Provision of human resources for lubrication services at lethabo power station (5-Year term contract)

The tender is for the provision of human resources for lubrication services at Lethabo Power Station for a period of five (5) years. The work involves topping up oil and greasing the plant from unit 1 to 6 in all plant areas, and draining oil in the Electric Feed Pumps (EFP) by hand. The OHS specification is Eskom Generation's minimum requirements for the contract period, and the contractor must develop an OHS plan meeting these requirements and all applicable legislation. Eskom does not assume the contractor's legal responsibilities; the contractor remains accountable for the quality and execution of their health and safety programme for their employees and appointed contractor employees.

No briefing session or site visit dates are stated in the document.

Project address: Lethabo Power Station, Deneysville / Viljoensdrift Road, Private Bag X415, Vereeniging, 1930 SA.

Eskom OHS Officer: Pretty Mhlongo (signature dated 11/08/2026).

Eskom OHS Advisor: Tshokolo Mofokeng (signature dated 11/08/2026).

Eskom Contractor’s Manager / End User: Puleng Pitso (signature dated 11/08/2026).

Returnable documents (all must be completed, signed and submitted):

• Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (signed by an authorised person, e.g. CEO/Director/Managing Director, with two witnesses).
• Health and Safety Plan addressing the project/scope of work OHS risks, aligned with the health and safety specification.
• Detailed costing for OHS management (broken down, not a lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence: CVs and qualifications/certificates.

Disqualification risks:

• Any returnable document omitted or unsigned.
• Non-compliance with Eskom OHS requirements may result in penalties and contract termination.

OHS tender evaluation (high risk) will assess the following returnables:

• Signed Annexure B acknowledgement.
• Health and Safety Plan.
• Detailed OHS costing.
• Baseline OHS Risk Assessment.
• Valid Letter of Good Standing (COIDA).
• OHS policy signed by CEO.
• OHS competency (CVs and qualifications).

Recommendation: Recommended / Not Recommended based on compliance.

Scope of work: Provision of human resources for lubrication services at Lethabo Power Station for five (5) years.

Core activities:

• Top up oil and grease the plant from unit 1 to 6 in all plant areas.
• Drain oil in the Electric Feed Pumps (EFP) by hand from unit 1 to unit 6.

Fixed services include:

• Mills: top up trunnions and mill motors with oil; grease trunnion seals; grease damper linkages and dampers; clean drip trays as per PM; clean acoustic wood on grease side as per PMs.
• Boilers: top up mms valves with oil; grease all spray water regulating valves as per PMs.
• Coal plant: top up all gearboxes on conveyors.
• Turbine plant: (details truncated in source).

OHS costing must be detailed and broken down, not provided as a lump sum. The costing must be based on the overall scope of work/service to be performed; the scope of work and the risk assessment may serve as a guideline.

Compliance with Eskom contractor health and safety requirements standard 32-136, the OHS specification provided, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act.

After contract award, the supplier must fully align company processes to Eskom OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

Main contractor/supplier obligations:

• Demonstrate process and selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to appointment of contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to comply with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments for OHS compliance.
• Provide grounds for termination of work done by contractors/suppliers.
• Handle non-conformances through performance and penalty processes.
• Provide testimonials/references and client contact details (including Eskom) for similar work when requested.

B-BBEE Minimum Level: 2.

OHS evaluation will consider the signed Annexure B acknowledgement, Health and Safety Plan, detailed OHS costing, Baseline OHS Risk Assessment, valid Letter of Good Standing (COIDA), OHS policy signed by CEO, and OHS competency evidence. The evaluation will result in a recommendation of Recommended or Not Recommended.

This specification (240-105658000, QM 58, Revision 3) defines the minimum quality requirements for all existing and potential Eskom suppliers. It applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFIs, RFQs, RFPs and contracts for procurement of products and services. The specification is based on ISO 9001 and requires suppliers to develop, implement, maintain and continually improve a QMS conforming to ISO 9001. The specification covers pre-contract award quality requirements, including supplier and sub-supplier QMS requirements, quality plans, contract quality plans, quality control plans, and capability and capacity assessments. It also covers post-contract award requirements including contract execution, quality performance monitoring, quality audits, and standard conditions such as rights of access, rights to information, preservation, and management of nonconformities.

