Bidders must attend the compulsory virtual clarification meeting (attendance register is the mandatory evidence). Bidders must meet all mandatory technical criteria on tender closing; failure results in disqualification. Bidders must achieve a minimum overall technical score of 70% on qualitative criteria. Acceptable risks include subcontracting specialist trades (roofing, waterproofing, fire protection, access control) and hiring/leasing specialised plant, provided proof of availability is demonstrated. Unacceptable risks include: inability to demonstrate relevant experience, lack of access to minimum plant/equipment, reliance entirely on subcontractors without management capability, no emergency response capability, or methodology presenting unacceptable quality/safety/operational risks. Unacceptable exceptions include: not covering the full scope, limiting emergency maintenance responsibility, reducing quality control/inspection/testing requirements, proposing personnel who do not meet minimum qualifications, or response times not meeting Works Information requirements.

Peaking Generation operates a diverse portfolio of power stations comprising Drakensberg Power Station,

Ingula Pumped Storage Scheme, Gariep Power Station, Vanderkloof Power Station, Port Rex Power

Station and Gourikwa Power Station. The buildings, civil infrastructure, utilities and associated support

facilities at these stations are critical to safe, reliable and efficient power generation operations. Over time,

these assets are subjected to deterioration arising from ageing, environmental exposure, operational use,

water ingress, corrosion, structural defects, drainage failures and normal wear and tear.

The purpose of the Building and Infrastructure Maintenance contract is to provide planned, preventative,

corrective, reactive and emergency building and infrastructure maintenance services on an “as and when

required” basis across the six Peaking Generation sites for a period of five (5) years. The scope includes

maintenance and repair of buildings, roofing and waterproofing systems, roads and civil infrastructure,

plumbing and sewer systems, electrical building services, fencing and security infrastructure, fire

protection systems, and associated facilities required to maintain asset integrity and operational readiness.

This Technical Evaluation Strategy has been developed to assess tenderers’ capability, experience,

resources and technical understanding to successfully execute the required services across multiple

geographically dispersed sites. The evaluation process is intended to identify contractors who possess the

necessary technical competence, organisational capacity, appropriately qualified personnel, plant and

equipment resources, and proven maintenance experience to deliver the services safely, efficiently and in

accordance with Eskom standards, applicable legislation, relevant SANS requirements and contract

obligations.

The strategy defines the mandatory and qualitative technical evaluation criteria, evaluation methodology,

technical scoring framework, responsibilities of the Tender Evaluation Team (TET), and acceptable

technical risks and qualifications to be considered during the evaluation process. The objective is to ensure

the appointment of technically capable contractors who can effectively support the long-term maintenance,

reliability and sustainability of building and infrastructure assets across the Peaking Generation fleet.

2. Supporting clauses

2.1 Scope

The scope of this document is to define the tender technical evaluation strategy for a 5-year maintenance

contract for Gourikwa, Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof Power Station buildings

and associated infrastructure. The Tender Technical Evaluation Strategy defines the following with regards

to the project.

• Mandatory Evaluation Criteria
• Qualitative Evaluation Criteria
• Technical Evaluation Team Members Responsibility
• Acceptable/ Unacceptable Qualifications

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2.1.1 Purpose

The purpose of this tender technical evaluation strategy is to define the Mandatory Evaluation Criteria,

Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

2.1.2 Applicability

This document applies to all Tenderers responding to the enquiry and members of the Tender Evaluation

Team responsible for the technical evaluation.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

2.2.1 Normative

[1] 240-168966153: Generation Tender Technical Evaluation Procedure

[2] ISO 9001 Quality Management Systems

[3] 240-53716726: Technical Scoring Form

2.2.2 Informative

[4] 167A/20886: Scope of work for Building & Infrastructure Maintenance Services on an 'As and When

Required' Basis for Eskom Peaking.

2.3 Definitions

Definition Description

Tender A tender refers to an open or closed competitive

request for quotations/ prices against a clearly

defined scope/ specification.

2.3.1 Classification

Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).

2.4 Abbreviations

Abbreviation Description

A&A Auxiliary & Ancillaries

CV Curriculum Vitae

DB Distribution Board(s)

ISO International Organization for Standardization

N/A Not Applicable

QCP Quality Control Plan

SANS South African National Standards

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Technical Evaluation Strategy for the Provision of

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Abbreviation Description

SoW Scope of Work

SEM System Engineering Manager

TET Tender Evaluation Team

2.5 Roles and responsibilities

As per 240-168966153: Generation Tender Technical Evaluation Procedure for Generation.

2.6 Process for monitoring

N/a

2.7 Related/supporting documents

N/a

3. Tender technical evaluation strategy

3.1 Technical evaluation threshold

Technical evaluation will be conducted using a weighted scorecard. Tenderers must achieve a minimum

overall score of 70% to be considered technically acceptable.

Mandatory Technical Evaluation Criteria are gatekeepers and will be evaluated on a Yes/No basis. These

criteria are not scored. Failure to meet any mandatory criterion will result in disqualification and the tender

will not proceed to the qualitative evaluation stage.

Qualitative Technical Evaluation Criteria will be applied only to tenderers that meet all mandatory criteria.

These criteria are weighted according to their relative importance, and a minimum weighted score of 70%

is required for the tender to be considered technically acceptable.

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Technical Evaluation Strategy for the Provision of

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Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof Revision: 1

Power Station for a Period of Five (5) Years Page:

Table 1: Qualitative Evaluation Criteria Scoring Guideline

Score percentage description

5 100 compliant

• Meet technical requirement(s) AND
• No foreseen technical risk(s) in meeting technical requirements.

4 80 compliant with associated qualifications

• Meet technical requirement(s) with

o Acceptable technical risk(s) AND/OR

o Acceptable exceptions AND/OR

o Acceptable conditions.

2 40 non-compliant

• Does not meet technical requirement(s) AND/OR
• Unacceptable technical risk(s) AND/OR
• Unacceptable exceptions AND/OR
• Unacceptable conditions.

0 0 totally deficient or non-responsive

Note 1: The scoring table does not allow for scoring of 1 and 3.

Note 2: Foreseen acceptable and unacceptable risk(s), exceptions and conditions shall be

unambiguously defined in the relevant Tender Technical Evaluation Strategy.

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3.2 Mandatory technical evaluation criteria

Tenderers shall submit all documentation and evidence as specified below. These criteria shall be evaluated on a compliance basis

(Yes/No).

Failure to meet any mandatory requirement shall result in disqualification from further evaluation.

Tenderers who do not meet all mandatory criteria shall not proceed to the technical (qualitative) evaluation stage.

3.2.1 Mandatory Technical Evaluation Criteria on Tender Closing

Table 2 defines the Mandatory Technical Evaluation Criteria on Tender Closing.

Table 2: Mandatory Technical Evaluation Criteria on Tender Closing

Mandatory Technical Criteria Description Evidence Motivation for use of Criteria

1. The Tenderer attends a compulsory clarification meeting, Microsoft Teams Ensures the Tenderer understands the scope,

which will be conducted virtually via Microsoft Teams. Attendance register site conditions, access requirements,

Physical attendance at site is not required. operational constraints and geographical

spread of the contract.

3.3 Qualitative technical evaluation criteria

Tenderers who meet all mandatory criteria shall be evaluated against the Qualitative Technical Evaluation Criteria, as defined below.

Evaluation shall be based on a weighted scoring system and a minimum threshold score of 70% must be achieved to be considered

technically acceptable.

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Table 3 defines all Qualitative Technical Evaluation Criteria to be submitted by the Contractor by the tender closing date. Should the

Contractor fail to submit these criteria by the tender closing date, the Contractor will score zero for each of the criterion stipulated in the

table below.

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Table 3: Qualitative Technical Evaluation Criteria

Qualitative Technical Criteria Description Reference to Technical Criteria Weighting Criteria Sub

Specification / Tender Returnable (%) Weighting

(%)

1. Building & Infrastructure Maintenance Experience 35.00

1.1 Contractor Experience: Works Information 70.00

The Tenderer shall submit evidence of successfully completed building

and infrastructure maintenance projects completed within the last ten

(10) years.

Projects should include one or more of the following:

• Building maintenance

• Roofing and waterproofing

• Civil infrastructure

• Roads and pavements

• Plumbing services

• Electrical building services

• Security infrastructure

• Fire protection systems

For each project submitted, the Tenderer shall provide:

• Project name

• Client name

• Brief description of the scope of work

• Contract value

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• Contract duration (start and completion dates)

• Project location

• Percentage of work undertaken by the Tenderer (where applicable)

Acceptable evidence shall include:

• Completion certificates

• Contract award letters

• Purchase orders/work orders

• Appointment letters

• Signed completion reports or

• Practical completion certificates

1.2 Client References: Works Information 15.00

The Tenderer shall provide client references for similar building and

infrastructure maintenance projects successfully completed.

A minimum of three (3) client references shall be submitted.

Each reference shall include:

• Client organisation

• Contact person's name

• Telephone number and/or email address

• Project description

• Contract value

• Contract duration

• Date of completion

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1.3 Multi-Site Maintenance Experience: Works Information 15.00

Experience on geographically dispersed sites/ multiple sites.

2. Building & Civil Maintenance Methodology 35.00

2.1 Building Maintenance Method Statement: Works Information 35.00

Methodology as defined in the SoW for:

• Roofing

• Waterproofing

• Painting

• Doors and windows

• Flooring and ceilings

• Building fabric repairs

2.2 Civil Infrastructure Methodology: Works Information 30.00

Methodology as defined in the SoW for:

• Roads

• Stormwater systems & Drainage structure

• Culverts

• Potholes

• Concrete repairs

2.3 Plumbing and Sewer Methodology: Works Information 15.00

Methodology as defined in the SoW for:

• Sewer blockages and backflow

• Reticulation repairs

• Manholes

• Water systems

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2.4 Electrical and Security Infrastructure Methodology: Works Information 15.00

Methodology as defined in the SoW for:

• Lighting

• Distribution boards

• Gate motors

• Access control systems

• Security infrastructure

2.5 Emergency Maintenance Strategy: Works Information 5.00

The Tenderer must demonstrate:

• Callout capability

• Response process

• Escalation matrix

• Availability of resources

3. Quality Management 15.00

3.1 Civil & Building Quality Control Plan: Works Information 60.00

The Tenderer submits QCP’s for all activities showing:

• Activities

• Inspection points

• Hold points

• Witness points

• Check sheets

• Records.

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3.2 Electrical & Security Infrastructure Quality Control Plan: Information 20.00

The Tenderer submits QCP’s for all activities showing:

• Activities

• Inspection, Hold & Witness points

• Check sheets & Records

3.3 Inspection & Test Strategy: 20.00

Tenderer demonstrates understanding of:

• Inspection requirements

• Testing requirements

• Handover requirements

• Defect management

4. Resources and Organisation 15.00

4.1 Resource: Key Personnel: Works Information 50.00

The tenderer must provide CVs for all key staff needed for the

maintenance work. This includes:

• Contract Manager

• Supervisor

• Electrician with Wireman’s License

• Plumber

• Building/Civil Artisan

• Scaffold Supervisor/Inspector

• Rope Access Supervisor/Technician

All personnel must have minimum of three (3) years’ experience

relevant to the works.

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4.2 Plant & Equipment: 25.00

Plant list covering as a minimum:

• Vehicles

• Compaction equipment

• Concrete tools

• Drain cleaning equipment

• Pressure cleaning equipment

• Electrical testing equipment

• Fall protection equipment

• Access equipment required for execution of repair works

The Tenderer shall provide proof of ownership, availability or valid

lease/hire agreements for key plant and access equipment.

4.3 Organogram and Resource Deployment: 25.00

The Tenderer demonstrates via the organogram:

• Head Office support

• Site support

• Multi-site resource deployment

• Escalation structure

Total: 100.00

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3.4 Qualitative technical criteria – scoring measures

Table 4: Qualitative Technical Evaluation Criteria – Scoring Measures

Civil & Structural Technical Criteria

Criteria Qualitative Technical Criteria Description Criteria Sub

No Weighting Range Score

(%)

1.1 Contractor Experience: No experience submitted or experience not related 0

to building and infrastructure maintenance works. The Tenderer shall submit evidence of successfully completed building

and infrastructure maintenance projects completed within the last ten Less than three similar projects submitted and/or 2

(10) years. limited scope similarity.

Projects should include one or more of the following:

Three similar projects submitted covering most 4

• Building maintenance maintenance disciplines within the scope.
• Roofing and waterproofing

Four or more similar projects submitted covering 5

• Civil infrastructure building, civil, roads, plumbing, electrical, security

• Roads and pavements and fire protection maintenance works.

• Plumbing services 70.00

• Electrical building services

• Security infrastructure

• Fire protection systems

For each project submitted, the Tenderer shall provide:

• Project name

• Client name

• Brief description of the scope of work

• Contract value

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• Contract duration (start and completion dates)

• Project location

• Percentage of work undertaken by the Tenderer (where

applicable)

Acceptable evidence shall include:

• Completion certificates

• Contract award letters

• Purchase orders/work orders

• Appointment letters

• Signed completion reports or

• Practical completion certificates

1.2 Client References: No references submitted. 0

The Tenderer shall provide client references for similar building and Less than three references submitted and/or 2

infrastructure maintenance projects successfully completed. incomplete information provided.

Three acceptable references submitted with all 4

A minimum of three (3) client references shall be submitted. required information.

Each reference shall include:

Four or more acceptable references submitted with 5

• Client organisation 15.00 all required information and directly relevant scope.

• Contact person's name

• Telephone number and/or email address

• Project description

• Contract value

• Contract duration

• Date of completion

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Acceptable evidence shall include:

• Client reference letters

• Signed client performance evaluations

• Completion certificates containing client contact details

• Client satisfaction/performance reports

1.3 Multi-Site Maintenance Experience: No evidence of multi-site maintenance experience. 0

Tenderer shall demonstrate experience in executing building and Experience limited to a single site or limited 2

infrastructure maintenance works across geographically dispersed evidence of multi-site execution.

sites under a single contract or multiple concurrent contracts.

Evidence demonstrates successful execution of 4 Multiple work areas within the same facility shall not be considered

maintenance works across 2-3 geographically multi-site experience. The Tenderer must demonstrate experience

dispersed sites concurrently. across two or more geographically separate facilities or locations.

The Tenderer shall provide evidence in the form of: Evidence demonstrates successful execution of 5

maintenance works across 4 or more

• Appointment letters

geographically dispersed sites concurrently.

• Purchase orders

• Contract award letters 15.00

• Completion certificates

• Signed client performance reports

The evidence shall clearly indicate:

• Number of sites serviced

• Geographical spread of the sites

• Scope of maintenance works performed

• Whether the sites were serviced concurrently

• Contract Duration

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Building Maintenance Method Statement: 2.1 No method statement submitted or non-compliant. 0

Methodology as defined in the SoW for:

Method statement addresses less than 50% of 2

• Roofing required building maintenance activities.
• Waterproofing 35.00 Method statement addresses at least 75% of the 4
• Painting listed activities.
• Doors and windows

Method statement addresses all listed activities and 5

• Flooring and ceilings includes execution methodology, quality controls
• Building fabric repairs and safety controls for each activity.

