Supply and delivery of rf cables and connectors to ESKOM distribution sites on an as-and-when basis for five years

{"name":null,"email":null,"phone":null,"department":null,"address":"................... a company incorporated under the laws of [insert"}

No eligibility criteria specified

provisions of this Agreement for any

purpose whatsoever other than the Project

No specific requirements found

This document is Eskom's Supplier Quality Management tender evaluation scorecard (Rev 7, effective 21/01/2022, Unique ID 240-12248652) used to assess bidder quality documentation for the supply and delivery of radio frequency cables and connectors (Tender E3423DXMWP). It defines five evaluation sections with standard weightings: Section A (QMS Requirements) 25%, Section B (QMS in Operation) 25%, Section C (Contract Quality Plan) 20%, Section D (Quality Control Plan) 20%, Section E (User-defined) 10%. The scorecard allows selection of Category 3 (implemented QMS with internal audit report, draft CQP and ITP per scope of works). Bidders are evaluated on documented evidence submitted with the tender; the scorecard is used by Eskom's PQA representatives during desktop evaluation.

Bidders must submit the following returnable documents with their tender:

• Form A (completed and signed) — supplier quality management declaration.
• Either a valid ISO 9001:2015 certificate from an accredited certification body with product/service scope defined and relevant, OR documented evidence of an implemented Quality Management System meeting the specified ISO 9001:2015 clauses (QMS manual or quality method statement, quality policy and objectives approved by top management, control of documented information, control of nonconforming outputs, nonconformity and corrective action, internal audit).
• Internal management system audit report with nonconformity, correction and/or corrective action reports.
• Draft Contract Quality Plan (CQP) specific to the scope of work, referencing ISO 10005.
• Inspection and Test Plan (ITP) or Quality Control Plan (QCP) as per scope of works, referencing ISO 10005 and Eskom specification 240-105658000.
• Documented information for defined roles, responsibilities and authorities (organisation chart and responsibility matrix including quality management function).
• Documented information for control of externally provided processes, products and services (evaluation, selection, monitoring and re-evaluation criteria for external providers).

All documents must be submitted in the format required by the tender pack. Late submissions will be disqualified.

Tender evaluation uses a weighted quality scorecard across five sections. Bidders are scored on documented evidence submitted with the tender. Section weights (standard):

• Section A (Quality Management System Requirements): 25% — Option 1 (valid ISO 9001:2015 certificate) scores 4 criteria; Option 2 (implemented QMS evidence) scores 7 criteria. Only one option is evaluated.
• Section B (Evidence of QMS in Operation): 25% — 5 criteria including roles/responsibilities matrix, control of external providers, internal audit report, external certification audit report (not older than 12 months), management review records.
• Section C (Contract Quality Plan Requirements): 20% — Draft CQP specific to scope of work (ISO 10005).
• Section D (Quality Control Plan Requirements): 20% — Example ITP/QCP on similar/previous work (ISO 10005 & 240-105658000).
• Section E (User-defined Additional Requirements): 10% — Form A completed and signed, plus any scope-specific requirements.

Each section score = (score obtained / maximum score) × 100% × weight. No minimum qualifying threshold is stated in the document.

Supply and delivery of radio frequency cables and connectors for Eskom Distribution Division on an "as and when" required basis for a period of five years. Quality management requirements are governed by Eskom Supplier Contract Quality Requirements Specification (document 240-105658000) and ISO 9001:2015, ISO 10005. Bidders must demonstrate QMS compliance through either valid ISO 9001:2015 certification (Option 1) or documented QMS implementation evidence (Option 2). Required deliverables include: internal audit report with nonconformity/corrective action records, draft Contract Quality Plan (ISO 10005), Inspection and Test Plan or Quality Control Plan for similar/previous work, roles/responsibilities matrix including quality function, and control of externally provided processes/products/services. Form A (supplier quality declaration) must be completed and signed.

Mandatory compliance documents:

• Form A (completed and signed) — supplier quality management declaration.
• ISO 9001:2015 certificate from an accredited certification body with relevant product/service scope (Option 1) OR documented QMS meeting ISO 9001:2015 clauses 4-10 (Option 2).
• Internal management system audit report with nonconformity, correction and/or corrective action reports (Clause 9.2).
• Draft Contract Quality Plan specific to scope of work (ISO 10005, ref 240-109253698).
• Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (ISO 10005 & 240-105658000).
• Documented information for defined roles, responsibilities and authorities including quality management function (Clause 5.3).
• Documented information for control of externally provided processes, products and services (Clause 8.4).

No CSD registration, tax clearance, B-BBEE, CIDB, or CIPC requirements are stated in this document.

Supply, Delivery and Offloading of Radio Frequency (RF) Cables, connectors and related accessories to various Eskom Distribution sites on an "as and when required" basis for a period of five (5) years. The contract is based on the NEC3 Supply Contract (April 2013) with Options X1, X2, X7 and Z1–Z15. Delivery terms follow INCOTERMS 2020 DPU (Delivered at Place Unloaded) to Eskom Distribution Brackenfell RDC, Polokwane RDC, New Germany RDC and Gauteng Eskom Distribution Various Sites as per delivery address on the Purchase Order.

Closing date: 22 September 2026 at 10:00 (from tender record). No compulsory briefing, site visit, or clarification deadline is stated in the document.

Purchaser: Eskom Holdings SOC Ltd, Reg No. 2002/015527/30, Registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Tel: 011 800 8111. Supply Manager: to be confirmed (TBC). Adjudicator nominating body: Chairman of ICE-SA, a Division of the South African Institution of Civil Engineering (www.ice-sa.org.za). Arbitration: Association of Arbitrators (Southern Africa) or its successor body; place of arbitration: South Africa.

Submission is by completing and returning the NEC3 SC3 Form of Offer and Acceptance (C1.1) with the offered total price (exclusive of VAT, VAT at 15%, and inclusive of VAT). Bidders must also complete Contract Data Part Two (C1.2b) providing supplier name, address, tendered total of Prices, price schedule reference, risk register matters, access restrictions, delivery date statement, programme reference, and overhead/profit percentage. The Pricing Data (Part C2) including pricing assumptions and the price schedule must be completed. Securities, bonds, guarantees, proof of insurance and any other documentation required by the Contract Data must be delivered within two weeks of receiving a completed copy of the agreement. The contract is governed by South African law, in English, using the NEC3 Supply Contract (April 2013) with Options X1 (price adjustment), X2 (changes in law), X7 (delay damages), and Z1–Z15 (Eskom additional conditions).

The document does not specify an evaluation methodology, scoring split, minimum qualifying thresholds, or preference point system (80/20 or 90/10). It contains only a reference to a quality section (4.11) without detail. No evaluation criteria specific to this tender can be recovered from the source text.

Scope: Supply, delivery and offloading of Radio Frequency (RF) Cables, connectors and related accessories to various Eskom Distribution sites on an "as and when required" basis for a period of five (5) years. Delivery places (INCOTERMS 2020 DPU): Eskom Distribution Brackenfell RDC, Polokwane RDC, New Germany RDC, and Gauteng Eskom Distribution Various Sites as per delivery address on the Purchase Order. Supplier responsibilities: notify Supply Manager of scheduled delivery; check packing and marking before dispatch; contract for and pay transport costs; arrange access to delivery place (jointly with Purchaser); load and unload goods; undertake export and import requirements for international procurement. Information to be provided by Supplier: packing lists, copy of invoice, delivery note, test results and maintenance manuals; for international procurement: licences, authorisations, Air Waybill or Bill of Lading, Bill of Entry, customs work sheets, invoice from importation clearing agent, and other import documents required by authorised officials. Defects date: warranty period as per Manufacturer's specifications after Delivery. Defect correction period: maximum 4 weeks. Defects access period: maximum 1 week. Supplier's liability for design defects not notified before last defects date limited to replacement cost of goods for manufacturing defects; liability period 12 months after defect liability period ends. End of liability date: 12 months after Delivery of whole goods and services with support of spares.

Supply Requirements based on INCOTERMS 2020 DPU. Supplier obligations per Incoterms A1–A10: provision of goods in conformity with contract; licences, authorisations and formalities; contracts of carriage and insurance; delivery; transfer of risks; division of costs; notice to buyer; proof of delivery/transport document; checking-packing-marking; other obligations. Purchaser obligations per Incoterms B1–B10: payment of price; licences, authorisations and formalities; contracts of carriage and insurance; taking delivery; transfer of risks; division of costs; notice to seller; proof of delivery/transport document; inspection of goods; other obligations. Specific actions: Supplier notifies Supply Manager about scheduled delivery; Supplier checks packing and marking before dispatch; Supplier contracts for transport and pays transport costs; Supplier/Purchaser arrange access to delivery place; Supplier loads and unloads goods; for international procurement Supplier undertakes export and import requirements.

Defects date: warranty period as per Manufacturer's specifications after Delivery. Defect correction period: maximum 4 weeks. Defects access period: maximum 1 week. Supplier's liability for design defects not notified before last defects date limited to replacement cost of goods for manufacturing defects; liability period 12 months after defect liability period ends after Delivery. Supplier's total liability limited to latent defects identified due to manufacturing flaw. End of liability date: 12 months after Delivery of whole goods and services with support of spares. Information to be provided by Supplier includes test results and maintenance manuals.

Pricing assumptions: Prices are amounts stated in price column of Price Schedule; where quantity stated, Price calculated by multiplying quantity by rate. Price Schedule is the price schedule unless later changed per contract. Amount due = Price for each completed lump sum item + (quantity completed × rate) + other amounts payable to Supplier - amounts payable by or retained from Supplier. Tax required by law included in amount due. Price schedule items include cables (RG58, RG223, RG213, RG214, RG400, LMR195, LMR240, LMR400, Eupen 1/2'' and 7/8'', Coaxial 7/8'' Aluminium) priced per metre; boots (strain relief for various cable types) priced per item; tools (cable prep, stripping, crimp kit, tensioner) priced per item; adaptors (BNC, N, TNC, SMA, UHF types) priced per item; protectors (surge filters, suppressors, data line, AC, solar, DIN rail, PoE) priced per item; tape (self-vulcanizing, insulation, butyl) priced per item; saddles, crimpers, bundles, seals, kits, shrouds priced per item; clamps (Cumfy, G-clamp, Polyprop, grounding, BAND-IT, stainless steel cable ties) priced per item; fly-leads (various connector combinations and cable types/lengths) priced per item; connectors (BNC, N, SMA, TNC, UHF, bulkhead types) priced per item. Courier services priced per km (marked N/A).

