Supply and delivery of 1.5-Litre bottled water (3-Year contract) with OHS and environmental compliance requirements

The tender is for the supply and delivery of 1.5L bottled water to four locations. The contract is with Eskom's National Transmission Company South Africa (NTCSA), which is responsible for planning, operating, and maintaining transmission assets. The contractor must comply with OHS and environmental specifications.

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Submit the completed tender documentation, including all returnable forms, by the closing date and time. The submission method and address are not stated in the provided text. Ensure all required forms are signed and dated. Disqualification may occur if mandatory documents are missing or incomplete.

The OHS specification is evaluated with a weighted scoring system. A tenderer must receive a weighted average score of 80% or above to be taken into consideration. The evaluation includes sections on OHS management, environmental management, waste management, and employer-defined additional requirements.

Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements

Tenderer’s / Supplier’s name: ………………………………………………. Tender Ref number: ………………………………….

maintenance of access roads, No Go fencing, vegetation clearing) 0

E.1e Human Resources (Environmental Officer) 0

E.2 Environmental Requirements Proforma

E.2a Environmental Requirements Proforma: 240-110600836 completed and signed (by the Contractor) 1

Section E Score 1 0

Contractor / service

Cell A3: Occupational Health and Safety Baseline risk assessment template

National Transmission Company South Africa (NTCSA) is a subsidiary of Eskom Group that is

mandated for the planning, operating and maintaining transmission assets throughout their

economic life, provides access to an interconnected transmission system and influences customer

demand and behaviour.

NTCSA develop optimal plans and engineering solutions for the expansion, maintenance and

refurbishment of the power transmission network as well as providing a technology and asset

management service to ensure that the integrated power system is reliable, adequate and secure.

NTCSA execute projects related to the capital expansion, strengthening and refurbishment of

transmission assets as well as construction management of transmission networks required for the

integration of new generators and loads. Ensure a reliable and sustainable transmission network

through operating, maintaining and commissioning of new assets.

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its

Safety, Health, Environmental and Quality Policy, along with legislative obligations.

This OHS specification is NTCSA’s minimum requirements which are required to be met for the

specific contract and for the duration of the contract period by contractors and where required, the

delivery organisation.

The contractor is expected to develop a OHS plan which meets these requirements as well

as all the relevant applicable legislation they conform to.

NTCSA is in no way assuming the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This OHS specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or

replace any organizational OHS requirements.

Where requirements listed are already in place, then the organisational requirements must be taken

in cognisance of and listed in the respective OHS plans. If there are any additional NTCSA and or

legislative requirements listed in the OHS specification, then these must be addressed.

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Template ID 559-824510295(Rev 1) NTCSA Header and Footer portrait template

Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

for Contractor OHS Requirements for

Effective Date July 2024 Low-Risk work

Review Date July 2027

2. Supporting Clauses

2.1 Scope

This OHS specification lists the legislative and Eskom requirements and where applicable, any

requirements pertaining to Local Authorities / Municipal by-laws / Environmental legislation that must

be met by the contractor.

2.1.1 Purpose

This document provide guidance for a standardised approach to the compilation of OHS

specifications throughout NTCSA for contracts, (Other type of contracts can be used such as

NEC/FIDIC etc)

2.1.2 Applicability

This OHS specification shall be applicable to any contracting organisation who intends tendering for

the contract.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs, but not limited to:

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

[2] Occupational Health and Safety Act and Regulations No .

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 240-62196227 Life- saving Rules

[7] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[8] 32-727 SHEQ Policy

[9] 32- 418 Working at Heights Procedure

[10] 240-62946386 Vehicle and Driver Safety Management Procedure

[11] 32-520 Risk Assessment procedure

[12] Plant Safety Regulations / The Operating Regulations for High Voltage Systems (ORHVS) -

240-114967625

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

for Contractor OHS Requirements for

Effective Date July 2024 Low-Risk work

Review Date July 2027

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DMN 34-110 Operating A Vehicle Mounted Crane

[5] DMN 34-1981 Excavations.

[6] All applicable SANS

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

2.3 Definitions

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined

in the contract). He/she is the person responsible for ensuring that the works

or services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience,

and qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes principal contractors

Construction work Any work in connection with

a. the construction, erection, alteration, renovation, repair, demolition or

dismantling of or addition to a building or any similar structure.

b. the construction, erection, maintenance, demolition or dismantling of any

bridge, dam, canal, road, railway, runway, sewer or water reticulation

system or the moving of earth, clearing of land, the making of excavation,

piling or any similar civil engineering structure or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Employee (OHS Act) means, subject to the provisions of subsection (2), any person

who is employed by or works for an employer and who receives or is entitled

to receive any remuneration or who works under the direction or supervision

of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person

who employs or provides work for any person and remunerates that person

or expressly or tacitly undertakes to remunerate him/her, but excludes a TES

(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956

(Act No. )

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

Definition Explanation

Environment (32-94) means:

a. the land, water, and atmosphere of the earth;

b. micro-organisms and plant and animal life; and

c. any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing negative

environmental impacts are implemented during the life-cycle of a project.

This Environmental Management Plan should preferable form part of

Eskom’s Environmental Management System

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work being executed or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards

identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Health and safety means comprehensive health and safety requirements for a contract, project,

requirements site, and scope of work. This specification is intended to ensure the health

and safety of persons, both workers and the public, and the duty of care to

the environment. The health and safety requirements must be specific to

each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be

registered with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

Definition Explanation

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the

day’s work and that is attended by all the relevant employees associated with

the work task

Principal contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who has

been appointed as part of the Eskom delegation of authority process with the

aim to assist the applicable 16(2) assigned person in executing his/her duties

in terms of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Safe Work Procedure Please define it

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service to

Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor,

consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares

all the tasks at hand and discusses task allocation, the identified risks, and

the control measures with all his/her team members on site before

commencing a specific task and documenting the agreed strategy. (This

shall be done to ensure common understanding of the tasks, risks, and

control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

2.4 Abbreviations

Abbreviation Description

AIA Approved Inspection Authority

BU Business Unit

GCE Group Chief Executive

GE Group Executive

CNC (Eskom) Customer Network Centre

CR Construction Regulations of the OHS Act

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DoLE Department of Labour and Employment (Inspection and Enforcement services –

Provincial office)

EAP Employee Assistance Program

EP Emergency Preparedness

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCA Hazardous Chemical Agents

MD Managing Director

LDV Light Delivery Vehicle

LoG (COID) Letter of Good Standing

SDS Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

SACPCMP South African Council for the Project & Construction Management Professions

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement to be signed at procurement prior the signing of the NEC

contract it is the responsibility of the project manager to ensure that the 37(2) agreement is signed

and a copy be kept in the contractor file at procurement.

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

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Effective Date July 2024 Low-Risk work

Review Date July 2027

2.6 Roles and Responsibilities

2.6.1 Commitment

Visible commitment is essential to providing a safe work environment at all levels (from GCEO, GE,

GM, Senior Managers, Middle Managers, Managers, Professionals, Bargaining Unit etc) must

demonstrate their commitment by being proactively involved in the day-to-day operations, in

particular the Occupational Health and Safety aspects of any project / contract. Legislation requires

that each employee must take reasonable care of themselves and their fellow workers, from

management level down to the lowest employee level.

2.6.2 Principal contractors.

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form

part of the OHS Act, Regulation 7 of the Construction Regulations, NTCSA / Eskom and

other requirements.

2. The principal contractor must notify the provincial director of the Department of Labour in

writing of all construction work if it falls within the scope of Regulation 4 of the Construction

Regulations (if this has not been arranged and or done by the client/agent);

3. Carry accountability and responsibility for the safety and health of their employees and their

appointed contractors within their working area, as contemplated by section 37(2) of the OHS

Act;

4. Shall keep a record of all employees including the appointed contractor employees, including

date of induction, relevant skills and licenses and be able to produce this list at the request

of the NTCSA Project Manager.

5. Ensure that all their appointees are made aware of their accountabilities and responsibilities

in terms of their appointment and that they advise and assist these appointees in the

execution of their duties.

6. Ensure that the minimum legislative, regulatory and Eskom OHS requirements are complied

with on all work sites.

7. Give the NTCSA project managers and line managers / responsible managers their full

participation and cooperation.

8. Compile an OHS (health and safety) file where all relevant health and safety records must

be kept for each work site.

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9. The principal contractor must hand over a consolidated (to include any appointed contractor

files) health and safety file to the NTCSA project manager on completion of the project. This

is to include all drawings, designs, lists of materials used and other applicable information

about the completed project, as well as the list of appointed contractors, the agreement, and

the type of work completed.

10. Contractors must hand over a consolidated (to include any appointed contractor files) health

and safety file to the principal contractor on completion of the project. This is to include all

drawings, designs, lists of materials used and other applicable information about the

completed project, as well as the list of appointed contractors, the agreement, and the type

of work completed.

11. The principal contractor must provide the project manager with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the commencement of

work and any future renewal letters obtained during the project for record-keeping purposes.

The letter of good standing shall reflect the name of the contractor’s company. Similarly, the

principal contractor must provide the NTCSA project manager with all the valid letters of good

standing from their appointed contractors.

12. Contractors must provide the principal contractor with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the commencement of

work and any future renewal letters obtained during the project for record-keeping purposes.

The letter of good standing shall reflect the name of the contractor’s company.

13. Appoint competent staff to perform the project work and ensure that all employees are trained

in the health and safety aspects relating to such work and that the employees understand

the hazards associated with all other work being carried out on the project.

14. Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are conversant

with all relevant work procedures and that they adhere to such procedures.

15. Co-ordinate the activities of all the appointed contractors in the interests of safety and health;

16. Ensure that potential contractors (whom they intend appointing) submitting tenders have

made detailed provision for the cost of safety and health measures throughout the project.

17. Stop his /her employees and any appointed contractors if project work is not in accordance

with the health and safety plan or if such work poses a threat to the health and safety of

persons or a risk of degradation to the environment.

18. Take reasonable steps to ensure cooperation between all their appointed contractors.

19. Only appoint contractors to do work, if satisfied that the contractor has the necessary

competencies and resources to perform the work safely.

