexure J).

Non-disqualifiable returnables (5 working days to remedy): Tax Clearance Certificate (if applicable), Employment Equity compliance proof (if designated employer), NEC or other Contract completed in full, Pricing Schedule, additional documents (ECSA/SACPCMP/CVs/permits/licenses if applicable).

Returnables for evaluation: SBD 6.1 Preference Points Claim Form (Annexure I), Specific Goals evidence.

Mandatory contractual requirement: Proof of valid and current CSD Registration.

Additional contractual requirements: Safety (OHS risk assessment, SHE Plan, letter of good standing, OHS policy), Quality (Quality Method Statement, Quality Policy, Quality Objectives, QMS evidence), Environmental (waste management plan, environmental policy), Financial analysis (2 years comparative financial statements).

Functionality (Technical) criteria: weight 100%, threshold 70%. Bidders failing the 70% threshold are disqualified.

Technical evaluation criteria (total 100%):

• Reference letters (40%): one or more valid reference letters on client letterheads demonstrating cumulative relevant experience in supplying similar stationery. Scoring: 5 points for 5+ years, 4 points for 4 years, 2 points for 1-3 years, 0 points for less than 1 year or none.
• Letter of intent from supplier for stationery procurement (40%): existing agreement not older than 3 months (certified copy) or signed letter of intent not older than 1 month. Scoring: 30% if provided, 0% if not.
• Delivery vehicle (20%): proof of ownership, lease, or rental agreement (not older than 3 months) for a fully enclosed/covered (box-body) vehicle in the name of the bidding company or director/owner. Scoring: 0 points for none, 4 points for one vehicle, 5 points for two or more.

Price evaluation: prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value. Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment. Prices scored out of 80 points.

Specific Goals: scored out of 20 points in accordance with PPPFA. Failure to submit evidence results in 0 points for that goal but not disqualification.

Ranking: 80/20 preferential point system; price + specific goals scores added and ranked highest to lowest.

Objective criteria: Local Procurement Content target 100%. Eskom may award to a tenderer other than the highest scoring if objective criteria justify.

Scope: supply and delivery of stationery at Tutuka Power Station for a period of five (5) years.

Technical evaluation criteria (see evaluationCriteria for scoring):

• Reference letters demonstrating relevant experience in supplying similar stationery.
• Letter of intent from the supplier where stationery items will be procured, or existing agreement not older than 3 months.
• Proof of ownership or lease of a fully enclosed/covered (box-body) delivery vehicle.

Cataloguing: the successful tenderer may be required to provide cataloguing information per item after contract award and label all materials per Eskom's labelling specifications. If cataloguing is required, the pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Risk analysis: Time risk (failure to deliver on time) mitigated by ordering with sufficient stock buffer; Cost risk (supplier funds) mitigated by monthly ordering; Scope risk (supplier not delivering batch orders) mitigated by enforcing NEC3 clauses; SHEQ risks (non-compliance) mitigated by induction, training, check sheets, verifying delivery notes; Supplier risk (not meeting mandatory requirements) mitigated by submitting all requirements; Other risks (non-compliance to NEC3) mitigated by exercising NEC clauses.

Technical evaluation criteria: Bidders must submit reference letter(s) on client letterheads demonstrating relevant experience in supply of similar stationery. Scoring: 5 points for 5+ years cumulative experience, 4 points for 4 years, 2 points for 1-3 years, 0 points for less than 1 year. Also, letter of intent from supplier for stationery procurement, proof of existing agreement not older than 3 months, and proof of delivery vehicle ownership/lease.

Quality requirements: Quality Method Statement based on scope, Quality Policy approved by top management, Quality Objectives approved by top management, documented information for roles/responsibilities, control of externally provided processes, products and services, Form A completed and signed.

Pricing schedule must be submitted in PDF and a copy in Excel format. The price list needs to be submitted in both formats.

If cataloguing is required, the pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.

Pricing schedule: must be submitted in PDF and a copy in Excel format. The price list must be submitted in both formats.

