Design and replacement of fuel oil flow meters at hendrina power station (24-Month contract)

The document is a mandatory returnable template: the List of Tender Returnables and the Supplier Quality Management tender evaluation scorecard. It defines how bidders must complete the returnables sheet and the quality management evaluation criteria for this Eskom tender. Bidders must select one applicable category on the cover tab, after which the applicable requirements are flagged.

The bid is evaluated on the Supplier Quality Management scorecard. Bidders must score points across five weighted sections.

Scoring sections and weights:

• Section A (Quality Management System): 25%
• Section B (Evidence of QMS in operation): 25%
• Section C (Contract Quality Plan): 20%
• Section D (Quality Control Plan): 20%
• Section E (Additional requirements): 10%

Section A offers two options; bidders are scored on the option they choose:

• Option 1: Valid ISO 9001:2015 certificate. Points for scope relevance, certification authority, accreditation recognition, and certificate validity.
• Option 2: Evidence of an operational QMS. Points for a QMS manual/method statement, approved quality policy, approved quality objectives, documented information control, nonconforming output control, corrective action, and internal audit documentation.

Section B requires documented roles and responsibilities, control of externally provided processes, an internal audit report with nonconformity and corrective action reports, and management review meeting records.

Section C requires a draft Contract Quality Plan specific to the scope, per ISO 10005.

Section D requires a QCP or ITP (Inspection and Test Plan) example or as per scope.

Section E requires a completed and signed Form A, plus any additional requirements per scope.

Evaluation is at the discretion of the PQA representatives; a minimum qualifying score is not stated.

The scope is the design and replacement of fuel oil flow meters for a period of 24 months. This document is an evaluation scorecard for the tender; the full scope of works is referenced in specification 240-105658000. Bidders must select the applicable category and submit according to the category requirements listed in the returnables sheet.

Bidders must comply with the quality management system requirements (ISO 9001:2015) as detailed in the evaluation scorecard. Specific compliance evidence is listed under evaluation criteria. No other compliance requirements (e.g., CSD, tax, CIDB) are stated in this document.

Closing date: 19 November 2026 at 08:00 (Eskom).

Pack validity: 1 March 2026 to 28 February 2027, subject to tax legislation changes.

Eskom Group Tax (for PAYE pack submissions):

• Email: [email protected]

[No further contacts stated in the document.]

Returnable documents:

• PAYE Questionnaire (Supplier Evaluation Pack): complete and sign the applicable pack (A for companies/CCs/trusts, B for individuals) with all supporting affidavits and declarations.
• Copy Group Tax on the email [email protected] when returning the completed pack.
• Non-resident bidders: sign Appendix 9; the pack will be referred to Eskom Group Tax for review.

Risk: If required affidavits or declarations are not signed, PAYE will be withheld from payments.

The evaluation determines the contractor's tax classification (independent contractor, personal service provider, labour broker, or dependent contractor), which governs PAYE withholding and IRP5 codes.

Classification tests ( Pack A for companies/CCs/trusts, Pack B for individuals):

• Residence test: must be a resident of South Africa; non-residents follow a separate process.
• Employees test: employing three or more full-time, non-connected employees may qualify for independent status.
• Connected persons test: whether connected persons render services personally to Eskom.
• 80% income test: if more than 80% of income comes from one client or associated institution, the contractor is likely a personal service provider.
• Place and control test: if duties are performed mainly (>50%) at Eskom premises and subject to Eskom's control, it indicates employee-like status.
• Dominant impression test: assesses control, risk, economic dependence, and integration to finalise classification.

Outcome determines PAYE withholding and the IRP5 code (3601 or 3616).

Purpose: The pack establishes whether a contractor supplying services to Eskom is an independent contractor, personal service provider, labour broker, or dependent contractor for PAYE purposes.

Applicable entities: Companies, close corporations, trusts (Evaluation Pack A) and individuals (Evaluation Pack B).

Classification determines tax treatment, including PAYE withholding and IRP5/IT3(a) codes.

Pricing is not addressed in this pack. The pack only determines PAYE withholding based on the contractor's classification.

If a labour broker provides a valid IRP30 exemption certificate, no PAYE is withheld and an IT3(a) is issued; otherwise PAYE is withheld at individual tax rates until the certificate is provided.

Classification as a dependent contractor or personal service provider results in PAYE withheld and coded 3601 or 3616 on the IRP5.

PAYE implications based on classification:

• Independent contractor: no PAYE withheld.
• Personal service provider / dependent contractor: PAYE withheld at applicable rates; code 3601 or 3616 on IRP5.
• Labour broker: if a valid IRP30 exemption certificate is provided, no PAYE withheld and IT3(a) issued; otherwise PAYE withheld until certificate is provided.
• Non-resident: refer to Eskom Group Tax for treatment.

Mandatory: Complete and sign the applicable Supplier Evaluation Pack (A or B).

Required data: Contractor details including VAT registration, income tax registration, bank details, and authorised representative details.

Required affidavits/declarations (Appendices 1–9) depending on answers to the questionnaire. Signing each one confirms specific facts; failure to sign results in PAYE withholding.

Additional evaluation criteria: The pack uses a structured questionnaire with tests (residence, employees, connected persons, 80% income, place/control, dominant impression) to assign a tax classification. The classification determines PAYE withholding and IRP5/IT3(a) codes.

Design and replacement of fuel oil flow meters at Hendrina Power Station over 24 months. Scope includes detailed design, removal of old equipment (including hazardous waste), supply and installation of Coriolis mass flow meters, level monitoring equipment, monitoring control panel with DCS integration, testing and commissioning, training of Eskom staff, maintenance strategy, and provision of documentation and drawings.

Returnable documents: evidence of hazardous-location electrical-contractor registration with the DoL, proof of ECSA professional registration for electrical/electronic and mechanical engineers or technologists (employed by the bidder), and a method statement and execution plan for design, installation, testing and commissioning. The Tender Returnable must be numbered and ordered as defined (e.g. 1.1.a). An undertaking is required that identified resources will not be changed after award. Where no information is offered for any qualitative criterion, no points will be scored.