Closing date: 17 October 2021 (as per the specification authorisation date). Note: The tender record lists closing date as 2026-09-11T10:00:00.000Z, but the document states 17 October 2021. The document date is preferred.

Eskom Quality Representative: Moses Mamatlepa, Quality Officer (as per Form A and List of Tender Returnables). No other contact details provided.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A (240-68099512): Tender & Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and Quality Requirements for ISO 9001 Standard. The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality requirements.
• List of Tender Returnables (240-12248652): Category 2 quality deliverables as indicated in the document.
• Category 2 quality documentation as per the List of Tender Returnables, including:
• Valid ISO 9001 certificate from an accredited body (Option 1) OR objective evidence of a documented QMS complying with ISO 9001 (Option 2).
• Documented information for roles, responsibilities and authorities (organisation chart and responsibility matrix).
• Documented information for Control of Externally Provided Processes, Products and Services.
• Latest internal management system audit report (with nonconformity, correction and/or corrective action reports).
• Records of management review meetings (minutes, attendance registers).
• Draft Contract Quality Plan specific to the scope of work (per ISO 10005).
• Draft/example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work.

Disqualification risks:

• Failure to complete and sign Form A.
• Omission of any required returnable document.

Quality evaluation is based on Category 2 quality requirements as per the List of Tender Returnables (240-12248652).

• Section A: QMS requirements — Option 1 (valid ISO 9001 certificate, score 4) or Option 2 (documented QMS evidence, score 7).
• Section B: Evidence of QMS in operation — score 4.
• Section C: Draft Contract Quality Plan — score 1.
• Section D: QCP/ITP example — score 1.
• Section E: Form A completed and signed, plus any additional requirements — score 2.
• The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality requirements.
• No other evaluation criteria (e.g., price, functionality, B-BBEE) are stated in the provided documents.

Scope: Provision of Human Resources for Lubrication Services at Lethabo Power Station for a period of Five (5) Years.

• The supplier must develop, implement, maintain and continually improve a Quality Management System (QMS) based on ISO 9001.
• The QMS must conform to ISO 9001 (latest revision) and the requirements of this specification.
• The supplier must comply with the Supplier Quality Management Specification 240-105658000 (QM 58), Revision 3.
• Category 2 quality requirements apply (as per Form A).
• The supplier must submit a draft Contract Quality Plan specific to the scope of work, addressing ISO 10005 requirements.
• The supplier must submit a draft/example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar or previous work.
• The supplier must provide documented information for Control of Externally Provided Processes, Products and Services.
• The supplier must provide documented information for roles, responsibilities and authorities (organisation chart, responsibility matrix).
• The supplier must submit latest internal management system audit report and records of management review meetings.
• Post-contract award requirements include contract execution, supplier quality performance monitoring, quality audits, rights of access, rights to information, preservation, management of nonconformities, and special processes.
• Eskom reserves the right to perform capability and capacity assessments on suppliers and sub-suppliers prior to contract award.

Quality Management System (QMS) compliance:

• The supplier must have a QMS that conforms to ISO 9001 (latest revision).
• Option 1: Valid ISO 9001 certificate from an accredited certification body.
• Option 2: Objective evidence of a documented QMS that complies with ISO 9001 (including QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure).
• The supplier must complete and sign Form A (240-68099512) to acknowledge and accept Eskom Supplier Quality requirements.
• No other compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided documents.

The evaluation of quality is based on Category 2 quality requirements as per the List of Tender Returnables (240-12248652). The scoring is as follows:

• Section A: QMS requirements — Option 1 (valid ISO 9001 certificate) scores 4; Option 2 (documented QMS evidence) scores 7.
• Section B: Evidence of QMS in operation — scores 4.
• Section C: Draft Contract Quality Plan — scores 1.
• Section D: QCP/ITP example — scores 1.
• Section E: Form A completed and signed, plus additional requirements — scores 2.

The tenderer must complete and sign Form A to acknowledge and accept Eskom Supplier Quality requirements. No other evaluation criteria are stated in the provided documents.

The tender is for the provision of human resources for lubrication services at Lethabo Power Station for five years. Submission is electronic via the Eskom eTendering system. Bidders must register on the system and have a CSD number. The system allows uploading of tender documents under categories (Technical, Commercial, Financial). File size limits apply. Bidders must finalise their submission before the closing time.