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20. Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

Note 2: No work may commence and or continue without the presence of the appointed project manager or

project supervisor during performance of the contracted work.

21. Ensure that the supervisor or manager do not supervise work on any site other than the site

for which such supervisor has been appointed for.

Note 3: In determining the number of appointed competent supervisors, the nature and scope of work being

performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction

supervisor, the construction supervisor may supervise more than one site.

22. Appoint a full or part time safety officer or construction safety officer (registered with

SACPCMP) in writing.

23. Not victimise or dismiss employees, by virtue of the employee divulging health and safety

information or suspecting such information has been divulged, in the interests of health and

safety requirements;

24. Follow a process of disciplinary action if any of their employees or their appointed contractor

employees have transgressed any of the requirements of the health and safety specification,

safety and health plans, site rules or any other requirements.

25. Ensure that all appropriate precautions are taken to protect persons (visitors, members of

the public, and other contractors) present at work or in the vicinity of a construction site

against all risks that may arise from such site.

26. Before the commencement of any work, conduct risk assessments which shall include public

safety. This should be done by a competent person appointed in writing with a view to identify

hazardous and potentially hazardous work operations.

27. Ensure that pre-task risk assessments are conducted and documented daily and prior to the

starting of any new task, irrespective of whether it is a repetitive task or not.

28. Take prime responsibility for all aspects of environmental management associated with the

project activity for which they are responsible.

29. Provide any appointed contractor who is making a bid or is appointed to perform work on

NTCSA’s behalf, with the relevant sections of the documented NTCSA/Eskom’s SHE

Specification.

30. Principal contractors are required to approve appointed contractor’s health and safety plans

if they meet all the requirements.

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31. Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

32. Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

33. Ensure that pre-employment, periodic and exit medicals are carried out on their employees.

Medical assessments must be conducted by a registered Occupational Health Practitioner.

During the pre-employment medical, where employees will be required to work at heights,

they will also be required to undergo the required employee physical and psychological

fitness examinations.

34. Ensure, prior to the commencement of construction work or contracted work, that all persons

involved in the project work, as well as the appointed contractors, have received a health

and safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

35. Ensure, prior to the commencement of construction work or contracted work, that all their

employees involved in the project work, as well as the appointed contractors, have received

task-specific training.

36. Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in the

proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they will be

held responsible for the provision and wearing PPE.

37. Erect their own site huts, temporary buildings, storage areas, toilets, fencing, and any other

structure as may be required. Any such structures shall be positioned and erected in

compliance with any instructions from the NTCSA project manager and the relevant site

safety and fire prevention requirements;

38. On completion of the work remove all structures erected by them, and where required by law

rehabilitate the environment.

39. Where performing work with the environment, ensure that minimal damage is done and that

where an Environment Management Plan is in place, then adhere to the plan.

40. Respect the rights of landowners/lessors and the preservation of their registered activities.

41. Must have a substance abuse program which must be in line with the requirements of the

OHS Act.

42. Ensure that no alcohol or other intoxicating substances are brought on to or remains on the

work sites.

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Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence of

alcohol or any other intoxicating substance whilst performing work for them or on any work site.

43. Ensure that all equipment and tools used comply with OHS Act requirements with respect to

condition, use, care, storage, maintenance, and the management of these;

44. Ensure that all incidents are reported and investigated timeously by competent incident

investigators.

45. Be involved in all of their appointed contractor’s investigations.

46. Establish health and safety committees, hold such committee meetings on all sites, and

ensure that appointed contractors participate in their health and safety meetings.

47. Chair their own health and safety committee meetings and record such meetings.

48. Appoint sufficient number of health and safety representatives in terms of legislative

requirements and ensure that the appointed contractors appoint health and safety

representatives for their work sites.

49. When appointing contractors, advise the project manager in writing timeously and obtain

his/her approval prior to them commencing work.

50. Shall keep a record of all employees including the appointed contractor’s employees,

including date of induction, relevant skills and licenses and be able to produce this list at the

request of the NTCSA Project Manager.

2.6.3 Construction Managers / Supplier

Note 1: No work may commence and or continue without the appointed supervisor or manager during the

performance of the contracted work.

1. Not supervise construction work on any construction site other than the site they have been

appointed to supervise;

2. Assist the contractor and/or the appointed safety officer in conducting site induction training

for new staff and site visitors;

3. Instruct and train all employees under their control on any hazardous and related work

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

4. Ensure that the minimum legislative and NTCSA/Eskom SHE requirements are complied

with on all work sites;

5. Stop any work or construction work that is not in accordance with the safety and health plan

or if such work poses a threat to the safety and health of persons or a risk of degradation to

the environment;

6. Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

7. Inspect such PPE on a regular basis and record the inspections;

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8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any appointed

contractors on instructions of their contractor.

11. Ensure that employees under their control are conversant with all relevant work procedures

and that they adhere to such procedures;

12. Before the commencement of any work, where possible, assist in the conducting of risk

assessments and ensure that appropriate mitigating measures have been considered and

implemented.

13. Ensure that daily or pre-task risk assessments are conducted and documented daily and

prior to the starting of any new task, irrespective of whether it is a repetitive task. Ensure that

the team are involved in the abovementioned risk assessments;

14. Hold tool box talks at the start of each day/ task to discuss health and safety issues as well

as confirming the requirements of the daily risk assessments;

15. Ensure that all appropriate precautions are taken to protect persons (visitors, members of

the public, and other contractors) present at work or in the vicinity of a construction site

against all risks that may arise from such site.

16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains on, the

premises / work sites and that no employee remains on site if he/she is under the influence.

Furthermore, report such instances to contract management;

17. Ensure that all equipment and tools used on site comply with OHS Act requirements with

respect to condition, use, care, storage, maintenance, and the management of these.

18. Ensure that they and their contractor managers give clear and unambiguous instructions for

the project work, to the employees for whom they are responsible for.

19. Not victimise their employees by virtue of their employees divulging health and safety

information or suspecting such information has been divulged, in the interests of health and

safety requirements (reference – section 26 of the OHS Act).

20. Where any work is performed which involves the environment, ensure that minimal damage

is done to the environment and that where an Environment Management Plan is in place,

then the plan adhere to the plan.

21. Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractors health and safety

plan which poses a threat to the health and safety of persons.

2.6.4 Contractor site supervisor or Contract Supervisor

Must:

1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors (comply with the required statutory

and NTCSA project requirements;

3. Inspect all work done by the Contractors to ensure adherence to NTCSA / Eskom’s standards

and specifications

4. Conduct follow-up inspections to ensure findings are closed out and preventative action is in

place.

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5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent results
7. Ensuring a Safe working environment is established and maintained by the contractor for the

elimination of unsafe acts by all people whilst on the project site.

8. Discuss all SHE related problems with the relevant contractor management timeously in the

first instance and thereafter the NTCSA project manager in the second instance relating to

procedure requirements, non-conformances identified, corrective actions, audits and

inspection schedules.

9. Ensuring that quality records are maintained in accordance with legislative and NTCSA /

Eskom requirements;

10. Continual liaison between the principal contractor, appointed contractors and employees.
11. Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by NTCSA:

12. Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee meetings.
15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

18. Issue site instructions on behalf of the principal contractor where and when the appointed

contractors deviate from safety requirements.

19. Assist the principal contractor with the handing over process, in particular, OHS file and

relevant documentation.

2.6.5 Employees

Must:

1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employer’s as well as legislative and NTCSA

/ Eskom requirements;

3. Familiarise themselves with their responsibilities during induction and awareness training

sessions, some of which are:

a. familiarising themselves with their workplaces and safety and health procedures;

b. working in a manner that does not endanger them or cause harm to others;

c. ensuring that the work area is kept tidy;

d. reporting all incidents and near misses;

e. protecting fellow workers against injury by performing job observations;

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and

h. carrying out lawful orders and obeying safety and health rules;

4. Who become aware of any person disregarding a safety notice, instruction, or regulation,

immediately report this to the person concerned. If the person persists, stop that person

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from working, and report the matter to contractor management and/or NTCSA’s project

manager or supervisor immediately.

5. Not damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site or for the health and safety of persons this includes any

guarding of machinery or equipment.

6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure routes.

Where reflective jackets/bibs are required to be worn, wear them.

8. Be subjected to any disciplinary action, if having transgressed any of the requirements of the

health and safety site rules, NTCSA / Eskom requirements, company requirements, or

legislative requirements.

9. Avoid any act that may endanger their own health and safety or that of fellow employees,

members of the public, or visitors who may be affected by their acts and/or omissions at

work.

10. Have the right to obtain proper information from their employer regarding health and safety

risks and measures related to the work processes.

11. Use facilities placed at their disposal and not misuse anything provided for their own

protection or that of others.

12. Have the right to remove themselves from danger when they have good reason to believe

that there is an imminent and serious danger to their health and safety and have the duty to

inform their supervisor immediately of such danger.

13. Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the NTCSA project manager, any substandard acts and/or conditions that

have come to their attention and that have not been rectified or acted on by their contractor

management timeously.

14. Have the right and the duty at any workplace to participate in ensuring healthy and safe

working conditions, to the extent of their control, over the equipment and methods of work

adopted.

15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the grounds of

health, safety, and environmental concerns.

18. When given instructions, understand the instructions and be permitted to clarify those

instructions.

2.6.6 Contractor Health and Safety officer

1. Promote a OHS culture within the organisations involved in the project / contract.
2. The contractor’s safety and health officer shall assist in the control of all health and safety-

related matters on the sites.

3. Be involved in the developing the project OHS plan.
4. Be in constant liaison and cooperate with Transmission OHS professionals responsible for

providing them with a health and safety service.

5. Ensure that this OHS specification is adhered to by his/her principal contractor and is

submitted to any appointed contractors.

6. Be involved in the organisations incident investigations
7. Participate in the organisation’s statutory and non-statutory health and safety committees

meetings.

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8. Conduct/Facilitate organisational, site and visitor induction training.
9. Stop any employee or contractor from performing construction work which is not in

accordance with the principal contractor’s and or appointed contractor’s health and safety

plan which poses a threat to the health and safety of persons.