Payment terms: for contracts below R50,000,000 (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50,000,000 (including VAT), Eskom pays within 60 days.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Financial analysis: latest 2 years comparative financial statements required (audited/reviewed reports, directors' report, statement of financial position, comprehensive income, changes in equity, cash flows, notes). For close corporations: signed accounting officer's report, members' report, and similar statements. For joint ventures: signed JV agreement indicating percentage shareholding. For new entities (less than 1 year old): owner's 5-year tax returns and financial position. If a subsidiary's financials are consolidated into the holding company, a signed guarantee letter is required. Parent Company Guarantee or Performance Bond may be required on Eskom-approved templates.

Eligibility: bidders must not be under restriction to do business with Eskom or state-owned companies; must not have nationality of a sanctioned country; must not have conflict of interest; must not be on National Treasury restricted list or Tender Defaulters list; must not subcontract 100% of scope; must not submit more than one tender; JV/consortium must have joint and several liability.

Mandatory returnables (disqualifiable):

• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration
• Annexure E: CPA for local goods/services
• Annexures G1-G4: SBD 6.2 Local Production and Local Content declarations
• Annexure H: SBD 1
• Annexure J: SBD 4 Bidders Disclosure

Returnables for evaluation:

• Annexure I: SBD 6.1 Preference Points Claim Form
• Specific Goals evidence

Mandatory contractual requirement: proof of valid and current CSD registration.

Tax compliance: certified tax clearance certificate required if not on CSD or no SARS PIN. Foreign suppliers with no SA footprint complete SBD 1 but no tax proof required.

Employment Equity: designated employers must provide proof of compliance, including submission of EE report to the Department of Labour.

B-BBEE: proof of B-BBEE status level certificate (issued by authorised body) or sworn affidavit as per B-BBEE Codes of Good Practice.

Safety requirements: acknowledgement of Eskom's OHS legal and other requirements form, baseline OHS risk assessment, SHE Plan aligned with scope, valid letter of good standing, OHS policy signed by CEO.

Quality requirements: comply with ISO 9001; submit quality method statement, quality policy approved by top management, quality objectives, documented information for roles/responsibilities, control of externally provided processes/products/services, and Form A completed and signed.

Environmental requirements: acknowledgement of Eskom's SHE rules and requirements form, waste management plan (reduction, re-use, recycling, disposal), environmental induction, environmental (or SHE/SHEQ) policy signed by owner/CEO/MD, commitment to compliance and environmental duty of care.

Safety requirements: Acknowledgement of Eskom's OHS legal and other requirements form, Baseline OHS risk assessment, SHE Plan addressing project OHS risks, valid letter of good standing, OHS policy signed by CEO.

Environmental requirements: Acknowledgement of Eskom's SHE rules and requirements form, Waste management Plan (reduction, re-use, recycling, disposal), Environmental induction, Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD, commitment to compliance and environmental duty of care.

Contract conditions: NEC3 Term Service Contract (TSC).

Mandatory contractual requirements: proof of CSD registration.

Additional contractual requirements (assessed after evaluation): SHEQ requirements, financial viability, and others. Failure to meet may result in non-responsiveness.

Payment terms: 30 days for contracts below R50m, 60 days for contracts above R50m.

Eskom may negotiate with preferred bidders if prices not market-related.

Subcontracting with subsidiaries discouraged and must be declared.

Eligibility criteria: tenderers must not be under any restriction to do business with Eskom or state-owned companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except where size limits apply); JV/consortium without joint and several liability; conflict of interest; signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; or subcontracting 100% of the scope. Eskom will disqualify tenderers not meeting eligibility criteria.

Functionality requirements applicable. Technical Criteria weight 100%, threshold 70%. Tenderers failing 70% threshold disqualified.

Technical criteria (total 100%):

• Reference letters (40%): scoring 5 points for 5+ years, 4 points for 4 years, 2 points for 1-3 years, 0 points for less than 1 year.
• Letter of intent from supplier (40%): 30% if provided, 0% if not.
• Delivery vehicle (20%): 0 points for none, 4 points for one, 5 points for two or more.

Prices scored out of 80 points. Specific Goals scored out of 20 points. Ranking by 80/20 system. Objective criteria: Local Procurement Content 100%. SBD 6.2 and Annex C are tender returnables.