Closing date and time: 11 September 2026 at 10h00 (SAST).

Clarification meeting: None.

Tender validity period: 120 days from closing date.

Eskom Representative: Ndumiso Mncube (Procurement Manager).

Fraud and corruption reporting: 0800 11 2722 / [email protected].

All queries must be addressed in writing to the Eskom Representative.

Submission is electronic only via the Eskom eTendering site (https://eTendering.eskom.co.za). Bidders must register on the system and have a valid CSD number to gain access. Upload tender documents under the correct categories (Technical, Commercial, Financial). Finalise the submission before the closing time; the system will not accept changes after closing. File size per upload must not exceed 50MB; total uploads must not exceed 900MB. Keep the email confirmation with the submission ID for future reference.

Mandatory returnable forms (all must be completed and submitted):

• E-Tendering Training Acknowledgement Form (Annexure B): confirms the bidder has undergone self-training on the eTendering system. Failure to fully complete and submit will render the tender non-responsive.
• Authorisation Form (Annexure A): certifies the signatory's authority to bind the bidder.
• Tenderer's Particulars (Annexure C).
• Integrity Declaration Form (Annexure D).
• CPA Requirements for Local Goods/Services (Annexure E) and, if applicable, CPA(IG) for Foreign Goods/Services (Annexure F).
• SBD 1 (Invitation to Bid) (Annexure H).
• SBD 6.1 (Preference Points Claim) (Annexure I).
• SBD 6.2 (Declaration for Local Production and Content) (Annexure G1) and supporting schedules (Annexures G2-G4) if designated materials are included.
• Tax Evaluation questionnaire.
• SDL&I Undertaking (must be submitted by contract award).

Disqualification risks:

• Any mandatory returnable omitted or incomplete.
• Tender not finalised before the closing time.
• Sub-contracting 100% of the scope of work.
• Misrepresentation or falsification of any information.

Evaluation stages: basic compliance, mandatory returnables, pre-qualification criteria, functionality, then price and specific goals.

Functionality (technical) evaluation: weighted criteria covering personnel CVs (35%), relevant experience (55%), and method statement (10%). Bidders must score at least 70% to proceed to further evaluation.

• Personnel CVs: must demonstrate minimum qualifications. Scoring: 0 = not submitted or do not meet minimum; 5 = submitted and meet minimum.
• Experience: proof of at least 3 years' verifiable experience within the last 5 years in similar work, preferably in power generation. Three references required in tabular format. Scoring: 0 = not provided/not relevant; 2 = less than 3 years; 4 = 3 years; 5 = more than 3 years.
• Method statement: on how to carry out lubrication maintenance based on scope of work. Scoring: 0 = not provided/unacceptable; 5 = acceptable.

Price evaluation: prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on net present value. Unconditional discounts considered; conditional discounts applied at payment. Price scored out of 80 or 90 points.

Specific goals (B-BBEE) scored out of 10 or 20 points under the PPPFA. Points added to price score, total rounded to two decimal places. Contract awarded to highest total, subject to section 2(1)(f) of the PPPFA.

B-BBEE points table (80/20 and 90/10 systems): Level 1: 20/10; Level 2: 18/9; Level 3: 14/6; Level 4: 12/5; Level 5: 8/4; Level 6: 6/3; Level 7: 4/2; Level 8: 2/1; Non-compliant: 0.

Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability if applicable. For trusts/consortia/JVs, a consolidated B-BBEE certificate. Failure to provide these does not disqualify but results in zero points for specific goals and only price points.

Objective criteria (SDL&I) are applicable; not meeting them may lead to second-ranked tenderer being recommended for award.

Scope: Provision of human resources for lubrication services at Lethabo Power Station for a period of five (5) years.

Bidders must provide personnel with minimum qualifications as per the evaluation criteria. Proposed personnel CVs must demonstrate these qualifications.

Bidders must have at least 3 years' verifiable experience in similar work, preferably in power generation, and provide three references.

A method statement on how lubrication maintenance will be carried out is required.

Bidders must comply with Eskom's SHEQ requirements and provide proof of safety, health, environment, and quality systems in place.

Bidders must not sub-contract 100% of the scope of work.

Payment terms: For contracts below R50 million (incl. VAT), Eskom commits to paying within 30 days of receipt of undisputed invoices. For contracts above R50 million, payment terms are as stipulated in the contract.