10. Monitor that no alcohol or other intoxicating substances are brought on to, or remains on, the

premises / work sites and that no employee remains on site if he/she is under the influence.

Furthermore, report such instances to construction manager

11. Ensure that employees are made conversant with the requirements, procedures and

processes for breathalyser and drug testing while entering and/or being on any NTCSA /

Eskom work site by NTCSA / Eskom.

12. Carry out audits and or inspections on their contractors at least monthly and any appointed

contractors on instructions of their contractor;

13. Monitor the frequent behaviour observations of employees under their control at least monthly

and any appointed contractors on instructions of their contractor.

3.1 Scope of work

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A copy of the scope of works must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “principal contractor” and any

contractor appointed by the principal contractor will be known as the “appointed contractor.

3.2 Legal Compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between NTCSA / Eskom and the principal contractor

The signed section 37(2) Agreement must be retained by both parties

A copy of all the agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of children,

especially when it comes to:

1. being protected from exploitative labour practices;

2. not to be required or permitted to perform work or provide services that

i. are inappropriate for a person of that child’s age; or

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ii. place at risk the child’s well-being, education, physical or mental health or spiritual, moral or

social development;

and the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of employment of

children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the child

in terms of the constitution. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act “Regulations on Hazardous

Work by Children in South Africa” with emphasis on paragraph 2 Purpose and Interpretation.

NTCSA/ Eskom does not condone the use of child labour and therefore all effort must be exercised

and child labour should not be used.

3.2.3 OHS Act

The principal contractor and appointed contractors shall have an up to date copy of the OHS Act

and regulations which will be available to all employees.

All contractors will comply with all the legislative requirements, NTCSA/Eskom requirement, and

other requirements, pertaining to this contract being:

The principal contractor and all appointed contractors will comply with all the legislation pertaining

to this project being, but not limited to:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.

• National Environmental Management Act 1998 (Act ).

• Environment Conservation Act 1989 (Act ).

• National Water Act 1998 (Act ).

• Civil and Building Work Act.

• National Road Traffic Act .

• Compensation for Occupational Injures and Diseases Act.

• SANS Standards – Contractor shall use the relative standards applicable to the project (i.e.

South African National Standard (SANS) 241 Drinking Water).

3.3 NTCSA / Eskom Requirements

All contractors shall, before commencement of the project ensure that all their employees are familiar

with the relevant NTCSA/Eskom OHS documentation that is applicable to contract services.

3.3.1 Appointment of a contractor

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The principal contractor will be appointed by NTCSA/ Eskom on the awarding of the contract and

will be responsible and accountable for all legislative and Eskom requirements for the duration of

the contract.

3.3.2 Appointment of sub-contractors

The principal contractor may appoint contractors to assist in the contract. All appointments shall be

done in writing and will form part of the SHE plan that is required to be submitted to Eskom. Adequate

training and instruction must be given to the appointees and the principal contractor must ensure

that all the appointed contractors understand their roles and responsibilities.

Note: Copies of contractor appointments must be kept in the respective SHE file.

3.4 SHEQ Policy

OHS Policy (SHE/SHEQ policy) is a statement of intent and a commitment by the organisation’s

GCE/CE /GM and senior management in relation to the relevant OHS roles and responsibilities, the

achievement of their strategic objectives, values of integrity, customer satisfaction, excellence, and

innovation.

The principal contractor and all appointed contractors, if already not in place, will be required to

compile an organisational SHEQ policy in line with their OHS responsibilities. The policy must be

signed by the organisation’s GCE/ CE/MD or the appointed assistant to the GCE/ CE/MD OHS Act

Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy of

the policy must be filed in the contractor OHS files and attached as an annexure in the OHS Plan.

3.5 Coid

The principal contractor and all his/her appointed contractors shall be registered with an appropriate

employment compensation commissioner and have available a valid letter of good standing (LoG)

from such commissioner. The obligation lies with the contractors to ensure that the LoG remain valid

throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.6 Costing for SHE within the Project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

3.7 Statutory Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall appoint

competent employees who will meet the requirements of the OHS Act. Where appointments are

made, contractors shall ensure that the appointees have been suitably trained and or informed of

their responsibilities before getting them to accept such appointment. The relevant statutory

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appointments shall be made in accordance with the requirements of the OHS Act which includes the

requirement of a competent person being appointed in the relevant roles. The statutory

appointments should include but not limited to the following:

• OHS Act General Administrative Regulation 9(2) – Incident Investigator

• OHS Act Section 16 (2) – Assign duties

• OHS Act Section 19 (3) - Health and Safety Committee Member

• OHS Act Section 19(6)(a) – Co-opted Health and Safety Committee member

• OHS Act Construction Regulation 7(1)(c)(v) Appointment of a Contractor (if appointing

subcontractors)

• OHS Act Construction Regulation 9(1) - Person to Compile Risk Assessments

3.9.1 Non-statutory appointments

• Eskom requirement - Chairperson of Health and Safety Committee

3.8 Eskom Life-saving Rules

1. Eskom views health and safety in high esteem and encourages that any organisation who

performs work for NTCSA / Eskom in NTCSA/Eskom adopt the same view.

2. Five Life-saving rules have been developed that will apply to all NTCSA/Eskom Employees,

agents, consultants, and contractors. Failure to adhere to these rules by any NTCSA

employee or employee of a Principal Contractor or appointed contractor will be considered

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a serious transgression. These rules are being implemented to prevent serious injury or

death of any employee, labour broker or contractor working in any area within Eskom.

3. If any contractual work will be performed on any NTCSA premises (including delivery of any

product), then the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth and create an equipotential zone

BEFORE TOUCH Rule 1

(That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

Buckle up

No person may drive any vehicle on NTCSA/Eskom business and/or on NTCSA/Eskom

Rule 3

premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on

duty

Ensure that you have a permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required

permit to work.

Rule 6 ENSURE SAFE LIVE WORKING

Eskom will take a stance of zero tolerance on these rules.

Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to serious

disciplinary action, which may include dismissal.

This is to ensure that every person who works on or visits an NTCSA / Eskom site returns home

safely to his or her family.

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3.9 Substance Abuse

1. Alcohol and substance abuse poses a significant threat to any business, more so in industrial

incidents and the driving of vehicles. NTCSA is therefore, entitled to take reasonable steps

to ensure that intoxicated persons are identified and prevented from entering NTCSA.

2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.

3. The alcohol and drug permissible level is 0%.

4. All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse Procedure”),

taking into account that this is an Eskom Life-saving Rule number 4: BE SOBER”), this

means anyone entering the NTCSA will be subjected to ad hoc alcohol testing.

5. Contractors are encouraged to compile their own manual and to carry out regular alcohol

testing of their own employees. The legislative alcohol level is deemed to be zero.

6. Test records must be treated as “Confidential” and filed in the employees’ personal file.

3.10 Contractor organisational Structure

3.10.1 Principal Contractor Organogram

The principal contractor must provide an organisational organogram related to this contract,

depicting all the levels of responsibility from the GCE/CE/GM down to the supervisors responsible

for the contract. List the relevant positions held, names of appointees and legal appointments.

The principal contractor must ensure that all appointed contractors comply with this requirement.

The principal contractor is responsible for keeping copies of all the organograms’ as well as

submitting them with the OHS plan. All organograms shall be updated timeously when appointments

are changed.

This diagram must be kept up to date and filed in the project OHS files.

3.10.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project,

listing the reporting structure from their GCE/CE/GM down to their project supervisors. The

diagram must list the names, positions held and any appointments made.

2. This diagram must be kept up to date, a copy of which must be given to the principal

contractor and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.11 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk

assessments, to establish which risks and hazards are attached to the health and safety of persons

due to any work which is performed, any article or substance which is, handled, stored, transported.

A risk assessment is defined as an identification of the hazards present in an organisation and an

estimate of the extent of the risks involved, taking into account whatever precautions are already

being taken.

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It is essentially a three stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards come to light during the work process, then these should also be subjected to risk

assessments. Risk assessments for long term processes should be periodically reviewed and

updated. Method statements or written safe work procedures are an effective method as information

and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on the

job risk assessments must be conducted at the place where work is to be performed/ conducted to

allow managers and employees to assess any inherent risks that could have been overlooked during

the initial risk assessment or any changes that might have occurred in a period of absence. For

example if a job / task is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed;
• Specific hazards are identified and listed against each activity;
• The magnitude of each risk is rated as Low. Medium or High;
• All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders;

• The relevance, effectiveness and sufficiency of these controls are assessed;
• In the event of insufficient or deficient controls for the particular activity, steps to be taken to

rectify this shall be recorded, and safe working procedures drawn up;

• Persons responsible for implementing and supervising the task shall be identified, nominated

and duly assigned;

• Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated;

• Completed risk assessment shall be handed to the NTCSA project manager representative

for comment and approval.

The relevant section of the risk assessment shall be issued with a NTCSA Note to the Supervisor

nominated as the responsible person; and the names of workmen who have received instruction on

the work content and the sequence of the activities listed in the risk assessment shall be recorded,

and their competence established. This instruction shall be done through an interpreter if required

and recorded on the Pre-Job Brief (Daily Safe Task Instructions), with reference to applicable Risk

Assessments.

Public

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Template ID 559-824510295(Rev 1) NTCSA Header and Footer portrait template

Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

for Contractor OHS Requirements for

Effective Date July 2024 Low-Risk work

Review Date July 2027

3.12 Safe work procedures / method statements

Method statements / written safe work procedure are control measures used to prevent an incident

from occurring during the execution of the project. A written safe work procedure/ method statements

provide guidance how to execute the task safely. A safe working procedure should be written when:-

a. Designing a new job or task;

b. Changing a job or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

j. Actions to be undertaken to address safety issues that may arise while undertaking the

task.

3.13 First Aid and Equipment

1. The requirements of the OHS Act GSR 3 must be observed.

2. First aid appointments must be made to meet the requirements, this includes construction

sites. Appointees must be trained to level 2. It is good practice for all employees to be trained

to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the type

of work performed, the distance teams are working apart and the terrain to be covered if an

emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made accessible

for all employees.

