Provision of IT professional services on an as-and-when-required basis for a period of 5 years

Closing date: 25 September 2026, 10:00 (as per tender record).

Briefing/clarification: A site visit and/or clarification meeting is stipulated as being compulsory. Date and venue to be confirmed – contact the SCM contact for details.

Note: The extracted text mentions a date of 14 September 2026 at 11h00 for a briefing, but this is not clearly confirmed in the document.

SCM contact: [email protected], 011 800 2913 (name: MS Teams – likely a placeholder).

Group Tax (for PAYE questionnaire): [email protected].

Fraud/corruption reporting: 0800 11 2722 / [email protected].

Returnable documents (all must be completed, signed and submitted by the closing date and time):

• Annexure A: Authorisation Form (with certified copy of resolution/power of attorney as applicable)
• Annexure A: Acknowledgement Form
• Annexure B: Tenderer's Particulars
• Annexure C: Integrity Pact Declaration
• Annexure D: CPA for local goods/services (if applicable)
• Annexure E: CPA(IG) for imported goods/services (if applicable)
• Annexure F: SBD 1 – Invitation to Bid
• Annexure G: Tax Evaluation questionnaire (PAYE)
• Annexure H: SBD 4 – Bidder's Disclosure
• Annexure I: SBD 6.1 – Preference Points Claim (PPPFA)
• Annexure K: NEC3 – Professional Services Contract
• Annexure O: OHS Requirements
• Annexure Q: Quality Requirements
• Annexure R, S, T: Technical (Requirements and Returnables) for the relevant Panel(s)
• Annexure U: Supplier Development, Localisation & Undertaking (SDL&I)
• Annexure R: E-tendering Help Manual acknowledgement form
• Declaration Form indicating which Panel(s) tendered for
• Tax clearance certificate (if not on CSD or no SARS PIN provided)
• Proof of compliance with Employment Equity Act (if designated employer)
• Audited financial statements for previous 18 months (or last year) – not required for start-ups under 12 months
• For JV/consortium: letter of intent, JV agreement, confirmation of single bank account, etc.

Submission method: Electronic via Eskom's e-tendering system. Maximum file size per document is 500 MB; total submission restricted to 4 GB.

Disqualification risks: Missing or unsigned returnable documents; late submission; failure to meet mandatory requirements.

Evaluation stages: 1) Basic compliance/mandatory returnables, 2) Functionality (technical) evaluation, 3) Price and Specific Goals (B-BBEE) scoring.

Price: scored out of 80 points. Specific Goals (B-BBEE): scored out of 20 points, in accordance with PPPFA. Total = 100.

80/20 preference point system applies (tender value equal to or below R50 million).

If a tenderer fails to submit proof of Specific Goals, they are not disqualified but score 0 for Specific Goals (out of 20) and 80 for price.

Functionality requirements are applicable – refer to Annexure R (Information Security), S (Business Solution and Development), T (IT Governance) for detailed technical evaluation criteria.

Contractual requirements (e.g., OHS, Quality, SDL&I) are not evaluation criteria; they are assessed after evaluation and ranking.

Scope: Provision of IT professional services on an as-and-when-required basis for a period of 5 years, covering three panels:

• Panel A: Information Security Services
• Panel D: Business Solution and Development Services
• Panel E: IT Governance Services

Tenderers must indicate which Panel(s) they are tendering for via the Declaration Form.

Technical information (e.g., CVs, reference letters, qualifications) must be submitted with the tender at the submission deadline.

Mandatory skills for evaluation (per CV): Data Management certification/formal qualification; Analysis Skills. Scoring based on CVs submitted – e.g., two CVs with all mandatory skills (50%), one CV with all skills (40%), one CV with some mandatory and optional (35%), both CVs with only optional skills (0%).

Contract type: NEC3 Professional Services Contract (PSC3), main Option G (Term contract).

Pricing: Cost reimbursable (time charge) – the offered total of Prices is cost reimbursable, exclusive and inclusive of VAT.

Payment terms: Eskom commits to paying suppliers within 30 days of receipt of undisputed invoices for contracts valued below R50 million (including VAT). For contracts above R50 million, payment terms are as stipulated in the contract.

Interest on late payments: prime rate charged by Standard Bank of South Africa (for ZAR) or LIBOR (for other currencies).

Assessment interval: between the 25th and 30th day of each successive month.

Expenses (travel, accommodation, flights) reimbursed as per Eskom Standard Travel rate.

Due diligence: Audited financial statements for previous 18 months (or last year) required; start-ups under 12 months exempt but must provide statements for first year if successful.

CSD registration: CSD number/CSD report must be provided at closing date and time. CSD number required to gain access to e-tendering.

Tax clearance: Certified copy of tax clearance certificate required for local suppliers not on CSD or not providing SARS e-filing PIN; foreign suppliers with SA footprint also required. Foreign suppliers with no SA footprint must complete SBD 1 but no tax proof required.

B-BBEE: SBD 6.1 Preference Points Claim form (Annexure I) must be completed. B-BBEE certificate/affidavit required.

Employment Equity: If a designated employer, proof of compliance with Employment Equity Act (including EE report submission to Department of Labour) required.

PAYE questionnaire: Annexure G (Tax Evaluation questionnaire) must be completed to determine contractor classification (Independent Contractor, Personal Service Provider, Labour Broker, Dependent Contractor). Signing of relevant affidavits/declarations (Appendices 1-9) may be required to avoid PAYE withholding.

Non-residents: Must sign Appendix 9 and have the pack referred to Eskom Group Tax Department.

Labour brokers: Must provide valid IRP30 exemption certificate to avoid PAYE withholding.

JV/consortium: Must submit letter of intent, JV agreement, confirmation of single bank account, and operate as single business entity.

Functionality requirements are applicable – refer to Annexure R (Information Security), S (Business Solution and Development), T (IT Governance) for detailed technical evaluation criteria. Price scored out of 80, Specific Goals (B-BBEE) scored out of 20, using 80/20 preference point system. Failure to submit proof of Specific Goals results in zero for that component but not disqualification. Contractual requirements (OHS, Quality, SDL&I) are assessed after evaluation and ranking.