2.2 Civil Infrastructure Methodology: No method statement submitted or non-compliant. 0

Methodology as defined in the SoW for: Method statement addresses less than 50% of 2

• Roads required activities.

• Stormwater systems & Drainage structure 30.00 Method statement addresses at least 75% of the 4

• Culverts listed activities.

• Potholes Method statement addresses all listed activities and 5

• Concrete repairs includes execution methodology, quality controls

and safety controls for each activity.

2.3 Plumbing and Sewer Methodology: No method statement submitted or non-compliant. 0

Methodology as defined in the SoW for: Method statement addresses less than 50% of 2

• Sewer blockages required activities.

• Reticulation repairs 15.00 Method statement addresses at least 75% of the 4

• Manholes listed activities.

• Sewer backflow Method statement addresses all listed activities and 5

• Water systems including sewer blockages, reticulation repairs,

manholes, sewer backflow and water systems.

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2.4 Electrical and Security Infrastructure Methodology: No method statement submitted or non-compliant. 0

Methodology as defined in the SoW for: Method statement addresses less than 50% of 2

• Lighting required activities.

• Distribution boards 15.00 Method statement addresses at least 75% of the 4

• Gate motors listed activities.

• Access control systems Method statement addresses all listed activities and 5

• Security infrastructure includes execution methodology, quality controls

and safety controls for each activity.

2.5 Emergency Maintenance Strategy: No emergency maintenance strategy submitted. 0

The Tenderer must demonstrate: Strategy submitted but missing one or more of the 2

• Callout capability following: call-out procedure, response time

commitments, escalation matrix, or resource

• Response process

allocation plan.

• Escalation matrix

Strategy includes a documented call-out procedure, 4

• Availability of resources

defined response time commitments, escalation

matrix, and identified resources available for

emergency maintenance.

5.00

Strategy includes all requirements for a score of 4, 5

and additionally provides:

• 24/7 call-out availability

• Response time commitments for different

incident priorities

• Named roles or dedicated resources for

emergency response

• Escalation matrix with defined escalation levels

and contacts

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3.1 Civil & Building Quality Control Plan (QCP): No QCP submitted. 0

The Tenderer submits QCP’s for all activities showing: QCP addresses fewer than three required 2

• Activities elements.

• Inspection, Hold & Witness points 60.00 QCP addresses at least three required elements. 4

• Check sheets

QCP addresses all required elements: activities, 5

• Records. inspection/hold/witness points, check sheets and

records.

3.2 Electrical & Security Infrastructure Quality Control Plan (QCP): No QCP submitted. 0

The Tenderer submits QCP’s for all activities showing: QCP addresses fewer than three required 2

• Activities elements.

• Inspection, Hold & Witness points 20.00 QCP addresses at least three required elements. 4

• Check sheets

QCP addresses all required elements: activities, 5

• Records. inspection/hold/witness points, check sheets and

records.

3.3 Inspection & Test Strategy: No inspection and test strategy submitted. 0

Tenderer demonstrates understanding of: Strategy submitted but addresses only 1 or 2 of the 2

• Inspection requirements following elements: inspection requirements, testing

requirements, handover requirements, or defect

• Testing requirements

management process.

• Handover requirements

20.00 Strategy addresses at least 3 of the required 4

• Defect management

elements and provides documented procedures for

implementation.

Strategy addresses all 4 required elements and 5

includes documented inspection activities, test

procedures and acceptance criteria, handover

requirements, and a defined defect management

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process with responsibilities and close-out

requirements.

4.1 Resource: Key Personnel: Key personnel not submitted or major omissions 0

identified. CVs for all key staff needed for the maintenance work. This includes:

• Contract Manager CVs submitted for less than 75% of the required 2

positions and/or one or more proposed personnel

• Supervisor

do not meet the minimum qualification or

• Electrician with wireman’s licence experience requirements.
• Plumber

50.00 CVs submitted for at least 75% of the required 4

• Building/Civil Artisan positions. All submitted personnel meet the
• Scaffold Supervisor/Inspector minimum qualification requirements and have a

minimum of three (3) years' relevant experience.

• Rope Access Supervisor/Technician

All personnel must have minimum of three (3) years’ experience CVs submitted for 100% of the required positions. 5

relevant to the works. All personnel meet the minimum qualification

requirements and have a minimum of three (3)

years' relevant experience.

4.2 Plant & Equipment: No plant and equipment schedule submitted. 0

Plant list covering as a minimum: Plant and equipment schedule submitted but 2

• Vehicles includes less than 75% of the minimum required

equipment categories.

• Compaction equipment
• Concrete tools Plant and equipment schedule submitted and 4

includes at least 75% of the minimum required

• Drain cleaning equipment 25.00

equipment categories.

• Pressure cleaning equipment

Plant and equipment schedule submitted and 5

• Electrical testing equipment

includes all minimum required equipment

• Fall protection equipment categories.
• Access equipment required for execution of repair works, including

but not limited to:

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o Scaffolding systems

o Mobile scaffolding towers

o Mobile elevated work platforms (MEWPs)

o Man-lifts/cherry pickers

o Ladders

o Rope access/abseiling equipment.

The Tenderer shall provide proof of ownership, availability or valid

lease/hire agreements for key plant and access equipment.

4.3 Organogram and Resource Deployment: No organogram submitted. 0

The Tenderer demonstrates via the organogram: Organogram addresses only 1 or 2 of the following: 2

• Head Office support Head Office support, Site support, multi-site

resource deployment, Escalation structure.

• Site support
• Multi-site resource deployment 25.00 Organogram addresses at least 3 of the 4

requirements.

• Escalation structure

Comprehensive organisational structure 5

demonstrating head office support, site support,

multi-site management capability, resource

deployment strategy and escalation structure.

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3.5 Tet member responsibilities

Key: X = Mandatory; O = Optional

Table 5: TET Member Responsibilities

Mandatory Criteria TET 1 TET 2 TET 3 TET 4 TET 5 TET 6 TET 7 TET 8 TET 9

1 x x x x x x x x o

Qualitative Criteria TET 1 TET 2 TET 3 TET 4 TET 5 TET 6 TET 7 TET 8 TET 9

1.1 X x x x o

1.2 X x x x o

1.3 X x x x o

2.1 X x x x o

2.2 X x x x o

2.3 X x x x o

2.4 X x x x

2.5 X x x x x x x x o

3.1 X x x x o

3.2 X x x x

3.3 X x x x x x x x o

4.1 X x x x x x x x o

4.2 X x x x o

4.3 X x x x x x x x o

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When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the

system.

Technical Evaluation Strategy for the Provision of Unique Identifier: 167A/20886-A

Building and Infrastructure Maintenance at Gourikwa,

Revision: 1 Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof

Power Station for a Period of Five (5) Years Page:

3.6 Foreseen acceptable / unacceptable qualifications

3.6.1 Risks

Table 6: Acceptable Technical Risks

Risk Description

1. Contractor subcontracts plant and machine operators with relevant skills, experience and competency certificates.

2. Contractor utilises specialist subcontractors for roofing, waterproofing, fire protection systems, access control systems or security infrastructure, provided

that the subcontractors possess the required experience and qualifications.

3. Certain specialised plant and equipment are hired or leased, provided proof of availability can be demonstrated upon request.

4. Contractor shares resources between multiple sites provided adequate resource planning and service delivery capability are demonstrated.

Table 7: Unacceptable Technical Risks

Risk Description

1. Contractor or subcontractor cannot demonstrate the required experience relevant to the allocated scope of work.

2. Contractor does not have access to the minimum plant, equipment or specialist tools required to execute the works.

3. Contractor relies entirely on subcontractors for execution of the core scope of works without demonstrating management and supervision capability.

4. Contractor cannot demonstrate an emergency response capability for urgent and breakdown maintenance work.

5. Contractor's methodology presents unacceptable quality, safety or operational risks to Eskom facilities.

3.6.2 Exceptions / Conditions

Table 8: Acceptable Technical Exceptions / Conditions

Risk Description

1. Minor deviations from the proposed methodology, provided the deviation does not affect quality, safety, functionality or scope compliance.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the

system.

Technical Evaluation Strategy for the Provision of Unique Identifier: 167A/20886-A

Building and Infrastructure Maintenance at Gourikwa,

Revision: 1Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof

Power Station for a Period of Five (5) Years Page:

2. Alternative equipment, materials or maintenance methods may be proposed, provided equivalence or superiority to the specified requirements is

demonstrated.

3. Additional quality control measures proposed by the Tenderer that exceed the specified requirements.

Table 9: Unacceptable Technical Exceptions / Conditions

Risk Description

1. Tenderer proposal does not cover the full scope of building and infrastructure maintenance services.

2. Tenderer qualifies or limits responsibility for emergency maintenance and breakdown response services.

3. Tenderer proposes reduced quality control, inspection or testing requirements contrary to the Works Information.

4. Tenderer proposes personnel who do not meet the minimum qualifications, competencies or experience requirements.

5. Tenderer's proposed response times do not meet the requirements defined in the Works Information.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the

system.

Technical Evaluation Strategy for the Provision of Unique Identifier: 167A/20886-A

Building and Infrastructure Maintenance at Gourikwa, Revision: 1

Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof Page:

Power Station for a Period of Five (5) Years

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Technical evaluation will be conducted using a weighted scorecard. Tenderers must achieve a minimum threshold score of 70% to be considered. Mandatory Technical Evaluation Criteria are gatekeepers and will be evaluated on a Yes/No basis. Failure to meet any mandatory criterion will result in disqualification. Qualitative Technical Evaluation Criteria will be applied only to tenderers that meet all mandatory criteria. Scoring measures include: Contractor Experience (35%), Building & Civil Maintenance Methodology (35%), Quality Management (15%), and Resource: Key Personnel (15%). Detailed scoring guidelines are provided in Table 4.

. Introduction ...................................................................................................................................................... 3

2. Supporting clauses ........................................................................................................................................ 3

2.1 Scope .............................................................................................................................................................. 3

2.1.1 Purpose ..................................................................................................................................................... 4

2.1.2 Applicability................................................................................................................................................ 4

2.2 Normative/informative references .................................................................................................. 4

2.2.1 Normative .................................................................................................................................................. 4

2.2.2 Informative ................................................................................................................................................. 4

2.3 Definitions .................................................................................................................................................... 4

2.3.1 Classification ............................................................................................................................................. 4

2.4 Abbreviations .............................................................................................................................................. 4

2.5 Roles and responsibilities .................................................................................................................... 5

2.6 Process for monitoring ........................................................................................................................ 5

2.7 Related/supporting documents ......................................................................................................... 5

3. Tender technical evaluation strategy ................................................................................................ 5

3.1 Technical evaluation threshold ....................................................................................................... 5

3.2 Mandatory technical evaluation criteria .................................................................................... 7

3.2.1 Mandatory Technical Evaluation Criteria on Tender Closing .................................................................... 7

3.3 Qualitative technical evaluation criteria .................................................................................... 7

3.4 Qualitative technical criteria – scoring measures................................................................ 15

3.5 Tet member responsibilities ............................................................................................................... 23

3.6 Foreseen acceptable / unacceptable qualifications............................................................. 24

3.6.1 Risks ........................................................................................................................................................ 24

3.6.2 Exceptions / Conditions ........................................................................................................................... 24

2.1 Scope

The scope of this document is to define the tender technical evaluation strategy for a 5-year maintenance

contract for Gourikwa, Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof Power Station buildings

and associated infrastructure. The Tender Technical Evaluation Strategy defines the following with regards

to the project.

• Mandatory Evaluation Criteria
• Qualitative Evaluation Criteria
• Technical Evaluation Team Members Responsibility
• Acceptable/ Unacceptable Qualifications

5 100 compliant

• Meet technical requirement(s) AND
• No foreseen technical risk(s) in meeting technical requirements.

4 80 compliant with associated qualifications

• Meet technical requirement(s) with

o Acceptable technical risk(s) AND/OR

o Acceptable exceptions AND/OR

o Acceptable conditions.

2 40 non-compliant

• Does not meet technical requirement(s) AND/OR
• Unacceptable technical risk(s) AND/OR
• Unacceptable exceptions AND/OR
• Unacceptable conditions.

0 0 totally deficient or non-responsive

Note 1: The scoring table does not allow for scoring of 1 and 3.

Note 2: Foreseen acceptable and unacceptable risk(s), exceptions and conditions shall be

unambiguously defined in the relevant Tender Technical Evaluation Strategy.

Specification / Tender Returnable (%) Weighting

(%)

1. Building & Infrastructure Maintenance Experience 35.00

1.1 Contractor Experience: Works Information 70.00

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Power Station for a Period of Five (5) Years Page:

1.3 Multi-Site Maintenance Experience: Works Information 15.00

maintenance work. This includes:

• Contract Manager

• Supervisor

• Electrician with Wireman’s License

• Plumber

• Building/Civil Artisan

• Scaffold Supervisor/Inspector

• Rope Access Supervisor/Technician

All personnel must have minimum of three (3) years’ experience

relevant to the works.

(%)

1.1 Contractor Experience: No experience submitted or experience not related 0

to building and infrastructure maintenance works. The Tenderer shall submit evidence of successfully completed building

and infrastructure maintenance projects completed within the last ten Less than three similar projects submitted and/or 2

(10) years. limited scope similarity.

Three similar projects submitted covering most 4

• Building maintenance maintenance disciplines within the scope.
• Roofing and waterproofing

Four or more similar projects submitted covering 5

• Civil infrastructure building, civil, roads, plumbing, electrical, security

• Roads and pavements and fire protection maintenance works.

• Plumbing services 70.00

• Electrical building services

• Security infrastructure

• Fire protection systems

• Client reference letters

• Signed client performance evaluations

• Completion certificates containing client contact details

• Client satisfaction/performance reports

1.3 Multi-Site Maintenance Experience: No evidence of multi-site maintenance experience. 0

Tenderer shall demonstrate experience in executing building and Experience limited to a single site or limited 2

infrastructure maintenance works across geographically dispersed evidence of multi-site execution.

sites under a single contract or multiple concurrent contracts.

Evidence demonstrates successful execution of 4 Multiple work areas within the same facility shall not be considered

maintenance works across 2-3 geographically multi-site experience. The Tenderer must demonstrate experience

dispersed sites concurrently. across two or more geographically separate facilities or locations.

The Tenderer shall provide evidence in the form of: Evidence demonstrates successful execution of 5

maintenance works across 4 or more

• Appointment letters

geographically dispersed sites concurrently.

• Purchase orders

• Contract award letters 15.00

• Completion certificates

• Signed client performance reports

Revision: 1Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof

Power Station for a Period of Five (5) Years Page:

process with responsibilities and close-out

requirements.