5. Principal Contractor must ensure that his /her employees and appointed contractor

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every

50 or team of workers on site or part thereof, taking into account the type of work performed

and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must

be available and accessible for the immediate treatment of injured persons at the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name

and contact details of the First Aider of such first aid box or boxes shall be erected.

9. The Principal Contractor and appointed contractor shall ensure that alternative arrangements

be made for incidents occurring after working hours.

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

for Contractor OHS Requirements for

Effective Date July 2024 Low-Risk work

Review Date July 2027

3.13.1 First Aid Boxes and equipment

The following is a list of minimum contents of a first aid box:

• Item 1: Wound cleaner/antiseptic (100ml).
• Item 2: Swabs for cleaning wounds.
• Item 3: Cotton wool for padding (100 g).
• Item 4: Sterile gauze (minimum quantity 10).
• Item 5: 1 Pair of forceps (for splinters).
• Item 6: 1 Pair of scissors (minimum size 100 mm).
• Item 7: 1 Set of safety pins.
• Item 8: 4 Triangular bandages.
• Item 9: 4 Roller bandages (75 mm X 5 m).
• Item 10: 4 Roller bandages (100 mm X 5 m).
• Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).
• Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).
• Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).
• Item 14: 4 First aid dressings (75 mm X 100 mm).
• Item 15: 4 First aid dressings (150 mm x 200 mm).
• Item 16: 2 Straight splints.
• Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.
• Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular basis,

kept clean and dust free.

3.14 OHS Communication Systems

Principal Contractor/s and their appointed contractors must develop a communication strategy

outlining how they intend to communicate OHS issues to their staff, the mediums they will employ

and how they will measure the effectiveness of their OHS communication. Below is a brief on how

communication should take place. Where project meetings are conducted on site, OHS shall be

included as a standing agenda point and minutes of these meetings shall be available on site at all

times. Minutes of meeting must be compiled and filed in the relevant OHS files. All employees shall

have access to these minutes. Attendance register shall be kept for all the health and safety

meetings.

3.14.1 Statutory Health and Safety Committees

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Supply and delivery of 1.5 litres Document

bottled water Contractor Specification 559-1624821993 Rev 1 Identifier

for Contractor OHS Requirements for

Effective Date July 2024 Low-Risk work

Review Date July 2027

1. The principal contractor shall establish statutory health and safety committee in terms of

Section 19 of the OHS Act, where two or more health and safety representatives have

been designated, Similarly, appointed contractors shall establish their own statutory health

and safety committee.

2. All appointed contractors shall be members of the principal contractor’s safety committee.

3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons learned

specific OHS problems, safety performance, action plans and other relevant OHS issues.

Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act).

5. The number of persons nominated by employer must not be more than the Health and Safety

Representatives on that specific statutory health and safety committee. (Refer to Section

19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed members

of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the principal

contractor and the project manager and the Inspector at DoEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24 and

25 incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation recommendations and

shall keep record of all recommendations made by the committee.

10. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

11. The principal contractor and appointed contractors shall ensure that statutory and non-

statutory health and safety committees carry out their duties.

12. The chairperson of the health and safety committees shall be selected and appointed by the

contractor. The appointed chairperson must be competent to chair meetings and be able to

make informed decisions.

3.14.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be established

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be the

same as the statutory safety committee

3. Non-statutory health and safety committee meeting shall be held at least monthly (where

medium to high risk work is involved, more frequent if required), and all appointed members

of the committee shall attend the meeting

3.14.3 Agenda

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No specific requirements found

B-BBEE Minimum Level: 2

The OHS specification is scored across sections A to E, covering OHS management, environmental management, waste management, and employer-defined requirements. A weighted average score of 80% or above is required for consideration. The evaluation includes comments and motivation for failing to attain maximum score.

of Full Title of Source Base Base

Reference portions/Weightings Index Index as Publisher Month Price/Base

of each index published of Index Index

Figure

A1 85% Statistics SA Consumer Price Statistics

Index (CPI) SA

Table D - 3

A2 85% SEIFSA Table L-2(B) Statistics

Road Freight SA

Costs

A3

15% Fixed portion not subject to CPA

Total 100%

Note: Tenderers to take note that, if the NTCSA proposed CPA breakdown is not populated,

they are required to refer to the Pricing Schedule in the NEC or other Contract or standalone

Pricing Schedule for NTCSA’s proposed CPA breakdown.

NTCSA CPA Conditions/Requirements

 Tenderers are required to submit CPA that is aligned to NTCSA’s proposed CPA breakdown in

this Tender; or Tenderers may submit an alternative CPA proposal from NTCSA’s CPA

proposal, and this will be considered if deemed acceptable to NTCSA;

 Note that for contracts exceeding a duration of 12 months if there is no CPA catered for by the

tenderer; then prices will be deemed to be fixed and firm.

 A minimum of 15% of the total agreement value is to be fixed when a CPA formula is applied,

 Each CPA formula must add up to a final total of 100.

 Only official pub

Closing date: as per the tender record. Base date: one month prior to tender closing. Cut-off date: one month prior to delivery. CPA becomes applicable after sixteen months from the base date.

Submit the completed tender documents, including the populated CPA breakdown in the Pricing Schedule, by the closing date and time. The CPA breakdown must align with the NTCSA proposed breakdown; if not populated, refer to the Pricing Schedule in the NEC or other contract. Prices will be deemed fixed and firm if the CPA breakdown is not submitted. Returnable forms include the CPA breakdown schedule and any other forms specified in the tender document.

Tenderers must populate the CPA breakdown as proposed by NTCSA. If not populated, prices will be deemed fixed and firm. The CPA formula must include a minimum 15% fixed portion. Each CPA formula must add up to 100. Only official published indices are to be used.

CPA formula components and weightings:

• A1: 85% - Statistics SA Consumer Price Index (CPI), Table D-3
• A2: 85% - SEIFSA Table L-2(B) Road Freight Costs
• A3: 15% - Fixed portion not subject to CPA
• Total: 100%
• A minimum of 15% of the total agreement value must be fixed when a CPA formula is applied.
• Each CPA formula must add up to a final total of 100.
• Only official published indices are to be used.
• The preferred index for professional services is the country-specific CPI Headline index.
• Base date is one month prior to tender closing; cut-off date is one month prior to delivery.
• CPA will kick in after sixteen months from the base date.
• Rates exclude VAT.
• If the NTCSA proposed CPA breakdown is not populated, refer to the Pricing Schedule in the NEC or other contract.
• If the CPA breakdown is not submitted, prices will be deemed fixed and firm.

The application of contract price adjustment (CPA) to tender submissions

Note: This Section will not be applicable to Professional services contracts (See relevant

section hereunder for guidelines on this).

 The rates exclude VAT.

 CPA will kick in after sixteen (16) months from the base date.

 The Base date is one (1) month prior to tender closing, and the cut-off date is One (1) month

prior to delivery.

 Note that only 85% subjected to escalation and 15% is fixed.

 Proportion linked to the index for Price

 Failure to propose contract price adjustment, or submit a CPA formula with the tender

submission, will result in the pricing being considered fixed.

 NTCSA will not accept Rate of Exchange adjustment to be included in any CPA formula.

 Local indices may not be used for CPA purposes for any imported component.

 There must be separate CPA formulae for local and foreign CPA. Local and foreign escalation

may not be combined into one formula.

A3

15% Fixed portion not subject to CPA

Total 100%

Note: Tenderers to take note that, if the NTCSA proposed CPA breakdown is not populated,

they are required to refer to the Pricing Schedule in the NEC or other Contract or standalone

Pricing Schedule for NTCSA’s proposed CPA breakdown.

CPA applies after sixteen months from the base date. Base date is one month prior to tender closing; cut-off date is one month prior to delivery. A minimum of 15% of the total agreement value must be fixed. Each CPA formula must total 100. Only 85% of the total is subject to CPA; the remaining 15% is fixed. The CPA breakdown must be populated; otherwise prices are deemed fixed and firm. Indices used: CPI (85%) and SEIFSA Road Freight Costs (85%). The fixed portion is 15%.

of each index published of Index Index

 Tenderers are required to submit CPA that is aligned to NTCSA’s proposed CPA breakdown in

this Tender; or Tenderers may submit an alternative CPA proposal from NTCSA’s CPA

proposal, and this will be considered if deemed acceptable to NTCSA;

 Note that for contracts exceeding a duration of 12 months if there is no CPA catered for by the

tenderer; then prices will be deemed to be fixed and firm.

 A minimum of 15% of the total agreement value is to be fixed when a CPA formula is applied,

 Each CPA formula must add up to a final total of 100.

 Only official published CPA indices that are in the public domain must be used.

 No in-house indices may be used for CPA.

 There may be more than 1 CPA formula (Formula A, B, C etc) or a combination of all the cost

components into 1 Formula (depending on how the pricing is to be submitted.

 If there are specific line items for Labour and Transport, individual Formulae might be used.

Note: NTCSA reserves the right to negotiate CPA terms and conditions during negotiations

held with tenderers.

 In instances of indices or other references published monthly, the Base Date is to be the month

before the month in which the Enquiry closes.

 In instances where the reference figures, e.g. market prices, are published daily or at intervals

more than once a month; then the average for the month before the month in which the Enquiry

closes should be used as the Base Price.

Supply and delivery of 1.5L bottled water to Bloemfontein, Welkom, Port Elizabeth and East London on an as and when required basis. Tender number E3528NTCSAMWP. Issue date 11 September 2026. Closing date and time 08 October 2026 at 10h00. Tender validity period 90 days from the closing date and time.

{"closingDate":"11 September 2026","closingTime":"10h00"}

Clarification meeting on 23 September 2026 at 10h00 via MS Teams. Join link: https://teams.microsoft.com/meet/322575241059894?p=aiXtP16oy5rvLsVnxN, Meeting ID: 322 575 241 059 894, Passcode: h2F6dm2w. Dial-in: +27 21 834 0825,,149088503# (Cape Town), Phone conference ID: 149 088 503#.