Pricing format: Price Schedule with rates per unit (R/m for cables, R/Item for connectors, fly-leads, clamps, adaptors, protectors, tools, boots, tape, saddles, crimpers, bundles, seals, kits, shrouds). Price adjustment (Option X1): CPA kicks in after 16 months from base date (month prior to tender closing date); proportions: 0.85 adjustable, 0.15 non-adjustable. Payment terms: within 30 days of receipt of a commercially and financially correct tax invoice for contracts valued under R50 million (excluding VAT); within 60 days for contracts valued at R50 million and above (excluding VAT). Interest rate: zero percent above the publicly quoted prime rate of Standard Bank of South Africa Limited. Supplier must provide a tax invoice within one week of receiving a payment certificate; late invoice extends payment period by an equal period. Supplier must comply with VAT Act and include Purchaser's VAT number 4740101508 on each invoice. Delay damages (Option X7): 5% per purchase order if delivery is one week outside agreed timelines; maximum 15% if two weeks outside timelines; applied per purchase order considering urgency and impact; Purchaser must prove everything administrable was done without success (emails and letters as source documents). Insurance: Supplier provides insurances per Insurance Table A (loss/damage to goods, liability for property damage/bodily injury, employer's liability); Purchaser provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation/Marine, Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption).

Returnable documents: C1.1 Form of Offer and Acceptance (completed and signed); C1.2b Contract Data provided by the Supplier (completed); C2.1 Pricing Assumptions and C2.2 Price Schedule (completed); securities, bonds, guarantees, proof of insurance as required by Contract Data. B-BBEE: Supplier must notify Purchaser within 7 days of any change in B-BBEE status and submit updated verification certificate and supporting documentation within 30 days; decreased status may lead to renegotiation or termination; failure to notify may constitute reason for termination. Joint ventures: joint and several liability; notify Supply Manager of key person with authority to bind within 2 weeks of Contract Date; no composition change without Purchaser's written consent. Confidentiality: no disclosure of contract information without consent; images require prior written consent; subcontractors must comply. Ethics: Prohibited Actions (Coercive, Collusive, Corrupt, Fraudulent, Obstructive) not permitted; Purchaser may terminate if Prohibited Action occurs; cooperation with investigations required. Asbestos: Purchaser ensures ambient air conforms to SA standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA); Supplier personnel may stop work and leave contaminated area until declared safe; removal/disposal by registered asbestos contractor at Purchaser's expense. Nuclear liability: Purchaser indemnifies Supplier against nuclear damage liabilities except unlawful intent or unauthorised presence at Koeberg Nuclear Power Station. Standard registrations: CSD registration, valid tax compliance status (SARS tax PIN), CIPC registration implied.

Z3 Change of B-BBEE status: Where a change in Supplier's legal status, ownership or any other change to business composition or dealings results in a change to Supplier's B-BBEE status, Supplier notifies Purchaser within seven days. Supplier required to submit updated verification certificate and necessary supporting documentation confirming change in B-BBEE status to Supply Manager within thirty days of notification or as otherwise instructed. Where Supplier's B-BBEE status has decreased since Contract Date, Purchaser may either re-negotiate contract or terminate Supplier's obligation to Provide Goods and Services. Failure by Supplier to notify Purchaser of change in B-BBEE status may constitute reason for termination. If Purchaser terminates per this clause, procedures on termination are P1, P2 and P3 as stated in clause 92, and amount due is A1 and A3 as stated in clause 93.

Z6 Health, safety and environment: Supplier undertakes to take all reasonable precautions to maintain health and safety of persons in and about provision of goods and execution of services. Supplier warrants that total of Prices includes sufficient amount for proper compliance with all applicable health & safety laws, regulations, rules, guidelines and procedures. Supplier undertakes to comply with all applicable health & safety laws and regulations and ensures subcontractors, employees and others under Supplier's direction and control likewise observe and comply. Supplier complies with all applicable environmental laws and regulations and ensures subcontractors, employees and others under Supplier's direction and control likewise observe and comply. Z15 Asbestos: Purchaser ensures ambient air in area where Supplier will Provide Services conforms to SA standard for asbestos per GNR February 2002 under Occupational Health and Safety Act 1993. OEL: 0.2 regulated asbestos fibres/ml as 4-hour TWA; short term exposure limit: 0.6 fibres/ml as 10-minute TWA. Measurements by independent, competent, certified occupational hygiene inspection body (SANAS accredited and Dept of Employment and Labour approved AAIA). Supplier may perform parallel measurements at own expense. Purchaser manages asbestos and ACM per Standard 32-303. If asbestos identified during Services, risk assessment conducted; if exposure above Action Level (0.1 fibres/ml over 4 hours), immediate control measures implemented and air monitoring conducted to declare area safe. Supplier personnel entitled to stop work and leave contaminated area until declared safe by Compliance Monitoring or AAIA approved intervention. Contract dates extended by notification periods per regulations 3 and 21 of Asbestos Regulations. Removal/disposal of asbestos by registered asbestos contractor instructed by Purchaser at Purchaser's expense per SA legislation.

Z6.2: Supplier complies with all applicable environmental laws and regulations and rules, guidelines and procedures otherwise provided for under this contract and ensures subcontractors, employees and others under Supplier's direction and control likewise observe and comply. Z14 Nuclear Liability: Purchaser is operator of Koeberg Nuclear Power Station (KNPS), a nuclear installation designated by National Nuclear Regulator, holder of nuclear licence. Purchaser solely responsible for and indemnifies Supplier against any and all liabilities arising from nuclear damage as defined in Act, except to extent liabilities incurred due to unlawful intent of Supplier or unauthorised presence at KNPS. Purchaser waives rights of recourse except for unlawful intent or unauthorised presence. Purchaser does not waive rights under section 30(7) of Act. Protection in effect until KNPS decommissioned. Insurance Table B includes Environmental Liability insurance per insurance policy document.

Contract based on NEC3 Supply Contract (April 2013) with Options X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages), and Z (Additional conditions of contract Z1–Z15). Law of contract: Republic of South Africa. Language: English. Period for reply: 1 week. Starting date: date of last signature on document. Delivery date: as stated in each purchase order. Supplier does not bring goods to Delivery Place more than one week before Delivery Date. Supplier submits first programme within 2 weeks of Contract Date; revised programmes at intervals no longer than 4 weeks. Defects date: warranty period as per Manufacturer's specifications after Delivery. Defect correction period: maximum 4 weeks. Defects access period: maximum 1 week. Assessment interval: after complete Delivery of each order. Currency: South African Rand. Payment period: within 30 days of receipt of commercially and financially correct tax invoice for contracts valued under R50 million; within 60 days for contracts valued at R50 million and above (excluding VAT). Interest rate: zero percent above publicly quoted prime rate of Standard Bank of South Africa Limited. Compensation events per Section 6 of NEC3 SC. Title per Section 7. Purchaser's additional risks: None. Supplier's liability for indirect/consequential loss limited to R0.00. Supplier's liability for loss/damage to Purchaser's property limited to applicable deductible. Supplier's liability for design defects not notified before defects date limited to replacement cost of goods for manufacturing defects; liability period 12 months after defect liability period ends. Supplier's total liability limited to latent defects from manufacturing flaws. End of liability date: 12 months after Delivery of whole goods and services with support of spares. Termination and dispute resolution per Section 9 of NEC3 SC. Adjudicator selected from ICE-SA Division of SAICE Panel of Adjudicators; if no agreement, appointed by Arbitration Foundation of Southern Africa (AFSA). Tribunal: arbitration per latest Rules for Conduct of Arbitrations by Association of Arbitrators (Southern Africa); place: South Africa. Arbitrator chosen by Chairman of Association of Arbitrators (Southern Africa) if parties cannot agree. Price adjustment (X1): CPA kicks in after 16 months from base date; base date: month prior to tender closing date; proportions: 0.85 adjustable, 0.15 non-adjustable. Changes in law (X2): change in South African law after Contract Date is compensation event. Delay damages (X7): 5% per purchase order if Supplier is one week outside agreed delivery timelines; maximum 15% in two weeks outside timelines; applied per purchase order considering urgency and impact; Purchaser must prove everything administrable was done without success; emails and letters used as source documents. Z1: Cession, delegation, assignment - Supplier requires Purchaser's written consent; Purchaser may cede to subsidiaries/divisions from ESI restructuring. Z2: Joint ventures - joint and several liability; notify Supply Manager of key person within 2 weeks; no composition change without Purchaser's written consent. Z3: B-BBEE status change - notify Purchaser within 7 days; submit updated verification certificate within 30 days; decreased status allows renegotiation or termination; failure to notify may constitute termination reason. Z4: Confidentiality - no disclosure without consent; exceptions for public domain and prior possession; images require prior written consent; subcontractors must comply. Z5: Waiver and estoppel - no waiver unless agreed in writing. Z6: Health, safety, environment - Supplier warrants prices include sufficient amount for H&S compliance; complies with all applicable H&S and environmental laws; ensures subcontractors/employees comply. Z7: Tax invoice - Supplier provides tax invoice within 1 week of payment certificate; late invoice extends payment period; Supplier must comply with VAT Act and include Purchaser's VAT number 4740101508. Z8: Compensation events - delete words "unless the event arises from the Supply Manager giving an instruction, changing an earlier decision or correcting an assumption" from core clause 61.3. Z9: Purchaser's limitation of liability - indirect/consequential loss limited to R0.00; indemnity liability limited. Z10: Termination - add "or had a business rescue order granted against it" to core clause 91.1. Z11: Delay damages termination - if delay damages reach limits, Purchaser may terminate using procedures for reasons R1–R15 or R18. Z12: Ethics - definitions of Prohibited Actions (Coercive, Collusive, Corrupt, Fraudulent, Obstructive); Committing Party may not take Prohibited Actions; Purchaser may terminate if Prohibited Action occurs; amounts due per core clauses 92.1 and 92.2; cooperation with investigations required. Z13: Insurance - Supplier provides insurances per Insurance Table A (loss/damage to goods, liability for property damage/bodily injury, employer's liability); Purchaser provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation/Marine, Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption). Z14: Nuclear Liability - Purchaser is operator of Koeberg Nuclear Power Station; indemnifies Supplier against nuclear damage liabilities except unlawful intent or unauthorised presence; waives recourse except section 30(7) of Act; protection until KNPS decommissioned. Z15: Asbestos - Purchaser ensures ambient air conforms to SA standards (OEL 0.2 fibres/ml 4-hour TWA, STEL 0.6 fibres/ml 10-min TWA); certifies conditions on request via SANAS accredited AAIA; Supplier may perform parallel measurements; Purchaser manages asbestos per Standard 32-303; risk assessment and control measures if asbestos identified; Supplier personnel may stop work and leave contaminated area until declared safe; contract dates extended by notification periods per Asbestos Regulations; removal/disposal by registered asbestos contractor at Purchaser's expense.