Supply and delivery of stationery at Tutuka Power Station for a period of five (5) years. Specific items and quantities are defined in the specification and/or works information.

Closing time:

• The tender closes at the date and time stated in the tender record (2026-08-25T10:00:00.000Z). Time is South African Standard Time (SAST), determined by the Telkom time signal.

Site visit / clarification meeting:

• A site visit and/or clarification meeting may be cited as compulsory in the Tender Data. If compulsory, failure to attend results in disqualification. Details are stated in the Tender Data.

Clarification queries:

• Requests for clarification must be submitted earlier than the closing time for clarification of queries. Responses are published to all bidders via the Eskom Tender Bulletin and NT e-Tender Portal.

Addenda:

• Addenda may amend or add to the enquiry documents. Bidders must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates.

Fraud and corruption reporting:

• Hotline: 0800 11 2722
• Email: [email protected]

General communication:

• All communication must be with the Eskom Representative only, in writing, in English. The Eskom Representative's details are stated in the Tender Data.

Submission format:

• Submit one complete original tender plus one (1) complete hard copy of the original. Failure to submit the hard copy results in disqualification.
• Eskom may also require one additional complete soft copy in electronic format.
• Tenders must be in English, completed in ink (not pencil), and signed by a person duly authorised to bind the bidder.
• Seal the original and the copy as separate packages marked "ORIGINAL" and "COPY". Each package must show the Eskom address, the Invitation to Tender number, and the bidder's name and contact address.
• Place both packages in an outer package marked "CONFIDENTIAL", showing only the Eskom address and Invitation to Tender number.
• Deliver to the tender box at the address specified in the Tender Data before the deadline. Proof of posting or courier delivery is not accepted as proof of delivery. Late tenders are returned unopened.
• Do not submit by telephone or e-mail unless the Tender Data states otherwise.
• Eskom employees may not deposit tenders on a bidder's behalf.

Returnable documents:

• Complete the Acknowledgement Form, stating whether the tender is for the whole or part of the supply.
• Submit all mandatory tender returnables by the tender submission deadline; other returnables required for contract award must be submitted before award.
• Where an agent submits on behalf of a principal, submit an authenticated copy of the authority to act as agent.
• Sign the Form of Agreement and check the final draft of the contract.

Disqualification risks:

• Any tender based on 100% sub-contracting is ineligible.
• Missing mandatory documents or the required hard copy results in non-responsiveness.
• Alterations to tender documents must be initialled by all signatories; correction fluid or tape is not permitted.
• Misrepresentation or falsification of any information, certificate or document leads to disqualification.

Evaluation stages:

• Basic compliance is checked before detailed evaluation. Failure to meet stated basic compliance renders the tender non-responsive.
• If functionality is a criterion, bidders are scored against technical functionality requirements and must meet the minimum threshold stated in the Tender Data. Only tenders meeting or exceeding the threshold proceed.
• Eskom assesses the financial risk of doing business with each bidder. If financial risk is too high and no suitable mitigating factors exist, the tender may be disqualified.
• Price is evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted invoicing rates.

Preference points:

• Specific Goals are scored from supporting documentation. If a bidder fails to meet Specific Goals or submit proof by the closing deadline, the bidder is not disqualified but receives 80/90 points for Price and zero for Specific Goals under PPPFA.
• Pricing and Specific Goals scores are added and bidders ranked highest to lowest.
• A contract may be awarded to a bidder that did not score highest only under Section 2(1)(f) of the PPPFA, with objective criteria stipulated in the tender documents. Functionality and contractual requirements cannot be used as objective criteria.

Other evaluation rules:

• Arithmetical errors are checked; amounts in words govern over figures. Eskom may correct errors and the corrected total is binding.
• Failure to meet DTIC designated materials local content requirements renders the tender non-responsive.
• If a reverse e-auction is used, bidders submit a complete tender without prices; any prices included are disregarded.

