Security services tender – kendal power station, mpumalanga (60-Month contract)

Closing date: 06 November 2026 at 10:00

Compulsory clarification meeting: 29 October 2026 at 10:00, Horticulture Boardroom, Kendal Power Station. Transport departs from the main gate at 09:30. Attendance is mandatory; non-attendance leads to disqualification.

Clarification queries deadline: 3 working days before the tender closing date.

Tender validity period: 90 days from closing date.

Eskom Representative: Absalom Mbokazi

Telephone: 011 800 3631

Email: [email protected]

All queries must be addressed in writing to the Eskom Representative. No other Eskom official may be approached.

Fraud and corruption reporting: 0800 11 2722, [email protected]

Submission method: electronic only, via the Eskom E-Tendering site at https://etendering.eskom.co.za. No hard copies or zip files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format; the price list must be submitted in PDF and a copy in Excel. Maximum upload size per document is 500 MB; total submission limited to 4 GB. If resubmitting, only the latest version is accepted; previous submissions become null and void. Ensure the submission status is marked complete. Late submissions are not accepted.

Returnable forms (all must be completed, signed where required, and submitted by closing):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of the tender documents.
• Annexure C (Tenderer's Particulars): provides bidder details.
• Annexure D (Integrity Pact Declaration): commits to ethical conduct and no collusion.
• Annexure E (CPA for Local Goods/Services): declares compliance with local content requirements.
• Annexure G1-G4 (SBD 6.2 Declaration for Local Production and Content): required if designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): cover page with bidder and contact details.
• Annexure J (SBD 4 Bidders Disclosure): discloses any connection to state employees.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE preference points.
• Annexure K (Tax Evaluation Questionnaire): determines if the entity is a personal service provider for PAYE.
• Annexure L (E-tendering Help Manual acknowledgement): confirms understanding of the e-tendering system.

Disqualification risks:

• Missing or unsigned mandatory returnables (marked with *).
• Failure to attend the compulsory clarification meeting.
• Submitting more than one tender (except as part of a JV/consortium).
• Tenders signed by unauthorised persons.
• Conflict of interest.
• Subcontracting 100% of the scope of work.

Two-stage evaluation process.

Stage 1 (Technical/Functionality):

• Weight: 100% technical.
• Minimum threshold: 70% to proceed to Stage 2.
• Desktop evaluation: minimum score of 60% to be shortlisted for site evaluation.
• Site evaluation: carries a weighting of 10%.
• Technical criteria include: deployment plan, access control procedures, patrol services and monitoring, and other security-specific requirements.

Stage 2 (Price and Specific Goals):

• Prices scored out of 90 points.
• Specific Goals scored out of 10 points.
• Preferential point system: 90/10 (PPPFA).
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations/alternatives, and compared on Net Present Value basis.
• Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.
• Tenderers ranked by total score (Price + Specific Goals).

Contractual requirements (not evaluation criteria) assessed after ranking: CSD registration, SHEQ requirements, financial viability (annual financial statements).

Scope: Provision of security services (physical guarding, security technology and maintenance/support) at Kendal Power Station (NKP and NON-NKP sites and surrounding areas).

• 24-hour coverage, 7 days a week, in two shifts: 06:00-18:00 (morning) and 18:00-06:00 (night).
• Contract period: 60 months.

Key technical requirements (evaluation criteria):

• Deployment plan: demonstrate 100% shift coverage across all 49 facilities, with a clear methodology to achieve this KPI within the first 30 days of contract commencement. Include training matrix (PSIRA certification), supervision and quality control plan, and sample guard roster.
• Access control: detailed procedures for managing visitors, vehicles, and goods, with technical specifications of proposed access control systems, integration capabilities, and diagrams of access control points for different risk levels.
• Patrol services: patrol plan per risk level (frequency, routes, methods), patrol management system specification (real-time tracking, reporting), and sample patrol reports.

Mandatory technical qualifications:

• Valid PSIRA registration for the company and employees (minimum 20 registered).
• PSIRA good standing letter.
• PSSPF compliance.
• Firearm licenses and competency certificates.
• NBCPSS compliance.
• SAPS NKP registration letter.
• Electrical Contractor Registration (DoL) for electrical installation works per SANS 10142-1.
• Professionally registered Electrical Engineer (ECSA) with Grade B certificate for design approval, testing, commissioning, and certification.
• Professionally registered Civil Engineer (ECSA) for sign-off of designs and commissioning procedures.

Technical evaluation criteria include mandatory requirements for security guarding personnel: PSIRA registration for employees (minimum 20 registered), Grade B certificates, firearm competency and appointment letters, SAPS 365 clearance for directors, and valid PSIRA registration for the company. Also required: valid PSIRA good standing letter, PSSPF compliance, firearm licenses, NBCPSS compliance, and SAPS NKP registration letter.

Pricing schedule: A detailed Bill of Quantities (BOQ) will be issued exclusively to suppliers who achieve a qualifying minimum score of 70% in Stage 2. The pricing schedule must be completed in Stage 2, in PDF and Excel format.

Payment terms:

• Contracts valued below R50,000,000 (including VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts valued above R50,000,000 (including VAT): payment within 60 days of receipt of undisputed invoices.

Security for performance (if required):

• Performance bond from a financial institution pre-approved by Eskom Treasury, or a parent company guarantee (if parent is financially sound).
• If a performance bond is required, the tenderer must select at least two financial institutions from the Eskom-approved list.

Financial viability: Latest approved annual financial statements (not draft or management accounts) must be submitted for financial analysis. This is a contractual requirement, not an evaluation criterion.

Mandatory contractual requirements (must be met prior to award):

• CSD registration (CSD number/report).

Additional contractual requirements:

• SHEQ requirements (health, safety, environmental, quality).
• Financial viability (submission of annual financial statements).

Tax compliance:

• Local tenderers must provide SARS e-filing PIN or CSD profile for verification, or a certified copy of a tax clearance certificate.
• Foreign tenderers with a footprint in South Africa must provide a tax clearance certificate if not registered on CSD.
• Foreign suppliers with no footprint in South Africa must complete SBD 1 but no proof of tax compliance is required.

B-bbee:

• Proof of B-BBEE status level (certificate or sworn affidavit) required to claim preference points.
• SBD 6.1 Preference Points Claim Form must be submitted.

Employment Equity:

• Designated employers must provide proof of compliance with the Employment Equity Act, including submission of the EE report to the Department of Labour.

CIDB: Not applicable for this tender.

Local content: SBD 6.2 Declaration for Local Production and Content (Annexures G1-G4) required if designated materials are included.