Minimum technical threshold: 70% weighted final score.

Qualitative criteria (total 100 points):

• Company capability and experience (40 points): 3 or more reference letters from traceable clients in last 5-10 years = 5 points, 2 references = 4, 1 reference = 2, 0 = 0. References must include client name, contract number, verifiable contact details, description of work, date and duration.
• Technical resources (50 points):
• Supervisor (20 points): minimum N3 electrical certificate, 3 years supervisory experience, registered as Master Installation Electrician (MIE) for hazardous locations; 3+ years = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Electrical/electronic technician (5 points): 3 years related industrial experience; 3+ = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Mechanical technician (5 points): 3 years related industrial experience; 5+ = 5, 3-5 = 4, <3 = 2, none = 0.
• Electrical artisan (5 points): trade test certificate and minimum N3; >3 years = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Mechanical artisan (5 points): trade test certificate and minimum N3; same scoring as electrical artisan.
• Control & Instrumentation artisan (5 points): trade test certificate and minimum N4; >3 years = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Qualified welder/artisan (5 points): trade test certificate, relevant qualification and certification; 3+ years = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Scope execution (10 points): method statement containing all items (a-d) = 5 points, only 3 items = 4, 1-2 items = 2, ≤1 item = 0. Items: project organogram, resource schedule, project execution schedule, quality and commissioning plan.

Mandatory criteria (pass/fail):

• Hazardous-location electrical contractor registration with DoL, with a certified Master Installation Electrician to issue CoC.
• ECSA professionally registered electrical/electronic engineer or technologist (design and document authorisation).
• ECSA professionally registered mechanical engineer or technologist (design and document authorisation).

Work is at Hendrina Power Station in Mpumalanga. Scope: design and replacement of fuel oil flow meters over a 24-month period.

• Provide detailed design per customer requirements.
• Remove old equipment and handle all removed equipment, including hazardous waste.
• Supply and install Coriolis mass flow meters and all required materials per approved design.
• Supply and install all equipment for fuel oil level monitoring.
• Supply and install a monitoring control panel for local operations and transmit data to the Hendrina DCS.
• Test and commission the system on site.
• Train Eskom personnel on operation and maintenance.
• Provide a maintenance strategy for flow meters and level instruments.
• Provide manuals, relevant documentation, and drawings in the specified format.

References: NEC3 Term Service Contract (informative); ISO 9001 Quality Management Systems (informative); Generation Tender Technical Evaluation Procedure (normative).

Provide a method statement and execution plan for design, installation, testing and commissioning. Must include: a) project organogram showing project team structure, b) resource schedule listing qualified personnel, c) project execution schedule, d) quality and commissioning plan. Scoring: all four items = 5 points, three items = 4, between one and three = 2, one or less = 0 (out of 10 total).

Company capability and experience (40% of qualitative): at least 3 reference letters from traceable clients in the past 5-10 years for similar or related services.

Key personnel requirements:

• Supervisor: minimum N3 electrical, 3 years' supervision experience, registered as Master Installation Electrician (MIE) for hazardous locations.
• Electrical/electronic technician: minimum 3 years' related industrial experience.
• Mechanical technician: minimum 3 years' related industrial experience.
• Electrical artisan: trade test certificate, minimum N3, relevant industrial experience.
• Mechanical artisan: trade test certificate, minimum N3, relevant industrial experience.
• Control & Instrumentation artisan: trade test certificate, minimum N4, relevant industrial experience.
• Welder/artisan: trade tested with relevant qualification and certification.

CVs of key personnel must have experience comparable to the tender scope. An undertaking is required that key resources will not be changed after award.

Quality and commissioning plan is part of the method statement (item d) and is scored out of the 10-point scope-execution criterion. ISO 9001 is referenced as an informative standard.

Mandatory: proof of hazardous-location electrical contractor registration with DoL and certification that at least one individual is a Master Installation Electrician (MIE) under the OHS Act to issue a Certificate of Compliance (CoC).

Mandatory: ECSA professional registration for both an electrical/electronic engineer or technologist and a mechanical engineer or technologist, employed by the company, for design and document authorisation.

Unacceptable risks: no MIE to issue CoC; no ECSA-registered engineer to sign off designs; failure to understand scope and technical risks.

Work is in a hazardous location. The company must have a Master Installation Electrician (MIE) registered under the OHS Act to issue a Certificate of Compliance for construction, testing and inspection of hazardous-location installation. The supervisor must hold a minimum N3 electrical certificate, 3 years' supervisory experience, and hazardous-location (HAZLOC) certification. Provide proof of supervision for HAZLOC installations via CV and certificates. Removal and handling of equipment includes hazardous waste.

Additional to the standard evaluation: minimum technical threshold of 70%. Scoring uses a 5-point scale (5 = compliant, 4 = compliant with acceptable qualifications, 2 = non-compliant, 0 = totally deficient). Unacceptable technical risks: no MIE to issue CoC, no ECSA-registered engineer for design sign-off, and failure to understand scope.

The tender is for the design, supply, installation, testing and commissioning of replacement fuel oil flow meters at Hendrina Power Station, part of the Fuel Oil Management System (FOMS). The work covers Units 2, 4, 5, 6, 7 and 10, and the North and South fuel oil offloading bays and plants.

Closing date: 19 November 2026 at 10:00 (08:00 UTC). No briefing or site visit is stated.

Returnable forms (complete and sign all):

• SBD 1 (Invitation to Bid): signed offer cover page.
• SBD 4 (Declaration of Interest): disclose any state employment or connection to Eskom.
• SBD 6.1 (Preference Points Claim): claim B-BBEE points.
• SBD 8 (Declaration of Past SCM Practices): declare any previous misconduct.
• SBD 9 (Certificate of Independent Bid Determination): no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the signatory.