Prices must be in South African Rand, inclusive of VAT, and fixed for the contract duration unless otherwise stated.

Bidders must submit audited financial statements for the previous 18 months (or last year if not available). Start-up enterprises formed within the last 12 months are exempt but must provide statements for the first year once available.

Eskom may conduct a financial evaluation to assess the risk of doing business with the bidder.

CSD registration: A valid CSD number is required to access the eTendering system and must be provided at closing.

B-BBEE: Proof of B-BBEE level (certificate/affidavit) must be provided at closing if it is a pre-qualification criterion; otherwise, for point allocation, failure to provide results in zero points for specific goals.

Tax: Tax clearance (SARS TCS) and completion of the Tax Evaluation questionnaire are required.

SHEQ: Proof of safety, health, environment, and quality systems must be provided.

CIDB: Not mentioned as applicable for this tender.

Local content: If designated materials are included, SBD 6.2 and supporting schedules must be completed.

SDL&I Undertaking must be submitted by contract award.

Bidders must not be under any restriction to do business with Eskom or State-Owned Companies.

Functionality evaluation includes personnel CVs (35%), relevant experience (55%), and method statement (10%). Minimum threshold of 70% required. Price and specific goals scored under 80/20 or 90/10 system. Bidders must provide documentation for preference points. Objective criteria (SDL&I) applicable.

Provision of human resources for lubrication services at Lethabo Power Station, covering daily oil draining, topping up and greasing across mills, boiler auxiliaries, coal plant, turbine plant, and main CW pumps and compressors.

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Technical evaluation is conducted as per Eskom procedure 240-48929482 (Tender Technical Evaluation Procedure). No specific scoring split or minimum thresholds are stated in the available document.

Resource requirements:

• The service provider must supply a team of 6 technical officials, one of whom acts as assistant supervisor.
• Each technical official must hold at least an N1 certificate.
• The provider must arrange transport for the team to and from the station.
• Standby services are required: a minimum of 2 people on standby after normal working hours, on weekends and on public holidays.

Daily lubrication activities by area:

• Mills: top up trunnions and mill motors with oil; grease trunnion seals, dampers and linkages; clean drip trays and acoustic hoods on the grease side as per routine preventive maintenance (PM).
• Boiler auxiliaries: top up valves with oil; grease spray water valves as per PM routine.
• Coal plant: top up all conveyor belt gearboxes with oil.
• Turbine plant: drain and top up EFP gearboxes; start and stop unit oil purifiers (main turbine and BFPT); start and stop the bulk oil purifier; drain and top up main turbine FRF tanks, BFPT FRF tanks, main turbine oil tanks, BFPT lube oil tanks and seal oil tanks; grease turbine plant regulating valves as per PM routine.
• Main CW pumps and compressors: top up and grease main CW pumps and compressors.

Some activities are performed routinely, others on an ad hoc basis as required.

Daily lubrication activities include: Mills – top up trunnions and mill motors, grease trunnion seals, dampers and linkages, clean drip trays and acoustic hoods as per PM routine. Boiler auxiliaries – top up valves, grease spray water valves as per PM. Coal plant – top up conveyor belt gearboxes. Turbine plant – drain and top up EFP gearboxes, operate oil purifiers (unit and bulk), drain and top up FRF tanks, lube oil tanks and seal oil tanks, grease regulating valves as per PM. Main CW pumps and compressors – top up and grease. Some tasks are routine, others ad hoc.

Technical officials must hold a minimum N1 certificate.

The service provider must supply 6 technical officials (one as assistant supervisor) each holding at least an N1 certificate, provide transport for the team, and maintain standby coverage of at least 2 people after hours, weekends and public holidays.

Technical evaluation follows Eskom procedure 240-48929482 (Tender Technical Evaluation Procedure). No further details are available in the provided document.

The scope of work is to provide human resources for lubrication services for a period of 5 years at Lethabo Power Station.

Service Manager: Lethabo Power Station (address given; contact details not provided).

Employer: Eskom Holdings SOC Ltd, registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Returnable documents:

• Form of Offer and Acceptance (C1.1), including the Schedule of Deviations if any.
• Completed Contract Data Part Two (C1.2b) with key personnel details and CVs.
• Pricing Data (Part C2) with the price list and tendered total.
• Pro forma securities as applicable: Parent Company Guarantee (Option X4), Performance Bond (Option X13), ASGI-SA Guarantee.
• CIDB registration number must be stated on the Offer form.