Scope:

• Supply and delivery of stationery at Tutuka Power Station for a period of five (5) years.
• The specific stationery items, quantities and delivery requirements are set out in the specification and/or works information in the Invitation to Tender.
• Bidders must indicate whether the tender is for the whole or part of the supply on the Acknowledgement Form.

Quality requirements:

• Bidders must provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award. All SHEQ costs and personnel must be reflected in the tender.
• Bidders must comply with Eskom's SHEQ requirements and relevant legislation.

Pricing format:

• Rates and prices must include all duties, taxes (including VAT) and other levies, as applicable 14 days prior to the tender submission deadline.
• Rates and prices are fixed for the contract duration unless the enquiry provides for adjustment.
• Prices must be in South African Rand unless instructed otherwise, and in accordance with the exchange rate and base date in the Invitation to Tender.

Arithmetical corrections:

• Eskom checks for errors such as misplaced decimal points, omissions in pricing schedules, and incorrect line-item totals or summations. The amount in words governs. Eskom may correct errors; the corrected total is binding unless the bidder rejects it, which may lead to rejection of the tender.

Ranking:

• Pricing and Specific Goals scores are added and bidders ranked highest to lowest.

Pricing:

• Rates and prices must include all duties, taxes (including VAT) and other levies payable by the successful bidder, as applicable 14 days prior to the tender submission deadline.
• Rates and prices are fixed for the contract duration and not subject to price adjustment except as provided in the enquiry.
• Prices must be stated in South African Rand unless instructed otherwise, and in accordance with the exchange rate and base date in the Invitation to Tender.

Arithmetical corrections:

• Eskom checks for errors such as misplaced decimal points, omissions in pricing schedules, and incorrect line-item totals or summations. The amount in words governs. Eskom may correct errors; the corrected total is binding unless the bidder rejects it, which may lead to rejection of the tender.

Security for performance:

• If security is required, bidders must name at least two financial institutions they would approach. Eskom may reject an unsuitable institution.

Insurance:

• Eskom's insurance may not cover the full extent required; bidders should seek qualified advice.

Costs:

• Eskom does not compensate bidders for costs incurred in preparing or submitting a tender.

Mandatory registrations and certificates:

• Registration on the Central Supplier Database (CSD) and compliance with National Treasury instructions.
• Valid B-BBEE certificate or affidavit. Fraudulent certificates or fronting are reported to the B-BBEE Commissioner.
• Where CIDB applies, proof of CIDB registration is mandatory at tender closing deadline. If only proof of application is available, it must be submitted by closing, with the actual registration printout by contract award.

Returnable forms:

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

Other compliance:

• Comply with COIDA, OHS Act, Amended B-BBEE Codes, and Eskom's SHEQ requirements.
• Provide proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award; all SHEQ costs and personnel must be reflected in the tender.
• Bidders must not be under any restriction to do business with Eskom or State Owned Companies.
• Sub-contracting 100% of the scope of work is not permitted.

Form of Agreement:

• Authorised signatories of both parties must complete and sign the original and one copy of the Form of Agreement.

Misrepresentation:

• Eskom may disqualify a tender if the bidder misrepresents or falsifies any information, certificate, affidavit or document. Fraudulent B-BBEE certificates or fronting are reported to the B-BBEE Commissioner.

Supply and delivery of stationery to Tutuka Power Station for a period of five years, as and when required, under an NEC3 Supply Contract (SC3) between Eskom Holdings SOC Ltd and the Supplier.

The document does not provide a specific contact for this tender. The Supply Manager details are to be inserted in the Contract Data. The Purchaser is Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. The NEC3 Supply Contract guidance notes are available from Engineering Contract Strategies, Tel 011 803 3008, Fax 086 539 1902, www.ecs.co.za.

Returnable documents: C1.1 Form of Offer and Acceptance, C1.2b Contract Data provided by the Supplier, and the completed Price Schedule (C2.2). The Offer is accepted by the Purchaser signing the Acceptance part of the Form of Offer and Acceptance and returning one copy, including the Schedule of Deviations, within the validity period. Bidders must complete the Contract Data Part Two with the tendered total of Prices and delivery dates. Any deviations from the tender documents must be recorded in the Schedule of Deviations; a covering letter is not part of the final contract. Bidders must arrange delivery of any securities, bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the completed agreement. Failure to fulfil these obligations constitutes repudiation of the agreement. Alternative tenders require a separate copy of the Form of Offer and Acceptance.