Submit with proof of CSD registration and a valid tax clearance.

Evaluation basis not stated in the source document. Bidders must be CSD-registered and hold a valid tax clearance. Only contractors with proven experience in fuel oil monitoring systems will be considered; the bid must include a CV of relevant experience and references.

Scope: design, supply, install, test and commission replacement fuel oil flow meters at Hendrina Power Station as part of the Fuel Oil Management System (FOMS).

Location: Units 2, 4, 5, 6, 7 and 10, plus the North and South fuel oil offloading bays and fuel oil plants.

Flow meter quantities:

• Unit 2: 1
• Unit 4: 1
• Unit 5: 1
• Unit 6: 2
• Unit 7: 2
• Unit 10: 2
• North bulk fuel oil pumphouse: 1
• South bulk fuel oil pumphouse: 1
• Total: 11

Level measurement instruments (tanks):

• North bulk tanks: 4
• North service tanks: 2
• South bulk tanks: 4
• South service tanks: 2
• Total: 12

Each tank capacity: 100 000 litres.

Work includes: remove and hand over old equipment, supply and install Coriolis mass flow meters, supply and install level monitoring equipment, monitor fuel oil consumption and delivery, install a control panel at the fuel oil plant, interface unit flow meters with each unit's DCS via 4-20 mA signals, provide a local HMI for outside plant monitoring, train Eskom personnel, and provide maintenance strategy, drawings, manuals and documentation.

Design and performance requirements:

• Flow meter ranges: off-loading 0-200 L/s, unitised 0-500 L/s.
• Operating temperature above 100 °C and pressure 5 MPa.
• Flow meter housing IP65; level instruments IP67.
• Level instrument accuracy ±0.5 %, 24V DC with 4-20 mA output.
• Material minimum carbon steel; off-loading flow meters to handle 0-200 L/s.
• Logic design per Siemens Teleperm XP.
• High / low level alarms and trips on tanks; high fuel usage, low flow cut-off, faulty signal and meter failure alarms on DCS and HMI.
• Tank level displayed in metres and kilograms; flow rates in metric tonnes.

Construction constraints:

• No on-site modifications; all equipment pre-prepared.
• Installations done during unit maintenance opportunities.
• Bypass lines used for truck offloading during bulk tank flow meter installation.
• Account for bulk tank tilt angle in level measurement design.
• New 4-20 mA cabling on units 1-5 and on North and South bulk plants; reuse existing cables on units 6-10 where in good condition.

Cabling standards: Eskom 240-64636794 (wiring and cable marking) and 240-70413291 (terminal blocks); concealed in trunking or conduit, tied at max 1.5 m intervals.

Manufacturing standards:

• A182/A182M-99 for alloy-steel flanges, fittings and valves.
• Flange connection: DN50 (2") weld neck flange EN1092-1 B1, PN40, AISI 316L.
• North bulk plant pipe: ID 150 mm, carbon steel, 40 bar.
• South bulk plant pipe: ID 200 mm, carbon steel, 40 bar.
• Direction arrow on flow meter body.

Testing and commissioning:

• Submit calibration certificates for all flow meters and level transmitters/switches before installation.
• Commission the system, simulate parameters to verify operation, verify DCS alarms, and attend to defects under warranty.

Handover:

• Provide comprehensive training for operations and maintenance personnel.
• Provide OEM maintenance strategies, special maintenance tools, updated loop and P&ID drawings, and catalogue spares as stock items.

Documentation: deliver as-built drawings and manuals in both hard and soft copy; soft copies in 'dgn' MicroStation format.

Quality Inspection Documentations must be generated for design, installation, commissioning and testing. The Eskom project manager and stakeholders must witness installation. Hold points are required for testing and commissioning.

No pricing schedule or pricing format is stated in the source document. The scope includes design, supply, installation, testing, commissioning, training and documentation.

Bidders must be registered on the CSD and hold a valid tax clearance.

Only contractors with proven experience in fuel oil monitoring systems will be considered; a CV of relevant experience and references must be submitted.

Installers must comply with the OHS Act and Eskom health and safety specifications.

All instruments supplied and installed must be Ex rated for zone 2 explosion group IIA.

Earthing must comply with Eskom standards 240-56872313 (Radio Station Earthing and Bonding) and 240-56356396 (Earthing and Lightning Protection).

Environmental compliance: system must comply with SANS 61000-1-2 for signal and electromagnetic radiation levels.

All work must comply with the OHS Act and Eskom health and safety specifications. Hot work permits are required for cutting and welding. All instruments must be Ex rated for zone 2, explosion group IIA. Earthing must follow Eskom standards.

Signal, voltage and electromagnetic radiation levels must not be dangerous. System and components must comply with SANS 61000-1-2. Earthing must meet Eskom earthing and lightning protection standards.

Contract period: 24 months. The specification forms part of the contractual documents. No other specific contractual terms (penalties, retention, guarantees) are stated in the source document.

Evaluation criteria are not detailed in the source document. Bidders must be CSD-registered, hold a valid tax clearance, and have proven experience in fuel oil monitoring systems (submit CV and references).

The only stated requirement is submission of the completed E-Tendering Training Acknowledgement Form. No other eligibility criteria are stated in the document.

Closing date: 19 November 2026 at 10:00

Tender validity: 12 weeks from closing date and time.

Compulsory clarification meeting / site visit: 06 November 2026 from 09:00 to 12:00, at Hendrina Power Station, 1 Impala Street, Pullenshope. Attendance is mandatory. Bidders must report by 08:30 for the mandatory safety induction. PPE required.

Clarification queries deadline: 12 November 2026 at 15:30 (5 working days before closing).

Eskom Representative (SCM): Theo Vilakazi

Telephone: 013 296 3779

Email: [email protected]

Fraud and corruption reporting: 0800 11 2722, [email protected]

Submission address: Eskom E-tendering site via TenderBulletin (eskom.co.za)

Site visit venue: Hendrina Power Station, 1 Impala Street, Pullenshope

Submission method: Electronic only, via the Eskom E-tendering site (TenderBulletin at eskom.co.za).