4.1 Resource: Key Personnel: Key personnel not submitted or major omissions 0

identified. CVs for all key staff needed for the maintenance work. This includes:

• Contract Manager CVs submitted for less than 75% of the required 2

positions and/or one or more proposed personnel

• Supervisor

do not meet the minimum qualification or

• Electrician with wireman’s licence experience requirements.
• Plumber

50.00 CVs submitted for at least 75% of the required 4

• Building/Civil Artisan positions. All submitted personnel meet the
• Scaffold Supervisor/Inspector minimum qualification requirements and have a

minimum of three (3) years' relevant experience.

• Rope Access Supervisor/Technician

All personnel must have minimum of three (3) years’ experience CVs submitted for 100% of the required positions. 5

relevant to the works. All personnel meet the minimum qualification

requirements and have a minimum of three (3)

years' relevant experience.

4.2 Plant & Equipment: No plant and equipment schedule submitted. 0

Plant list covering as a minimum: Plant and equipment schedule submitted but 2

• Vehicles includes less than 75% of the minimum required

equipment categories.

• Compaction equipment
• Concrete tools Plant and equipment schedule submitted and 4

includes at least 75% of the minimum required

• Drain cleaning equipment 25.00

equipment categories.

• Pressure cleaning equipment

Plant and equipment schedule submitted and 5

• Electrical testing equipment

includes all minimum required equipment

• Fall protection equipment categories.
• Access equipment required for execution of repair works, including

but not limited to:

Revision: 1 Port Rex, Ingula, Drakensberg, Gariep & Vanderkloof

Power Station for a Period of Five (5) Years Page:

3.6 Foreseen acceptable / unacceptable qualifications

3.6.1 Risks

Table 6: Acceptable Technical Risks

that the subcontractors possess the required experience and qualifications.

Quality Management criteria include: Civil & Building Quality Control Plan (QCP) with inspection points, Electrical & Security Infrastructure QCP with Inspection, Hold & Witness points, and Inspection & Test Strategy covering inspection requirements, testing requirements, handover requirements, and defect management. Tenderers must submit these by tender closing date; failure results in zero score for each criterion.

Completion certificates

Completion certificates containing client contact details

Appointment letters

proof of ownership, availability or valid

Tenderers must demonstrate emergency response capability for urgent and breakdown maintenance work. Subcontractors must possess required experience and qualifications. Alternative equipment, materials, or maintenance methods may be proposed if equivalence or superiority is demonstrated. Additional quality control measures exceeding specified requirements are acceptable. Tenderers must not qualify or limit responsibility for emergency maintenance and breakdown response services.

Technical Evaluation StrategyTitle: Unique Identifier: 167A/20886-A

Template Identifier: 240-53716769 Tender Technical Evaluation Strategy Template (Rev 2) (Next Review Date July 2027)

Technical Evaluation Strategy for the Provision of

5. Contractor's methodology presents unacceptable quality, safety or operational risks to Eskom facilities.
6. Minor deviations from the proposed methodology, provided the deviation does not affect quality, safety, functionality or scope compliance.

Technical Evaluation Strategy for the Provision of Unique Identifier: 167A/20886-A

3. Additional quality control measures proposed by the Tenderer that exceed the specified requirements.
4. Tenderer proposes reduced quality control, inspection or testing requirements contrary to the Works Information.

ender technical evaluation. The

technical evaluation strategy serves as basis for the tender technical evaluation process.

This document applies to all Tenderers responding to the enquiry and members of the Tender Evaluation

Team responsible for the technical evaluation.

[1] 240-168966153: Generation Tender Technical Evaluation Procedure

[2] ISO 9001 Quality Management Systems

QCP Quality Control Plan

TET Tender Evaluation Team

As per 240-168966153: Generation Tender Technical Evaluation Procedure for Generation.

3. Tender technical evaluation strategy

3.1 Technical evaluation threshold

Technical evaluation will be conducted using a weighted scorecard. Tenderers must achieve a minimum

overall score of 70% to be considered technically acceptable.

Mandatory Technical Evaluation Criteria are gatekeepers and will be evaluated on a Yes/No basis. These

criteria are not scored. Failure to meet any mandatory criterion will result in disqualification and the tender

will not proceed to the qualitative evaluation stage.

Qualitative Technical Evaluation Criteria will be applied only to tenderers that meet all mandatory criteria.

Provision of building and infrastructure maintenance services at Gariep Hydro Station on an as-and-when-required basis for a period of five (5) years.

{"closingDate":"1 March 2022"}

Bidders must be residents of South Africa (or non-residents must sign Appendix 9). They must complete the evaluation pack accurately and sign all required affidavits and declarations. Failure to sign required appendices may result in PAYE being withheld from payments. Bidders must not have connected persons rendering services to Eskom unless disclosed. Bidders must not receive more than 80% of income from a single client unless declared. Bidders must not be subject to Eskom's control or supervision unless declared.

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its

subsidiaries with services or Individual Contractors providing Eskom with labour.

The Contractor or its duly authorised representative must declare that all questions have been answered

truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2022/2023 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2022/2023 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

The Contractor or its duly Authorised Representative acknowledges and accepts that:

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Applicable to the 2022/2023 Tax Years

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or

suffered, resulting, or arising, from the use of this Pack.

Contractor type

Supplier category

Please complete the following questionnaire for:

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2022/2023 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal

Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or

Trust

Contractor’s Name* Vendor No.

Duly Authorised Representative Name Representative Surname

Capacity Representative ID No.*

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2022/2023 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

• Sign Appendix 9. Submit The Pack to your contractor representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt Park.

• No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons (excluding shareholders or members or

beneficiaries of the Company/CC/Trust)?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

• On a full time basis; and
• Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2022/2023 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

• Will more than 80% of your income; or
• Is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly, from:

• any one client, or
• an Associated institution in relation to that client? (Refer to Annexure 9 for

the definition of an Associated institution)

If the answer is Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at

the premises of Eskom,

And

Will you be subject /are you subject to Eskom’s control or supervision as to the

manner in which your duties are to be performed?

If the answer is Yes to BOTH questions:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2022/2023 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or

certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if

and when a specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff,

raw materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you/will you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Question 6(vi)

Are/will you or the person rendering the service be obliged to be present and perform

the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom’s business or will Eskom’s business be critical to your financial/economic

survival?

Question 6(viii)

Does/will your position form part of Eskom’s organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

• Pension fund / Provident fund / Retirement Annuity Fund;
• Medical Aid;
• Leave of any nature;
• Salary increases;
• Bonuses;
• Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status.

Applicable to the 2022/2023 Tax Years

To establish your tax status, you need to summarise the “Yes” and “No” as

answered on Question 6(i) to 6(xi) in the column below:

Question Yes No

6(i) Independent PSP

6(ii) PSP Independent

6(iii) PSP Independent

6(iv) Independent PSP

6(v) Independent PSP

6(vi) PSP Independent

6(vii) PSP Independent

6(viii) PSP Independent

6(ix) PSP Independent

6(x) PSP Independent

6(xi) PSP Independent

Decision

Independent

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Alternatively:

If you have already signed Appendix 7 on Questions 4 or 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2022/2023 Tax Years

Summary for ID No. Vendor No:

Company/Close Corporation/Trust Summary

Please sign

he

following

Questions Answer Appendix

(Appendices

)

1(i) Are you a Resident of the Republic of South Africa in terms of the Income

Tax Act?

2(i) Do you employ 3 (three) or more persons (excluding shareholders or

members or beneficiaries of the Company/CC/Trust and connected

persons in relation to the shareholder or member or beneficiaries)?

2(i ) Are these employees employed on a full time basis and are they engaged

in the business of the Company/CC/Trust?

2(iii) Are the above 3 employees connected to the shareholders or the members

or beneficiaries of the Company/CC/Trust?

3(i) Will/are any person who is a Connected person in relation to the

Company/CC/Trust render services personally to Eskom on behalf of the

Compa y/CC Trust?

4(i) During the current year of assessment will more than 80% of your income

or is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly from any one client, or an Associated

institution in relation to that client?

5(i) Must your duties be performed / are your duties performed mainly (more

than 50%) at the premises of Eskom AND will you be /are you subject to

Eskom’s control or supervision as to the manner in which your duties are

performed or to the hours of work?

6( ) Do/will the payments by Eskom for services payable with reference to

output or certain agreed results, e.g. payment (be a fixed fee or an hourly

rate) be only due if and when a specific deliverable has been completed?

6(ii) Does/Will Eskom have the contractual right to control the tools or

equipment, staff, raw materials, routines, patents or technology used in the

provision of the services?

6(iii) Are you/will you prohibited from rendering services to any other

employers/clients during the period of service to Eskom?

6(iv) Do/will you have the right to sub-contract work?

6(v) Are you personally or will you personally be at risk for the quality of the

work done or to be done (risk for poor quality; time over-runs, project not

producing income)?

6(vi) Are/will you or the person rendering the service be obliged to be present

and perform the work at Eskom regardless of whether work is available or

not?

6(vii) Is Eskom’s business or will Eskom’s business be critical to your

financial/economic survival?

6(viii) Does/will your position form part of Eskom’s organisational structure?

6(ix) Does/will Eskom provide you with any of the following:

Pension fund / Provident fund / Retirement Annuity Fund; medical aid,

leave of any nature, salary increases, bonuses or any allowances.

6(x) Does/will Eskom provide you with an office?

6(xi) Does/will Eskom provide you with any equipment, tools, stationery and

material?

Tax Status

Particulars of person acting as representative of the company/close

Corporation/trust

I, the undersigned, confirm that the information provided above is accurate, and that the Company/CC/Trust will,

while contracted to Eskom, inform Eskom of any changes that take place pertaining to the information provided

above. Eskom shall be entitled to withhold from any payments to be made to the Company/CC/Trust, any taxes,

interest and penalties that it may be required to pay to SARS as a result of the above information being inaccurate.

Representative's Full Names Capacity Contact No.

Signature Date

Applicable to the 2022/2023 Tax Years

Evaluation pack b

(To determine whether an Individual is a Dependent Contractor)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for an individual*

Trading Name* Vendor No.

First Names* Initials*

Surname* ID Number*

Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

Date of Birth* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2022/2023 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

1. Service or people test service people

Question 1(i)

Do/will you provide Eskom with a service or people?

If the answer is “Service”:

• Complete and sign Appendix 5 Affidavit. If the Affidavit is not signed,

PAYE will be withheld from your payments.

• Go to Question 3(i).

If the answer is “People”, go to Question 2(i).

2. PEOPLE TEST Yes No

Question 2(i)

Do you provide Eskom with People and will these people be paid by you?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are you in possession of an IRP30 exemption certificate which is valid for the period

under review?

If the answer is Yes:

• Sign Appendix 6. If the Agreement is not signed, PAYE will be withheld

from your payments.

• Provide Eskom with the valid IRP30 certificate. If this certificate is not

provided, PAYE will be withheld from your payments until such time

the IRP30 certificate is provided.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Pack.

If the answer is No:

• Sign Appendix 6. PAYE will be withheld from your payments.
• PAYE will be withheld from your payments until such time the valid

IRP30 certificate is provided.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Pack.

3. RESIDENCE TEST Yes No

Question 3(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a Resident).

If the answer is Yes, go to Question 4(i).

If the answer is No:

• Sign Appendix 9. Submit this document to your representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt.

• No further questions must be answered.

Applicable to the 2022/2023 Tax Years

4. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 4(i)

Do you employ:

• 3 (three) or more persons, throughout the year?

If the answer is Yes, go to Question 4(ii).

If the answer is No, go to Question 5(i).

Question 4(ii)

Are these employees employed:

• On a full time basis in your business; and
• Are they engaged in the business of the Individual?

If the answer is Yes, go to Question 4(iii).

If the answer is No, go to Question 5(i).

Question 4(iii)

Are any of these employees Connected persons in respect of the Individual, e.g.

spouse, parent, adoptive parent, child, grandparent, cousin, etc.? (Refer to

Appendix 10 for the definition of Connected person).

If the answer is Yes, go to Question 5(i).

If the answer is No:

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Pack.

5. PLACE AND CONTROL TEST Yes No

Question 5(i)

Must your duties be performed mainly (i.e. more than 50%) at premises of Eskom?

If the answer is Yes, go to Question 5(ii).

If the answer is No, go to Question 5(ii).

Question 5(ii)

Will you be /are you subject to Eskom’s control or supervision as to the manner in

which your duties are to be performed or as to the hours of work?

If the answers in both Questions 5(1) and 5(ii) are Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign the “Particulars of Individual” at the end of the Evaluation Pack.

If the answer is No:

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2022/2023 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or

certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due

if and when a specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff,

raw materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you/will you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally / will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Question 6(vi)

Are/will you or the person rendering the service be obliged to be present and

perform the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom’s business or will Eskom’s business be critical to your financial/economic

survival?

Question 6(viii)

Does/will your position form part of Eskom’s organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

• Pension fund / Provident fund / Retirement Annuity Fund;
• Medical Aid;
• Leave of any nature;
• Salary increases;
• Bonuses;
• Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status.

Applicable to the 2022/2023 Tax Years

To establish your tax status, you need to summarise the “Yes” and “No” as

answered on Question 6(i) to 6(xi) in the column below:

Question Yes No

6(i) Independent Employee

6(ii) Employee Independent

6(iii) Employee Independent

6(iv) Independent Employee

6(v) Independent Employee

6(vi) Employee Independent

6(vii) Employee Independent

6(viii) Employee Independent

6(ix) Employee Independent

6(x) Employee Independent

6(xi) Employee Independent

Decision

Independent

Psp

If you have answered “Employee” to any of the following questions 6 (i), 6(iii), 6(v),

6(vi), 6(ix);

or

If you have answered more than 50% “Employee” to questions 6(ii), 6(iv), 6(vii),

6(viii), 6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments.
• No further questions must be answered.
• Sign “Particulars of Individual” at the end of the evaluation Pack.

Alternatively:

If you have already signed Appendix 7 on Questions 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2022/2023 Tax Years

Summary for ID No. Vendor No:

Company/Close Corporation/Trust Summary

Please si n

the following

2. If I do provide Eskom with a valid IRP30 certificate:

• No Employees' Tax will be withheld from payments made to me.
• An IT3(a) certificate with the code 3617 will be issued to me and the reason code to be used for

the non-deduction is 07.

3. If I do not provide Eskom with a valid IRP30 certificate:

• Employees' Tax will be withheld from payments made at the tax rates applicable to individuals

until such time that a valid IRP30 certificate is provided to Eskom.

• An IRP5 certificate with the code 3617 will be issued to me.