{"name":"MS Teams","email":null,"phone":"+27 21 834 0825","department":null,"address":"itions of Tender which may be accessed at www.ntcsa.co.za."}

Returnable Documents: The five-working-day period stated above does not apply to proof of CIDB contractor grading., Where CIDB registration and grading are applicable, proof must be submitted by the tender closing

Returnable documents include: Basic Compliance (electronic copy in PDF, price list in PDF and Excel); Authorisation Form (Annexure A); Acknowledgement form (Annexure B); Tenderer's particulars (Annexure C); Integrity Declaration Form (Annexure D); CPA Requirements for Local Goods/Services (Annexure E); CPA(IG) for Foreign Goods/Services (Annexure F, if applicable); SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexure G1); SBD 1 Invitation to Bid (Annexure H); Tax Clearance Certificates (for foreign tenderers with SA footprint not on CSD, and local tenderers not providing SARS PIN); Tax Evaluation questionnaire; SBD 6.1 Preference Points Claim Form (Annexure I); Specific Goals; Compliance with Employment Equity Act (for designated employers); SBD 4 – Bidders Disclosure (Annexure J); JV documents (letter of intent, JV agreement, single business entity confirmation, single bank account); E-tendering Help Manual acknowledgement; Standard Terms and Conditions; Supplier Non-Disclosure Agreement; Mandatory Contractual Requirements: proof of CSD registration; Safety: COIDA certificate of good standing or proof of application; Health and safety plan, costing, Baseline OHS Risk Management, valid letter of good standing, OHS competency; Environmental: Environmental management system requirements, environmental management programme, waste management plan, aspect and impact register; Functionality/Technical criteria documents (refer to Technical Evaluation Criteria).

Tenderers must be registered on the Central Supplier Database (CSD) and provide a CSD number/CSD report. Tenderers listed on the National Treasury Restricted Suppliers list, the Tender Defaulters list, or flagged as ineligible due to findings from the Zondo Report, SIU, or other credible sources of misconduct are ineligible. Tenderers with a conflict of interest are disqualified. A tenderer must not submit more than one tender. Tenderers must complete and submit mandatory returnables including Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA Requirements for Local Goods/Services), Annexure H (SBD 1 Invitation to Bid), Annexure I (SBD 6.1 Preference Points Claim Form), tax clearance certificate, and a B-BBEE status level certificate or sworn affidavit. For Joint Ventures, a letter of intent or valid JV agreement and a separate confirmation of a single designated bank account are required.

Annexure Attac Returnable Returnable Returnable

hed (Y required at required at required

/ N / Tender Tender prior to

N/A) closing closing. Contract

(disqualifiab (Non- Award.

le)* disqualifiabl

e) **

1.1.1 Basic Compliance √

Electronic copy of

the tender in a

PDF format. The

price list needs to

be submitted in

PDF. (The upload

size per document

is 500 megabytes

and total

submission is

restricted to 4

gigabytes)

1.1.2 *Authorisation Annexure A Y √

Form

1.1.3 *Acknowledgeme Annexure B Y √

nt form

1.1.4 *Tenderer’s Annexure C Y √

particulars

1.1.5 *Integrity Annexure D Y √

Declaration Form

1.1.6 *CPA Annexure E Y √

Requirements for

Local

Goods/Services

1.1.7 *CPA(IG) for Annexure F N

Foreign

Goods/Services

(if applicable)

1.1.8 SBD 6.2 Annexure G1 N

Declaration

Certificate for

Local Production

and Local

Content

Controlled Disclosure

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with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA S

Goal, it will not be disqualified. However, it will be awarded 0 points

for that Specific Goal.

3.19 Ranking of tenders Supplier Appointment Methodology

NTCSA intends to appoint four (04) suppliers, with one supplier

allocated to each CLN area. Bidders may submit offers for one,

multiple, or all CLN areas.

Phone conference ID: 783 038 408#

For organizers: Meeting options | Reset dial-in PIN

2.16 Seeking clarification The tenderer will notify NTCSA of any clarifications required before

closing time for clarification queries, which is 10 working days before

the deadline for tender submission. This includes the requests for

extension for tender closing date.

Any addenda or clarifications to the Invitation to Tender (ITT) will be

posted on the e-tender portal and the Tender Bulletin. Tenderers must

review these platforms for updates before finalizing their bid

submissions. NTCSA will not be responsible for any disadvantages or

disqualifications resulting from Tenderers not accessing the latest ITT

information.

2.22 Alternative tenders Alternative tenders are not allowed.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award, and in that instance, will

need will to ensure that all materials delivered to NTCSA are labelled

in line with NTCSA’s labelling specifications as may be stipulated.

warehousing facilities and location.

5. Previous experience of 10% Submit Completion Certificate / Yes 100%

supplying Bottled Task Orders / Payment certificates No 0%

etc.)

Section D: Quality

Control Plan

Requirements.

Section E: User

defined additional

requirements and

miscellaneous

1.1.38 Safety: Y √

Annexure A

Requirements

Iso 9001

Section D: Quality

an as and when

required basis

1.1.27 Nec y √

1.1.28 Pricing Y √

Schedule/BOQ (if

not contained in

Contract)

1.1.29 Additional N

documents

required (ECSA/

the 80/20 system. NTCSA will add the score from Pricing and Specific

Payment Terms: Payment certificates No 0%

etc.)

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NT

A certified copy of a tax clearance certificate is required from foreign tenderers (with a footprint in South Africa but that are not registered on CSD and have not provided a SARS pin number) and local tenderers (that have not provided their SARS e- filing PIN number for verification by NTCSA and/or their CSD profile / CSD number). Foreign suppliers with no footprint in South Africa must complete the SBD1 document; however, no proof of tax compliance is required. 1.1.11 Tax Evaluation Y √ questionnaire to determine whether a company, close corporation (CC) or Trust is a personal service provider for Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 66 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering_Water contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Identifier Invitation to Tender Effective Date July 2024 Review Date July 2027 purposes of PAYE 1.1.12 *SBD 6.1 Annexure I Y √ Proof of valid and current CSD Registration (CSD Controlled Disclosure When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 66 File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering_Water contract Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-235050781 Rev 4 Identifier Invitation to Tender Effective Date July 2024 Review Date July 2027 number/CSD Report) [applicable to all tenderers of local origin and foreign tenderers with local footprint] ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE 1.1.36 Safety Y √ COIDA - Original certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only) 1.1.37 Quality: N Section A: Quality Management System

B-BBEE Details: Claim Form in

terms of PPPFA

2022 regulations

1.1.13 # Specific Goals Y √

A tenderer’s

failure to submit

proof that it meets

the specific goals

will not result in

its

disqualification.

The tenderer will,

however, be

scored zero for

Specific Goals for

purposes of

PPPFA scoring

and ranking.

1.1.14 Compliance with

Employment

Equity Act

To the extent that

the tenderer falls

within the

definition of a

“designated

Employer” as

contemplated in

the Employment

Equity Act , the

tenderer is

required to

furnish the

Employer with

proof of

compliance with

the Employment

Equity Act,

including proof of

submission of the

Employment

Equity report to

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

of 66

File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering_Water contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 559-235050781 Rev 4

Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

the Department of

Labour. (South

African tenderers

only)

1.1.15 **SBD 4 – Annexure J Y √

Bidders

Disclosure

1.1.16 Additional Documents required in event of JV:-

1.1.16 Letter of intent to √

.1 form a

JV/consortium or

Valid joint venture

agreement

confirming the

rights and

obligations of

each of the joint

venture partners

and their profit-

sharing ratios.

1.1.16 Separate written √

.2 confirma

plan

Costing for health

and safety

management.

Baseline OHS

Risk

Management

(Bra)

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

of 66

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Document 559-235050781 Rev 4

Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

Valid letter of

good standing

OHS competency

1.1.39 Environmental Y √

Section A:

Section E: User

defined additional

requirements and

miscellaneous

1.1.38 Safety: Y √

Health and safety

plan

and safety

management.

sheet. Suppliers should 25% provided Yes 100%

provide data sheets for all No 0%

items as per the Bottled Data sheets to be item specific and

specification data sheets are submitted.

reflect the company’s name where

required will be accepted.

2. Standard compliance 45% Submit compliance certificates from Yes 100%

certificates (e.g. SANS, relevant approved bureau No 0%

EN, CE ANSI) and test standards for each item in the

certificates for (where specification.

applicable) for the

relevant products with Failure to provide the certificates,

certificate of compliance no score will be allocated.

that is SANBWA

approved as per PPE Only original or certified copies that

specification reflect the company’s name where

required will be accepted.

3. Letter of support from the 10% Valid letter of support from Yes 100%

manufacturer / supplier manufacturer / supplier No 0%

for all designated

products No score will be allocated if there is

no letter of support.

4. Stock keeping – 10% Supplier / Distributer to provide Yes 100%

warehousing facilities proof for warehousing No 0%

applicable:

 SHEQ requirements; and/or

system

requirements.

Section B:

programme and

environmental

authorization.

Section C:

Plan

Section D:

Aspect and

impact register

Section E:

Employer defined

additional

requirements and

miscellaneous

1.1.40 Due N

Diligence/financia

l analysis

Audited

Financial

Statements of the

tenderer for the

previous 18

months, or to the

extent that such

statements are

not available, for

the last year.

Start-up

enterprises

formed within the

last 12 months

are not required

to submit audited

Controlled Disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests

with the user to ensure it is in line with the authorized version on the system. No part of this document may be

reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA

SOC Ltd, Reg No 2021/539129/30

of 66

File name: 559-235050781 NTCSA Invitation_to_Tender_(ITT)or_Request_for_Proposal eTendering_Water contract

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 559-235050781 Rev 4

Identifier

Invitation to Tender

Effective Date July 2024

Review Date July 2027

financial

statements, but if

successful in this

enquiry; will be

required to

furnish

statements for the

first year once

available.

Documents required under functionality/techinical criteria

1.1.41 Functionality/Tec Refer to: Y √

hnical Technical

1.1.39 Environmental Y √

Environmental

management

system

requirements.