No hard copies accepted; no zipped/compressed files allowed.

All documents must be in PDF format; each document upload limit is 500 MB, total submission limit is 4 GB.

Upload tender documents under the folders: Technical, Commercial, Financial, and Other.

The price list must be submitted in PDF.

If resubmitting, the latest version is accepted and prior submissions are null and void.

Ensure the submission status is marked as complete.

Returnable documents required at tender closing (disqualifiable if not submitted):

• Annexure A: Authorisation Form - authorises the signatory to bind the bidder.
• Annexure B: Acknowledgement Form - acknowledges receipt and understanding of tender documents.
• Annexure C: Tenderer's Particulars - bidder's contact and company details.
• Annexure D: Integrity Pact Declaration - agrees to the Supplier Integrity Pact.
• Annexure E: CPA Requirements for Local Goods/Services - confirms compliance with local content requirements.
• Annexure F: CPA (IG) for Foreign Goods/Services - for foreign suppliers.
• Annexure H: SBD 1 - Invitation to Bid, the offer cover page.
• Annexure J: SBD 4 - Bidder's Disclosure, declaration of interest.

Returnables required at tender closing (non-disqualifiable, but must be submitted within 5 working days if requested):

• Annexure G1-G4: SBD 6.2 - Declaration for Local Production and Content, including supporting schedules.
• Tax Clearance Certificate (certified copy) if not on CSD or no SARS PIN provided.
• Tax Evaluation Questionnaire - to determine if a personal service provider for PAYE.
• NEC3 Engineering & Construction Contract (ECC3), completed in full.
• Completed Pricing Schedule (if not in the contract).
• CIDB proof of grading (within 21 working days from closing date).
• Compliance with Employment Equity Act (if a designated employer).

Returnables required for evaluation (score zero if not submitted):

• Annexure I: SBD 6.1 - Preference Points Claim Form under PPPFA 2022.
• Specific Goals evidence.

Disqualification risks:

• Tender received after closing time.
• Missing, incomplete, or unsigned disqualifiable returnables.
• Tenderer on any sanctions list, restricted by National Treasury or Eskom, or on Tender Defaulters list.
• Conflict of interest.
• More than one tender submitted (unless valid JV).
• Subcontracting 100% of scope of work.
• Missing the compulsory clarification/site visit.

Evaluation stages:

1. Compliance check (basic compliance and eligibility).
2. Functionality evaluation - Technical criteria, weight 100%. Minimum threshold: 70%. Bidders scoring below 70% are disqualified.
3. Price evaluation - scored out of 80 points.
4. Specific Goals - scored out of 20 points in accordance with PPPFA, under the 80/20 system (applicable for tenders with rand value equal to or below R50 million).

Total score = Price points + Specific Goals points. Bidders ranked from highest to lowest.

Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for variations. Unconditional discounts considered; conditional discounts applied at payment.

Contractual requirements (e.g., CSD registration, SHEQ, financial viability, CSI) are assessed after ranking and must be met before award; failure may result in non-responsive determination.

Scope: Design and replacement of fuel oil flow meters at Hendrina Power Station, for a 24-month period.

Mandatory technical requirements:

• Register as an electrical contractor with the Department of Labour (DoL) and provide proof. Works are in a hazardous location and must be led by a practicing Master Installation Electrician (MIE), who will issue a Certificate of Compliance (CoC) for verification and certification of the hazardous location installation.
• Employ at least one ECSA professionally registered Electrical/Electronic Engineer or Technologist, for design and document authorisation.
• Employ at least one ECSA professionally registered Mechanical Engineer or Technologist, for design and document authorisation.

Technical evaluation criteria (Annexure A):

• Company capability and experience (40%): Provide at least 3 reference letters from clients within the last 5-10 years for similar services. Scoring: 3+ references = 5, 2 = 4, 1 = 2, 0 = 0.
• Technical resources (50%):
• Person responsible for supervision (20): Must be a Master Installation Electrician (MIE) with hazardous location certificate, minimum N3 electrical certificate, and at least 3 years' experience as supervisor. Scoring based on experience.
• Electrical/Electronic Technician (5): Minimum 3 years' related industrial experience; scoring based on experience.
• Mechanical Technician (5): Minimum 3 years' related industrial experience; scoring based on experience.
• Electrical Artisan (5): Trade test certificate and relevant minimum N3 qualification; scoring based on experience.
• Mechanical Artisan (5): Trade test certificate and relevant minimum N3 qualification; scoring based on experience.
• Control & Instrumentation Artisan (5): Trade test certificate and relevant minimum N4 qualification; scoring based on experience.
• Welder/artisan (5): Relevant qualification and certification; scoring based on experience.
• Scope execution (10%): Provide a method statement and execution plan for design.

Methodology requirements:

• Provide a method statement and execution plan for design (under Scope Execution, weight 10).
• The method statement should detail the approach for the design and replacement of fuel oil flow meters.
• For OHS, provide a Baseline OHS Risk Assessment (BRA) and method statements for specific activities.
• For environmental, provide method statements for waste management and other significant activities.

Key personnel qualifications and scoring:

• Person responsible for supervision (20 points): Must be a Master Installation Electrician (MIE) with hazardous location certificate, minimum N3 electrical certificate, and at least 3 years' experience as supervisor. Scoring: 3+ years = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Electrical/Electronic Technician (5): Minimum 3 years' related industrial experience. Scoring: 3+ = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Mechanical Technician (5): Minimum 3 years' related industrial experience. Scoring: 5+ = 5, 3-5 = 4, <3 = 2, none = 0.
• Electrical Artisan (5): Trade test certificate and relevant minimum N3 qualification. Scoring: 3+ years' experience = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• Mechanical Artisan (5): Trade test certificate and relevant minimum N3 qualification. Scoring based on experience as above.
• Control & Instrumentation Artisan (5): Trade test certificate and relevant minimum N4 qualification. Scoring based on experience.
• Welder/artisan (5): Relevant qualification and certification. Scoring: 3+ years' experience = 5, 2-3 = 4, 1-2 = 2, <1 = 0.
• All individuals must be employed by the tendering company.
• ECSA registered professionals (Electrical/Electronic and Mechanical) required for design and document authorisation.