The document contains only a reference to a quality section (4.11) without any evaluation criteria, scoring methodology, minimum thresholds, or preference point system. No tender-specific evaluation criteria can be recovered.

Closing date: 2026-09-22 at 10:00 (local time).

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}

Bidders must be registered on the Central Supplier Database (CSD) to gain access to the Eskom eTendering system. No other eligibility criteria are specified in the provided document.

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

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Eskom eTendering System

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4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

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Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

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User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

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5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

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7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

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Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

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Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

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Eskom eTendering System

User Manual

Fig4.

Fig5.

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Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

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15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

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17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

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20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

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5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

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7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

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Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

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The tender is for the supply and delivery of radio frequency cables and connectors for Eskom's distribution division on an "as and when" required basis for a period of 5 years. The document provided is a Contract Quality Plan (CQP) template that the successful bidder must complete and submit.

The tender is for the supply and delivery of radio frequency cables and connectors for Eskom's distribution division on an "as and when" required basis for a period of 5 years. The document provided is a Contract Quality Plan (CQP) template that the successful bidder must complete and submit. The CQP must cover: scope of work, communication channels with Eskom, an organogram showing QA/QC roles, an index of interfacing documents (standards, codes, specifications), a list of suppliers and sub-suppliers, monitoring of sub-suppliers, interface of sub-suppliers with the supplier's QMS, an index of items to be manufactured/refurbished/purchased, items/activities requiring a QCP/ITP, special controls governed by codes (e.g., welding, NDT), documented information to be submitted to Eskom, records control and retention, concession and non-conformance management, databook management, management of working tools and equipment, dealing with customer property, product preservation, identification and traceability, and commissioning and post-delivery activities.

{"closingDate":"27 June 2023"}

Ethics and reporting channels (for suppliers to report dishonest, fraudulent or inappropriate behaviour by Eskom employees/directors):

• Ethics office email: [email protected]
• Forensic email: [email protected]
• Toll-free hotline: 0800 11 27 22 (confidentiality guaranteed)

No SCM or technical contacts for this tender are provided in the document.

Returnable documents:

• Integrity Declaration Form (incorporating Declaration of Fair Tendering Practices): must be completed, signed and submitted whenever the supplier participates in any Eskom procurement process (tender or RFQ).
• Non-Disclosure Agreement (NDA): required when the supplier may access confidential information in the course of work.

Disqualification risks:

• Failure to submit the signed Integrity Declaration Form.
• Deliberate misrepresentation, false certifications or forged documents.
• Undisclosed conflict of interest with Eskom employees or directors.
• Collusion, bid-rigging or anti-competitive tendering practices.
• Gifts or business courtesies to Eskom staff exceeding R1 500 in value.
• Non-compliance may lead to supplier discipline, suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers.

No tender-specific evaluation criteria, scoring split, minimum qualifying thresholds or preference-point system are stated in this document. The Integrity Pact sets ethical and behavioural obligations that apply to all Eskom procurement processes but does not define how bids are scored.

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

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Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

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4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

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4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

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Mandatory compliance obligations for suppliers:

• Register on the Eskom Vendor Database.
• Complete, sign and submit the Integrity Declaration Form for every Eskom procurement process participated in.
• Complete a Non-Disclosure Agreement (NDA) when access to confidential information is involved.
• Disclose any financial, personal or private interest or relationship with Eskom employees/directors that may affect or be perceived to affect tender decision-making; disclose such relationships that become known after tender participation.
• Ensure gifts or business courtesies to Eskom employees/directors do not exceed R1 500 and do not place the recipient under obligation or improperly influence them.
• Refrain from collusion, bid-rigging, under-pricing, misrepresentation, false certifications or forged documents.
• Report any dishonest, fraudulent or inappropriate behaviour by Eskom employees/directors via the Ethics office, Forensic email or toll-free hotline.
• Align policies and practices with Eskom's labour practices, employment equity initiatives and human relations policies to the highest ethical standards.
• Familiarise with all publicly available Eskom policies, procedures and codes impacting supply chain processes, including Eskom's Standard Conditions of Tender.

Supplier obligations:

• Maintain an impeachable standard of integrity in all business and personal dealings; take all reasonable measures to prevent dishonest, unfair, fraudulent, corrupt and illegal practices during any stage of the Eskom procurement process including contract execution and modifications.
• Be familiar with all publicly available Eskom policies, procedures and codes impacting supply chain processes, including Eskom's Standard Conditions of Tender.
• Reject all improper business practices prohibited by Eskom.
• Not abuse trust placed in them by Eskom employees or misuse opportunities for personal gain.
• Seek to constantly maintain and enhance professional competence standards.
• Adopt, where possible, policies and practices aligning with Eskom's labour practices, employment equity initiatives and human relations policies to the highest ethical standards.
• Not disclose confidential information without express consent from an authorised Eskom representative; complete a Non-Disclosure Agreement (NDA) to give effect to this.
• Not deliberately misrepresent information, submit false certifications or forged documents to influence the tendering process; Eskom may request an audit and take action against dishonest or fraudulent suppliers.
• Avoid relationships with Eskom employees/directors that may be perceived as contrary to constitutional principles of fairness, equitability, transparency, competitiveness and cost-effectiveness; complete the Integrity Declaration Form disclosing any financial, personal or private interests with Eskom employees/directors, and disclose any such relationships that become known after tender participation.
• Ensure business courtesies or gifts do not exceed R1 500 and do not place Eskom employees under obligation or improperly influence recipients.
• Avoid unethical or fraudulent dealings with Eskom employees involved in evaluation, adjudication or negotiation, including offering or requesting bribes, gifts, fees, commissions or inducements.
• Not enter dishonest or illegal agreements with other tenderers; complete the Integrity Declaration Form incorporating a Declaration of Fair Tendering Practices when participating in any Eskom tender or RFQ.
• Report any dishonest, fraudulent or inappropriate behaviour of Eskom employees/directors to the Eskom Ethics office ([email protected]), Forensic email ([email protected]) or toll-free hotline (0800 11 27 22).

This specification (240-105658000) defines the minimum quality requirements for all Eskom suppliers.

It outlines the quality criteria for selection, evaluation, vendor registration, management, monitoring, assessment, and auditing of suppliers.

The specification is applicable to all Eskom RFI/RFQ/RFP processes and contracts.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

Quality evaluation follows Eskom Supplier Quality Management Specification 240-105658000.

Bidders must complete Form A (240-68099512) to acknowledge and accept the quality requirements.

The applicable quality category (1-4) will be indicated by Eskom; returnable documents per category are listed in the List of Tender Returnables (240-12248652).

At minimum, returnables may include a valid ISO 9001 certificate (category 1) or evidence of a developed QMS (categories 2-4), a draft Contract Quality Plan, example Quality Control Plan / Inspection and Test Plan, internal audit reports, documented information for management review, and control of externally provided processes.

Eskom may conduct capability and capacity assessments before contract award.

Form A, quality documentation, and any other returnables must be submitted with the tender.

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

 develop,

 implement,

 maintain, and

 continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

 Verification of the QMS

 Audits and surveillances

 Regular assessment of the CQPs and reviews of QCPs.

 NC and Defect Management

 Inspection and test plans

 Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall

include the following (as applicable):

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s internal training management

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training management and competency control procedures. All the training

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

 Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

 Outline the resources, the communication channels, applicable documents and records to be

generated.

 Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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 List of documents and records that will be used and submitted during the execution of the

project.

 Communications channels should include contact person and contact details

 Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

 Eskom contract number and title

 The supplier’s order number

 Identification of the area of works/contract

 Description of the work, with components, item number, and activity date

 QCP/ITP unique number

 A list of the sequence of operations, including inspection and tests

 The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

 The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

 The inspection and test activities that the supplier has nominated for its intervention points

 Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

 Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

 Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

 Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

 Identification of quality verification activity and stage

 The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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 Definition of acceptance criteria

 Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

 Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

 Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

 Listing of all proposed test procedures

 Acceptance criteria for each inspection or test in alignment with specified tolerances

 A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

 Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

 The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

 Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

 Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

 An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

 Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

 Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

 Hazard and Operability Study (HAZOP) report, as applicable

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS should drive the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

 Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

 Quality Policy, aligned with the supplier’s strategic direction (documented information)

 Quality Objectives (documented information)

 Control of documented information (both maintain and retain documented information )

 Internal audit procedure (documented information)

 Control of nonconforming outputs (documented information)

 Nonconformity and Corrective action procedure (documented information)

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The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

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 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

 The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic

direction). (documented information)

 The supplier shall submit a copy of quality objectives. (documented information)

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

 provide products and services with high risk to operational sustainability

 work on critical plant and equipment

 supply of critical plant items or components

 provide special processes

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

 Generation Level 1 & 2 plant

 Transmission and Distribution Power Plant & Control Plant

 Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

 The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

 The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

 The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

 The equipment lists and an indication of pressurised components and systems.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

 Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

 The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

 Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

 CQP and QCP /ITP

 Delivery

 Design

 Cost

 Management system

Subsequent key performance indicators associated with these areas will include the following:

 Nonconformity monitoring

 Audit and assessment evaluation scoring

 Management system compliance and accreditation

 Achievement of delivery targets as per contractual agreements

 Process improvements

 Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.

3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

supplier’s audit schedule.