The document does not specify a scoring split or preference point system. Bidders must complete the Contract Data Part Two, including the tendered total of Prices and delivery dates. Bidders must be able to provide required securities and guarantees. Bidders must comply with Eskom's additional conditions, including B-BBEE status change notification and ethics provisions. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance, as is standard for Eskom tenders.

Scope: Supply and delivery of stationery to Tutuka Power Station as and when required, for a period of five years. The contract is an NEC3 Supply Contract (SC3). Goods are delivered to the main stores at Tutuka Power Station. The Supplier is responsible for transporting goods to the delivery place. The Supplier gives notice of delivery, checks packing and marking, contracts for transport, pays transport costs, and loads the goods; the Purchaser arranges access and unloads. Goods must be to the standard and quality accepted by the Purchaser and suitable for the purpose intended by the manufacturer. No compensation is payable if the Supplier arrives on site without prior arrangement. The Supplier must provide packing lists, invoices, delivery notes, test results and maintenance manuals. The Risk Register includes late deliveries, default during offloading, industrial actions, community strikes, and bad quality of goods.

The document does not specify a methodology or execution plan beyond the general supply requirements. The Supplier must give notice of delivery, check packing and marking, contract for transport, pay transport costs, and load the goods. The Purchaser arranges access to the delivery place and unloads the goods. The Supplier must provide packing lists, invoices, delivery notes, test results and maintenance manuals.

The pricing data includes pricing assumptions and the price schedule. The Prices are the amounts stated in the price column of the Price Schedule. The amount due is calculated based on lump sum items or quantities multiplied by rates. The Price Schedule is only a pricing document, not Goods Information. The tendering supplier should insert any additional items. The total of the Prices is assumed to be fully inclusive of everything necessary. The supplier must include costs for correction of defects. There is no adjustment to lump sum prices if quantities change, except through compensation events. The format of the price schedule: entries in the first four columns are made by the Purchaser or the tendering supplier. For lump sum items, the amount is entered in the Price column only. For rate-based items, the rate and quantity are entered to produce the Price. For time-based items, a unit of time and quantity are stated.

Pricing: The contract is a priced contract under NEC3 SC3. The Price Schedule (C2.2) lists items priced as lump sums or quantities multiplied by rates. The tendered total of Prices must be fully inclusive of everything necessary to provide the goods and services. The Supplier must include costs for correction of defects (core clause 43.1) as there is no compensation event for this unless the defect is due to a Supplier's risk. There is no adjustment to lump sum prices if quantities change; the only basis for a change is a compensation event per clause 60.1. Payment: The assessment interval is between the 26th day of each successive month. Payments are made within 4 weeks. The currency is South African Rand. Interest on late payments is at the publicly quoted prime rate of Standard Bank of South Africa (or LIBOR for other currencies). The Supplier must provide a tax invoice within one week of receiving a payment certificate; late submission extends the payment period. The Supplier's VAT number must be included on each invoice, and the Purchaser's VAT number is 4740101508. The Supplier's liability for indirect or consequential loss is limited to 50% of the contract value; total liability is limited to the total contract value. The end of liability date is 6 months after delivery of the whole of the goods and services. Delay damages for delivery are 2% of the purchase order value per day, capped at 10%. Low performance damages are replacement within 2 working days at contractor cost plus 2% of affected order value.