Labour Broker Individual N/A X IRP5 / IT3(a) 3617 A

tax rates

Dependent Contractor Individual X X IRP5 / IT3(a) 3601 or “A” for

tax rates 3616 Individual

“E” for

No specific requirements found

Company/close corporation/trust ..................................................................... 11

Evaluation pack b....................................................................................................................... 12

Contractor’s details for an individual* ..................................................................... 12

1. Service or people test ................................................................................................... 13

Question 1(i) .............................................................................................................................. 13

2. People test .......................................................................................................................... 13

Question 2(i) .............................................................................................................................. 13

Question 2(ii) ............................................................................................................................. 13

3. Residence test ................................................................................................................... 13

Question 3(i) .............................................................................................................................. 13

4. Number of employees exclusion ................................................................................ 14

Question 4(i) .............................................................................................................................. 14

Question 4(ii) ............................................................................................................................. 14

Question 4(iii) ............................................................................................................................ 14

5. Place and control test ................................................................................................. 14

Question 5(i) .............................................................................................................................. 14

Question 5(ii) ............................................................................................................................. 14

6. Dominant impression test ............................................................................................. 15

Question 6(i) .............................................................................................................................. 15

Question 6(ii) ............................................................................................................................. 15

Question 6(iii) ............................................................................................................................ 15

Question 6(iv) ............................................................................................................................ 15

Question 6(v) ............................................................................................................................. 15

Question 6(vi) ............................................................................................................................ 15

Question 6(vii) ........................................................................................................................... 15

Question 6(viii)........................................................................................................................... 15

Question 6(ix) ............................................................................................................................ 15

Question 6(x) ............................................................................................................................. 15

Question 6(xi) ............................................................................................................................ 15

Particulars of individual .............................................................................................. 17

Applicable to the 2022/2023 Tax Years

Appendix 1 ....................................................................................................................................... 18

Three or more full - time employees who are not connected persons . 18

Appendix 2 ....................................................................................................................................... 19

ESKOM ...................................................................................................................................... 19

Appendix 3 ....................................................................................................................................... 20

And/or shall not be controlled or supervised by ESKOM ............................. 20

Appendix 4 ....................................................................................................................................... 21

Affidavit confirming that not more than eighty percent (80 %) of income

Is or is likely to be received from any one client ............................................. 21

Appendix 5 ....................................................................................................................................... 22

Opposed to people ........................................................................................................... 22

Appendix 6 ....................................................................................................................................... 23

Declaration by ........................................................................................................................ 23

That the contractor is a labour broker ................................................................... 23

Appendix 7 ....................................................................................................................................... 24

Declaration by ........................................................................................................................ 24

Provider ................................................................................................................................ 24

Appendix 8 ....................................................................................................................................... 25

Declaration by ........................................................................................................................ 25

That the contractor is an independent supplier or contractor .................. 25

Appendix 9 ....................................................................................................................................... 26

Declaration by ........................................................................................................................ 26

That the contractor is a non-resident of the republic of south africa .... 26

Appendix 10 ..................................................................................................................................... 27

Definitions as per the income tax act, NO. , as amended. ................... 27

“Connected Person” .................................................................................................................. 27

"Associated Institution", in relation to any single employer, ...................................................... 28

"Labour Broker" ......................................................................................................................... 28

"Personal Service Provider” ...................................................................................................... 28

"Remuneration" ......................................................................................................................... 28

“Resident” .................................................................................................................................. 29

Applicable to the 2022/2023 Tax Years

Introduction

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2022/2023 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

• Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

• It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

• The Pack will not be automatically updated with any changes in legislation.

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

• Sign Appendix 9. Submit The Pack to your contractor representative in

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2022/2023 Tax Years

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

• Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

• Sign Appendix 7. PAYE will be withheld from your payments.
• Go to Question 6(i) to determine the correct disclosure code on the IRP5.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

• Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 5(i).

• Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.

• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2022/2023 Tax Years

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If you have already signed Appendix 7 on Questions 4 or 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2022/2023 Tax Years

(Appendices

)

1(i) Are you a Resident of the Republic of South Africa in terms of the Income

Tax Act?

2(i) Do you employ 3 (three) or more persons (excluding shareholders or

members or beneficiaries of the Company/CC/Trust and connected

persons in relation to the shareholder or member or beneficiaries)?

2(i ) Are these employees employed on a full time basis and are they engaged

in the business of the Company/CC/Trust?

2(iii) Are the above 3 employees connected to the shareholders or the members

or beneficiaries of the Company/CC/Trust?

3(i) Will/are any person who is a Connected person in relation to the

Question 1(i)

Do/will you provide Eskom with a service or people?

If the answer is “Service”:

• Complete and sign Appendix 5 Affidavit. If the Affidavit is not signed,

• Sign Appendix 6. If the Agreement is not signed, PAYE will be withheld

from your payments.

• Provide Eskom with the valid IRP30 certificate. If this certificate is not

provided, PAYE will be withheld from your payments until such time

the IRP30 certificate is provided.

• No further questions must be answered.

• Sign the “Particulars of Individual” Section at the end of the Evaluation

• Sign Appendix 6. PAYE will be withheld from your payments.

• PAYE will be withheld from your payments until such time the valid

IRP30 certificate is provided.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Question 3(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a Resident).

If the answer is Yes, go to Question 4(i).

• Sign Appendix 9. Submit this document to your representative in

spouse, parent, adoptive parent, child, grandparent, cousin, etc.? (Refer to

Appendix 10 for the definition of Connected person).

If the answer is Yes, go to Question 5(i).

• Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign the “Particulars of Individual” Section at the end of the Evaluation

Question 5(i)

Must your duties be performed mainly (i.e. more than 50%) at premises of Eskom?

If the answer is Yes, go to Question 5(ii).

If the answer is No, go to Question 5(ii).

Question 5(ii)

Will you be /are you subject to Eskom’s control or supervision as to the manner in

which your duties are to be performed or as to the hours of work?

If the answers in both Questions 5(1) and 5(ii) are Yes:

• Sign Appendix 7. PAYE will be withheld from your payments.

• Go to Question 6(i) to determine the correct disclosure code on the IRP5.

• Sign the “Particulars of Individual” at the end of the Evaluation Pack.

• Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

• Go to Question 6(i).

Applicable to the 2022/2023 Tax Years

Psp

If you have answered “Employee” to any of the following questions 6 (i), 6(iii), 6(v),

6(vi), 6(ix);

or

If you have answered more than 50% “Employee” to questions 6(ii), 6(iv), 6(vii),

6(viii), 6(x), 6(xi):

• Complete and sign Appendix 7. PAYE will be withheld from your payments.
• No further questions must be answered.
• Sign “Particulars of Individual” at the end of the evaluation Pack.

If you have already signed Appendix 7 on Questions 5:

• Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 5:

• Sign Appendix 8. If the Declaration is not signed, PAYE will be

withheld from your payments.

• No further questions must be answered.
• Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2022/2023 Tax Years

Applicable to the 2022/2023 Tax Years

Appendix 1

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2022/2023 Tax Years

Appendix 3

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2022/2023 Tax Years

Appendix 4

Affidavit confirming that not more than eighty percent (80 %) of

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2022/2023 Tax Years

Appendix 5

• Knows and understands the content of this declaration,
• That he / she has NO objection to taking the prescribed oath,
• And considers IT to be binding on his / her conscience.

Thus signed and sworn to before me at ______________on this day

Of __________20.

Applicable to the 2022/2023 Tax Years

Appendix 6

Applicable to the 2022/2023 Tax Years

Appendix 7

Applicable to the 2022/2023 Tax Years

Appendix 8

Applicable to the 2022/2023 Tax Years

Appendix 9

Applicable to the 2022/2023 Tax Years

Appendix 10

rendering any such service, other than any employee who is a shareholder or member of the

company or trust or is a connected person in relation to such person;

"Remuneration"

means -

any amount of income which is paid or is payable to any person by way of any salary, leave pay, wage,

overtime pay, bonus, gratuity, commission, fee, emolument pension, superannuation allowance, retiring

allowance or stipend, whether in cash or otherwise and whether or not in respect of services rendered,

including-

a) any amount referred to in paragraph (a), (c), (cA),(d), (e), (eA) or (f) of the definition of "gross

income" in section one of this Act;

any amount required to be included in such person's gross income under paragraph (i) of that definition;

Applicable to the 2022/2023 Tax Years

bA) ...

but not including-

ii) any amount paid or payable in respect of services rendered or to be rendered by any person

(other than a person who is not a resident or an employee contemplated in paragraph (b), (c),

(d) (e) or (f)of the definition of "employee") in the course of any trade carried on by him

independently of the person by whom such amount is paid or payable and of the person to

whom such services have been or are to be rendered: Provided that for the purposes of this

paragraph a person shall not be deemed to carry on a trade independently as aforesaid if the

services are required to be performed mainly at the premises of the person by whom such

amount is paid or payable or of the person to whom such services were or are to be rendered

and the person who rendered or will render the services is subject to the control or supervision

of any other person as to the manner in which his or her duties are performed or to be

performed or as to his hours of work. Provided further that a person will be deemed to be

carrying on a trade independently as aforesaid if he throughout the year of assessment employs

three or more employees who are on a full time basis engaged in the business of such person

of rendering any such service, other than any employee who is a connected person in relation to

such person;

iii) ...

“Resident”

means any-

(a) natural person who is-

(i) ordinarily resident in the Republic; or

(ii) not at any time during the relevant year of assessment ordinarily resident in the Republic, if that

person was physically present in the Republic-

a) for a period or periods exceeding 91 days in aggregate during the relevant year of

assessment, as well as for a period or periods exceeding 91 days in aggregate during each

of the five years of assessment preceding such year of assessment; and

b) for a period or periods exceeding 915 days in aggregate during those five preceding years

of assessment,

in which case that person will be a resident with effect from the first day of that relevant year of

assessment: Provided that-

(A) a day shall include a part of a day, but shall not include any day that a person is in transit

through the Republic between two places outside the Republic and that person does not

formally enter the Republic through a “port of entry” as contemplated in section 9 (1) of the

Immigration Act, 2002 (Act No. ), or at any other place as may be permitted by

the Director General of the Department of Home Affairs or the Minister of Home Affairs in

terms of that Act; and

(B) where a person who is a resident in terms of this subparagraph is physically outside the

Republic for a continuous period of at least 330 full days immediately after the day on

which such person ceases to be physically present in the Republic, such person shall be

deemed not to have been a resident from the day on which such person so ceased to be

physically present in the Republic; or

(b) person (other than a natural person) which is incorporated, established or formed in the Republic or

which has its place of effective management in the Republic,

but does not include any person who is deemed to be exclusively a resident of another country for

purposes of the application of any agreement entered into between the governments of the Republic

and that other country for the avoidance of double taxation;

Applicable to the 2022/2023 Tax Years

Evaluation pack a......................................................................................................................... 6

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Corporation/Trust” at the end of the evaluation Pack.

{"closingDate":"01 February 2015"}

{"name":null,"email":null,"phone":null,"department":"s, Eskom Divisions, Eskom","address":"e/s of Contact person/s and contact details"}

Returnable documents: The Supplier Declaration of Interest (form 240-59385360 Rev 3) must be completed, signed and submitted with the tender. The declaration must be certified under oath by the signatory. No other submission instructions are provided in this attachment.

Bidders must complete and submit the Supplier Declaration of Interest (form 240-59385360 Rev 3). The declaration requires certification under oath that the information provided is true and correct. Bidders must disclose any Eskom employees or directors holding an interest in the supplier, any close family or associate relationships with Eskom employees or directors participating in the procurement, any business courtesies given or received in the last 12 months, and, for consultants, any other services currently rendered to Eskom business units, divisions, subsidiaries, suppliers of primary energy, strategic commodity suppliers, and key industrial customers.

supplying entity AND their company registration

number] ..........................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act

against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

Eskom employees and directors that engage in private work

The Supplier Declaration of Interest (form 240-59385360 Rev 3) must be completed and submitted as a returnable. The declaration must be certified under oath. Bidders must disclose any conflicts of interest, including Eskom employees or directors holding an interest, family or associate relationships, business courtesies in the last 12 months, and other services rendered by consultants. Eskom reserves the right to act against the supplier or signatory if the declaration proves false.

Effective Date 01 February 2015

Review Date November 2026

I, the undersigned [insert full name of signatory]...................................................., in my capacity as

[insert capacity, i.e., member, director, partner, etc.] ...................................................... of the

supplier [insert registered full legal name of the supplying entity AND their company registration

number] ..........................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act

against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

No eligibility criteria specified

Cell A3: Occupational Health and Safety Baseline risk assessment template

{"closingDate":"06 August 2024"}

Bidders must submit a signed Non-Disclosure Agreement (NDA) for each employee involved in the tender. The NDA must be signed by an Eskom employee no lower than an E-Band Manager. No other eligibility criteria are stated in the provided document.

Provision Of Building and Infrastructure Maintenance

3.1 The employee agrees and undertakes that:

3.1.1 during the period of his or her involvement in Group Commercial

project/s, or

3.1.2 if he or she is no longer involved in Group Commercial project/s but

is still in the employ of Eskom, or

3.1.3 if he or she has left the employ of Eskom, or

3.1.4 he or she shall not disclose to any other person, including third

parties, or make use for his or her benefit, or that of any other person,

whether directly or indirectly, any confidential information of Eskom

or the companies regarding the project/s without the prior written

consent of Eskom. Eskom shall provide the employee with a list of

employees who have signed confidentiality Agreements regarding the

project/s and the employee shall only grant access to the confidential

information to these employees.

3.2 The employee agrees and undertakes to protect Eskom’s confidential information

and to handle and store the confidential information in such a way as to prevent

any unauthorised disclosure.

3.3 The obligation to maintain the confidentiality of the information will not apply to the

information excluded by clause 2.2 above.

6.3 No contract varying, adding to, deleting from or cancelling this Agreement, and no

waiver of any right under this Agreement, will be effective unless reduced to writing

and signed by or on behalf of the parties.

6.4 The granting of any indulgence by a party under this Agreement will not constitute

a waiver of any rights by the grantor or prevent or adversely affect the exercise by

the grantor of any existing or future right of the grantor.

6.5 In the event that the employee should breach the provisions of this Agreement and

fail to remedy such breach within seven (7) calendar days from date of a written

notice to do so, then Eskom shall be entitled to invoke all remedies available to it

in law.

6.6 This Agreement replaces any non-disclosure and confidentiality Agreement

previously signed by the employee in respect of the project/s.

6.7 In the event of any one or more of the provisions of this Agreement being held for

any reason to be invalid, illegal or unenforceable in any respect, such invalidity,

illegality or unenforceability shall not affect any other provision of this Agreement,

and this Agreement shall be construed as if such invalid, illegal or unenforceable

provisions were not a part of this Agreement, and this Agreement shall be carried

out as nearly as possible in accordance with its original terms and intent.

Provision of building and infrastructure maintenance services at Gariep Hydro Station on an as-and-when-required basis for a period of five years.

Submit the completed and signed tender documents, including all returnable schedules, in a sealed envelope marked with the tender number and description. Ensure all required forms are fully completed, signed, and dated. Late, faxed, or emailed submissions will not be accepted. The tender must be delivered to the specified address before the closing date and time.

Evaluation will be based on functionality (quality management) and price. The quality management evaluation will assess the submitted documents against the criteria in Sections A to E, with weightings of 0.25 for Section A, 0.25 for Section B, 0.2 for Section C, 0.2 for Section D, and 0.1 for Section E. Only bidders achieving a minimum threshold for functionality will proceed to price evaluation. The 80/20 preference point system may apply.