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.8.3.12 Where the project responsibility for equipment and materials management has been

formally delegated, the supplier’s preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

 requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

 detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

 requirements for electrical grounding or isolation;

 requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

 detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

 requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

 internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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 support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

 provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

 provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

 provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

 requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

 clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

 documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

 detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18 The supplier’s preservation management programme scope shall encompass

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

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3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

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Revision: 3

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3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

 Andrew Else

 Bongi Tshabalala

 Feziwe Mogamisi

 Lesego Garegae

 Patrick Thwane

 Xolani Zuma

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg No 2002/015527/30.

The supplier must develop a preservation management programme covering identification, tracking, and protection of physical assets.

Method statements must be submitted for preservation activities.

Quality control plans and inspection/test plans must describe the sequence of operations, acceptance criteria, and intervention points.

The Eskom template for CQP and QCP/ITP may be used as a guideline.

Quality audits and performance reviews must be carried out by trained, accredited, and experienced personnel.

Personnel performing special processes (NDT, welding, etc.) must be certified competent and where applicable registered with statutory bodies.

Training records must comply with SETA requirements.

The supplier must develop, implement, maintain and continually improve a QMS based on ISO 9001.

The QMS must conform to the requirements of this specification.

The supplier must submit a draft Contract Quality Plan (per ISO 10005) and a Quality Control Plan / Inspection and Test Plan.

Sub-suppliers must also comply with these quality requirements.

Eskom reserves the right to audit and inspect the supplier's and sub-supplier's quality systems.

Hold and witness points will be specified in the QCP/ITP.

A quality kick-off meeting and pre-inspection meetings will be held.

Eskom may appoint an inspection agency or resident quality inspectors at the supplier's premises.

Management of nonconformities and corrective actions is required.

Special processes (e.g., welding, NDT) require qualified personnel and procedures.

The quality specification references ISO 9001 as the basis for the QMS.

No further compliance requirements (CSD, B-BBEE, CIDB) are stated in this document.

The specification references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727).

No further health and safety requirements are detailed in this document.

The supplier must implement a preservation management programme for physical assets, including special precautions for valves, electrical motors, mechanical equipment, piping, instrumentation, etc.

The preservation requirements must be documented in purchase orders and communicated to sub-suppliers.

Sub-supplier responsibilities for preservation must be clearly defined.

Eskom has unrestricted access to all preservation records for inspection and audit.

See evaluationCriteria above. The specification defines the quality evaluation criteria for selection and assessment of suppliers. Bidders must comply with the applicable quality category as determined by Eskom.

{"closingDate":"27 January 2025"}

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Returnable form: the E-Tenderers' E-Tendering Training Acknowledgement Form must be fully completed, signed, and submitted. Failure to do so within the prescribed period will result in disqualification.

Bidders must submit the mandatory E-Tendering Training Acknowledgement Form. Non-submission or incomplete submission renders the bid non-responsive.

Scope: Supply and delivery of Radio Frequency (RF) cables, connectors and related accessories to Eskom Distribution on an "as and when" required basis for a period of 5 years. Background: Eskom Distribution utilises RF network for internal operations across all Eskom clusters. Materials required to support and expand the existing network, ensuring speedy purchasing and delivery to required Eskom offices.

Contract effective date: 21 October 2025. Contract review date: October 2028. Tender closing date (from tender record): 22 September 2026 at 10:00.

Compiled by: Tshepiso Moloisane, Eskom Distribution Telecoms Design Manager. Supported by: Mondli Shabalala, Eskom Distribution Telecoms Chief Engineer. Approved by: Thuli Tladi, Eskom Distribution Middle Manager DX Telecoms.

Scope: Supply and delivery of Radio Frequency (RF) cables, connectors and related accessories to Eskom Distribution on an "as and when" required basis for a period of 5 years. Background: Eskom Distribution utilises RF network for internal operations across all Eskom clusters. Materials required to support and expand the existing network, ensuring speedy purchasing and delivery to required Eskom offices. Document identifier: 559-1826396412 Rev 1.

This document defines the technical evaluation criteria for the RF Cables and Connectors enquiry (Specification 240-64013506). It applies across Eskom Holdings Limited and its controlled entities. The evaluation uses a two-stage process: (1) Mandatory criteria — submission of Schedule A (technical compliance schedule) in English and Official Distributor letters from OEMs; failure on any mandatory item disqualifies the bidder. (2) Desktop evaluation — scoring of 171 clauses in Schedule A (0 = non-compliant/no info, 1 = partially compliant, 2 = fully compliant); maximum 342 points, pass threshold 90% (308 points). Normative references: Specification 240-64013506, ISO 9001, Eskom procedure 32-1034.

Mandatory returnable documents (must be submitted with the bid):

• Schedule A: Schedule of technical compliance from Technical Specification 240-64013506, completed in English.
• Official Distributor letters from the Original Equipment Manufacturers (OEMs) for the products offered.

Failure to provide any of the above mandatory documents results in immediate disqualification; the bidder will not proceed to the desktop evaluation stage.

Two-stage technical evaluation:

1. Mandatory criteria evaluation (pass/fail):

• Submission of Schedule A (technical compliance schedule) completed in English.
• Official Distributor letters from OEMs.

A "No" on any mandatory criterion disqualifies the tenderer from further evaluation.

2. Desktop evaluation (scored):

• Scoring against each clause in Schedule A (Annex A of Specification 240-64013506):

• Non-compliant or no information supplied = 0 points

• Partially compliant = 1 point

• Fully compliant = 2 points

• Maximum possible score: 342 points (171 clauses × 2).
• Pass threshold: 90% (minimum 308 points out of 342).

Normative references applied during evaluation:

• Specification 240-64013506: Telecommunications RF Cables and Connectors.
• ISO 9001 Quality management systems.
• Eskom procedure 32-1034: Procurement and supply chain management.

Scope: Supply and delivery of radio frequency (RF) cables and connectors for Eskom's Distribution Division on an "as and when" required basis for a period of five years.

Applicable specification: 240-64013506 — Telecommunications RF Cables and Connectors (Annex A contains Schedule A: Schedule of technical compliance with 171 clauses).

Normative standards:

• ISO 9001 Quality management systems.
• Eskom procurement and supply chain management procedure 32-1034.

Applicability: Throughout Eskom Holdings Limited, its divisions, subsidiaries, and entities where Eskom has a controlling interest.

Key definitions:

• RF: Radio Frequency.
• OEM: Original Equipment Manufacturer.
• Submission: The tender in accordance with the requirements of the enquiry.

Disclosure classification: Controlled disclosure.

Quality management requirement: ISO 9001 Quality management systems is a normative reference for this tender. Bidders' quality systems will be assessed against this standard as part of the technical evaluation. Eskom procedure 32-1034 (Procurement and supply chain management) also applies.

Bid Bond: performance guarantees.

The evaluation method has two main parts: Mandatory criteria evaluation and Desktop. The Technical

Evaluation tables (Table 1, 2 and 3) below will be used to evaluate RF Cables and Connectors tendered

as listed in the specification, 240-64013506 (Annex A).

3.1 Mandatory criteria evaluation

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Mandatory technical compliance documents (evaluated as pass/fail gate):

• Schedule A: Schedule of technical compliance from Specification 240-64013506, completed in English.
• Official Distributor letters from OEMs for all products offered.

Quality management: Bidders must align with ISO 9001 Quality management systems (normative reference).

Procurement compliance: Subject to Eskom procedure 32-1034 (Procurement and supply chain management).

Standard Eskom returnable forms (SBD/MBD) are not detailed in this technical evaluation document; refer to the main tender pack for CSD registration, tax compliance, B-BBEE, SBD 4, SBD 8, SBD 9, and other standard returnable requirements.

This document is an evaluation criteria report and does not constitute a contract offer. It states explicitly that:

• The assessment and any resulting actions are not a confirmation or guarantee that any contract will be entered into by Eskom.
• Any actions undertaken by the tenderer as a consequence of this report are for the tenderer's account; liability is not transferable to Eskom.
• The assessment team has no authority or responsibility in Eskom's contracting decisions.
• Statements or actions by the assessment team do not constitute award of a contract or create liability for contract placement or post-contract performance guarantees.

Two-stage technical evaluation:

1. Mandatory criteria (pass/fail):

• Schedule A: Schedule of technical compliance from Specification 240-64013506 (completed in English).
• Official Distributor letters from OEMs.

Any "No" results in disqualification; bidder does not proceed to desktop evaluation.

2. Desktop evaluation (scored):

• Each of the 171 clauses in Schedule A scored: 0 (non-compliant/no info), 1 (partially compliant), 2 (fully compliant).
• Maximum score: 342 points.
• Pass threshold: 90% (308 points minimum).

Normative references governing evaluation: Specification 240-64013506, ISO 9001, Eskom procedure 32-1034.

Supply and delivery of radio frequency cables and connectors for Distribution Division on an "as and when" required basis for a period of 5 years. Pre-contract award quality requirements: Category 3 selected (refer to clause 3.5 of 240-105658000). Post-contract award requirements: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs Identified by Eskom (clause 3.8), Special Processes (clause 3.8).

Eskom Quality Representative: Sipho A Sambo, Chief Quality Advisor (signed 2026/03/18).

The tenderer must complete and sign Form A (document identifier 240-68099512 Rev 9) to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The signed form must be submitted with the tender response.

Pre-contract award: Category 3 supplier assessment applies (refer to clause 3.5 of 240-105658000). Post-contract award requirements include: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs (clause 3.8), and Special Processes (clause 3.8). ISO 9001 clauses applicable: Clause 4 Context of the Organisation, Clause 5 Leadership, Clause 6 Planning, Clause 7 Support, Clause 8 Operation, Clause 9 Performance Evaluations, Clause 10 Improvement. No CIDB grading required (goods supply).

Supply and delivery of radio frequency cables and connectors for Distribution Division on an "as and when" required basis for a period of 5 years. Supplier Category 3 applies per clause 3.5 of 240-105658000. Special Processes per clause 3.8 of 240-105658000 are applicable.

ISO 9001 quality management principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management. Corresponding ISO 9001 standard clauses: Clause 4 Context of the Organisation, Clause 5 Leadership, Clause 6 Planning, Clause 7 Support, Clause 8 Operation, Clause 9 Performance Evaluations, Clause 10 Improvement.