Returnable forms: C1.1 Form of Offer and Acceptance (signed offer and acceptance), C1.2b Contract Data provided by the Supplier, and the Price Schedule (C2.2). B-BBEE: The Supplier must notify the Purchaser within seven days of any change in B-BBEE status, and submit an updated verification certificate within thirty days. If B-BBEE status decreases, the Purchaser may re-negotiate or terminate. Failure to notify may constitute a reason for termination. Joint ventures: members are jointly and severally liable; the key person with authority to bind the Supplier must be notified within two weeks of the Contract Date; composition may not be altered without consent. Ethics: The Supplier may not take any Prohibited Action (coercive, collusive, corrupt, fraudulent, obstructive); the Purchaser may terminate for such actions. Insurance: The Supplier must provide insurances stated in Insurance Table A; the Purchaser provides insurances in Insurance Table B. The Supplier must comply with all applicable health, safety and environmental laws and regulations. Asbestos provisions apply: the Purchaser manages asbestos according to its standard; the Supplier's personnel may stop work if asbestos is identified. The Supplier must be registered on the Central Supplier Database (CSD) and have a valid tax clearance, as is standard for Eskom tenders.

The Supplier must take all reasonable precautions to maintain the health and safety of persons in and about the provision of the goods and execution of the services. The total of the Prices must include a sufficient amount for proper compliance with all applicable health and safety laws and regulations. The Supplier must comply with all applicable environmental laws and regulations. Asbestos provisions apply: the Purchaser ensures ambient air conforms to the prescribed South African standard for asbestos (OEL 0.2 fibres per ml as a 4-hour TWA, short-term 0.6 fibres per ml as a 10-minute TWA). The Purchaser manages asbestos and ACM according to its standard. If asbestos is identified, a risk assessment is conducted and immediate control measures implemented. The Supplier's personnel may stop work and leave the contaminated area until declared safe. Any removal and disposal of asbestos is done by a registered asbestos contractor instructed by the Purchaser at the Purchaser's expense.

Annexure A: Supply Requirements. The Supplier supplies goods in accordance with INCOTERMS 2010. The obligations of seller and buyer for the selected Incoterm determine costs, risks and insurance. The Supply Requirements include: no compensation if the Supplier arrives on site without prior arrangement; all goods delivered to the main stores; goods must be to the standard and quality accepted by the Purchaser; the Supplier is responsible for transporting goods to the delivery place (Tutuka Power Station); the Supplier gives notice of delivery, checks packing and marking, contracts for transport, pays transport costs, and loads the goods; the Purchaser arranges access to the delivery place and unloads the goods. The Supplier must provide packing lists, invoices, delivery notes, test results and maintenance manuals.

The document does not specify evaluation criteria beyond the requirement to complete the Contract Data Part Two and provide required securities and guarantees. The Risk Register includes bad quality of goods as a risk.

The tender is for the supply and delivery of stationery at Tutuka Power Station for a period of five years. The quality scorecard template requires bidders to select the applicable category (Category 4 is indicated as applicable) and complete the returnables tab accordingly. The scope of work is stationery supply and delivery.

Returnable documents: bidders must complete and sign Form A. The tender pack includes a quality scorecard template with sections A to E; bidders must select the applicable category on the cover tab and complete the returnables tab accordingly. The completed template must be saved as PDF and signed, or signed and locked before sending to the buyer.

Quality evaluation is weighted across five sections: Section A (Quality Management System, 25%), Section B (Evidence of QMS in operation, 25%), Section C (Contract Quality Plan, 20%), Section D (Quality Control Plan, 20%), Section E (User defined additional requirements, 10%). For Section A, bidders may choose either Option 1 (valid ISO 9001 certificate with relevant scope, issued by an accredited authority) or Option 2 (evidence of an implemented QMS including a QMS manual, quality policy, quality objectives, and documented information for control of nonconforming outputs and corrective action). Section B requires documented information for defined roles, responsibilities and authorities, and for control of externally provided processes, products and services, plus audit reports and management review records. Section C requires a draft Contract Quality Plan specific to the scope of work. Section D requires a Quality Control Plan or Inspection and Test Plan for similar work. Section E requires Form A completed and signed, plus any other requirements per the scope.

The tender is for the supply and delivery of stationery at Tutuka Power Station for a period of five years. The quality scorecard template requires bidders to select the applicable category (Category 4 is indicated as applicable) and complete the returnables tab accordingly. The scope of work is stationery supply and delivery.

Bidders must complete and sign Form A as part of the quality evaluation. No other compliance requirements (e.g., CSD registration, B-BBEE, CIDB grading) are stated in the provided document.