Cell D3: Type 1 in the block to select the applicable type of Category

This attachment is a safety procedure, not a scope description. It applies to all Eskom sites and covers employees, contractors, agents, consultants, and temporary workers. The procedure aims to promote a safe working environment and zero harm.

{"closingDate":"21 October 2022"}

No specific eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document.

Eskom is committed to health and safety excellence, which forms an integral part of its operations.

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment.

Although the Bill of Rights entrenched in the South African Constitution makes no specific reference

to health and safety in the workplace, the rights relevant to health and safety in the workplace include

the right to life, the right to a safe and healthy environment, and labour rights.

Employees have a duty to take reasonable care of their health and safety and the health and safety

of other persons, to cooperate with the employer, to carry out lawful orders, to report unsafe

situations and incidents, and engage in a manner following the behavioural safety observations

elements (SMAT), which will ensure that unsafe behaviour does not continue or repeat itself.

The aim of this Procedure is to ensure that an environment is created that promotes Zero Harm by

empowering employees and contractors to take responsibility for their own safety and that of others.

2. Supporting Clauses

2.1 Scope

This Procedure shall apply to all Eskom sites with the intention of promoting a safe working

environment for all Eskom employees (permanent, non-permanent, employees placed by a

Temporary Employee Services provider (TES), learners, and bursary students), agents, consultants,

and contractors.

2.1.1 Purpose

This Procedure clarifies Eskom’s intention to ensure that no one is exposed to unsafe conditions or

is in a position, with respect to any behaviour, that can result in serious risk at the workplace.

2.1.2 Applicability

This Procedure shall apply throughout Eskom Holdings SOC Ltd divisions and subsidiaries.

2.1.3 Effective date

1 July 2015.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] Occupational Health and Safety Act .

[2] 32-727: Eskom, Safety, Health, Environment and Quality Policy.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Employees’ Right of Refusal to Work in an Unique Identifier: 240-43848327

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[3] 32-407 Behavioural Observation Procedure.

2.2.2 Informative

[4] DPC 34-846: Operating Regulations for High-voltage Systems.

[5] GGR 0992: Plant Safety Regulations (Low-voltage Regulations).

[6] GGR 0568: Pulverised Fuel Firing Regulations.

[7] ISO 9001 Quality Management Systems.

[8] NEMA 107: National Environmental Management Act.

[9] MHSA: Mine Health and Safety Act.

2.3 Definitions

2.3.1 Absolute (or strict) requirement: A requirement designed for a safe working environment,

which means that the particular duty must be complied with, irrespective of cost or likelihood

of injury.

2.3.2 Unsafe situation: Any situation involving an unsafe act from an individual or an unsafe

condition.

2.3.3 Safety rules: Rules designed to prevent accidents and injuries when followed.

2.3.4 Contractor: Any employer formally contracted (directly or indirectly) by Eskom and who

performs work or supplies a service, product, equipment, or material for the purposes of

advancing Eskom’s business and other interests. This includes personal

contractors/consultants and third-party contractors (vendors, suppliers, agents, joint

ventures, principal contractors and subcontractors).

2.3.5 Suppliers: Any person or organisation that supplies any product, equipment, or material;

and this includes courier services.

2.3.6 Agents: Any person who acts as a representative for Eskom (as the client), as defined in

the OHS Act. (With specific reference to the Construction Regulations).

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Employees’ Right of Refusal to Work in an Unique Identifier: 240-43848327

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2.3.7 Joint ventures: An entity formed through a decision and agreement to work together

between two or more persons, parties, and/or organisations to undertake an economic

activity together and which entity is managed by means of this agreement. The parties

agree to create a new entity by both contributing equity, and they then share in the

revenues, expenses, and control of the enterprise.

2.3.8 Treat: to apply/administer a process to improve or remedy a risk/hazard/unsafe condition(s)

or situation(s).

2.3.9 Mitigate: to control/prevent a hazard from causing harm and to reduce a risk/hazard/unsafe

condition(s) or situation(s).

2.3.10 Eliminate: to remove/eradicate a risk/hazard/unsafe condition(s) or situation(s).

2.3.11 Workplace: Any premises or place where a person performs work in the course of his

employment.

2.3.12 Behavioural Safety Observation (SMAT): Technique use to assess and address the

actual safe and unsafe behaviours of people in the workplace; as well as workplace

conditions - which are caused by the actions or non-actions of employees, contractors or

their supervisors.

2.4 Abbreviations

Abbreviation Explanation

BU Business Unit

EDC Eskom Documentation Centre

ExCo Executive Committee

H&S Health and safety

OH&S Occupational Health and Safety

OU Operating Unit

TES Temporary Employee Services

SMAT Safety Management Audit Technique

2.5 Roles and Responsibilities

2.5.1 The Risk and Sustainability Division (OHS): The OHS Department shall review the

Procedure every five years or as required by the OHS Steering Committee.

2.5.2 Group and divisional executives: Group and divisional executives are responsible for

ensuring adherence to this procedure within their respective groups/divisions.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Employees’ Right of Refusal to Work in an Unique Identifier: 240-43848327

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2.5.3 Operating units/ Business units: The management at Business Unit level shall be

responsible for:

• implementing this Procedure;
• communicating to all their employees, contractors, and contractor employees the

importance of compliance with this Procedure; and the consequences of non-compliance.

This includes communicating duty of care and refusal to perform an unsafe task to all new

employees and new contractors;

• implementing a monitoring process for ensuring understanding of, and compliance with,

duty of care and refusal to perform an unsafe task; and

• ensuring understanding of, and compliance with, the requirements of this Procedure.

2.6 Process for Monitoring

Compliance with the requirements of this Procedure has to be audited by the Operating/Business

Unit,

Service Function and/or Strategic function at least annually as part of an internal review process. All

records have to be audited by Assurance and Forensics Department or any person appointed by it

to do so, on its behalf, at its discretion and at a frequency determined by it.

The focus areas of such monitoring will include the following:

• Self-assessments at BU/OU level (at intervals not exceeding three months)
• Auditing by Audit and Forensics Department

2.7 Related/Supporting Documents

2.7.1 Refusal to work in an unsafe workplace. (Unique identifier 240-53716047).

3. Employees’ Right of Refusal to Work in an Unsafe Situation Procedure

3.1 General

The employer has the duty to inform each person of his or her right to refuse unsafe work, which

includes that every employee shall, at work:

a) take reasonable care of his or her own health and safety and that of any other person who may

be affected by his or her acts or omissions;

b) co-operate in order to enable that any duty or requirement, including absolute (or strict)

requirements imposed on the employer in order to achieve a safe workplace, are performed and

complied with;

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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c) carry out any lawful order given to him or her and obey the health and safety rules and procedures

laid down by his or her employer or by anyone authorised to do so by the employer in the interest

of health and safety;

d) if any situation that is unsafe or unhealthy comes to his or her attention, as soon as practicable

take immediate preventative and corrective action and report such situation to his or her

employer or to the health and safety representative for his or her workplace or section thereof,

as the case may be, who shall, in turn, report it to the employer; and

e) exercise the duty so as not to interfere with, damage, misuse or intentionally or recklessly

interfere with anything that is provided in the interest of health or safety.

3.2 Standard Procedure for when an Employee Exercises his or her Right of Refusal to

Work in the case of an Unsafe Work Situation

Where an employee is directed, required, or instructed to perform a task in relation to equipment, a

machine, device, thing, or physical condition and he or she reasonably believes in good faith that

the:

a) equipment, machine, device, or thing; or

b) physical condition of the workplace;

c) is in contravention of any health and safety requirement, may endanger, endangers, causes an

undue hazard, or may cause an undue hazard to his or her health and safety, (collectively

referred to as an unsafe work condition) or those of his or her co-worker or any person, such an

employee has the right to refuse to perform such a task until such time as it has been corrected

and made safe.

d) The employee may refuse to return to perform such a task until the unsafe work condition(s)

has/have been mitigated, treated or eliminated.

e) An employee cannot refuse to work when high-risk work condition(s) and processes form part

of his or her normal contractual duties, where following approved safe work procedures will

ensure a safe working environment. (Example: a live line worker involved in live line work

following safe work procedures).

f) Should any employee at any time reasonably believe, in good faith, that the performance of work

or a task is unsafe, the following procedures shall apply:

Stage 1:

1. The employee will immediately notify to the supervisor about the details of the unsafe

condition or unsafe act. The supervisor shall give the situation immediate attention.

2. The employee will explain to the supervisor (or his nominated team leader) and, where

available, the applicable health and safety representative the reasons for believing that the

work to be performed is unsafe. The employee has the right to invite his/her union

representative.

3. The employee(s) shall remain in a safe place.

4. The supervisor shall investigate the unsafe situation together with the applicable employee

and the applicable health and safety representative responsible for that particular area.

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Employees’ Right of Refusal to Work in an Unique Identifier: 240-43848327

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5. The task risk assessment is to be reviewed to address the concerns of the employee and to

outline the corrective actions in order to mitigate/treat/eliminate the unsafe situation.

Alternatively, if it is found that the perceived threat is unfounded, the supervisor shall give a

clearance notice to the employee, co-signed by the applicable employee, indicating that the

identified perceived threat has been thoroughly investigated and that the situation has been

declared to be safe. (See form referenced in Paragraph 2.7.1.)

6. If emergency action is required to correct an unsafe situation that constitutes an immediate

threat to employees or any other person, only qualified and properly instructed employees or

persons will be permitted to correct such unsafe condition. Every possible effort must be

made to control the hazard while this is being done.

7. When the issue has been resolved and the appropriate corrective action has been taken, the

employee shall return to work. If the issue has not been resolved, proceed to the following

stage.

Stage 2:

The manager of that section or, if not readily available, any other person with the necessary

knowledge, skills, and experience who understands the task and associated risks must then

review the risk assessment and mitigation plans and, where necessary, make changes to further

reduce/treat/eliminate the risk. If the issue is resolved and the appropriate corrective action has

been taken, the employee shall return to work.

If the issue has not been resolved, then the work will be considered as unsafe and cannot

continue until the applicable Responsible Manager (BU/OU Manager) have introduced all steps

to ensure the work place is safe as defined in the Occupational Health and Safety Act, Eskom’s

policies, procedures and best practices.

Stage 3:

In a case, wherein, the employee is still unsatisfied or refuses to acknowledge the resolution of the

threat, the matter shall be brought to the OU/BU Manager for resolution. If the matter cannot be

resolved internally, the OU/BU Manager shall immediately notify the Provincial Inspector at the

Department of Employment and Labour.

3.3 Participation by Subject-Matter Specialist

If a supervisor requests that a subject-matter specialist should participate in the resolution of an

issue, the BU Responsible Manager:

a) must ensure the appointment of the appropriate subject-matter specialist to enter the workplace

for the purpose of participating;

b) must give every reasonable assistance necessary to enable participation by the subject-matter

specialist; and

c) shall:

i.ensure that the necessary steps are taken to make the workplace healthy and safe; and

ii. jointly advise the employees of the steps that are being taken

Controlled disclosure

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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Employees’ Right of Refusal to Work in an Unique Identifier: 240-43848327

Unsafe Situation Procedure Revision: 1

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3.4 Report

The supervisor, together with the subject-matter specialist (if applicable), must prepare a report as

stipulated in form referenced in Paragraph 2.7.1, which must be tabled and discussed at the next

Statutory Health and Safety Committee meeting. The chairperson of the Health and Safety

Committee must enter the refusal to work into the register and ensure that all events involving any

person exercising his or her right of refusal to work in unsafe situations have been recorded in the

minutes of the Health and Safety Committee.

3.5 Victimisation Prohibited

Employees who exercise their right to refuse to work in accordance with the steps set out in this

Procedure are protected by the Occupational Health and Safety Act. Therefore, no employer or

person acting on behalf of an employer shall:

a) dismiss or threaten to dismiss an employee;

b) discipline or suspend or threaten to discipline or suspend an employee;

c) impose any penalty on an employee; or

d) intimidate or coerce an employee

Solely because the employee has acted in compliance with the applicable requirements set out in

this Procedure.

Notwithstanding this, any employee who without good reason refuses to work and who fails to follow

this Procedure may be dealt with in terms of Eskom’s applicable policies and procedures.

4. Acceptance

This document has been seen and accepted by:

Name Designation

M Moahlodi Senior Manager-

Phillip Mashego Senior Manager Human Resources

OHS Steering Committee

5. Revisions

Date Rev. Compiler Remarks

October 2022 2 S Mqanto Stage 3 of reporting added

June 2015 1 SN Middel Confirmed still valid. Revision date

updated

August 2013 0 SN Middel

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

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6. Development Team

The following people were involved in the development of this document:

• M Zondi
• M Townsend
• S Mqanto

7. Acknowledgements

• S Govender

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user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Standard

Title: Eskom Personal Protective Document Identifier: 240-44175132

Equipment (PPE)

Alternative Reference N/A

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Occupational Health and

Safety

Revision: 2

Total Pages: 56

Next Review Date: March 2028

Disclosure Controlled Disclosure

Classification:

Compiled by Functional Responsibility Authorized by

Ntokozo Ngubane Miranda Moahlodi Kerseri Pather

Senior Advisor OHS Senior Manager OHS General Manager

Risk and Sustainability Risk and Sustainability Risk and Sustainability

Date: 05 April 2023 Date: 10 April 2023 Date: 10 April 2023

Document Template 32-4 Revision 7

Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

Page:

Content

. Introduction ............................................................................................................................... 4

2. Supporting Clauses .................................................................................................................. 4

2.1 Scope ............................................................................................................................... 4

2.1.1 Purpose ................................................................................................................. 4

2.1.2 Applicability ........................................................................................................... 4

2.1.3 Effective Date ........................................................................................................ 5

2.2 Normative/Informative References ................................................................................... 5

2.2.1 Normative .............................................................................................................. 5

2.2.2 Informative............................................................................................................. 6

2.3 Definitions ........................................................................................................................ 6

2.4 Abbreviations ................................................................................................................... 7

2.5 Roles and Responsibilities ............................................................................................... 8

2.6 Process for Monitoring ...................................................................................................... 9

3. Document Content .................................................................................................................... 9

3.1 General ............................................................................................................................ 9

3.2 General Garments or Work Wear Specification .............................................................. 11

3.3 Minimum Standard Specifications for Boiler Suits/Overalls - One Piece (Figure 2 on

diagram: drg.10332 SANS 434) and two piece (Figure 4 on diagram: drg.15289da on

SANS 434) work wear suits ........................................................................................... 12