Pre-contract award quality requirements: Category 3 selected (refer to clause 3.5 of 240-105658000). Post-contract award requirements: Contract Execution (clause 3.7), Supplier Quality Performance Monitoring Phase (clause 3.7), Eskom Rights of Access (clause 3.8), Eskom Rights to Information (clause 3.8), Preservation (clause 3.8), Quality Audits Related Conditions (clause 3.8), Management of Nonconformities and Nonconforming Outputs Identified by Eskom (clause 3.8), Special Processes (clause 3.8). ISO 9001 standard clauses applicable: Clause 4 Context of the Organisation, Clause 5 Leadership, Clause 6 Planning, Clause 7 Support, Clause 8 Operation, Clause 9 Performance Evaluations, Clause 10 Improvement.

Must be registered on the National Treasury Central Supplier Database (CSD). Must have valid SARS tax clearance (TCS pin). Must meet B-BBEE requirements per applicable preference point system (80/20 or 90/10). Must demonstrate capability and capacity per Category 3 supplier assessment criteria in 240-105658000 clause 3.5. Must accept all post-contract quality obligations including audits, access rights, and nonconformity management. No CIDB grading required (goods supply).

Supply and delivery of radio frequency cables and connectors for Eskom Distribution Division on an "as and when" required basis for a period of 5 years. Tender number E3423DXMWP. Open invitation to tender. Contract form: NEC3 Supply Contract (SC3). Tender documents issued free of charge. Eskom Standard Conditions of Tender apply (accessible at www.eskom.co.za); Tender Data takes precedence. All queries must be directed in writing to the Eskom Representative (Bridget Seroka).

Issue date: 26 August 2026

Clarification meeting (non-compulsory): 09 September 2026 at 09:00 via Microsoft Teams (Meeting ID: 322 391 923 934 492, Passcode: cJ3Av6Ls). Attendance confirmation required to Eskom Representative with attendee details.

Clarification queries deadline: 5 working days before tender closing (by 15 September 2026).

Tender closing: 22 September 2026 at 10:00

Tender validity period: 120 days from closing date and time

Eskom Representative: Bridget Seroka

Telephone: 011 800 6223

Email: [email protected]

Fraud/corruption reporting: 0800 11 2722 / [email protected]

Submission address: Eskom E-tendering portal https://eTendering.eskom.co.za

Procurement Manager: Pumezile Makeba (Head Office)

Submission method: Electronic only via Eskom E-tendering portal (https://eTendering.eskom.co.za). No hard copies or zip files accepted.

Closing date and time: 22 September 2026 at 10:00. Late tenders will not be accepted.

Documents must be uploaded in PDF format (price list also in Excel). Upload limit: 500 MB per document, 4 GB total.

Folders: Technical, Commercial, Financial, and Other.

Resubmission: Only the latest version is accepted; previous submissions become void.

Submission status must show as complete.

Disqualification risks: Missing or unsigned disqualifiable returnables; late submission; incomplete tender (commercial, financial, technical); failure to meet eligibility criteria.

Mandatory returnables at closing (disqualifiable):

• Authorisation Form (Annexure A) with board resolution / power of attorney
• Acknowledgement Form (Annexure B)
• Tenderer's Particulars (Annexure C)
• Integrity Pact Declaration (Annexure D)
• CPA for Local Goods/Services (Annexure E)
• SBD 6.2 Local Production & Content Declaration with Annexures G1–G4 (Annexure G1)
• SBD 1 Invitation to Bid (Annexure H)
• SBD 6.1 Preference Points Claim (Annexure I)
• SBD 4 Bidder's Disclosure (Annexure J)
• E-tendering Help Manual Acknowledgement Form
• NEC3 Supply Contract (SC3) completed with price list and signed offer
• Technical Schedule A from specification 240-64013506 (in English)
• Official distributor letters from OEMs

Non-disqualifiable returnables at closing (5 working days to remedy if missing):

• Tax Evaluation Questionnaire (if services contract)
• Employment Equity Act compliance proof (SA tenderers only)

Returnables for evaluation (zero score if missing):

• Functionality/technical compliance documents

Returnables prior to contract award:

• CSD registration with tax-compliant status
• B-BBEE certificate or sworn affidavit
• SARS Tax Compliance Status PIN and Tax Clearance Certificate
• COID letter of good standing or proof of application
• Latest approved annual financial statements (full set with signed reports)
• Public interest score (if not audited)
• ITA34C for current and previous years (if not audited)
• JV/consortium agreement with joint and several liability, single bank account, and profit-sharing ratios (if applicable)
• Quality management documents: QM 58 Specification, FORM A, Tender Returnables List, Contract Quality Plan
• OHS Act compliance and Annexure B of OHS requirements
• Safety/quality/environmental documents per scope of work

Eligibility (pass/fail): No sanctions-list nationality; no duplicate tenders; JV agreement must provide joint and several liability; no conflict of interest; not restricted by National Treasury, Tender Defaulters list, or Eskom; no 100% subcontracting; authorised signatory only.

Basic compliance (pass/fail): Meet eligibility; submit complete technical, commercial, financial information; submit all mandatory commercial returnables.

Mandatory technical criteria (pass/fail): Submission of Technical Schedule A (spec 240-64013506) in English; Official distributor letters from OEMs. Failure on any = disqualification from further evaluation.

Functionality (threshold 90%): Compliance with Schedule A technical specification (240-64013506). Scoring: 171 items × 2 points = 342 max. Minimum 308 points (90%) to pass. Below threshold = disqualified.

Price evaluation (80 points): Prices inclusive of VAT; corrected for arithmetic errors; contingencies excluded; adjusted for variations/deviations/alternatives; Net Present Value comparison using tendered programme, price adjustment factors, exchange fluctuations, risk parameters. Unconditional discounts considered; conditional discounts excluded from scoring but applied at payment.

Specific goals (20 points): B-BBEE status level per 80/20 PPPFA 2022:

Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Required for points: Valid SANAS-accredited B-BBEE certificate / sworn affidavit / CIPC affidavit; proof of ownership/shareholding (CIPC) with breakdown; certified ID copies of shareholders; proof of disability (if applicable).

Failure to submit specific-goal documents: not disqualified, but scores 0/20 for specific goals and only 80/80 for price.

Ranking: Total points (price + specific goals) highest to lowest. Tie-break: highest specific-goal points; then drawing of lots.

Objective criteria: Not mandatory at closing but condition for contract award; failure may lead to second-ranked tenderer being recommended.

Reverse e-auction: Not applicable.

CIDB, CSDG, CPG: Not applicable.

Scope: Supply and delivery of radio frequency cables and connectors for Distribution Division on an "as and when" required basis for 5 years.

Contract form: NEC3 Supply Contract (SC3).

Technical compliance: Schedule A in technical specification 240-64013506 (171 compliance items, each scored 0/2). Full compliance = 342 points.

Mandatory technical returnables at closing: Completed Technical Schedule A (in English); Official distributor letters from OEMs.

Quality management requirements (applicable):

• 240-105658000 (QM 58) Supplier Quality Management Specification
• 240-68099512 FORM A: Tender & Contract Quality Requirements for QM 58 and ISO 9001
• 240-12248626 List of Tender Returnables Documentation
• 240-109253698 Contract Quality Plan (CQP)
• Additional safety/quality documents per scope of work

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications. Pricing schedule must include a line item for cataloguing (Eskom pays).

Local content: SBD 6.2 and Annexures G1–G4 required if designated materials included.

CPA for Local Goods/Services (Annexure E) required.

CPA(IG) for Foreign Goods/Services (Annexure F) not applicable.

Reverse e-auction: Not applicable.

CIDB, CSDG, CPG: Not applicable.

Quality management documents required (applicable to this tender):

• 240-105658000 (QM 58) Supplier Quality Management Specification
• 240-68099512 FORM A: Tender & Contract Quality Requirements for QM 58 and ISO 9001 Standard
• 240-12248626 List of Tender Returnables Documentation
• 240-109253698 Contract Quality Plan (CQP)
• Additional safety/quality documents as required per scope of work

These documents will be sent with the tender enquiry and form part of the returnables.

Pricing schedule / BOQ attached in the tender documents (PDF and Excel copy). Must be submitted with NEC3 Supply Contract (SC3) completed and signed.

Submission format: PDF and Excel via E-tendering (500 MB per document, 4 GB total).

Price evaluation: Inclusive of VAT; corrected for arithmetic errors; contingencies excluded; adjusted for variations/deviations/alternatives; Net Present Value comparison using tendered programme, price adjustment factors, exchange fluctuations, risk parameters. Unconditional discounts included in evaluation; conditional discounts excluded from evaluation but implemented at payment.

Cataloguing: If required, pricing schedule must include a line item for cataloguing (Eskom pays).

Reverse e-auction: Not applicable.

Payment terms: ≤ R50 million (incl. VAT) = 30 days; > R50 million (incl. VAT) = 60 days from receipt of undisputed invoice.

Financial due diligence prior to award: Full approved annual financial statements (no drafts/management accounts), public interest score and ITA34C if not audited, JV partner statements if applicable.

Pricing format: Completed pricing schedule (BOQ) in PDF and Excel, submitted with NEC3 contract. Prices inclusive of VAT.

Price evaluation adjustments: Arithmetic error correction; contingencies excluded; variations/deviations/alternatives adjusted; Net Present Value comparison using tendered programme, price adjustment factors, exchange fluctuations, risk parameters. Unconditional discounts included in evaluation; conditional discounts excluded from evaluation but honoured at payment.

Payment terms: Contracts ≤ R50 million (incl. VAT): 30 days from receipt of undisputed invoice. Contracts > R50 million (incl. VAT): 60 days from receipt of undisputed invoice.

Performance security: Not applicable.

Financial due diligence (prior to award): Latest approved annual financial statements (full set: background, signed director's report, signed auditor/reviewer/compiler/accounting officer report, statement of financial position, comprehensive income, changes in equity, cash flows, notes). No draft or management accounts accepted.

If not audited: Public interest score (actual score, owner-managed status, external preparation confirmation); ITA34C for current and previous tax years.

JV/SPV: Each partner must submit full financial statements.

Eskom reserves right to negotiate with preferred bidders if prices not market-related.