Quality management system: Must comply with ISO 9001, either through valid certification (Option 1) or documented QMS compliant with ISO 9001 (Option 2).

Must provide evidence of QMS in operation (Tender Quality Requirements - Ref 240-105658000).

Draft Contract Quality Plan specific to scope (Ref ISO 10005).

Quality Control Plans (QCP/Checklist/ITP) as per Scope of Works (Ref ISO 10005).

CVs and qualifications of personnel for quality-related roles.

Pricing must be submitted in PDF format via e-tendering.

Pricing schedule/BOQ is attached to tender documents; complete it in full.

Prices will be evaluated inclusive of VAT, corrected for arithmetical errors, and excluding contingencies. Unconditional discounts considered; conditional discounts applied at payment.

Prices scored out of 80 points.

Cataloguing: If required, pricing schedule must include a line item for cataloguing, which Eskom will pay for.

Reverse e-auction is not applicable.

Payment terms: For contracts below R50 million (incl. VAT), Eskom pays within 30 days of receiving undisputed invoices. For contracts above R50 million, within 60 days.

Bid security: None stated, but if recommended tenderer is not financially suitable, Eskom may require a performance bond from an approved financial institution, or a Parent Company Guarantee. At least two approved financial institutions must be identified for the bond.

Financial viability: The recommended tenderer must submit latest approved annual financial statements (not draft or management accounts), including director's report, auditor's/reviewer's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes. For unincorporated JV or SPV, each partner must submit AFS. Public interest score and ITA34C required for non-audited South African entities.

Eskom may negotiate prices if tendered prices are not market-related.

CSD registration: Mandatory contractual requirement. Provide CSD number/report.

Tax compliance: Local tenderers must be on CSD or provide SARS e-filing PIN for verification; otherwise submit a certified copy of a tax clearance certificate. Foreign tenderers with a footprint in SA require tax clearance; those without a footprint only complete SBD 1.

CIDB grading: Required grade 6ME (Mechanical Engineering) or higher, or be capable of being registered within 21 working days from tender closing.

B-BBEE: Preference points claimed under SBD 6.1. Proof of B-BBEE status level (certificate or sworn affidavit) required. Failure to submit evidence results in zero points for that goal, not disqualification.

Employment Equity Act: If a designated employer, provide proof of compliance, including EE report submission.

OHS requirements (High Risk):

• COIDA: Original certificate of good standing or proof of application.
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan aligned to scope and risks.
• Detailed costing for OHS (not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• OHS policy signed by CEO, complying with OHS Act.
• OHS competency: CVs and qualifications/certificates for relevant personnel.

Quality requirements (Category 2):

• ISO 9001 certification (Option 1) or documented QMS compliant with ISO 9001 (Option 2).
• Evidence of QMS in operation.
• Draft Contract Quality Plan (Ref ISO 10005).
• Quality Control Plans (QCP/Checklist/ITP) as per scope.

Environmental requirements:

• EMS File (ISO 14001:2015) including policy, objectives, roles, communication, audits, emergency preparedness, monitoring, non-conformance, management review.
• Environmental Aspects and Impacts Register.
• ISO 14001 certificate (if certified).
• Signed Contractor's Environmental Management Plan (EMP) for site-specific activities.
• Certified copies of environmental authorisations, permits, and licenses as required (e.g., waste transporter, waste site license).
• Signed Site Environmental Representative Appointment Letter.
• Method statements, emergency preparedness plans (e.g., oil/chemical spill), hazardous substances register, Safety Data Sheets, waste management plan, proof of training for significant activities.

Contractual requirements (not evaluation criteria, but assessed after ranking):

• SHEQ compliance.
• Financial viability (financial statements).
• CSI proposal: Eskom's CSI contribution is 1%.

Prohibition: Main contractors discouraged from subcontracting with subsidiaries (may be seen as fronting); must declare any such subcontracting.

OHS requirements for high-risk works:

• COIDA: Original certificate of good standing or proof of application (South African tenderers only).
• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing project OHS risks, aligned with health and safety specification.
• Detailed costing for OHS (broken down, not lump sum), based on overall scope of work.
• Baseline OHS Risk Assessment (BRA) with methodology.
• OHS policy signed by CEO, compliant with OHS Act.
• OHS competency: CVs and qualifications/certificates for relevant personnel.
• At the site visit: mandatory safety induction at 08:30; PPE required (safety boots, hard hat, ear plugs, reflective vest).

Environmental management requirements:

• EMS File (ISO 14001:2015) including policy, objectives and targets, roles and responsibilities, communication, internal audits, emergency preparedness, monitoring and measurement of compliance, non-conformance and corrective action, and management review.
• Environmental Aspects and Impacts Register.
• ISO 14001 certificate (if certified).
• Signed Contractor's Environmental Management Plan (EMP) for site-specific activities.
• Certified copies of environmental authorisations, permits, and licenses (e.g., waste transporter, waste site license).
• Signed Site Environmental Representative Appointment Letter.
• Method statements for specific activities, procedures, work instructions.
• Emergency preparedness plans (e.g., oil/chemical spill).
• Register of hazardous substances; Safety Data Sheets (SDS).
• Waste register and waste management plan (method statement).
• Proof of training and skills for significant activities (e.g., oil spills).

Contract type: NEC3 Engineering and Construction Contract (ECC3), with main Option A (Priced contract with activity schedule).

Dispute resolution: Option W1.