3.4 Minimum Standard Specifications for Dust Coats ........................................................... 16

3.5 Minimum Standard Specifications for Shirts ................................................................... 17

3.6 Minimum Standard Specifications for Ladies Shirts And Pants ...................................... 18

3.7 Minimum Standard Specifications Thermal Jackets (Winter Jackets) ............................ 19

3.8 Minimum Standard Specifications for Rain Protection (Rain Suits) ................................. 20

3.9 Minimum Standard Specifications for Chemical Protection (Chemical Suits) .................. 20

3.10 Minimum Standard Specifications for Reflective Vests and Bibs .................................. 21

3.11 Minimum Standard Specifications for Cold Weather Protection ................................... 22

3.12 Minimum Standard Specifications for Aprons ................................................................ 23

3.13 Minimum Standard Specifications for Head Protection ................................................. 23

3.14 Minimum Standard Specifications for Eye/Face Protection ............................................. 25

3.15 Minimum Standard Specifications for Hearing Protection .............................................. 28

3.16 Minimum Standard Specifications for Foot Protection .................................................... 28

3.17 Minimum Standard Specifications for Hand and Arm Protection .................................... 31

3.18 Minimum Standard Specifications for Skin Protection ..................................................... 32

3.19 Minimum Standard Specifications for Respirators ...................................................... 34

3.20 Minimum Standard Specifications for Protective Clothing for Users of Hand-Held Chain

Saws ......................................................................................................................... 36

3.21 Minimum Standard Specifications for Tog Bags ............................................................. 36

4. Selection Use, Care, And Maintenance of PPE ...................................................................... 37

4.1 Head Protection .............................................................................................................. 37

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Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

Page:

4.2 Eye/Face Protection – Goggles, Eyeglasses, Welding Helmets, and Face Shields ........ 39

4.3 Hearing Protection .......................................................................................................... 40

4.4 Foot Protection ............................................................................................................... 40

4.5 Garments (Clothing) ....................................................................................................... 42

4.6 Chemical Protection ...................................................................................................... 44

4.7 Reflective Vests and Bibs ............................................................................................... 45

4.8 Hand and Arm Protection ............................................................................................... 45

4.9 Respirators and Dust Masks........................................................................................... 46

4.10 Cold-Weather Protection (Freezer Wear) ....................................................................... 46

4.11 Skin Protection ............................................................................................................... 47

4.12 Tog Bags ........................................................................................................................ 47

5. Acceptance ............................................................................................................................. 47

6. Revisions ................................................................................................................................ 48

7. Development Team ................................................................................................................ 48

8. Acknowledgements ................................................................................................................ 48

Annex A – Personal Protective Clothing – Standard Sizes ............................................................ 49

Annex B – Standard Nomenclature for Stitches, Seams and Stitching (Informative) ..................... 52

Annex C – Material Specification for T006 (Shirts) and all Garment Labels .......................... 53

Annex D – Flame Retardant Retro Reflective Material Sewing on Garments ................................ 54

Annex E – For Rain Wear Sizes and Chemical Chart Specs ......................................................... 55

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Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

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The Occupational Health and Safety Act places an obligation on employers and/or users

of machinery to evaluate all the risks attached to any condition or situation that may arise from their

activities and to which persons at work may be exposed to and to take necessary steps to make

such condition or situation safe.

Where it is not possible to do so, the employer shall, free of charge, provide and maintain, in a good

and clean condition, safety equipment and facilities and ensure that any person exposed to any such

condition or situation is rendered safe. The employer is required to instruct or train his/her employees

in the proper use, maintenance, and limitations of the safety equipment and facilities provided and

to document such training. This document was compiled to provide minimum requirements for

generic Personal Protective Equipment (PPE) to be used in Eskom and its subsidiaries and how to

care for it. This in turn will ensure the protection of the health and safety of Eskom employees and

compliance with the relevant legal requirements.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this document is to prescribe the minimum requirements for generic Personal

Protective Equipment used in Eskom and provide guidance with regards to the process for the

selection, use, care, and maintenance of personal protective equipment (PPE).

This standard does not cover the requirements for specialised work such as Live Work, Fall Arrest

Systems and any other specialised equipment that is not included herein. The requirements for

specialised work disciplines are covered in their respective standards and/or specifications.

In the case where a particular PPE requirement is not covered in this standard, the onus is on the

Division/OU/Cluster/ BU to ensure that all safety requirements are complied with in accordance with

the relevant standards, regulations, or codes of practices for that specific PPE requirement.

2.1.2 Applicability

This document shall apply throughout Eskom Holdings SOC Limited divisions and subsidiaries.

The Operating/Business Units or Clusters may determine additional PPE requirements to suit their

own needs or working conditions, provided that the minimum requirements as set out in this

specification are met as well as the relevant legislation. Such additional requirements should not

expose the employee to any risk. This can be determined through a comprehensive activity-related

OHS risk assessment.

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Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

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2.1.3 Effective Date

This document will be effective from the day of authorization. Implementation of this document shall

be monitored after a period of six months from the authorisation date to allow the business to properly

transition to new requirements.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] Occupational Health and Safety Act No. .

[2] 240-62196227 Eskom Life-saving Rules.

[3] 240-62582234 OHS Roles and Responsibilities and Statutory Appointments.

[4] 240-43848327 Employees’ Right of Refusal to Work in Unsafe Situations.

[5] 32-245 Eskom Waste Management Standard.

[6] 32-520 Occupational Health and Safety Risk Assessment Procedure.

[7] SANS ISO 9001:2015 Quality Management Systems.

[8] SANS ISO 9001 Quality Management Systems.

[9] SANS 416 Chemical resistant gloves.

[10] SANS 434 Boiler Suits and Work Wear suits.

[11] SANS 1362 Sewing threads.

[12] SANS 1387-4, 6, 7 Woven cotton and similar apparel fabrics.

[13] SANS 1397 Industrial Safety Helmet.

[14] SANS 1400 Equipment (including oculars) for eye, face and neck protection against non-ionizing

radiation arising during welding and similar operations - Welding helmets, hand shields, goggles,

and welding spectacles.

[15] SANS 1404 Eye-protectors for industrial and non-industrial use.

[16] SANS 1423-1 Performance requirements for textile fabrics of low flammability.

[17] SANS 1451-1 Hearing protectors Part 1 Earmuffs.

[18] SANS 1451-2 Hearing protectors Part 2 Ear plugs.

[19] SANS 1451-3 Hearing protectors Part 3 Earmuffs attached to an industrial safety helmet.

[20] SANS 1822 Slide (zip) fasteners.

[21] SANS 10101 Standard nomenclature for stitches, seams, and stitching.

[22] SANS 50136 Respiratory protective devices – Full face masks - Requirements, testing, marking

[23] SANS 50140 Respiratory protective devices – Half masks and quarter masks – Requirements,

testing and marking.

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Revision: 2

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[24] SANS 50142 Respiratory protective devices – Mouthpiece assemblies - Requirements, testing

and marking.

[25] SANS 50143 Respiratory protective devices – Particle filters - Requirements, testing and

marking.

[26] SANS 50149 Respiratory protective devices – Filtering half masks to protect against particles –

Requirements, testing, marking.

[27] SANS 50381-2 Protective clothing for users of hand-held chain saws Part 2: Test methods for

leg protectors.

[28] SANS 50381-5 Protective clothing for users of hand-held chain saws Part 5: Requirements for

leg protectors.

[29] SANS 50471 High-visibility warning clothing for professional use - Test methods and

requirements.

[30] 240-47859177 Generation Policy on the Control of Clean Conditions When Working on

Generators.

2.2.2 Informative

[31] 32-109 Brand Architecture and Corporate Identity Policy.

[32] 32-288 Policy Procurement and Supply Chain Management Standard.

[33] 32-599 Standard Procurement and Supply Chain Management Standard.

[34] 32-727SHEQ Policy.

2.3 Definitions

2.3.1 Danger: Anything that may cause injury or damage to persons or property.

2.3.2 Employee: Any person who is employed by or works for an employer and who receives or

is entitled to receive any remuneration or who works under direction or supervision of an

employer or any other person.

2.3.3 Hazard: A potential source of harm or a source of, or exposure to, danger.

2.3.4 Hem: Free edge of a garment that is folded over and sewn down.

2.3.5 Lining: Layer of fabric sewn to the inside of a garment to give the garment a neat finish.

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2.3.6 PPE-Free Zone: An area of a work site where employees are not required to wear certain

types of PPE. This includes offices and walkways.

2.3.7 Pleat: A feature on a garment that makes provision for extra ease and formed by folding

fabric onto itself.

2.3.8 Risk Assessment: Overall process of hazard identification, risk analysis, and risk evaluation.

2.3.9 Seam: Joint consisting of a sequence of stitches uniting material or materials.

2.3.10 Syce: An armhole (or occasionally, a leg hole) in tailoring or dressmaking.

2.3.11 Yoke: Part of a shirt or jacket that is positioned at the shoulder area and joined to the lower

section with a seam.

2.4 Abbreviations

Abbreviation Explanation

ATPV Arc Thermal Performance Value

BS British Standard

BU Business Unit

Cal/cm2 Calories per square centimetre

dB Decibel

EN European Norms

g/m2 Grams per square meter

MAG Metal active gas (welding)

MIG Metal inert gas (welding)

MSDS Material safety data sheet

NRR Noise reduction rate

OU Operating Unit

OHS Act The Occupational Health and Safety Act, Act .

PPE Personal Protective Equipment

PU Polyurethane

PVC Polyvinyl chloride

SABS South African Bureau of Standards

SANS South African National Standard

SNR Signal to noise rate

TIG Tungsten inert gas welding

PPE Personal Protective Equipment

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2.5 Roles and Responsibilities

2.5.1 Duties of Employer/Line Managers

• Ensure that a risk assessment is conducted, and a hierarchy of control is implemented before

PPE is identified as a control measure.

• Ensure that employees are issued with correct PPE based on the hazard identification and

risk assessment document and the relevant PPE Matrix.

• Ensure that all information and instructions are communicated and that the necessary training

on the usage of any PPE is provided to all the applicable employees before its use. This shall

include the limitations of identified/specific work wear/accessory.

• Ensure that PPE provided to employees is suitable for minimising the impact of the hazard

the employees are exposed to by ensuring that risk assessments are performed before

identification of PPE.

• An employer shall not require or permit any employee to work unless such an employee is

issued with the required personal protective equipment and makes proper use thereof.

• Allow the employee to exercise his/her right to refuse work when exposed to hazards that

cannot be eliminated or mitigated by the issuing of PPE.

• Where a possibility exists that cleaning and maintenance will result in the spread of

contaminants, such as HBAs and HCAs, it becomes the responsibility of the employer to

clean the PPE.

• Where applicable, provide employees with facilities to store PPE.

2.5.2 Duties of Employees

Employees shall:

• Receive or attend comprehensive training on the use and limitations of PPE.
• Personally sign for all issued PPE and wear or use issued PPE to reduce the risk of personal

injury where required to.

• Maintain each item of PPE issued to them in a hygienic and good state of repair and not

modify any PPE issued.

• Ensure that such PPE is always available during working hours, including stand-by

emergencies and overtime.

• Where required, wear or use PPE designed to reduce the risk of personal injury as prescribed

by risk assessment, procedures, or any relevant requirements.

• Immediately report if any of the PPE issued has been lost, damaged, worn out, or stolen.
• The cleaning and maintenance of PPE shall be the responsibility of the employee, except

where the possibility exists that cleaning and maintenance will result in the spread of

contaminants. Then it becomes the responsibility of the employer.

• Cleaning of PPE shall be done according to the manufacturer’s specification.

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• Persons who are unable to use the standard issue of PPE owing to physical or ergonomic

constraints shall approach their employer, through their health and safety representative or

manager, occupational health practitioner, or occupational hygienist, to arrange for specially

manufactured PPE to be purchased (for example, outsize shoes or boiler suits/overalls).

• For hygiene purposes, PPE should only be used by the person to whom it is issued and

should not be shared with other employees.

• Where certain PPE, for example, earmuffs and visitor hard hats, is shared, it is the

responsibility of the issuer to ensure that it is properly cleaned or disinfected before storage

and use.

• Do not use any PPE that has not been inspected or maintained according to the

manufacturer’s specification.

• Ensure that all PPE, including attachments, has not expired or damaged.

2.5.3 OHS Department

The OHS Department shall:

• provide support to line management regarding management of PPE.
• assist with the development and facilitation of training on the use of PPE and its limitations.
• ensure that a proper risk assessment is performed before PPE is issued.
• ensure compliance with the OHS Act and relevant PPE documents.
• investigate any PPE queries raised by employees and report to management.
• conduct random inspections to monitor PPE compliance requirements.
• where applicable conduct awareness training on the correct wearing of PPE.

2.6 Process for Monitoring

Compliance to this document shall be monitored and audited by the SHEQ department and Line

management. Where possible SHEQ department and/or line managers shall inspect procured PPE

to ensure compliance with this document and risk assessments.

3. Document Content

3.1 General

3.1.1 Minimum Requirements

All PPE shall meet the following minimum requirements:

• Must be the last means of protection as per the OHS Act and hierarchy of controls.
• Must be supplied to an employee free of charge and be readily available.

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• Must be suitable and fit for purpose.
• Must be kept in good condition and be in good working order.
• Misuse of PPE shall be discouraged to ensure proper protection of employees.
• When properly used, it must be capable of controlling the employees’ exposure by providing

adequate protection and reduce exposure to the specific hazards in the workplace.

• If required, must be compliant to the identified authorised body and comply with technical

specifications for the identified PPE.

• Must be issued at a frequency that will ensure effective protection of employees and will

depend on the condition of the equipment due to wear and tear or as specified by the

Responsible manager. (Each business unit to enforce their own site-specific

procedure/process).

• Locally manufactured PPE shall be given preference.

3.1.2 Issuing of PPE

• PPE shall be issued to employees to protect them against occupational hazards free of

charge.

• PPE shall be issued in accordance with the approved PPE Matrix that is based on the risk

assessment and exposure assessment results.

• This document prescribes the minimum amount of PPE to be issued per individual; additional

needs shall be determined by the risk assessment.

• PPE shall be issued to persons on an individual basis.
• Shared PPE must be sanitised or disinfected before use by the next employee or storage.
• A record shall be kept of the issuing of all PPE to persons.
• The physical condition of all PPE shall be inspected by the supervisor or his/her delegate

every three months or according to guidance from the manufacturer or applicable legislation

or standards and codes.

• Each cluster or business/operating unit shall determine the PPE issuing or replacement

schedule based on risk assessment and operational needs.

3.1.3 Replacement of PPE

• Replacements shall be made only based on exchanging unserviceable equipment for new

items or based on fair wear and tear based on use and operational requirements.

• On replacement, the employee’s line manager or supervisor shall destroy unserviceable

items of PPE. Old clothing handed in shall be disfigured or cut up to prevent further use (that

is, wearing or using for exchange).

• Old or damaged PPE shall be managed and disposed of according to the Eskom Waste

Standard (32-245). It is encouraged that waste management principles, such as reuse or

recycle, be adopted before disposal.

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• All PPE/clothing shall be issued free of charge. Where losses are due to negligence, etc., the

appropriate Eskom disciplinary procedures shall be followed.

