Construction of mayflower multipurpose centre – government tender in mpumalanga

Closing date: 11 November 2026 at 12:00.

Compulsory briefing session (on-site, in-person): 30 October 2026, 11:00–12:30, at Mayflower Magate ward 7, MP Magagula High School (26°17'28.38"S 30°43'51.96"E). Attendance is mandatory; failure to attend disqualifies the bid.

Closing date for enquiries: 4 November 2026 at 12:00.

Compulsory on-site briefing session: 30 October 2026, 11:00–12:30, at Mayflower Magate ward 7, MP Magagula High School (coordinates 26°17'28.38"S 30°43'51.96"E). Attendance is mandatory; failure to attend disqualifies the bid.

Bidders may also be required to give an oral presentation of their proposal; this is a fact-finding and clarification exercise, not negotiation.

SCM / Bidding enquiries

• Contact: Ms Lungile Moeketsi
• Email: [email protected]

Technical enquiries

• Contact: Trevor Madzena
• Email: [email protected]

Submission address

SAFCOL Nelspruit Office

ABSA Square

3rd Floor, Reception

20 Paul Kruger Street

Mbombela, Nelspruit

Returnable documents (all must be submitted, signed in black ink on official forms — not retyped):

• SBD 1 (Invitation to Bid): signed by an authorised representative.
• Specifications, Conditions of Tender and Undertakings by Tenderer: signed by an authorised representative.
• SBD 3.1 (Pricing Schedule): completed and signed.
• SBD 4 (Declaration of Interest): discloses any connection to the state or procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goals points under the 2022 regulations.
• Certified CIPC company registration documents listing all members with percentages (close corporations) or certified latest share certificates (companies).
• For consortia/JVs: a breakdown of how fees and work will be spread between members.
• Supporting documents for mandatory criteria responses.
• Central Supplier Database (CSD) Registration Summary Report.
• One original signed bid document plus a USB copy. If there are variations between submitted bids, SAFCOL relies on the originally hand-signed document.

Submission method: hand delivery or courier only; the tender box is at the SAFCOL Nelspruit Office, accessible 08h00–16h30 Monday to Friday. Late bids will not be accepted.

Disqualification risks: late or misdirected delivery, missing or unsigned returnable forms, submission by email or internet, including bidder’s own conditions, false declarations, or failure to comply with mandatory requirements.

Preference point system: 80/20 — maximum 80 points for price, 20 points for specific goals (total 100).

Price points formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Ps is the price score, Pt the bid price under consideration, and Pmin the lowest acceptable bid price.

Evaluation is by an SAFCOL panel, based on conformance to the specifications; there is no public opening.

Specific goals (points claimed with proof):

• Youth-owned entities (at least 51% owned by youth): 7 points. Proof: ID document and CIPC documents.
• Entities owned by persons with disabilities (at least 51% owned by persons with disabilities): 5 points. Proof: letter from a medical doctor confirming disability.
• Locality (business resides or has offices within 0–50 km of Jessievale plantation): 8 points. Proof: municipal rates statement or municipal confirmation of residential address; distance verified by Google Maps.

Failure to submit the required proof means preference points for those goals are not claimed.

Bidders must explicitly state "Comply" or "Do Not Comply" for each condition; a "Do Not Comply" is treated as non-acceptance of that clause.

The works comprise the construction of the Mayflower Multipurpose Centre.

The successful bidder must enter into a written contract using SBD 7 (Contract Form).

The project is located at Mayflower Magate ward 7, near MP Magagula High School.

Bidders may need to give an oral presentation on their proposal if SAFCOL requires it; this is a fact-finding and clarification session only, not negotiation.

SAFCOL may conduct inspections in loco at offered venues and facilities.

All services must comply with South African legal requirements.

SAFCOL requires bidders to demonstrate commitment to B-BBEE in ownership, skills transfer, employment equity and procurement practices (SMME development). Bidders must be able to show their track record in these areas.

The Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations apply to this tender.

SBD 3.1 Pricing Schedule requires a total bid price inclusive of VAT in South African Rand; this must match the total in the pricing schedule (if they differ, the SBD 3.1 figure is correct).

Bidders must state whether rates are firm for the full contract period; if not, provide the adjustment basis (e.g. CPI) and a cost breakdown. No price adjustments 100% linked to exchange rate variations are allowed; any exchange-rate-linked portion must be identified, and all additional costs specified.

The offer must remain valid for 90 days from 11 November 2026.

Pricing format: SBD 3.1 Pricing Schedule. The bidder must state a total bid price inclusive of VAT, quoted in South African Rand. This price must match the total bid price in the pricing schedule; if they differ, the SBD 3.1 figure is taken as correct.

Rates must be firm for the full period of the contract unless the bidder states a basis for adjustment (e.g. CPI) with a cost breakdown. No price adjustments 100% linked to exchange rate variations are allowed; any exchange-rate-linked portion must be disclosed, and all additional costs must be specified.

Offer validity: 90 days from 11 November 2026.

No bid security, guarantee, or retention is stated.

CSD registration: mandatory; bidders must be registered on the Central Supplier Database and provide a CSD supplier number (foreign suppliers with no local entity are exempt). A tender may not be awarded to an unregistered bidder.

Tax compliance: bidders must submit a SARS Tax Compliance Status (TCS) PIN or printed TCS; if registered on CSD, a CSD number is acceptable. Each party in a consortium, JV, or subcontractor arrangement must submit separate proof.

Persons in the service of the state are prohibited from bidding, including companies or close corporations with directors/members in state service.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) is required to claim preference points on specific goals. The issuer must be a SANAS-accredited verification agency, a registered auditor, or an accounting officer as applicable.

Compensation Fund: the bidder warrants all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act, and may be required to provide proof of good standing.

Supplier Code of Conduct: bidders must commit to comply with the SAFCOL Supplier Code of Conduct.

SAFCOL applies the PPPFA and the Preferential Procurement Regulations 2022. To claim preference points on specific goals, bidders must submit a valid B-BBEE certificate or a sworn affidavit (for EMEs and QSEs).

The certificate or affidavit must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as applicable.

The specific goals in this tender (youth ownership, disability ownership, and locality) are evaluated under the 20-point portion; proof documents are required to claim points.

The bidder must warrant that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act, and maintain that coverage for the duration of adjudication and any resulting contract. SAFCOL may request documentary proof of registration and good standing with the Compensation Fund.

Bidders must be registered on the Central Supplier Database (CSD) or be a foreign supplier with no local entity; a CSD supplier number is required.

Bidders must be tax compliant and provide a SARS TCS PIN or printed TCS; each consortium, JV or subcontractor partner must provide separate proof.

No bids from persons in the service of the state, or from companies/close corporations with directors/members in state service.

Bidders must provide full and accurate answers to all questions, explicitly stating "Comply" or "Do Not Comply" and substantiating responses.

Bidders must not include their own terms and conditions; if they do, the bid is invalid unless specifically withdrawn.

Evaluation uses the 80/20 preference point system: 80 points maximum for price, 20 points for specific goals.

Specific goals with points and proof:

• Youth-owned (≥51% youth): 7 points — ID and CIPC documents.
• Disability-owned (≥51% persons with disabilities): 5 points — medical doctor’s letter confirming disability.
• Locality (within 0–50 km of Jessievale plantation): 8 points — municipal rates statement or municipal confirmation of address; distance verified via Google Maps.

Failure to provide proof means those points are not claimed.

The evaluation panel is appointed by SAFCOL; bids are assessed for conformance to specifications.