Mandatory at tender closing (disqualifiable if missing/unsigned):

• Authorisation Form (Annexure A) with board resolution / members' resolution / power of attorney / trustees' resolution
• Acknowledgement Form (Annexure B)
• Tenderer's Particulars (Annexure C)
• Integrity Pact Declaration (Annexure D) – Supplier Integrity Pact must be downloaded and read
• CPA for Local Goods/Services (Annexure E)
• SBD 6.2 Local Production & Content Declaration with Annexures G1–G4 (Annexure G1)
• SBD 1 Invitation to Bid (Annexure H)
• SBD 6.1 Preference Points Claim (Annexure I)
• SBD 4 Bidder's Disclosure (Annexure J)
• E-tendering Help Manual Acknowledgement Form
• NEC3 Supply Contract (SC3) completed with price list and signed offer
• Technical Schedule A (spec 240-64013506) in English
• Official distributor letters from OEMs

Mandatory at tender closing (non-disqualifiable, 5 working days to remedy):

• Tax Evaluation Questionnaire (if services contract)
• Employment Equity Act compliance proof (SA tenderers designated employers only)

Mandatory prior to contract award:

• CSD registration with tax-compliant status
• B-BBEE certificate (SANAS-accredited) or sworn affidavit / CIPC affidavit
• SARS Tax Compliance Status e-filing PIN and Tax Clearance Certificate
• COID letter of good standing or proof of application
• Latest approved annual financial statements (full set as detailed in financial requirements)
• Public interest score and ITA34C (if not audited)
• JV/consortium agreement with joint and several liability, single bank account, profit-sharing ratios (if applicable)
• Quality management documents (QM 58, FORM A, Returnables List, CQP)
• OHS Act compliance and Annexure B of OHS requirements
• Safety/quality/environmental documents per scope of work

Eligibility: Not on sanctions list; not restricted by National Treasury, Tender Defaulters list, or Eskom; no conflict of interest; authorised signatory; no 100% subcontracting; JV agreement with joint and several liability.

Local content: SBD 6.2 and Annexures G1–G4 required if designated materials included.

CIDB: Not applicable.

CSDG, CPG: Not applicable.

Foreign suppliers: SBD 1 required; tax compliance proof required only if footprint in SA and not on CSD / no SARS PIN provided. No footprint in SA = no tax compliance proof required.

Safety requirements (additional contractual requirement):

• Compliance with Occupational Health and Safety (OHS) Act regulations
• Annexure B of the OHS requirements

Quality requirements (additional contractual requirement):

• QM 58 Specification, FORM A, Tender Returnables List, Contract Quality Plan (as listed in quality_management)

Other additional contractual requirements (may be included if applicable):

• Outstanding Commercial Statutory documents
• SDL&I requirements
• Due diligence / financial analysis
• Environmental: Not applicable

Contractual requirements are assessed after evaluation and ranking; proof must be submitted prior to contract award. Failure to meet by stipulated deadlines may render tenderer non-responsive and ineligible for award.

Contract form: NEC3 Supply Contract (SC3).

Contract duration: 5 years.

Payment terms: ≤ R50 million (incl. VAT) = 30 days from undisputed invoice; > R50 million (incl. VAT) = 60 days from undisputed invoice.

Performance security: Not applicable.

Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award; materials must comply with Eskom labelling specifications. Pricing schedule must include cataloguing line item (Eskom pays).

Subcontracting: Main contractors discouraged from subcontracting with subsidiaries (may be seen as fronting). If subcontracting with subsidiary, must declare in tender documents. Potential sub-contractors list available via www.csd.gov.za.

Price negotiation: Eskom reserves right to negotiate with preferred bidders if prices not market-related.

Sanctions: Tenderers from sanctioned countries ineligible (applies to subcontractors/suppliers).

JV/consortium: Agreement must state joint and several liability; single designated bank account; profit-sharing ratios; operate as single incorporated entity.

Objective criteria: Condition for contract award; non-compliance may lead to second-ranked tenderer recommendation.

Standard Conditions of Tender: Available at www.eskom.co.za; Tender Data takes precedence.

Eligibility (pass/fail): No sanctions-list nationality; no duplicate tenders; JV agreement must provide joint and several liability; no conflict of interest (common controlling partner, information access/influence); not restricted by National Treasury, Tender Defaulters list, or Eskom; no 100% subcontracting; authorised signatory only.

Basic compliance (pass/fail): Meet eligibility; submit complete technical, commercial, financial information; submit all mandatory commercial returnables.

Mandatory technical criteria (pass/fail): Technical Schedule A (spec 240-64013506) in English; Official distributor letters from OEMs. Failure = disqualification from further evaluation.

Functionality (threshold 90%): Schedule A technical compliance (171 items × 2 = 342 max). Minimum 308 points (90%) to pass. Below threshold = disqualified.

Price (80 points): Inclusive of VAT; arithmetic correction; contingencies excluded; adjusted for variations/deviations/alternatives; NPV comparison with price adjustment factors, exchange fluctuations, risk parameters. Unconditional discounts counted; conditional discounts excluded from scoring but applied at payment.

Specific goals (20 points): B-BBEE level per 80/20 PPPFA 2022 (Level 1=20, 2=18, 3=14, 4=12, 5=8, 6=6, 7=4, 8=2, Non-compliant=0). Required documents: SANAS B-BBEE certificate/sworn affidavit/CIPC affidavit; CIPC ownership/shareholding breakdown; certified shareholder IDs; disability proof (if applicable). Non-submission = 0/20 specific goals, price only out of 80.

Ranking: Total points highest to lowest. Tie-break: highest specific-goal points; then drawing of lots.

Objective criteria: Condition for contract award (not at closing); failure may elevate second-ranked tenderer.

Reverse e-auction: Not applicable.

{"name":null,"email":null,"phone":null,"department":null,"address":"edgement of Eskom's OHS legal and other requirements form"}

OHS tender returnable documents must be submitted with the bid:

• Annexure B: Acknowledgement of Eskom's OHS legal and other requirements, signed by the tenderer.
• Health and Safety Plan: Must address project/scope OHS risks and align with the health and safety specification.
• Detailed costing for Health and Safety management: Broken down (not a lump sum), based on the overall scope of work/service; the scope and risk assessment may serve as a guideline.
• Baseline OHS Risk Assessment (BRA): Identification, assessment and management of OHS risks related to the scope of work; methodology used for the risk assessment must be provided with the BRA.
• Valid Letter of Good Standing: Certificate (COIDA or equivalent).
• OHS policy signed by CEO: Must comply with OHS Act Section 7.
• OHS Competency evidence (consider scope, risks, OHS plan and applicability): CVs and qualifications/certificates for SACPCMP registered safety officer, incident investigator, and risk assessor.
• Safe Work Procedure.
• Loading and offloading procedure.

Valid Letter of Good Standing: Certificate (COIDA or equivalent).

Submission of all listed OHS tender returnables is required. No other eligibility criteria (e.g., CSD registration, B-BBEE level, CIDB grading) are mentioned in the provided document.

Detailed costing for Health and Safety management must be submitted, broken down (not a lump sum) and based on the overall scope of work/service to be performed.

Mandatory OHS compliance documents:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• OHS competency: SACPCMP registered safety officer, incident investigator, and risk assessor (CVs and qualifications/certificates required).
• Baseline OHS Risk Assessment with methodology.
• Health and Safety Plan aligned with specification and addressing scope risks.
• Annexure B acknowledgement of Eskom's OHS legal and other requirements, signed.
• Safe Work Procedure.
• Loading and offloading procedure.

OHS policy signed by CEO must comply with OHS Act Section 7.

Supply and delivery of radio frequency cables, connectors, boots, tools, adaptors, flyleads, clamps, surge protectors, tapes, saddles, crimpers, bundled coaxial kits, grounding kits, and weatherproofing accessories for Eskom Distribution Division on an "as and when" required basis for a period of five years. All items must meet the detailed technical specifications in Schedule A (spec 240-64013506) and be sourced from approved OEMs with official distributor letters provided.

Mandatory returnable documents:

• Technical Schedule A from specification 240-64013506, completed in English.
• Official distributor letters from the original equipment manufacturers (OEMs) for all offered products.

Disqualification: A "No" response to either mandatory criterion eliminates the bid from further evaluation.

Two-stage evaluation:

1. Mandatory compliance gate (pass/fail):

• Submission of Technical Schedule A (spec 240-64013506) in English.
• Official OEM distributor letters.

Failure on either criterion results in immediate disqualification; the bid does not proceed to desktop evaluation.

2. Desktop technical evaluation (scored):

• Each technical requirement in Schedule A is scored 0 = Non-Compliant, 1 = Partially Compliant, 2 = Fully Compliant.
• Maximum total score: 342 points.
• Bidders must state compliance and provide supporting evidence for every line item.

No price/preference split, minimum qualifying score, or B-BBEE points are described in the provided document.

Scope: Supply and delivery of radio frequency cables, connectors, boots, tools, adaptors, flyleads, clamps, surge protectors, tapes, saddles, crimpers, bundled coaxial kits, grounding kits, and weatherproofing accessories for Eskom Distribution Division on an "as and when" basis for five years.

Key technical requirements (each must be evidenced):