Submission method: not specified in the document.

No explicit evaluation criteria are stated in the document. The tender is an open tender under the NEC3 Term Service Contract. Bidders must complete the Form of Offer and Acceptance and provide required securities. No minimum qualifying thresholds or preference point system are mentioned.

Scope: Provision of human resources for lubrication services at Lethabo Power Station for a period of five years.

Personnel required: 1 Technical Supervisor and 6 Technical Officers.

Pricing schedule includes labour rates for normal time, overtime, and public holidays/Sundays, plus a standby allowance.

Additional items: Safety file, compliance with SHE, compliance with quality, PPE (provided twice per year per person), entry/periodic/exit medicals for 7 people, and travelling costs for a 15-seater bus/taxi monthly.

Key personnel: The Contract Data requires the Contractor to provide details of key people, including name, job, responsibilities, qualifications, and experience. CVs must be submitted.

The pricing schedule includes 1 Technical Supervisor and 6 Technical Officers.

The pricing schedule includes an item for travelling costs – 15 seater bus/taxi monthly.

Pricing: Priced contract with price list (Option A). Prices are inclusive of everything necessary; lump sum items are not adjusted for quantity changes unless a compensation event occurs.

Payment: Assessment interval is the 26th day of each month; payment period is one month.

Currency: South African Rand.

Interest rate: Prime rate from Standard Bank (for Rand) or LIBOR (for other currencies).

Tax invoice: Must be provided within one week of payment certificate, including Eskom's VAT number 4740101508.

Securities: Performance bond amount is N/A; parent company guarantee and ASGI-SA guarantee may be required if options apply.

Liability: Contractor's liability for indirect/consequential loss is limited to R0.0; total liability limited to the total of the Prices.

CSD registration and valid tax clearance are implied by standard Eskom requirements but not explicitly stated in the document.

B-BBEE: A change in B-BBEE status must be notified within 7 days; updated verification certificate required within 30 days. A decrease may lead to renegotiation or termination.

Health and safety: Contractor must comply with Construction Regulations 2014 and all applicable health & safety laws; may be appointed as Principal Contractor.

Environmental: Must comply with all applicable environmental laws and regulations.

Asbestos: Employer ensures ambient air conforms to asbestos regulations; contractor's personnel may stop work if asbestos is identified.

Joint ventures: If a joint venture, parties are jointly and severally liable; key person with authority to bind must be notified within two weeks of contract date.

Contractor must take all reasonable precautions for health and safety, comply with Construction Regulations 2014 and all applicable laws.

May be appointed as Principal Contractor.

Prices must include sufficient amount for health & safety compliance.

Asbestos: Employer ensures ambient air conforms to asbestos regulations; OEL is 0.2 fibres/ml (4-hour TWA) and short-term limit 0.6 fibres/ml (10-minute TWA). Contractor may perform parallel measurements at own expense. If asbestos identified, risk assessment and control measures implemented; personnel may stop work until area declared safe.

Contractor must comply with all applicable environmental laws and regulations, and ensure subcontractors and employees do likewise.

Asbestos waste removal and disposal must be done by a registered asbestos contractor instructed by the Employer at Employer's expense.

Contract type: NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list) and secondary options including X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators).

Dispute resolution: Option W1 – adjudicator from ICE-SA panel; if not agreed, appointed by AFSA. Tribunal is arbitration under Association of Arbitrators (Southern Africa) rules.

Additional conditions Z1-Z14 always apply, covering cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, limitation of liability, termination for business rescue, ethics, insurance, nuclear liability, and asbestos.

Contractor must not cede, delegate or assign without written consent.

Confidentiality obligations apply; images of the Affected Property require prior written consent.

Termination: Employer may terminate for prohibited actions (corrupt, fraudulent, etc.) without court finding.

Insurance: Contractor provides insurances per Insurance Table A; Employer provides per Table B.

Nuclear liability: Employer indemnifies contractor against nuclear damage except for unlawful intent or unauthorized presence.

Asbestos: Employer manages asbestos; contractor may stop work if unsafe; removal by registered contractor at Employer's expense.

No evaluation criteria are specified in the document.