Secondary options: X1 (Price adjustment for inflation), X2 (Changes in the law), X5 (Sectional Completion), X7 (Delay damages), X16 (Retention), X18 (Limitation of liability), and Z (Additional conditions).

Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice; above R50 million, within 60 days.

Eskom may negotiate prices with preferred bidders if prices are not market-related.

Bidders must score at least 80% on the environmental evaluation checklist to be considered. The outcome may be qualified, not qualified, or qualified with condition. Items assessed include:

• EMS File (ISO14001:2015) covering policy, objectives, roles, communication, audits, emergency preparedness, monitoring, corrective action, and management review
• Environmental Aspects and Impacts Register
• ISO 14001 EMS certificate (if certified)
• Signed Contractor's Environmental Management Plan for site-specific activities
• Certified environmental authorisations, permits, and licences (e.g., waste transporter, waste site licence)
• Signed Site Environmental Representative Appointment Letter
• Method statements for contract activities
• Procedures and work instructions
• Emergency Preparedness Plans (e.g., oil/chemical spill)
• Hazardous substances register
• Safety Data Sheets for scope of work
• Approved Environmental Management Programme
• Waste register and Waste Management Plan
• Proof of training for personnel doing significant activities

Method statements for specific activities as per the contract are required.

Copies of procedures and work instructions must be provided.

Quality and environmental management system evidence required:

• EMS File (ISO14001:2015) with policy, objectives and targets, roles and responsibilities, communication, internal audits, emergency preparedness, monitoring and measurement, non-conformance and corrective action, management review.
• Environmental Aspects and Impacts Register.
• ISO 14001 EMS Certificate, if company is certified.
• Signed Contractor's Environmental Management Plan (EMP) specific to site activities.
• Certified copies of environmental authorisations, permits, licences.
• Signed Site Environmental Representative Appointment Letter.

Site is Hendrina Power Station, Eskom.

• Contractor must provide an EMS File aligned with ISO14001:2015.
• A signed Contractor's Environmental Management Plan (EMP) must be submitted.
• Must appoint a Site Environmental Representative with a signed appointment letter.
• Must hold relevant environmental authorisations, permits, and licences.
• Must provide method statements, procedures, and work instructions.
• Must have emergency preparedness plans for environmental incidents such as oil or chemical spills.
• Must maintain a register of all hazardous substances and provide Safety Data Sheets.
• Must submit an approved Environmental Management Programme.
• Must register waste generated and provide a Waste Management Plan.
• Must provide proof of training for personnel performing significant activities.
• After award, the contractor will be given procedures including Waste Management Procedure (ENV/GEN/WI/12), Oil-Spill Cleanup procedure (RA/ENV/110), Hendrina Environmental Statement of Intent (ENV/STMT/01), Eskom SHEQ Policy (32-727), and Environmental Incident Management Procedure (240-133087117).

Health and safety requirements:

• Emergency Preparedness Plans for oil/chemical spill, disasters; protocols and contingencies required.
• Register of all hazardous substances relevant to scope.
• Safety Data Sheets (SDS) for all substances.
• Approved Environmental Management Programme.
• Proof of training for personnel performing significant activities (e.g., oil spill response, herbicide application).

Environmental compliance:

• Must have certified environmental authorisations, permits, licences (e.g., waste transporter, waste site licence).
• Must appoint a Site Environmental Representative with a signed letter.
• Must register waste generated and provide a Waste Management Plan (method statement).
• Must provide proof of training for activities affecting the environment.
• Must comply with procedures given at award: Waste Management Procedure (ENV/GEN/WI/12), Oil-Spill Cleanup and rehabilitation (RA/ENV/110), Hendrina Environmental Statement of Intent (ENV/STMT/01), Eskom SHEQ Policy (32-727), Environmental Incident Management Procedure (240-133087117).

The provided document is an Eskom eTendering system user manual, not the tender specification for the fuel oil flow meters. It explains how to register on the system, upload bid documents, and finalise submissions. No scope details of the meter design/replacement work are given in this manual.

Closing date: 2026-11-19 (from tender record).

Closing time: 08:00 (from tender record).

System support: Contact the buyer responsible for the published tender for problems with TenderBulletin, eTendering, or OpenText systems.

System email (automated): [email protected]

Submission Method: Upload electronically via the Eskom eTendering system at https://eTendering.eskom.co.za.

Registration: Bidders must register on the eTendering system before submission. A CSD number is required to access the system.

File upload: Each file must not exceed 50MB; total uploads must not exceed 900MB. Classify files appropriately (e.g. Technical, Commercial, Finance).

Finalisation: Verify all required documents are uploaded, then click 'Finalize Submission' to close. A submission ID is emailed; retain it for enquiries.

Closing time: Bids must be finalised before the closing time stated; late submissions are disqualified.

Evaluation method: Not detailed in the provided document. Bidders must meet the selection and evaluation criteria relevant to the tender.

Preference points: Not specified in this document.

Scope: Design and replacement of fuel oil flow meters.

Contract period: 24 months.

Location: Mpumalanga (Eskom).

No further technical detail is provided in this user manual.

CSD registration: A valid CSD number is mandatory to access the eTendering system.

The tender is for the design and replacement of fuel oil flow meters at Eskom, with a contract period of 24 months. The supplier must complete and sign the form to acknowledge acceptance of Eskom Supplier Quality Requirements.

Returnable documents: the completed and signed Supplier Quality Requirements acknowledgement form (Form A) as per specification 240-105658000 and ISO 9001 Standard.

Submission method: electronic or physical as per tender instructions.

Closing time: 08:00 on 19 November 2026.

Bidder must select only one quality category; Category 2 is pre-selected as applicable.

Bidder must indicate whether a site assessment is applicable.

Bidder must accept and comply with all quality requirements of specification 240-105658000, including Eskom's rights of access, rights to information, preservation, quality audits, management of nonconformities, and special processes.

Bidder must confirm compliance with all ISO 9001 clauses and quality principles.