Environmental

management

programme and

environmental

authorization.

sanctions list. A tenderer shall be found to have the nationality of

a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

measures against these suppliers; and

b) Other suppliers implicated in serious misconduct and a breach of

the Eskom Supplier Integrity Pact by a forensic report or other

source of credible information, such as the SAPS, the NPA, the

payment terms as stipulated hereunder when submitting

tenders and concluding contracts with NTCSA:

For contracts valued below R50 000 000 (Fifty Million Rand)

including VAT, NTCSA is committed to paying Suppliers within 30

days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand)

including VAT, NTCSA is committed to paying suppliers within 60

days of receipt of undisputed invoices.

2.29-2.30 Contract Skills The conditions of contract will be the NEC.

Development Goal (CSDG) and

Contract Participation Goals (CPG)

2.28 CIDB Requirements (where CIDB Requirements are not applicable.

applicable for Engineering and

Construction Works Contracts)

3.24 Sign Form of Agreement Arrange for authorised signatories of both parties to complete and

sign the original and one copy of the Form of Agreement.

when submitting tenders and concluding contracts with NTCSA:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed

to paying Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, NTCSA is committed

to paying suppliers within 60 days of receipt of undisputed invoices.

Eligibility criteria: Tenderers must not be under any restriction to do business with NTCSA or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except e-tendering size limits); JV/consortium agreement not stating joint and several liability; conflict of interest; tenders signed by non-authorized persons; restricted by National Treasury; on Tender Defaulters list; sub-contracting 100% of scope; flagged suppliers (implicated in serious misconduct per Zondo Report, SIU, or other credible sources). NTCSA will disqualify tenderers not meeting eligibility criteria.

Evaluation uses the 80/20 preferential procurement system. The score from pricing and specific goals (likely B-BBEE) will be added to determine the final ranking.

{"closingDate":"23Aug2022","closingTime":"3:42pm","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g 2.2 Ensure that NTCSA has received the complete original tender and one (1) complete"}

Supply and delivery of SF6 Gas handling plant

Project

supply identified in the specification and/or works

supplying entity AND their company registration

number] ......................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that NTCSA reserves its right to act

against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

NTCSA employees and directors that engage in private work

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• Tender Bulletin Public website: https://tenderbulletin.ntcsa.co.za - this is used by members

of the public, to view and access NTCSA published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

The Fourth Schedule to the Income Tax Act (“the Act”) requires that Employees' Tax must be

withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish

whether an Individual, Close Corporation, Company or Trust should be classified as an Independent

Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax

consequences of such classification.

This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its

subsidiaries with services or Individual Contractors providing Eskom with labour.

The Contractor or its duly authorised representative must declare that all questions have been answered

truthfully.

Answering the questions will direct you to your next step.

Please note:

This Pack is based on tax legislation for the 2025/2026 tax year and is subject to change.

In the questions, any references to "you" refers to the Contractor.

In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.

Definitions as per the Income Tax Act are included in Appendix 10.

Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

• Eskom Rotek Industries SOC Ltd

• Eskom Enterprises SOC (Pty) Ltd

• Escap SOC (Pty) Ltd

• Eskom Finance Company SOC (Pty) Ltd

• Eskom Foundation NPC

• Eskom National Transmission Company SA

The Pack is based on legislation and case law applicable to the 2025/2026 tax year. We therefore

recommend that, if it is used outside of this period, you should first consult with your representative in

Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.

When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,

please copy Group Tax on Email address: [email protected]

The Contractor or its duly Authorised Representative acknowledges and accepts that:

 Definitions as per the Income Tax Act, No , as amended, are listed in Appendix 10 for

ease of reading.

 It is responsible for accuracy and completeness of all information, which is provided in completing

this Pack;

 The Pack will not be automatically updated with any changes in legislation.

Disclaimer

Applicable to the 2025/2026 Tax Years

Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or

suffered, resulting, or arising, from the use of this Pack.

Contractor type

Supplier category

Please complete the following questionnaire for:

Company/Close Corporation/Trusts - EVALUATION PACK A on .

Individuals - EVALUATION PACK B on .

Applicable to the 2025/2026 Tax Years

Evaluation pack a

(To determine whether a Company, Close Corporation (CC) or Trust is a Personal

Service Provider)

Fields marked with an Asterisk (*) must be completed

Contractor’s details for a company or close corporation or

Trust

Contractor’s Name* Vendor No.

Duly Authorised Representative Name Representative Surname

Capacity Representative ID No.*

Representative Passport No. (if no RSA ID) Country of Passport Issue

VAT Registration No. Income Tax Registration No.*

CO/CC/Trust Registration No.* E-Mail Address

Telephone Number* Fax Number

Contractor’s Physical Business Address*

Unit No

Complex Name

Street Number

Street Name

Suburb

City/Town

Postal Code

Contractor’s Postal Business Address*

Same as above (Mark with an X)

Address TYPE (Delete where not applicable) P O Box/Private Bag/Street Address

P O Box/Private Bag/Street NUMBER

Street Name

Suburb

Town

Postal Code

Contractor’s Bank Details*

Account Number Bank Name

Branch Name Branch Number

Name of Account Holder Account Type (Delete where not applicable)

Current/ Savings/ Transmission/Credit Card/Bond

Account

Account Holder Relationship*

i.e. own, joint or 3rd party Own/Joint/3rd Party

Applicable to the 2025/2026 Tax Years

Please answer the following questions by marking the appropriate column with an

"X".

The term “You” will refer to the Company/CC/Trust in this Questionnaire.

1. RESIDENCE Yes No

Question 1(i)

Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?

(Refer to Appendix 10 for the definition of a resident).

If the answer is Yes, go to Question 2(i).

If the answer is No:

 Sign Appendix 9. Submit The Pack to your contractor representative in

Eskom to refer it to Eskom Group Tax Department in Megawatt Park.

 No further questions must be answered.

2. NUMBER OF EMPLOYEES EXCLUSION Yes No

Question 2(i)

Do you employ 3 (three) or more persons (excluding shareholders or members or

beneficiaries of the Company/CC/Trust)?

If the answer is Yes, go to Question 2(ii).

If the answer is No, go to Question 3(i).

Question 2(ii)

Are these employees employed:

 On a full time basis; and

 Are they engaged in the business of the Company/CC/Trust?

If the answer is Yes, go to Question 2(iii).

If the answer is No, go to Question 3(i).

Question 2(iii)

Are the above 3 employees connected to the shareholders or the members or the

beneficiaries of the Company/CC/Trust?

If the answer is Yes, go to Question 3(i).

If the answer is No:

 Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld

from your payments.

 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

 No further questions must be answered.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the Evaluation Pack.

Applicable to the 2025/2026 Tax Years

3. SERVICES RENDERED BY A CONNECTED PERSON Yes No

Question 3(i)

Will/are any person who is a Connected person in relation to the Company/CC/Trust

render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to

Appendix 10 for the definition of a Connected person).

If the answer is Yes, go to Question 4(i).

If the answer is No:

 Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld

from your payments.

 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

 No further questions must be answered.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

4. MORE THAN 80% OF INCOME TEST Yes No

Question 4(i)

During the current year of assessment:

 Will more than 80% of your income; or

 Is it likely that more than 80% of your income will consist of amounts

received either directly or indirectly, from:

 any one client, or

 an Associated institution in relation to that client? (Refer to Annexure 9 for

the definition of an Associated institution)

If the answer is Yes:

 Sign Appendix 7. PAYE will be withheld from your payments.

 Go to Question 6(i) to determine the correct disclosure code on the IRP5.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

 Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld

from your payments.

 Go to Question 5(i).

5. PLACE, CONTROL AND SUPERVISION TEST Yes No

Question 5(i)

Must your duties be performed /are your duties performed mainly (more than 50%) at

the premises of Eskom,

And

Will you be subject /are you subject to Eskom’s control or supervision as to the

manner in which your duties are to be performed?

If the answer is Yes to BOTH questions:

 Sign Appendix 7. PAYE will be withheld from your payments.

 Go to Question 6(i) to determine the correct disclosure code on the IRP5.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

If the answer is No:

 Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld

from your payments.

 Go to Question 6(i).

Applicable to the 2025/2026 Tax Years

6. DOMINANT IMPRESSION TEST Yes No

Question 6(i)

Do/will the payments by Eskom for services payable with reference to output or

certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if

and when a specific deliverable has been completed?

Question 6(ii)

Does/Will Eskom have the contractual right to control the tools or equipment, staff,

raw materials, routines, patents or technology used in the provision of the services?

Question 6(iii)

Are you/will you prohibited from rendering services to any other employers/clients

during the period of service to Eskom?

Question 6(iv)

Do/will you have the right to sub-contract work?

Question 6(v)

Are you personally or will you personally be at risk for the quality of the work done or

to be done (risk for poor quality; time over-runs, project not producing income)?

Question 6(vi)

Are/will you or the person rendering the service be obliged to be present and perform

the work at Eskom regardless of whether work is available or not?

Question 6(vii)

Is Eskom’s business or will Eskom’s business be critical to your financial/economic

survival?

Question 6(viii)

Does/will your position form part of Eskom’s organisational structure?

Question 6(ix)

Does/will Eskom provide you with any of the following:

 Pension fund / Provident fund / Retirement Annuity Fund;

 Medical Aid;

 Leave of any nature;

 Salary increases;

 Bonuses;

 Any allowances.

Question 6(x)

Does/will Eskom provide you with an office?

Question 6(xi)

Does/will Eskom provide you with any equipment, tools, stationery and material?

Please go to the next section to establish your tax status.

Applicable to the 2025/2026 Tax Years

To establish your tax status, you need to summarise the “Yes” and “No” as

answered on Question 6(i) to 6(xi) in the column below:

Question Yes No

6(i) Independent PSP

6(ii) PSP Independent

6(iii) PSP Independent

6(iv) Independent PSP

6(v) Independent PSP

6(vi) PSP Independent

6(vii) PSP Independent

6(viii) PSP Independent

6(ix) PSP Independent

6(x) PSP Independent

6(xi) PSP Independent

Decision

Independent

Psp

If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),

6(ix);

or

If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),

6(x), 6(xi):

 Complete and sign Appendix 7. PAYE will be withheld from your payments

and will be coded as 3601 on your IRP5 certificate.