• All Eskom-branded items of PPE shall be handed in on termination of an employee’s service

with Eskom. These items shall remain Eskom’s property and responsibility. The responsible

line manager shall monitor this process within the scope of the existing processes for the

issuing and replacement of PPE.

3.1.4 Special Circumstances

Employees who cannot perform their duties due to physical, medical, or ergonomic constraints that

prevent them from using appropriate protective equipment may be permitted to purchase specially

manufactured equipment (in terms of the Eskom procurement process), provided that a written

document from a specialist on such constraints is submitted to the employer via the health and safety

representative, Occupational health practitioner, Occupational Hygiene Practitioner, or manager.

3.1.5 PPE-Free Zones

• PPE-free zones shall be declared after conducting a proper risk assessment that confirms

that PPE is not a requirement in that area, and it is safe to be in that work area without

wearing PPE.

3.2 General Garments or Work Wear Specification

• Garments shall be cut and made following the standard of the prescribed specifications and

shall be free from defect that affect their appearance or may affect their serviceability (or

both) and free from marks, spots and stains incurred during the manufacturing process.

• All seams/stitching shall be in accordance with the prescribed national standard. Seams and

stitching shall be free of twists, pleats, and puckers and shall be sufficiently extensible to

obviate seams cracking and undue shrinkage in use.

• All ends of sewing that are not secured in seams or in other sewing shall be adequately back

tacked.

• To improve the visibility of employee’s, all garments shall have reflective strips sewn on it
• In cases where the reflective strips create a risk due to glare, for example live line and aviation

activities, garments without reflective strips shall be worn. This shall be supported by a proper

risk assessment.

• All ends of sewing shall be trimmed and loose threads removed.
• All garments shall be in accordance with the prescribed Eskom PPE design specification for

the composition of these garments.

• All garments shall be labelled according to SANS 434 and the label shall bear information as

given in 5.3.1.2 (see figure 6(a) and figure 6(b)) of SANS 434.

• The garment manufacturer shall receive a certificate of compliance from the manufacturer of

the fabric confirming that the fabric complies with the SANS and EN specifications,

• Refer to Annex A for Ladies and Men’s sizes (SANS 434).

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3.3 Minimum Standard Specifications for Boiler Suits/Overalls - One Piece (Figure 2 on

diagram: drg.10332 SANS 434) and two piece (Figure 4 on diagram: drg.15289da on

SANS 434) work wear suits

• Boiler suits or two-piece work wear suits used shall be as per with SANS 434.
• Flame-treated boiler suits material shall be pre-shrunk 100% woven cotton fabric as per with

SANS 1387-4, material type of D59, flame retardant finish that complies with SANS 1423–1,

class C category 1.

• Chemical boiler suits (Alkali & Acids) material shall be pre-shrunk 65% / 35%

polyester/viscose fabric in accordance with SANS 1387-3 and shall have acid resistant finish.

• The colours shall be Navy Blue. Pantone 19_3920 and for Alkali & Acid shall be Bottle Green

Pantone 19_6110TC.

• The zip fastener shall comply with SANS 1822 style C and be of a non-conductive material.

Must be intact front and back of garments.

• The colour of the stringers of a slide fastener shall be an acceptable match to that of the

fabric with which the slide fastener is used.

• The stitching shall comply with SANS 10101.
• The thread used shall comply with SANS 1362.
• Garments manufactured as per SANS 434 must bear the SABS mark of approval.
• The Eskom logo shall appear on the left-hand top pocket in white and shall be as per Eskom’s

Corporate Identity.

• The Zero Harm identification shall appear on the right-side sleeve of the top and shall be in

accordance with Eskom’s Corporate Identity.

• All Personal Protective Clothing to be fitted with flame retro reflective material strips on both

sleeves’ circumference on the inner upper arm, and reflective strips on both legs at the knee

height , with an exception for conditions stated in 3.2. bullet point 5.

NB: Chemical (bottle green) boiler suits are acid treated only and are not flame treated.

3.3.1 Minimum Standard Specifications for Boiler Suits/Overalls (One Piece)

One Piece Boiler suits/overalls shall be in accordance with SANS 434.

• The fronts shall be shirt-style open fronts with a collar.
• The top section, if not cut in one with the trouser section, shall be joined by means of a seam

at waist level.

• The back be cut in one piece and shall be joined to the trouser section by means of a seam

at waist level.

• The waistline shall require elasticized from side seam to side seam.
• The collar shape shall be such as to be acceptable, the width at the centre back shall be at

least 80 mm and the steps shall be of width at least 35 mm.

• Set-in sleeves shall be of one-piece construction and be fitted with a cuff at the bottom end.

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• Cuffs plain with a double folded turned-in hem of at least 15 mm.
• The front fastening at bottom of the opening shall be securely bar-tacked. All raw edges shall

be turned in and stitched. Fly front shall fasten with a slide fastener as per SANS 1822 Figure

4 two-way fastener type A.

• The slide fastener shall be secured with two rows of stitching on each stringer.
• The front edges shall overlap at least 35 mm and the facing shall be grown on.
• The finished width and depth of a pocket shall be measured from edge to edge on the outside

of the pocket with pencil pocket. Pocket mouths shall be finished with a hem that is deep

enough to accommodate the attachment of a fastening and shall be adequately secured.

• Breast hip pockets: shall be patch pockets, with rounded corners.
• The side and bottom edges of a pocket shall be turned in at least 10 mm and stitched down

with two rows of stitching of at least 2 mm and a maximum 10 mm respectively.

• The mouth of the pocket shall be hemmed and each end of the pocket mouth and shall be

securely bar-tacked.

• The breast pocket shall be positioned above the scye level in accordance with acceptable

patternmaking practice.

• The hip pocket shall be positioned appropriately from the side seam in accordance with

acceptable patternmaking practice and at least 60 mm from the waist seam.

• Side pockets shall have a slanted mouth opening of minimum finished length 180 mm and

shall have an inside patch pocket of outer material.

• Pencil pocket shall form part of the breast pocket and of width at least 40 mm and the full

depth of the breast pocket and shall be positioned at the centre front end of breast pocket.

• The pencil pocket shall be formed by a row of vertical stitching from the front edge.
• Pocket flaps shall be mitred.
• Flaps shall be lined with outer material and shall fasten in the centre with a button and

buttonhole.

• All flaps shall be of depth at least 50 mm, and a mitred flap shall taper to at least 30 mm at

the ends.

• A flap shall be of such width as to overlap the pocket at each side and shall be positioned at

least 10 mm above the pocket mouth and securely tacked at each end.

• Buttonholes shall be large enough to neatly accommodate the buttons and shall be as

follows: If four-hole plastics buttons are used, a shirt type buttonhole may be used.

• The bottoms of the legs shall have a plain double folded hem of at least 15 mm.

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3.3.2 Minimum Standard Specifications Boiler Suits/Overalls (Two Piece)

3.3.2.1 Minimum Standard Specifications for Pants (chemical and flame)

• Flame treated long pants shall be made of pre-shrunk 100% soft woven cotton fabric in

accordance with SANS 1387-4, Material Type D 59- flame retardant SANS 1423-1 class C

category 1.

• Chemical treated long pants shall (Alkali & Acids) be made of pre-shrunk 65% / 35%

polyester/viscose fabric in accordance with SANS 1387-3 and shall have acid resistant finish.

• Long pants shall comply with the size specification in SANS 434 (refer to the trousers for the

two-piece Personal Protective Clothing).

• The pants shall be a standard five pocket style which shall exclude the ruler/carpenter’s

pocket.

• The pants shall have a waistband which shall be elasticated ruched at the back with a zip

front and one (1) button on the front of the waistband and a plain bottom.

• The waistband shall have the number of belt loops as prescribed in SANS 434.
• The colour shall be Navy Blue. Pantone 19_3920 for flame treated pants and bottle green for

chemical treated pants.

• The logo shall be applied in accordance with Eskom’s Corporate Identity and shall be

embroidered on the right back pocket.

• The stitching shall comply with SANS 10101.
• The zip fastener shall comply with SANS 1822 and shall be made of a non-conductive

material.

• The thread used shall comply with SANS 1362.
• The Zero Harm identification shall appear on the left back pocket of the pants and shall be in

accordance with Eskom’s Corporate Identity.

• All pants to be fitted with reflective strips on both legs above the knees, with an exception for

conditions stated in 3.2. bullet point 5.

3.3.2.2 Minimum Standard Specifications for Clean Condition Pants

• Material type D59 pre-shrunk 100% soft woven cotton fabric in accordance with SANS 1387-

4, flame retardant class C category 1.

• The trouser shall have no pockets.
• The trouser shall have no buttons.
• The pants shall have a waistband which shall be elasticated ruched at the back with draw

cord 10mm cotton belt string for fastening and without zip on the front no metal attachments.

• The colour shall be white.
• The Eskom logo shall appear on the right back in navy blue and shall be in accordance with

Eskom’s Corporate Identity.

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• The Zero Harm identification shall appear on the left back side and shall be in accordance

with Eskom’s Corporate Identity.

• All personal protective clothing to be fitted with reflective strips on both legs’ circumference

on the inner upper leg.

• SANS 10101 for stitching.
• SANS 1362 for threads.
• Garment to be individually packed in sealed plastic bags.

3.3.2.3 Minimum Standard Specifications for Jackets (chemical and flame)

• The jacket shall have a collar.
• The front shall be an open type with fastenings.
• The jacket bottom shall have a plain hem, without side vents.
• Pockets shall be as required (see Annex A) and without flaps. For bottom pockets.
• Sleeves shall be one-piece long and set in.
• Front edges shall have grown-on facings of width at least 45 mm and the inside edges neatly

finished.

• Each front panel shall not have a yoke.
• The fronts shall fasten with a slide fastener that extends to at least 90 mm above the bottom

hem.

• A front with butted edges shall be such that the slide fastener is concealed and stitched down.
• Slide fasteners shall be secured to the fronts with two rows of stitching along each stringer.
• The back shall be plain (no centre back seam).
• Sleeves shall be of the one-piece.
• The sleeve ends shall have a plain cuff of width at least 15 mm.
• Pockets shall be patch pockets of outer material and shall have round corners.
• Pocket mouth hems shall be of finished Width 10 mm or 20 mm (see 4.5.14).
• Breast and side pockets shall be of finished measurement as given in Table 6.
• The breast pocket shall be positioned above the scye level in accordance with acceptable

patternmaking and garment construction practice.

• The colour shall be Navy Blue. Pantone 19_3920 for flame treated jackets and bottle green

for chemical treated jackets.

• The pencil pocket shall form part of the breast pocket and of width (mouth opening) at least

40 mm and the full depth of the breast pocket and shall be positioned at the centre front end

of breast pocket.

• The pencil pocket shall be formed by a row of vertical stitching from the front edge.

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• Breast pocket flap shall be mitred, lined with outer material, and fasten in the centre with a

button and buttonhole.

• A flap shall be of depth at least 50 mm, at the mitred point and taper to at least 30 mm at the

ends.

• A flap shall be of such length as to overlap the pocket width, shall be positioned at least 10

mm above the pocket mouth and shall be securely tacked at each end; the bottom of a jacket

shall be finished with a plain hem.

3.3.2.4 Minimum Standard Specifications for Clean Condition Jacket

• The jacket shall have a collar.
• The front shall be closed one panel with a V-neck collar.
• Only material type D59 Pre-Shrunk 100% soft woven cotton fabric in accordance with SANS

1387-4, Flame Retardant class C category 1.

• The jacket shall have no pockets.
• No buttons on the garment.
• The colour shall be white.
• The Eskom logo shall appear on the left-hand top chest in navy blue and shall be in

accordance with Eskom’s Corporate Identity.

• The Zero Harm identification shall appear on the right-side sleeve and shall be in accordance

with Eskom’s Corporate Identity.

• All personal protective clothing tops to be fitted with reflective strips on both sleeves’

circumference on the inner upper arm.

• SANS 10101 for stitching.
• SANS 1362 for threads.
• Garment to be individually packed in sealed plastic bags.

3.4 Minimum Standard Specifications for Dust Coats

• The dust coat length shall be 3⁄4.
• The dust cost shall have pockets, front buttons, two front pockets, slit at the back.
• Buttons acceptable four-hole, dyed plastics buttons that comply with the requirements of

SANS 1457.

• Coats shall fasten with button and buttonhole and shall be equidistantly spaced.
• Buttons shall be secured to positions corresponding to the buttonholes.
• The pencil pocket shall form part of the breast pocket and of width (mouth opening) at least

40 mm and the full depth of the breast pocket and shall be positioned at the centre front end

of breast pocket.

• The pencil pocket shall be formed by a row of vertical stitching from the front edge.

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• The back shall have a seam down the centre with a vent in the lower part of the seam.
• The vent shall have an overlap of 40 mm and shall be securely tacked and bar-tacked at the

top.

• A hanger loop of outer double folded material of finished length at least 70 mm and of finished

width at least 10 mm, shall be securely sewn in with the collar at the back neck on the inside.

• The bottom of the coats and the lower edge of plain sleeve cuffs shall have hems of finished

width at least 15 mm.

• Pocket mouths shall have hems of finished width at least 20 mm.
• Coat to be fitted with reflective strips on both sleeves’ circumference on the inner upper arm

and Zero Harm identification shall appear on the right side of the sleeve and shall be in

accordance with Eskom’s Corporate Identity.

3.5 Minimum Standard Specifications for Shirts

• All shirts must be of T006 satin weave 100% cotton fabric as per Annex C and treated with a

flame-retardant finish that complies with SANS 1423-1, class C category 1.

• The shirts shall comply only with the requirements and sizes referred to Annex A.
• Button front with yoke and two breast pockets and flaps to button closure.
• The pockets shall be 16 cm deep and 14 cm wide.
• The pockets and flaps shall have round edges.
• The flaps on the pockets shall have a pen division on the left side.
• The front pocket shall be fastened by means of non-conductive buttons.
• The collar shall be a standard shirt collar.
• The back of the shirt shall have an inverted pleat with hanger loop and yoke.
• Long-sleeved shirts shall have a cuff- 65 mm wide set-in long sleeve with two knife pleats

separate the cuff with button closure of non-conductive buttons. Sleeve opening bound with

binding.

• The shirt shall be corporate colour (Grey). (CKS 129-188c).
• The logo shall be embroidered in accordance with Eskom’s Corporate Identity.
• The front buttons shall be sewn onto a strengthened front and shall be non-conductive.
• The stitching shall comply with SANS 10101. Seams shoulder, sleeve and back yoke posted.
• Side seam and under arm safety stitch. Hems finished 10mm.
• The thread used shall comply with SANS 1362.
• The Zero Harm identification shall appear on the right side of the sleeve and shall be in

accordance with Eskom’s Corporate Identity.

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3.6 Minimum Standard Specifications for Ladies Shirts And Pants

3.6.1 Ladies Shirts

• All shirts shall be made of T006 satin weave 100% cotton fabric as per Annex C and treated

with a flame-retardant finish that complies with SANS 1423-1, class C category 1.