Contract scope: design and replacement of fuel oil flow meters for a period of 24 months.

The bidder must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements.

The supplier must comply with specification 240-105658000 and ISO 9001 Standard.

The bidder must complete and sign the Supplier Quality Requirements acknowledgement form.

The bidder must comply with all clauses of ISO 9001 and the quality principles listed in the form.

The document provided is a Quality Control Plan (QCP) template to be completed by the successful bidder. It identifies the project, contract, work order, and intervention points for quality approvals. No further scope details are present in the source.

Returnable documents: a completed Quality Control Plan (QCP) template, as provided with the tender, is required. The QCP must detail inspection and approval intervention points for each activity.

Submission method and closing time follow the tender record (closing 19 November 2026 at 08:00).

The QCP template is structured around the Eskom project identification fields: project description, contract/order number, work order/QCP number, job/task description, area of works, drawing number and revision, and KKS/AKZ or item/plant/material reference.

Approval roles on the QCP include: Eskom Maintenance/Service Provider, Eskom System Engineer, QA/QC/QE Personnel, and Approved Inspection Authority (AIA). Each role is assigned intervention codes: H (Hold - cannot be waived), W (Witness - activity may proceed if notice/waiver given), R (Review), and S (Surveillance).

The QCP must list each activity with its applicable specification, procedure, or acceptance standard, and identify the responsible approver for each intervention point.

No specific compliance requirements are stated beyond the submission of a completed QCP template.

The tender involves the design and replacement of fuel oil flow meters, with a 24-month engagement period. The provided text contains only OHS acknowledgement requirements; no additional scope description is available.

Returnable documents:

• Annexure B (Eskom Acknowledgement Form for OHS Legal and Other Requirements): signed acknowledgement that the bidder has access to and understands the OHS legal and other requirements, the consequences of non-compliance, and that the bidder will align its processes to Eskom OHS requirements after contract award.
• The completed form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed.

Disqualification risks:

• Unsigned or unreturned Annexure B form.
• Non-compliance with the stated OHS requirements may result in contractual penalties being enforced on the main supplier.

Bidders must comply with the Occupational Health and Safety Act, 1993 and the Compensation for Occupational Injuries and Diseases Act, 1993.

Bidders must be able to provide testimonials/references and contact details of previous clients for similar work, if instructed.

No price/functionality scoring split or minimum qualifying score is stated in the available document.

The procurement is for the design and replacement of fuel oil flow meters for a period of 24 months. The extract provided is limited to OHS requirements; no further technical detail is available in the supplied text.

Contractor management obligations (if the bidder subcontracts):

• Maintain a documented contractor and supplier selection process covering competency, compliance and OHS performance.
• Notify Eskom before appointing any contractor or supplier and before work commences.
• Ensure contractors and suppliers have the resources and competencies to execute the work scope.
• Remain accountable for managing and overseeing all contractors and suppliers, ensuring compliance with all legal, regulatory, contractual and other requirements.
• Implement audits and assessments to verify contractor and supplier OHS compliance throughout the work.
• Manage all non-conformances and non-compliances by contractors and suppliers (all tiers) through agreed performance and penalty mechanisms aligned to Eskom processes.
• Eskom reserves the right to verify any action taken regarding contractor/supplier non-compliance when deemed necessary.

No quality management plan or certification is specified. The available content addresses contractor and supplier management obligations: the main supplier must have a documented selection process covering competency, compliance and OHS performance; notify Eskom before appointing sub-contractors; ensure sub-contractors have the necessary resources and competencies; audit sub-contractor compliance; and manage non-conformances through agreed performance and penalty mechanisms.

Legal compliance (mandatory):

• Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and its Regulations.
• Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. 130 of 1993), as amended.

Contractual penalties apply for non-compliance with statutory requirements or Eskom OHS requirements.

After contract award, the contractor must fully align its company processes to Eskom's OHS policies, procedures and standards.

Bidders must comply with the Occupational Health and Safety Act, 1993 and the Compensation for Occupational Injuries and Diseases Act, 1993. After award, the contractor must align its processes to Eskom's OHS policies, procedures and standards. Non-compliance may attract contractual penalties. All employees must undergo relevant Eskom induction and their own company induction. The supplier is accountable for managing and overseeing sub-contractors and suppliers, including verifying their OHS compliance.

The bidder must submit the OHS returnables listed in Annexure C1 (High Risk). Each returnable is assessed as Yes (submitted and compliant), No (not submitted), or N/A (not applicable). The OHS evaluation concludes with a recommendation of either 'Recommended' or 'Not Recommended'. The following documents must be submitted:

• Signed Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address the project/scope OHS risks and align with the health and safety specification.
• Detailed costing for OHS management: must be broken down, not a lump sum; based on the overall scope and the risk assessment as a guideline.
• Baseline OHS Risk Assessment (BRA): identification, assessment, and management of OHS risks for the scope, with the methodology used provided.
• Valid Letter of Good Standing from COIDA or equivalent.
• OHS policy signed by the CEO: must comply with OHS Act Section 7.
• OHS competency documentation: CVs and qualifications/certificates relevant to the scope, risks, and OHS plan.

The bidder must provide OHS competency documentation, including CVs and qualifications/certificates, listing the competencies required for the scope of work. The assessment considers the scope, risks, OHS plan, and applicability.

OHS compliance requirements for this high-risk tender:

• Signed Annexure B (acknowledgement of Eskom's OHS legal and other requirements).
• Health and Safety Plan aligned with the health and safety specification for the scope.
• Detailed OHS costing, broken down (not a lump sum).
• Baseline OHS Risk Assessment with methodology.
• Valid Letter of Good Standing from COIDA or equivalent.
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• CVs and qualifications/certificates demonstrating OHS competency relevant to the scope.