 No further questions must be answered.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Alternatively:

If you have already signed Appendix 7 on Questions 4 or 5:

 Code 3616 must be marked on Appendix 7 as the applicable code to be

disclosed on the IRP5 for payments received.

If you have not signed Appendix 7 on Questions 4 or 5:

 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld

from your payments.

 No further questions must be answered.

 Sign “Particulars of person acting as representative of the Company/Close

Corporation/Trust” at the end of the evaluation Pack.

Applicable to the 2025/2026 Tax Years

Summary for ID No. Vendor No:

Company/Close Corporation/Trust Summary

Please sign

he following

No specific requirements found

Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers are required to be registered with the Construction Industry Development Board at the closing date and time for submission of tenders or to be capable of being so registered within twenty-one (21) working days from the closing date and time for submission of tenders. Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the Development performance of the contract the Contract Skills Development Goals (CSDG) Goal (CSDG) established in the CIDB Standard for Developing Skills through Infrastructure Contract (published in GN 1779, Government Gazette No. April 2023) CSDG is applicable to a contract or an order issued in terms of a framework agreement that has a duration of 12 months or more, and to

a contract of R5 million or more, in the case of a professional service or service contract or an order issued in terms of such a contract; or

a cidb grading designation of grade 7 or higher, in case of an engineering and construction works, or design and build contract or an order issued in terms of such a contract. Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation Participation Goals (CPG) relating to the engagement of targeted enterprises as Goals (CPG) established in the CIDB standard for indirect targeting for enterprise development through Construction works contracts (published in Government Gazette No. February 2013). The requirements of a contract participation goal relating to the engagement of targeted enterprises as established in the aforesaid standard applies to: (a) construction works contracts in the General Building (GB) and to Civil Engineering (CE) classes of construction works; (b) construction works contracts of an estimated minimum project duration of 6 months; and (c) construction works contracts in which at least 25% of the main contract could reasonably be expected to be subcontracted out in one or more of the following CIDB classes of construction works

Civil Engineering (CE) ii) Electrical Engineering Work (EB) iii) General Building Works (GB) iv) Mechanical Engineering (ME) 2.31 NTCSA may disqualify a tender if it is found that the tenderer has misrepresented or falsified any information, certificate, affidavit or document. NTCSA will report any fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as defined in the B-BBEE Act , as amended, to the B-BBEE Commission. Cataloguing 2.32 The successful tenderer may be required to provide the cataloguing information per item after contract award, and in that instance, will need will to ensure that all materials delivered to NTCSA are labelled in line with NTCSA’s labelling specifications as may be stipulated. Where cataloguing is a requirement, the Pricing Schedule must also include a line item for cataloguing, which tenderers are required to quote for. NTCSA will pay for the cataloguing. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 Provision of 2.33 If the provision of security for performance in the form of a performance bond or a Security for demand guarantee is a requirement, the tenderer must select a minimum of two (2) Performance financial institutions that it is likely to approach from the list provided of NTCSA- approved financial institutions. NTCSA’s 3. NTCSA shall comply with the following obligations: - Obligations Respond to 3.1 Respond to a request for clarification that NTCSA receives before the closing date for requests for clarification or queries. NTCSA’s responses will be published to all tenderers in the clarification same manner the enquiry documents were issued. It is the tenderers’ responsibility to check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for updated responses to clarifications. Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or add to the Enquiry documents by way of Addenda published in the same media that the Enquiry was issued. It is the tenderers’ responsibility to check the NTCSA Tender Bulletin and NT e-Tender Portal regularly for Addenda. If a tenderer applies for an extension to the closing date and time for tender submission in order to take account of the Addenda in preparing its tender, NTCSA may grant such an extension and shall publish the extension. Return late 3.3 Return tenders received after the closing date and time for tender submission tenders unopened to the tenderer. Tenders will be deemed to be late if they are not received in the designated tender box or at the designated facsimile machine at the date and time stipulated as the closing date and time for tender submission Tender opening 3.4 Open the tenders in the presence of the tenderers’ representatives who choose to attend the tenders’ opening at the time and place stated in the Tender Data. Tenders for which a notice of withdrawal has been submitted will not be opened. 3.5 At tender opening, NTCSA will announce the names of the tenderers. Prices may be announced if so, stated in the Tender Data. Non-disclosure 3.6 Unless required by law, NTCSA will not disclose information relating to the evaluation and comparison of tenders and recommendations for the award of a contract to tenderers or to any other person not officially concerned with the tender process until after the award. Grounds for 3.7 Reject a tender if NTCSA establishes that there is proof that the tenderer influenced the rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid rigging, and/or that the tenderer has participated in any fraudulent activity in connection with the enquiry. Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not tender be clear or that could give rise to ambiguity in a contract arising from this tender if the matter were not to be clarified. A document that the Enquiry identifies as a mandatory tender returnable that is required to be submitted at the closing date and time for tender submission will not be requested, but NTCSA may seek clarity on it. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 Basic 3.9 Determine before detailed evaluation, whether each tender received meets the basic Compliance compliance requirements stated in the Enquiry. A tenderer’s failure to comply with the basic compliance requirements will render the tender non-responsive. A tenderer’s failure to have submitted an original tender in paper form or to have submitted a copy of the original, also in paper form, will result in its disqualification from further evaluation. Tenderers will not be permitted to provide a copy of the original tender after the closing date and time for tender submission. Mandatory 3.10 A tender that does not contain the mandatory documents or information stipulated in tender the Invitation to Tender by the required deadlines will be disqualified from further returnables evaluation. Designated 3.11 A tender’s failure to meet an Enquiry’ s stipulated requirement for designated materials and materials will result in its disqualification from further evaluation. thresholds Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria requirements and will be required meet the minimum threshold stated in the Tender Data to proceed to further evaluation. Financial 3.13 NTCSA has to determine the risk of doing business with a supplier who may pose a analysis financial risk to NTCSA in the execution of the contract. During evaluation of a tenderer’s (if applicable) financial statements, NTCSA will attempt to identify mitigating factors or requirements for the tenderer to meet, if such factors/requirements exist in the tender’s context. However, should suitable mitigating factors not exist in the tender’s context or should mitigating factors exist but be insufficient or if the risk is considered to be too high or should the tenderer not agree with the mitigating factors, the tenderer will not be considered for award. Evaluation of 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Price Factors such as CPA, FOREX, commodity increases, discounts, NPV and forecasted rates of invoicing are taken into account when determining the tendered Price. Arithmetical 3.15 Check responsive tenders for arithmetical errors. If there is a discrepancy between errors an amount in figures and the amount in words, the amount in words shall prevail. Check the highest-ranked tender for the following errors or omissions

the misplacement of the decimal point in any unit rate; or

omissions in completing the pricing schedule or bill of quantities, or

arithmetical errors in line item totals that are the result of the incorrect multiplication of a unit rate and a quantity in a bill of quantities or schedule of prices; or

arithmetical errors that are the result of the incorrect addition of the prices. NTCSA will notify the tenderer of all arithmetical errors or omissions it has identified and will request the tenderer to either confirm the prices as tendered or to accept the corrected prices. Where the tenderer elects to confirm the prices as tendered; NTCSA will correct the error as follows

If a bill of quantities or pricing schedule applies and there is an error in the line-item total that is the result of an error in multiplying the unit rate and the quantity, the line Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 559-1105062830 Rev 1 NTCSA Standard Identifier Conditions of Tender Effective Date 01 July 2024 Review Date July 2027 item total shall prevail, and the rate shall be corrected.

Where there is a misplacement of the decimal point in the unit rate, the line-item total as quoted shall prevail, and the unit rate shall be corrected.

Where there is an error in the total of the prices that is the result either of other corrections required by the checking process or in the tenderer’s addition of prices, the total of the prices shall prevail, and the tenderer shall be asked to revise the selected item prices (and their rates if a bill of quantities applies) to result in the tendered total of the prices. NTCSA will reject the tender if the tenderer does not correct and/or does not accept the correction of errors as required above. Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender. Specific Goals If a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting documentation by closing date and time of tender submission, the tenderer will not be disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points. Ranking of 3.17 NTCSA will add the score for Pricing and Specific Goals together and rank the tenders tenderers from the highest to the lowest. Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

If NTCSA intends to apply Objective Criteria envisaged in section 2(1)(f), NTCSA must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the B-BBEE scorecard may not be used as Objective Criteria. Reverse e- 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and Auction Preference point systems, and which is intended to achieve competitive pricing. NTCSA may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised, this will be indicated in the Enquiry and the reverse e-auction supporting documents will be issued in the Enquiry. Tenderers will be required to submit a complete tender that does not contain Prices. If a tenderer has included prices in its tender, the prices will not be considered. Acceptance of 3.20 Notify NTCSA's acceptance to the successful tenderer before the expiry of the tender tender validity period. For open tenders, publish notification of award on the platforms on which the Enquiry was issued/advertised. Prepare contract 3.21 Revise the contract documents issued by NTCSA in the Enquiry documents to take documents account of

Addenda issued during the tender period;

inclusion of returnables stipulated in the Enquiry;

inclusion of changes agreed in contract negotiations; and

other revisions or documents agreed in contract negotiations. Sign Form of 3.22 Arrange for authorised signatories of both parties to complete and sign the original Agreement and one copy of the Form of Agreement. Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30 of 9 File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1) Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

CSD number to gain access to

B-BBEE Details: A

Agreement Representative and to sign the contract documents.