• Materials: All metal brackets corrosion-resistant (stainless steel or hot-dipped galvanised); mounting hardware stainless steel.
• Cables (50 Ω unless noted): RG58 5 mm (MIL-17, solid PE dielectric, impedance 50 Ω ± 2 Ω, attenuation per metre stated); RG223 5.5 mm (solid PE dielectric, 50 Ω ± 2 Ω, attenuation stated); RG213 10 mm braided (MIL-17, solid PE dielectric, 50 Ω ± 2 Ω, attenuation stated); RG214 10.8 mm (MIL-17, solid PE dielectric, 50 Ω ± 2 Ω, attenuation stated); RG400 5 mm Teflon (double braided, solid PE dielectric, 50 Ω ± 2 Ω, attenuation stated); LMR195 5 mm DB PE and Ultra (Times Microwave); LMR240 6.1 mm and Ultra (Times Microwave); LMR400 10.2 mm and Ultra (Times Microwave); 1/2″ EC4-50 Eupen 5128; 7/8″ CXEC5-50/EC5-50 Eupen 5228A; Coaxial 7/8″ (Al shield, Cu centre, foamed PE dielectric, 50 Ω).
• Boots: Strain relief for LMR240 (6 mm clamp, black/red), RG58/LMR195 (5 mm clamp, black), RG214/LMR400 (11 mm clamp, black).
• Tools: Cable prep 1/2″ and 7/8″ for SIMFix/corrugated coax; LMR 10 mm stripping tool; HT 300K crimp tool kit with dies; tensioner tool for stainless steel cable ties.
• Connectors (Telegartner/Suhner unless noted): BNC male crimp (RG58/LMR195, LMR240, LMR400), BNC male solder (RG223); N male crimp (RG58/LMR195, RG223/RG400, RG213, RG214, LMR240, LMR400), N male right-angle crimp (LMR240, LMR400), N male solder (RG213/RG214), N male STR 7/8″ IP68; N female crimp (RG213, RG214, LMR400), N female STR 1/2″ HF, N female STR 7/8″ IP68; SMA male/female crimp (RG58/LMR195); TNC male crimp (RG58/LMR195, LMR400), TNC male solder (RG58/LMR195); UHF male crimp (RG58/LMR195); bulkhead N type.
• Adaptors (Telegartner/Suhner): BNC female–SMA female; BNC male–UHF female; BNC male–N female; BNC female–N male; N female–N female; right-angle N male–N female; right-angle TNC male–TNC female; TNC male–BNC female; TNC male–N female.
• Flyleads (1 m unless noted): BNC male–N male (RG58, LMR195); N female bulkhead–N male (LMR195); N female bulkhead–SMA male (LMR195); N male–TNC male (LMR195DB ultra); N male–N male (LMR195DB ultra 5 m); N female–N male (LMR400 ultra 5 m and 2.5 m); N male–N male (LMR400 ultra 5 m).
• Clamps: Cumfy dual/single/G-clamp assemblies (various diameters 6–16 mm and 7/8″); Polyprop (1/2″, 7/8″, 10 mm); grounding kits for 10 mm and 1/2″ coax (16 mm black GP cable, lugs, hardware); grounding kits 1/2″ and 7/8″ with parallel outlet and weatherproofing; BAND-IT strap 12 mm × 30 m and buckles 12 mm; stainless steel cable ties 259 mm × 7.9 mm; tandem G-clamps for 7/8″ (1–3 way); one/two-way clamps 32 mm for BC400-9.
• Surge protectors: PolyPhaser 1.7–2.3 GHz bulkhead N-female; Telegartner/Suhner DC–2 GHz N-female bulkhead 90 V; PolyPhaser C2 125–1000 MHz N-female; RJ45 bulkhead IP67 10/100 Mbps PoE/Gigabit; AC 3-phase kit 240/415 V IP67 Class I/II IEC with remote monitoring; AC single-phase 240 V IP67 Class I/II IEC with remote monitoring; solar 120 V DIN rail max 20 kA 8/20 µs; component AC hybrid Si diode/MOV Class I/II IEC with remote monitoring; outdoor 60 V PoE 85–115 Ω (GR1089, NEC800.100, NEC830.100, RoHS); 48 VDC DIN rail SADS hybrid Si diode/MOV Class I/II IEC with remote monitoring; AC common mode DIN rail 230 V RoHS.
• Consumables: Scotch 23 self-vulcanising tape 0.76 mm black; 3M vinyl insulation tape 10 m × 14 mm and 10 m × 48 mm; butyl double-sided sealing tape 0.5 m × 48 mm; BH500 polypropylene saddles 5 mm with high-tensile pin; ratchet crimper for L910 with replicable jaws; LMR400 × 9 and × 4 bundled with outer sheath; breakout kits with weather seals for LMR400-9 and BC400-4; grounding kits for BC400-9 and BC400-4 with clamps and hardware; cold-shrink shroud for BC400-4.

Mandatory compliance documents:

• Completed Technical Schedule A (specification 240-64013506) in English.
• Official distributor letters from OEMs for all offered product lines.

No CSD registration, tax clearance, B-BBEE certificate, CIDB grading, CIPC registration, professional body registration, or local content thresholds are mentioned in the provided document.

Supply and delivery of radio frequency (RF) cables and connectors for the Distribution Division on an as-and-when-required basis. Contract duration: 5 years.

Closing date and time: 22 September 2026 at 10:00 (from tender record). Document effective date: 17 September 2024. Bidders review date: September 2027. No compulsory briefing or site visit is mentioned.

DTIC contacts for local content exemption applications: Ms Cathrine Matidza ([email protected], 012 394 5598 / 066 471 8982); Mr Raphael Kitiaka ([email protected], 012 394 3500 / 073 497 2051); Ms Mamosai Seleka ([email protected], 012 394 1213 / 060 705 0677); Ms Rendani Raluthaga ([email protected], 012 394 1412 / 060 705 1690); Ms Miyelani Masinga ([email protected], 012 394 1664); Ms Girlly Mahlambi ([email protected], 012 394 1394). No Eskom SCM or technical contacts are provided in the document.

Submission method and address are not stated in the document. Returnable documents required with the bid: Valid B-BBEE certificate issued by a SANAS-accredited verification agency, sworn affidavit, or CIPC affidavit (for preference points claim); SBD 6.2 Declaration Form and Annex C (Local Content Declaration – Summary Schedule) (mandatory for contract award). Post-award: B-BBEE Improvement Plan within 30 days of contract signing; DTIC exemption letter if local content threshold cannot be met. Disqualification risks: omission of mandatory returnable forms; failure to meet local content thresholds without DTIC exemption.

Mandatory returnable documents with bid: Valid B-BBEE certificate (SANAS-accredited) / sworn affidavit / CIPC affidavit (for preference points); SBD 6.2 Declaration Form and Annex C (Local Content Declaration – Summary Schedule) (for contract award). Post-award: B-BBEE Improvement Plan within 30 days of signing; DTIC exemption letter if applicable; quarterly SDL&I performance reports per Data Collection Template.

Preference point system: 80/20 (price 80 points, specific goals 20 points). Specific goals points awarded for B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Tenderers without valid B-BBEE documentation are not disqualified but score 0 out of 20 for specific goals and may only compete on the 80 price points. Total points rounded to two decimal places; highest total wins. No minimum functionality or technical qualifying score is stated.

Supply and delivery of radio frequency (RF) cables and connectors for the Distribution Division on an as-and-when-required basis. Contract period: 5 years. Designated sector local content thresholds: Steel 100%; Telecommunication Copper Cables 90%; Electrical and Telecoms Cables 90%. SBD 6.2 and Annex C are mandatory returnables for contract award. If thresholds cannot be met due to raw material shortages or local unavailability, written exemption from the DTIC is required and the exemption letter becomes mandatory for award.

SDL&I objectives aligned with RDP goals: (1) B-BBEE Improvement/Retention Plan with annual migration milestones; (2) 90% local procurement content target; (3) designated group procurement spend targets; (4) job creation and retention proposals; (5) skills development programme — one candidate per R3m spend, unemployed graduates from universities/TVETs, nationally representative, tenderer-funded, SETA/SARS incentives encouraged. Quarterly reporting per Data Collection Template; 60-day review cycle; corrective action before next reporting period.

Skills development obligation: successful tenderer must skill one candidate for every R3 million cumulative spend. Candidates must be currently unemployed graduates from South African universities or TVET colleges, nationally representative across provinces and demographics. Proof of appointment (letter of competence, proof of attendance, service contract, or certificate of compliance) required within one month of reaching the spend threshold. Full cost borne by tenderer; SETA grants and SARS tax rebates may be utilised.

Pricing must be separated into local and imported components as per the Price Schedule included with the tender documents. Local procurement content target is 90% of total spend. No further pricing format details (firm/non-firm, schedule of rates, bill of quantities) are provided in this document.

Pricing must be separated into local and imported components as per the Price Schedule included with the tender documents. Local procurement content target: 90% of total spend. Retention security: 2.5% of each invoice amount (excluding VAT) held for failure to submit quarterly SDL&I performance reports or failure to meet SDL&I obligations. Retained funds released upon positive compliance assessment. No bid bond, performance guarantee, or advance payment terms are stated.

Mandatory: CSD registration (implied for all Eskom tenders); valid tax compliance status (SARS PIN); valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (EME ≤ R10m turnover) or CIPC affidavit (QSE ≤ R50m turnover, unless ≥51% black-owned then sworn affidavit) — required for contract award and preference points. Local content: Steel 100%, Telecommunication Copper Cables 90%, Electrical and Telecoms Cables 90% — SBD 6.2 and Annex C mandatory returnables. DTIC exemption letter required if thresholds not met. Post-award: B-BBEE Improvement Plan within 30 days of signing; quarterly SDL&I performance reports per Data Collection Template; skills development: one candidate per R3m cumulative spend, candidates from unemployed graduates (universities/TVETs), nationally representative demographics, full cost borne by tenderer; procurement spend targets on designated groups (as % of local procurement content): Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%; job creation and retention proposals required. CIDB not applicable. NIPP not applicable. Mandatory subcontracting not applicable.

B-BBEE Improvement/Retention Plan required within 30 days of contract signing. Migration milestones: Level 1 maintain; Level 2-3 improve/maintain; Level 4 achieve Level 3 by end of Year 1 then improve one level per year; Level 5-8 or non-compliant achieve Level 4 by end of Year 1 then improve at least one level per year from Year 2. Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (EME ≤ R10m turnover) or CIPC affidavit (QSE ≤ R50m turnover, unless ≥51% black-owned then sworn affidavit) is a condition for contract award. Preference points: 80/20 system with B-BBEE level scoring as above.

Contract period: 5 years. SDL&I obligations form contractual commitments. B-BBEE Improvement Plan due within 30 days of contract signing. Local procurement content target: 90%. Procurement spend targets on designated groups (as % of local procurement content): Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%. Job creation and retention proposals required. Skills development: one candidate per R3m cumulative spend; candidates from unemployed graduates (universities/TVETs), nationally representative demographics; tenderer bears full cost; proof of appointment required within one month of threshold reached; SETA grants and SARS tax rebates may be accessed. Retention: 2.5% of invoice amount (excl. VAT) for non-submission of quarterly SDL&I reports or failure to meet SDL&I obligations. Quarterly reports per Data Collection Template; Eskom reviews within 60 days; written notification of non-compliance; corrective measures required before next report or retention invoked. Valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Designated sector local content thresholds: Steel 100%; Telecommunication Copper Cables 90%; Electrical and Telecoms Cables 90%. SBD 6.2 Declaration Form and Annex C (Local Content Declaration – Summary Schedule) mandatory for contract award. DTIC exemption required if thresholds cannot be met due to raw material shortages or local unavailability; exemption letter mandatory for award. DTIC contact details provided for exemption applications. Post-award: B-BBEE Improvement Plan within 30 days; quarterly SDL&I reports; skills development (1 candidate per R3m spend); designated group procurement targets; job creation/retention proposals.