OHS tender returnables required for this high-risk scope:

• Signed Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address project-specific OHS risks and align with the health and safety specification.
• Detailed OHS costing: broken down, not a lump sum; based on the overall scope and risk assessment.
• Baseline OHS Risk Assessment (BRA): with methodology for identification, assessment, and management of risks.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, compliant with OHS Act Section 7.
• OHS competency: CVs and qualifications/certificates relevant to the scope.

The OHS evaluation uses Annexure C1 (High Risk). Each returnable is marked Y (yes), N (no), or N/A. The evaluator makes a recommendation of 'Recommended' or 'Not Recommended'. The annotated fields on the template include the Safety Officer's signature and designation.

Hendrina Power Station requires the design and replacement of fuel oil flow meters for a period of 24 months (2 years).

Closing date: 01 April 2023 (as listed in the document identifier effective date; the tender record lists closing date as 19 November 2026 at 08:00). The closing time for the tender is 08:00 according to the tender record.

Business unit: Hendrina Power Station

No individual contact names, emails, or telephone numbers are provided in the document.

Eskom Hendrina Power Station requires the design and replacement of fuel oil flow meters over a 24-month period. The contract is awarded to the bidder scoring the highest combined points for price and specific goals, in line with the PPPFA.

Preference point system:

• The applicable system (80/20 or 90/10) determines the maximum points for B-BBEE status level and price.
• Specific goals (B-BBEE status level) carry a maximum of 10 points under the 90/10 system or 20 points under the 80/20 system.
• Points for specific goals are added to price points and the total rounded to two decimal places.

B-BBEE preference points table (90/10 system, 80/20 system):

• Level 1: 10, 20
• Level 2: 9, 18
• Level 3: 6, 14
• Level 4: 5, 12
• Level 5: 4, 8
• Level 6: 3, 6
• Level 7: 2, 4
• Level 8: 1, 2
• Non-compliant contributor: 0, 0

Preference point documentation:

• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, a sworn affidavit (for EMEs with revenue up to R10 million or QSEs with revenue up to R50 million and at least 51% Black ownership), or a CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) including shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• For trusts, consortia, or joint ventures, a consolidated B-BBEE verification certificate.

Missing preference point documentation:

• The bidder is not disqualified.
• They may only score on price (out of 90 or 80).
• They score 0 points for specific goals (out of 10 or 20).

Objective criteria (Section 2):

• Designated sectors require minimum local production and content thresholds. For this tender:
• Steel Flow Meters: 100% local content.
• Electrical Cables: 90% local content.
• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule) are mandatory returnables where applicable.

CIDB Skills Development:

• CIDB compulsory training does not apply to this tender.

Hendrina Power Station requires the design and replacement of fuel oil flow meters.

Scope:

• Design and replacement of fuel oil flow meters.
• Contract duration: 24 months (2 years).
• The exact number of meters, specifications, or site details are not stated in the document.

Related components requiring local content:

• Steel flow meters: 100% local content.
• Electrical cables: 90% local content.

Skills development methodology: Bidders are expected to participate in developing critical and scarce skills. They may involve SETA-accredited training providers. Skills development targets exclude Eskom employees and registered learners. Bidders bear the full cost of developing these skills; Eskom will not contribute financially. Bidders are advised to approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates earmarked for skills development.

Pricing must be separated into local and imported components as per the Price Schedule. Local procurement content is total spending minus the imported component. Penalties of 1.5% of invoice amount or contract value apply for failure to meet SDL&I obligations. Eskom retains 1.5% of each invoice (excl. VAT) as security for SDL&I obligations until all obligations are fulfilled and reports submitted.

Pricing should be submitted in the format of the tender's Price Schedule. Where a contract involves both local and imported goods or services, the tender response must separate the components as per the Price Schedule. Local procurement content is defined as total spending minus the imported component.

SDL&I penalties and retention:

• A penalty of 1.5% of the invoice amount applies for failure to meet SDL&I obligations.
• A penalty of 1.5% of the contract value applies for failure to meet SDL&I obligations.
• For the contract duration, Eskom retains 1.5% of every invoice (excluding VAT) as security for SDL&I obligations.
• Retained amounts are released only after Eskom receives SDL&I progress reports, all SDL&I obligations are fulfilled, and an approved compliance report is submitted by the SDL&I department.

B-BBEE requirements:

• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.
• Revenue up to R10 million (EME): may submit a sworn affidavit.
• Revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% Black owned, in which case a sworn affidavit is required.
• Revenue above R50 million: must submit a valid B-BBEE certificate.

Sworn affidavit validity requirements:

• Name and identity number of the deponent as per identity document.
• Designation of deponent (director, owner, or member) to show authority.
• Enterprise name as per CIPC registration (where applicable) and business address.
• Percentage of black ownership, black female ownership, and designated group (or black beneficiaries for specialised enterprises per Statement 004). No blank spaces.
• Total revenue for the year under review, indicating whether it is based on audited financials or management accounts.
• Financial year end as per registration documents.
• B-BBEE status level (one only).
• Empowering supplier status (and basis for QSEs).
• Deponent and Commissioner of Oaths must sign on the same date, and the Commissioner must sign and stamp.
• The Commissioner of Oaths must not be an employee or ex officio of the enterprise.

Local content requirements:

• Steel Flow Meters: 100% local content.
• Electrical Cables: 90% local content.
• Mandatory returnables: SBD 6.2 and Annex C.

Ownership documents required to claim preference points:

• Proof of ownership/shareholding (preferably CIPC documentation) with breakdown.
• Certified ID copies of shareholders.
• Proof of disability where applicable.
• Consolidated B-BBEE certificate for trusts, consortia, or joint ventures.

This section does not contain health and safety requirements. It covers the validity requirements for sworn affidavits, which are listed under compliance.

The contract is awarded to the bidder scoring the highest combined points for price and specific goals. The specific goal is B-BBEE status level. Points for specific goals are added to price points, and the total is rounded to two decimal places. The maximum points for specific goals are 10 under the 90/10 system or 20 under the 80/20 system. Refer to the preference point table in the evaluation criteria section.