Proof of 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of

authority to act the authority to act as an agent of the tenderer must be submitted as a tender

as agent returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes

relevant issued by National Treasury, CIDB Regulations for construction works; materials

legislation (NT designated for local content and/or production by the dtic, PPPFA Regulations; Amended

instructions, B-BBEE Codes, COIDA; OHS Act; NTCSA’s requirements for Safety, Health, Environment

CIDB, PPPFA and Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in

etc) the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of NTCSA that safety,

Health, health, environmental and quality (SHEQ) systems, policies and capabilities are in

Environment and place at the deadline stipulated in the Enquiry. All costs and personnel associated with

Quality SHEQ must be reflected in the tender.

requirements

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of NTCSA SOC Ltd, © copyright NTCSA SOC Ltd, Reg No 2021/539129/30

of 9

File name: 559-1105062830 NTCSA Standard Conditions of Tender - 01 July 2024 (1)

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document

559-1105062830 Rev 1 NTCSA Standard Identifier

Conditions

demonstrate that aspects of the tender satisfy the evaluation criteria, or the negotiation

2.8 Return the mandatory tender returnables to NTCSA for evaluation purposes by tender

returnables evaluation.

materials and materials will result in its disqualification from further evaluation.

Functionality 3.12 If functionality is a criterion, tenderers will be scored against the functionality criteria

to further evaluation.

analysis financial risk to NTCSA in the execution of the contract. During evaluation of a tenderer’s

Evaluation of 3.14 Evaluate the Price in accordance with the criteria/requirements in the Tender Data.

Evaluation of 3.16 Score the Specific Goals with reference to the supporting documentation in the tender.

Specific Goals If a tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

tenderer will score zero points for Specific Goals within the 90/10 or 80/20 allocation

of points.

Ranking of 3.17 NTCSA will add the score for Pricing and Specific Goals together and rank the

Objective criteria 3.18 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Enquiry. Functionality and any element of the

B-BBEE scorecard may not be used as Objective Criteria.

Reverse e- 3.19 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Auction Preference point systems, and which is intended to achieve competitive pricing.

legislation (NT designated for local content and/or production by the dtic, PPPFA Regulations; Amended

CIDB, PPPFA and Quality (SHEQ) and any other applicable legislation or regulatory instruments indicated in

Health, health, environmental and quality (SHEQ) systems, policies and capabilities are in

Quality SHEQ must be reflected in the tender.

The document specifies SANS 241-1:2015 Edition 2 drinking water quality standards, including risk categories (Acute Health, Aesthetic, Chronic Health, Operational) and standard limits for physical, aesthetic, chemical, and microbiological determinands. It lists parameters such as colour, conductivity, total dissolved solids, turbidity, pH, free chlorine, nitrate, nitrite, sulphate, fluoride, ammonia, chloride, sodium, zinc, lead, manganese, mercury, nickel, selenium, uranium, aluminium, total organic carbon, trihalomethanes, microcystin, phenols, E.coli, protozoan parasites, total coliforms, heterotrophic plate count, and somatic coliphages, with associated limits and notes.

Antimony (μg/l as Sb) Chronic Health

Arsenic (μg/l as As) Chronic Health

Barium (μg/l as Ba) Chronic Health 700

Boron (μg/l as B) Chronic Health 2400

Cadmium (μg/l as Cd) Chronic Health

Total Chromium (μg/l as Cr) Chronic Health

Copper (μg/l as Cu) Chronic Health

Cyanide (recoverable) (μg/l as CN-) Acute Health

The scope is the supply and delivery of 1.5L bottled drinking water to Southern Grid, Lines and Servitudes, covering the locations of Bloemfontein, Welkom, Port Elizabeth, and East London, on an as-and-when-required basis.

Bidders must score at least 85% in the technical evaluation to be considered technically acceptable. Failure to provide any required data sheets, compliance certificates, letter of support, warehousing proof, or experience evidence will result in a zero score for that sub-factor, potentially leading to disqualification. Only original or certified copies reflecting the company's name will be accepted.

Supply and Delivery Contract of 1.5L Bottled

Water for Southern Grid, Lines and Servitudes.

Functionality Maximum number of Tenderers will be expected to score at least the

Criteria points percentages minimum threshold per functional area to proceed

to the next step

The minimum threshold is 85%.

Technical 100%

Factor Weight Sub-factor / Returnab

Bidders must have previous experience supplying bottled drinking water, evidenced by completion certificates, task orders, payment certificates, or reference letters with valid contact details. This is part of the technical evaluation (10%).

Payment Terms: Payment certificates No 0%

Drinking Water to etc.)

Companies or

Reference letter with valid contact

details will be accepted.

Total Score 100%

The threshold on the technical evaluation criteria is 85%. Suppliers/Distributers would be deemed

technically unacceptable if they score less and will thus be disqualified.

All certified documents should not be older

Completion Certificate / Yes 100%

Technical evaluation criteria: 1) Product technical data sheets (25%) – item-specific data sheets required, no score if not all submitted; 2) Standard compliance certificates (45%) – e.g., SANS, EN, CE, ANSI, SANBWA approved, original or certified copies not older than three months; 3) Warehousing facilities (10%) – proof of warehousing facilities and location; 4) Previous experience supplying bottled drinking water (10%) – completion certificates, task orders, payment certificates, or reference letters with valid contact details. Bidders must score at least 85% to be technically acceptable.

The tender is for the supply and delivery of bottled water to Welkom CLN within the Southern Grid on an 'as and when' required basis. The contract is governed by the NEC3 Supply Contract (SC3) and its Contract Data. The scope of work includes the Purchaser's Goods Information (C3.1) and the Supplier's Goods Information (C3.2). The supplier must deliver the goods to the delivery place as specified in the Contract Data. The supplier must not deliver the goods more than one week before the delivery date unless otherwise agreed. The supplier must submit a first programme for acceptance within the time stated in the Contract Data. The supplier must provide operating manuals and maintenance schedules as required. The contract includes provisions for risk register, late deliveries, and other matters as specified in the Contract Data.

{"name":null,"email":null,"phone":"011 803 3008","department":null,"address":"n the conditions of contract identified in"}

Returnable Documents: C1.1 Form of Offer and Acceptance 03, C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Purchaser by signing the Acceptance part of this Form of Offer and, This Offer may be accepted by the Purchaser by signing the Acceptance part of this Form of Offer

Bidders must complete the Form of Offer and Acceptance and provide Contract Data Part 2 (Supplier's data). Must comply with B-BBEE requirements; a change in B-BBEE status must be notified within 7 days, and a decrease may lead to renegotiation or termination. Must provide a tax invoice with the Purchaser's VAT number 4710303126. Must not cede, delegate or assign rights without written consent. Must comply with ethics clauses (no corrupt, fraudulent, collusive, coercive or obstructive actions). Must provide insurance certificates as required.

Supply and delivery of bottled water to bloemfontein cln within the southern grid, on an ‘as and

When’ required basis

NEC3 Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF BOTTLED WATER TO

Bloemfontein cln within the southern

Grid, on an ‘as and when’ required basis

Contents: No of

pages

Part C1 Agreements & Contract Data 01

Part C2 Pricing Data 18

Part C3 Scope of Work

Supply and delivery of bottled water to east london cln within the southern grid, on an ‘as and when’

Required basis

NEC3 Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF BOTTLED WATER TO

East london cln within the southern grid,

On an ‘as and when’ required basis

Contents: No of

pages

Part C1 Agreements & Contract Data 01

Part C2 Pricing Data 18

Part C3 Scope of Work

Supply and delivery of bottled water to port elizabeth cln within the southern grid, on an ‘as and

When’ required basis

NEC3 Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF BOTTLED WATER TO

Port elizabeth cln within the southern

Grid, on an ‘as and when’ required basis

Contents: No of

pages

Part C1 Agreements & Contract Data 01

Part C2 Pricing Data 18

Part C3 Scope of Work

Supply and delivery of bottled water to welkom cln within the southern grid, on an ‘as and when’

Required basis

NEC3 Supply Contract (SC3)

Between NTCSA SOC Ltd

(Reg No. 2021/539129/30)

and [Insert at award stage]

(Reg No. ___________ )

for SUPPLY AND DELIVERY OF BOTTLED WATER TO

Welkom cln within the southern grid, on

An ‘as and when’ required basis

Contents: No of

pages

Part C1 Agreements & Contract Data 01

Part C2 Pricing Data 18

Part C3 Scope of Work

Payment Terms: payment certificate from the Supply Manager in terms of core

clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the

Purchaser's procedures stated in the Goods Information, showing the amount due for payment

Part c2: pricing data c2.1 Sc3 pricing assumptions

NTCSA SOC Ltd CONTRACT NO. _________

Supply and delivery of bottled wa

C1.1 Form of Offer and Acceptance 03

C1.1 Form of Offer & Acceptance

By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer

B-BBEE Details: 31.1 The Supplier is to submit a first

programme for acceptance within Not Applicable

32.2 The Supplier submits revised programmes

at intervals no longer than Not Applicable

4 Testing and defects

42 The defects date is As agreed by both parties

43.2 The defect correction period is As soon as one becomes aware

42.2 The defects access period is As soon as one becomes aware

5 Payment

50.1 The assessment interval is Three working days after receipt of Goods

51.1 The currency of this contract is the South African Rand

51.2 The period within which payments are

made is Dependent on the B-BBEE status of the

supplier

51.4 The interest rate is the publicly quoted prime rate of interest

(calculated on a 365 day year) charged from

time to time by the Standard Bank of South

Part c2: pricing data c2.1 Sc3 pricing assumptions

NTCSA SOC Ltd CONTRACT NO. _________

Supply and delivery of bottled water to bloemfontein cln within the southern grid, on an ‘as and

When’ required basis

Africa Limited (as certified, in the event of any

dispute, by any manager of such bank, whose

appointment it shall not be necessary to prove)

for amounts due in Rands and

6 Compensation events There is no reference to Contract Data in this

section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data.

7 Title There is no reference to Contract Data in this

section of the core clauses and terms in italics

used in this section are identified elsewhere in

this Contract Data.

8 Risks, liabilities, indemnities and

insurance

80.1 These are additional Purchaser’s risks None

88.1 The Supplier’s liability to the Purchaser for

indirect or consequential loss, including

loss of profit, revenue and goodwill is

limited to R0.0 (zer

The evaluation criteria are not explicitly stated in the extracted text. The tender will be evaluated based on the completeness of the tender documents, compliance with the contract conditions, and the B-BBEE status of the supplier. The Purchaser may renegotiate or terminate the contract if the supplier's B-BBEE status decreases after the contract date. The contract includes provisions for price adjustment for inflation based on the base date and cut-off date.