• The shirt sizes shall comply to Annex A
• The front of the long-sleeved shirts shall be button down plain collar with bust and waist darts.
• Two Breast pockets shall be 14cm deep and 14.5 cm wide.
• The pockets and flaps shall have cut – edges.
• The flaps on the pockets shall have a pen division.
• The pocket corners shall be back tacked.
• The pocket shall be fastened by means of non-conductive buttons.
• The collar shall be a standard shirt collar.
• Long-sleeved shirts shall have a cuff - 65 mm wide.
• The shirt shall be corporate colour (Grey). (CKS 129 -188c).
• The Eskom logo shall be embroidered in accordance with Eskom’s Corporate Identity.
• The front buttons shall be sewn onto a strengthened front and the buttons shall be non-

conductive.

• The buttonholes shall be 1.2 cm shirt type buttonholes.
• The hem shall be plain finished and shall be 1.5 cm in width.
• The stitching shall comply with SANS 10101.
• The thread used shall comply with SANS 1362.
• The Zero Harm identification shall appear on the right side of the sleeve and shall be in

accordance with Eskom’s Corporate Identity.

3.6.2 Ladies Pants

• Long pants shall be made of pre-shrunk 100% soft woven cotton fabric in accordance with

SANS 1387-4, Material Type D59, flame retardant SANS 1423-1, class C category 1.

• The size shall comply with the size specification in Annex A.
• Long pants shall have reverse pleats.
• The pants shall have a waistband which shall be elasticated ruched at the back with a zip

front and one (1) button on the front of the waistband and a plain bottom.

• The waistband shall be 38-40 mm in width.
• The pants shall have 2 side pockets.
• The pants shall be Eskom Navy Blue Pantone 19_3920.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

Page:

• The Eskom logo shall be applied in accordance with Eskom’s Corporate Identity and shall be

embroidered on the right back pocket of the pants.

• The stitching shall comply with SANS 10101.
• The zip fastener shall comply with SANS 1822 style A figure 3 and be of a non-conductive

material.

• The thread used shall comply with SANS 1362.
• The Zero Harm identification shall appear on the left back pocket of the pants and shall be in

accordance with Eskom’s Corporate Identity.

• Pants to be fitted with reflective strips on both legs above the knees, with an exception for

conditions stated in 3.2. bullet point 5.

3.7 Minimum Standard Specifications Thermal Jackets (Winter Jackets)

• Jackets shall be insulated with pre-shrunk hollow cotton fibre 135 g/m2 which is made of non-

flammable material, the inner material shall be a tartan lining, 100% cotton of a darkish colour,

with the outer covering be pre-shrunk 100% soft woven fabric in accordance with SANS

1387-4, Material Type D59, flame retardant. (SANS 1423-1), class C category 1.

• The size shall be in accordance with Annex A.
• The jackets shall have one chest pocket and four side pockets. The side pocket shall be the

bellows type with a side entry into another separate pocket and shall be 22 cm deep and 21

cm wide.

• The pockets shall have flaps with cut-off edges that can be fastened by means of non-

conductive press studs.

• Chest pockets shall be the bellows type – 15 cm deep and 14 cm wide.
• The jackets shall reach below the buttocks.
• The jackets shall have non-conductive press-studs down the front on a double panel strip as

well as a non-conductive zip complying with SANS 1822 and be intact front and back.

• The sleeve cuffs shall have two non-conductive press-studs at the end of the sleeve so that

the size can be adjusted.

• The Eskom logo shall be embroidered in accordance with Eskom’s Corporate Identity.
• The stitching shall comply with SANS 10101.
• The thread used shall comply with SANS 1362.
• The jacket shall comply with the Eskom identity requirements and shall be Eskom Navy blue

(Pantone 19_3920 as per corporate colour code.

• The thermal jacket to be fitted with reflective strips on both sleeves’ circumference on the

inner upper arms.

• The Zero Harm identification shall appear on the right side of the sleeve and shall be in

accordance with Eskom’s Corporate Identity.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Personal Protective Equipment (PPE) Unique Identifier: 240-44175132

Revision: 2

Page:

3.8 Minimum Standard Specifications for Rain Protection (Rain Suits)

• The fabric for the jacket and trousers shall be a minimum of 180 grams per square meter with

the face side 100% polyester, plain weave with 170 threads per square inch and coated with

a water-resistant coating.

• The "under" side to be laminated with PVC coating. Seams strength to be 50kPa, (converts

to 50kN/m2). The lining to be 80% polyester and 20% cotton. All sizing benchmark to SANS

434 see size chart Annexure E for rain wear and chemical chart specification.

• The rain jacket shall have a nylon spiral zip and a closed fly front secured by non-conductive

press-studs and shall comply with SANS 1822 type 5(auto lock alloy sliders).

• The hood shall be attached to the rain jacket.
• The rain jacket shall cover the buttocks.
• The sleeves shall have a false elastic sleeve at the end (made of a softer material) to prevent

rain entering the sleeve.

• The pants shall have two side slits and elasticised waist.
• Rain suits shall be Navy blue in colour.
• The rain suit shall be fitted with reflective strips on both sleeves’ circumference on the inner

upper arm, reflective strips on both legs above the knees

• The Zero Harm identification shall appear on the right side of the sleeve and shall be in

accordance with Eskom’s Corporate Identity.

• The Eskom logo shall be silk-screened in accordance with Eskom’s Corporate Identity, on

the front and on the back.

• The size of the Eskom logo on the front shall be 65 mm high and on the back the Eskom logo

shall be 150 mm high.

3.9 Minimum Standard Specifications for Chemical Protection (Chemical Suits)

• The fabric for the jacket and pants shall be a minimum of 400 grams per square meter, PVC

Coated Polyester, Tear strength weft 40N and warp 30N, burst strength weft 655N/50mm,

warp1232N/50mm, and coating adhesive 15N/50mm.

• Polyester base fabric to be 100% polyester weight 80 grams per square meter and yarn/cm

16 by 14.5.

• Rain suits shall be Hi Vis Yellow in colour. This is global the international colour for chemical

rainwear.

• Hook and loop tape 20mm-white and draw cord 3mm polyester, seams to be high frequency

welded.

• The chemical rain jacket shall have a nylon spiral zip and a closed fly front secured by acid

resistant press-studs and shall comply with SANS 1822 type 5(auto lock alloy sliders).

• The hood shall be attached to the rain jacket.
• The chemical rain jacket shall cover the buttocks.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

PPE must meet minimum standards and be suitable, fit for purpose, and kept in good condition. Compliance is monitored by SHEQ departments and line management, with inspections of procured PPE.

Eskom's Personal Protective Equipment (PPE) Standard (240-44175132) prescribes minimum requirements for generic PPE used across Eskom and its subsidiaries. It covers the selection, use, care, and maintenance of PPE, including specifications for garments (boiler suits, dust coats, shirts, thermal jackets, rain suits, chemical suits, reflective vests, cold weather protection, aprons), head protection, eye/face protection, hearing protection, foot protection, hand/arm protection, skin protection, respirators, and protective clothing for chain saw users. The standard mandates that PPE be supplied free of charge, be suitable and fit for purpose, and be issued based on risk assessments. It details employer duties (conduct risk assessments, provide training, ensure proper use) and employee duties (attend training, sign for PPE, maintain and report issues). Monitoring and auditing by SHEQ departments and line management are required.

The procedure references the National Environmental Management Act (NEMA 107) and the Eskom Waste Management Standard (32-245). Old or damaged PPE must be disposed of according to the Eskom Waste Standard, with reuse or recycling encouraged before disposal.

PPE and clothing must be issued free of charge. Losses due to negligence may lead to disciplinary action. Eskom-branded PPE must be returned on termination of employment and remains Eskom's property.

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Returnable documents: Annexure 1 – E-Tendering Training Acknowledgement Form, completed and signed, confirming the bidder has undergone self-training on the E-Tendering Solution and is able to operate it.

The purpose of this Scope of Work (SoW) is to define the requirements for the provision of building

and infrastructure maintenance services on an "as and when required" basis for the Peaking Power

Stations listed below:

• Drakensberg Power Station
• Ingula Pumped Storage Scheme
• Vanderkloof Power Station
• Gariep Power Station
• Port Rex Power Station
• Gourikwa Power Station

This SoW provides preventative, corrective, reactive, emergency, refurbishment, and minor

construction services to ensure that all buildings, civil infrastructure, utilities and support facilities

remain safe, functional, reliable, compliant, and fit-for-purpose throughout the contract period.

The scope has been developed using the requirements contained in Buildings and Structures

System Health Report for Peaking Power Stations. The SOW is intended to address both routine

maintenance requirements and the identified asset health risks across the stations. Particular focus

will be placed on defects associated with water ingress, waterproofing failures, deteriorated building

finishes, drainage deficiencies, roofing defects, flooring failures, structural deterioration, sewage

infrastructure defects, access systems and building envelope degradation.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this document is to provide a standardized maintenance framework for building and

infrastructure assets across Drakensberg, Ingula, Vanderkloof, Gariep, Port Rex and Gourikwa

Power Stations.

The objective is to:

• Improve building reliability
• Maintain asset integrity
• Ensure statutory compliance
• Eliminate safety hazards
• Preserve asset value
• Address building defects before they impact operations
• Reduce risks associated with water ingress and building deterioration

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

Revision: 1.0Basis for Eskom Peaking

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2.1.2 Applicability

This Scope of Work applies to:

• Administration Buildings
• Offices
• Control Buildings
• Workshops
• Stores
• Machine Halls
• Transformer Halls
• Visitor Centres
• Security Buildings
• Sewage & Water Treatment Plant Buildings/ Associated Infrastructure
• Ablution Facilities
• Switchgear Buildings
• Battery Rooms
• Fuel Forwarding Facilities
• Roads and Parking Areas
• Culverts and Associated Drainage Structures
• Fencing and Access Control Infrastructure
• Associated utilities and supporting infrastructure

located at:

• Drakensberg PS
• Ingula PS
• Vanderkloof PS
• Gariep PS
• Port Rex PS
• Gourikwa PS

2.1.3 Effective date

This document becomes effective upon approval and implementation.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

Revision: 1.0Basis for Eskom Peaking

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2.2.1 Normative

[1] Occupational Health and Safety Act (Act )

[2] Construction Regulations 2014

[3] SANS 10400 National Building Regulations

[4] Eskom Safety, Health and Environmental Standards

[5] Eskom Civil Engineering Standards

[6] Eskom Maintenance Strategy for Civil Plant

[7] ISO 9001 Quality Management Systems

[8] Applicable Municipal By-laws

[9] Applicable SANS Standards.

2.2.2 Informative

[10] I Buildings System Health Report for Peaking Power Stations

[11] Station Audit Reports

[12] Original Building Designs and Drawings.

2.3 Definitions

Definition Description

Corrective Maintenance Maintenance undertaken to restore an asset after a defect or failure.

Reactive Maintenance Maintenance undertaken after notification of a fault.

Work required immediately to eliminate safety, environmental or

Emergency Maintenance

operational risks.

Defect A condition impairing safety, functionality, appearance or reliability.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health & Safety

PPE Personal Protective Equipment

CoC Certificate of Compliance

SANS South African National Standards

UPS Uninterrupted Power Supply

SHR System Health Report

PM Preventative Maintenance

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

Revision: 1.0Basis for Eskom Peaking

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2.5 Roles and Responsibilities

Role Responsibility

Asset Management Asset integrity management and technical reviewers

Civil & Structural infrastructure inspections, assessments, and

Civil Engineering Team

monitoring

Engineering Manager Approval of scope, assessments, and recommendations

System Engineer Technical review of Civil & Structural infrastructures

2.6 Process for Monitoring

Monitoring shall include:

• Monthly contract review meetings
• Defect tracking
• Quality inspections
• System Health Monitoring
• Service level monitoring
• Annual review of contract performance
• Reporting on outstanding and completed defects

2.7 Related/Supporting Documents

Refer to Section 2.2.

3.1 General Building Maintenance

The SoW makes provision for the Contractor to provide:

• Planned maintenance
• Corrective maintenance
• Reactive maintenance
• Emergency maintenance
• Minor refurbishment works
• Minor construction works
• Condition assessments
• Inspection services
• Repair and replacement of defective components

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When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

Revision: 1.0Basis for Eskom Peaking

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Work shall be performed upon instruction from the Service Manager.

Unless a different period is agreed upon for a specific Task Order, the Contractor responds to and

completes work within the following minimum timeframes, measured from moment of notification by

the Service Manager as per Table 1 below:

Table 1: Timeframes for Maintenance Categories

Category Response Time (on site) Completion Target

Emergency Maintenance 2 hours Risk eliminated/made

safe same day;

permanent repair per

agreed programme

Reactive Maintenance 48 hours 10 working days, or

per accepted

programme for larger

repairs

Corrective Maintenance By agreed Task Order date Per accepted

programme in the

Task Order

Planned Maintenance Not applicable Per frequency in

Table 2

As a minimum, Planned Maintenance is as per Table 2.

Table 2: Planned Maintenance Schedule

Area Activity Frequency

Buildings – General Cleaning 6 Monthly

Roads Cleaning 6 monthly

Building – Roofing Silver coating (where applicable) Annually

Buildings – Gutters & Downpipes Cleaning 6 monthly

Stormwater Drainage Cleaning Annually

(before rainy season)

Drainage (Powerhouse & Building) Cleaning 6 monthly

Sewage Treatment Plant Cleaning, infrastructure repairs Annually

(Drakensberg PS) where required

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

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3.2 Building Envelope and Structural Repairs

3.2.1 Roofing and Waterproofing

The Contractor is required to execute the following services:

• Repair roof leaks
• Replace damaged roof sheeting
• Replace roof tiles
• Repair flashings
• Repair roof waterproofing systems
• Screeding roof slabs
• Repair roof penetrations
• Repair damaged cladding
• Repair or replace gutters
• Repair or replace downpipes
• Perform roof cleaning

The Contractor notes the works includes the following areas as a minimum:

• Remediation of Water ingress at Drakensberg Visitors Center and Admin Building
• Machine Hall Building Waterproofing at Gariep PS
• Building water ingress defects at Gourikwa PS
• Water ingress defects at Port Rex PS (Control Room)

3.2.2 Walls, Masonry and Concrete

The Contractor is required to:

• Repair wall cracks
• Repair concrete deterioration
• Repair damaged plaster
• Repair structural and non-structural masonry
• Seal water penetration paths
• Repair damp-proofing defects
• Repair retaining walls
• Repair concrete floors and slabs
• Sealing of walls around the air-conditioning vent covers

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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Scope of work for Building & Infrastructure Unique Identifier: 167A/20886

Maintenance Services on an 'As and When Required'

Revision: 1.0Basis for Eskom Peaking

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3.2.3 Painting and Corrosion Protection

The scope includes but is not limited to:

• Internal and External painting
• Structural steel painting
• Window frame painting
• Door and fence painting.
• Corrosion treatment.
• Application and/ or renewal of protective coating systems.