Preference point system: 80/20 (price 80, specific goals 20). Specific goals points for B-BBEE status level: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. No B-BBEE documentation = 0 specific goal points, only price points considered. Highest total points wins; total rounded to two decimals.

Supply and delivery of radio frequency cables and connectors for the Distribution Division on an "as and when" required basis for a period of five years. Detailed scope, specifications, and works information are contained in the specification and/or works information referenced in the Tender Data.

Closing date and time: 22 September 2026 at 10:00 SAST (per tender record). All references to time mean South African Standard Time (GMT+2); closing time determined by Telkom time signal. Compulsory site visit and/or clarification meeting: details (date, venue) stated in the Tender Data; failure to attend results in disqualification. Clarification queries must be submitted to the Eskom Representative before the closing time for clarification queries (date not specified in this document). Tender validity period: as stated in the Tender Data; may be extended by Eskom request. Addenda may be issued and will be published on the Eskom Tender Bulletin and NT e-Tender Portal.

All communication must be in writing (hand-written, typed, printed or electronic) and in English, directed to the Eskom Representative only. The Eskom Representative's name, e-mail, phone, and address are specified in the Tender Data (not provided in this document). Open tenders are advertised on the Eskom Tender Bulletin and National Treasury e-Tender Portal; closed tenders are sent directly to known tenderers. Addenda and clarification responses are published via the same channels.

Submission method: one complete original tender plus one complete hard copy of the original tender, each sealed in separate packages marked "ORIGINAL" and "COPY". Both packages placed together in an outer package marked "CONFIDENTIAL" showing only the Eskom address and the Invitation to Tender number. Eskom may also require one additional complete soft copy in electronic format. Tenders must be in English, completed in ink (not pencil), and signed by the duly authorised signatory. Delivery must be to the address, tender box, facsimile number or e-mail address stated in the Tender Data by the closing deadline. Proof of posting or courier delivery is not accepted as proof of delivery. Late tenders will not be accepted. Mandatory returnables must be submitted by the tender submission deadline; other returnables required for contract award must be submitted before contract award. Acknowledgement Form must be completed and submitted with the tender, stating whether the tender covers the whole or part of the works, services or supply. Where an agent submits on behalf of a principal, an authenticated copy of the authority to act must be submitted as a tender returnable.

Evaluation follows a multi-stage process: (1) Basic compliance check — tenders must meet all mandatory requirements and include one complete hard copy; failure renders the tender non-responsive and disqualified. (2) Functionality (if a criterion) — tenderers scored against technical criteria and must meet the minimum threshold stated in the Tender Data; only those meeting the threshold proceed. (3) Financial analysis — Eskom assesses financial risk from financial statements; may disqualify if risk is deemed too high or mitigating factors insufficient. (4) Price evaluation — according to criteria in the Tender Data, considering CPA, FOREX, commodity increases, discounts, NPV, forecasted invoicing rates. (5) Specific Goals (B-BBEE) — scored per PPPFA 80/20 or 90/10; failure to meet Specific Goals or submit supporting documentation by closing deadline results in zero points for Specific Goals (80/90 points for Price only), but does not disqualify if otherwise responsive. (6) Ranking — Price and Specific Goals scores added and ranked highest to lowest. (7) Objective criteria may be applied per PPPFA Section 2(1)(f) if stipulated in the tender documents. Arithmetical errors are corrected per defined rules: line item total governs over unit rate; total of prices governs over summation errors. Designated materials (dtic) — failure to meet local content thresholds renders the tender non-responsive. Reverse e-auction may be used if indicated in the specific enquiry; in that case prices submitted with the tender are disregarded.

Scope: supply and delivery of radio frequency cables and connectors for the Distribution Division on an "as and when" required basis for a period of five years (per tender record). Detailed technical specifications, quantities, standards, service levels, and works information are contained in the specification and/or works information referenced in the Tender Data (not provided in this document). Tenderers must check enquiry documents on receipt and notify the Eskom Representative of any discrepancies or omissions. Tenderers may not sub-contract 100% of the scope of work; such tenders will be deemed ineligible and disqualified. Standardised specifications referenced in the enquiry documents must be obtained at the latest revision if required for tender preparation.

Tenderers must provide reasonable proof of SHEQ (Safety, Health, Environment, Quality) systems, policies, and capabilities at time of contract award. All costs and personnel associated with SHEQ must be reflected in the tender for Eskom's assessment. Testing costs necessary to demonstrate tender compliance with evaluation criteria are borne by the tenderer. Standardised specifications referenced in enquiry documents must be obtained at the latest revision. Acknowledgement Form must be completed and submitted with the tender, stating whether the tender covers the whole or part of the works, services, or supply.

Pricing: fixed rates and prices for contract duration (no adjustment except per Enquiry). All duties, taxes (VAT), levies included; rates applicable 14 days before closing. Prices in ZAR unless otherwise stated; foreign currency per exchange rate and base date in Invitation to Tender. Insurance cover by Eskom may be incomplete; tenderer to seek qualified advice. Security for performance: if required, name minimum two financial institutions for security; Eskom may reject unsuitable institutions. Arithmetical error correction: line item total governs over unit rate; total of prices governs over summation errors. Reverse e-auction may be used if indicated; prices submitted with tender then disregarded. Alternative tenders only if main tender submitted and permitted in Invitation to Tender. Clarification of prices may be requested during evaluation but mandatory returnables cannot be submitted after deadline.

Pricing: rates and prices must be fixed for the contract duration and not subject to contract price adjustment except as provided for in the Enquiry. All duties, taxes (including VAT), and other levies payable by the successful tenderer must be included in rates, prices, and the tendered total; such duties, taxes, and levies are those applicable 14 days prior to the tender submission deadline. Prices must be stated in South African Rand unless otherwise instructed in the Invitation to Tender; exchange rate and base date for any foreign currency component are stipulated in the Invitation to Tender. Insurance: Eskom's insurance cover (if any) may not be full cover required under the conditions of contract; tenderers are advised to seek qualified advice. Security for performance: if required, the tenderer must indicate the names of a minimum of two (2) financial institutions likely to be approached for the required security; Eskom reserves the right to reject unsuitable institutions. Financial statements will be evaluated for financial risk; Eskom may disqualify if risk is deemed too high. Arithmetical error correction rules apply: line item total governs over unit rate; total of prices governs over summation errors. Reverse e-auction may be used if indicated; prices submitted with tender then disregarded. Alternative tenders only if main tender submitted and permitted in Invitation to Tender. Clarification of prices may be requested during evaluation but mandatory returnables cannot be submitted after deadline.

Mandatory compliance: CSD registration (National Treasury instructions), valid tax compliance status (SARS), compliance with PPPFA and Amended B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements. CIDB registration: where applicable, proof of registration is mandatory at tender closing deadline; if only proof of application is available at closing, actual CIDB registration printout must be submitted by contract award — failure to provide either results in disqualification. SHEQ: tenderers must provide reasonable proof of safety, health, environmental, and quality systems, policies, and capabilities at time of contract award; all associated costs and personnel must be reflected in the tender. Contract Skills Development Goal (CSDG): applicable to contracts exceeding R60 million with duration 12 months or more, or professional services exceeding R5 million with duration 12 months or more. Contract Participation Goals (CPG): applicable to Grade 7-9 General Building and Civil Engineering contracts of 6 months or more where at least 25% of the main contract could be sub-contracted; minimum 5% contract participation goal for targeted enterprises. Designated materials (dtic): specified local content percentages must be met; failure renders the tender non-responsive. Fraudulent B-BBEE certificates or fronting will be reported to the B-BBEE Commissioner. Proof of authority to act as agent (if applicable). Acknowledgement Form. Mandatory tender returnables as stipulated in the Invitation to Tender must be submitted by the required deadlines.

Compliance with OHS Act, COIDA, and Eskom SHEQ requirements is mandatory. Tenderers must provide reasonable proof of SHEQ systems, policies, and capabilities at contract award; all associated costs and personnel must be reflected in the tender. CIDB registration mandatory where applicable (proof at closing or proof of application at closing with registration printout by award). Contract Skills Development Goal (CSDG) applies to contracts >R60 million and 12+ months duration, or professional services >R5 million and 12+ months. Contract Participation Goals (CPG) apply to Grade 7-9 GB/CE contracts of 6+ months where 25%+ could be sub-contracted; minimum 5% participation for targeted enterprises in CE, EB, GB, ME classes. Fraudulent B-BBEE certificates or fronting reported to B-BBEE Commissioner.

Contract formation: Eskom may accept or reject any variation, deviation, or alternative tender; may accept whole or part of a tender. Eskom may cancel the tender process at any time before contract formation with written reasons. No liability for losses from participation, amendment, termination, or suspension of the process. Mandated negotiations may be conducted with selected tenderers per approved policies. Tender validity period as per Tender Data; may be extended on request without tender modification. Confidentiality: all tender matters treated as confidential; documents used only for tender preparation. Standardised specifications referenced must be obtained at latest revision. Successful tenderer must check final draft contract and sign Form of Agreement. Contract documents revised to include addenda, agreed returnables, negotiated changes, and other agreed revisions. Authorised signatories of both parties sign original and one copy of Form of Agreement. Eskom's rights to accept/reject, cancel, negotiate, and disclaim liability for document accuracy are reserved.

Evaluation stages: (1) Basic compliance — mandatory documents and one complete hard copy required; non-compliance leads to disqualification. (2) Functionality (if applicable) — scored against technical criteria with minimum threshold per Tender Data. (3) Financial risk analysis — financial statements assessed; high risk may lead to disqualification. (4) Price evaluation — per Tender Data criteria, including CPA, FOREX, commodity, discounts, NPV, invoicing rates. (5) Specific Goals (B-BBEE) — PPPFA 80/20 or 90/10; zero points for Specific Goals if not met or documentation missing by closing, but tender not disqualified if otherwise responsive. (6) Ranking — combined Price and Specific Goals scores, highest to lowest. (7) Objective criteria per PPPFA Section 2(1)(f) if stipulated. Arithmetical error correction rules apply. Designated materials local content thresholds mandatory. Reverse e-auction may apply if indicated in specific enquiry.