Develop geospatial interactive planning atlas systems module

Closing: 14 September 2026 at 15:00 (South African standard time).

No compulsory briefing session.

Questions period: 21 August 2026 to 3 September 2026.

Notice to bidders (questions and answers): 4 September 2026 via ECSECC website.

Bid validity period: 120 days after closing.

Enquiries (SCM): Malwande Ntongana – [email protected], [email protected], phone 043 701 3400 / 081 486 1009.

Technical enquiries: Bulelwa Lubelwana – [email protected].

All communication must be in writing and quote the bid number ECS01/26/27.

Bids may be submitted physically or electronically.

• Physical: Deposit two spiral-bound sets of original documents plus an electronic copy (.pdf on flash drive) into the tender box at ECSECC reception, 69 Frere Road, Vincent, East London. The box is accessible weekdays 08:00–16:30.
• Electronic: Compress documents into a zip file or send a cloud link to [email protected] and [email protected], quoting reference ECS01/26/27.

Returnable documents (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed cover page with bidder details.
• SBD 3.3 (Pricing Schedule): completed pricing form.
• SBD 4 (Declaration of Interest): discloses connections to state employees.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA 2022 regulations.
• SBD 7.2 (Contract Form): signed contract agreement.
• General Conditions of Contract (GCC): signed acceptance.
• Costed proposal: must demonstrate how the scope will be accomplished and prove competency requirements.

Disqualification risks:

• Late bids (after 14 Sept 2026 at 15:00) will not be accepted.
• Non-submission of any mandatory document may result in disqualification.
• Counter conditions or amendments to bid conditions invalidate the proposal.

Evaluation uses the 80/20 preference point system (PPPFA). Four gates:

• Gate 0 (Prequalification): All documents listed in Table 1 must be submitted. Non-compliance stops evaluation.
• Gate 1 (Specification Validation): Bidders must score at least 80% of the 33 specification points (interactive module, data governance, data integration).
• Gate 2 (Functionality): Minimum 80 out of 100 points. Criteria: understanding scope (30 pts), technical expertise (20 pts), domain knowledge (40 pts), location (10 pts). Points based on costed proposal, reference letters, project links, and proof of office location.
• Gate 3 (Price and Specific Goals): Price (max 80 points) and Specific Goals (max 20 points). Specific goals: enterprises owned ≥51% black people (5 pts), ≥51% women (5 pts), ≥51% youth (5 pts), ≥51% people with disability (2 pts), located/operating in Eastern Cape (3 pts). Price points calculated per PPPFA formula.

Develop an interactive module integrated with ECSECC's existing GIS platform (ESRI). The module must:

• Provide interactive maps with multiple layers, legends, symbology, and thematic filtering.
• Include analytical tools: buffering, heat maps, accessibility analysis, scenario simulation, trend analysis.
• Support location-based and attribute-based search and query.
• Generate maps, charts, and downloadable reports.
• Enable scenario planning ("what-if" analysis).
• Offer collaboration tools: user accounts, comments, annotations, version tracking.
• Embed an AI research database engine for searching research papers and building prompts.
• Be benchmarked with STATISTA, World Economic Forum Strategic Atlas, Harvard Growth Lab Atlas, and GCRO.

Hosting: On premises at ECSECC. Must include:

• Data privacy and security features.
• Compliance with data governance policies.
• Role-based access control.
• Data encryption and backup systems.
• Spatial Data Infrastructure Act (SDI) compliance.
• Open data policy where applicable.
• Web Content Accessibility Guidelines (WCAG) compliance.
• Clarify use of proprietary vs open-source software (ECSECC uses ESRI).

Integration requirements:

• Seamless integration with Regional Planning Atlas datasets.
• APIs (REST, SOAP, XML/JSON) to integrate with StatsSA, National Treasury, DRLR, national/provincial departments, UNDP, World Economic Forum, OECD.
• Open government data portal integration.
• Automatic data fetch/push on schedule or triggers.
• Compatibility with R, Python, SPSS, STATA; support for CSV, XLSX, JSON, XML, SHP.
• Integration with Tableau, Power BI, QlikView.
• Embeddable dashboards.
• GIS support: import/export shapefiles, GeoJSON, KML; integration with ArcGIS, QGIS, Google Maps.
• Geo-tagged data mapping for spatial analysis and hotspot detection.
• Secure, role-based data exchange between departments.
• Compatibility with ECSECC portal and provincial data centre.
• Modular, independently deployable components.
• Flexible infrastructure for cloud-native and legacy IT.
• Logs of all data transactions via encrypted channels.
• Integration with citizen feedback portals or social media analytics.

Pricing must include all costs to meet the specification. Prices in South African Rand (ZAR) inclusive of VAT. No hidden or unknown costs accepted. Payment of invoices within 30 days of receipt of invoice and supporting documents, via EFT to the bank account recorded on CSD and SLA. Prices on invoices cannot exceed quoted prices without prior ECSECC approval.

Tax compliance: Must have a valid Tax Clearance Certificate or compliant CSD status. ECSECC verifies tax status via CSD. Non-compliant tax status disqualifies the bid. Tax compliance must be maintained for the entire contract term.

CSD registration: Required. CSD number must be provided.

B-BBEE: SBD 6.1 (Preference Points Claim Form) must be submitted. Non-submission results in zero points for Specific Goals. Specific goals include ownership by black people, women, youth, people with disability, and Eastern Cape location.

No CIDB, CIPC, or professional registration requirements stated.

Local content: Not mentioned.

Additional evaluation details:

• Gate 1 (Specification Validation): 33 points total across three categories: Interactive Module (8 points), Data Governance (10 points), Data Integration (15 points). Minimum 80% (26.4 points) required to proceed.
• Gate 2 (Functionality): 100 points total. Criteria: Understanding scope (30 points) – assessed on approach, methodology, training plan; Technical Expertise (20 points) – based on project examples in geospatial tech, web dev, database, cloud; Domain Knowledge (40 points) – urban/regional planning experience, user-centred design, security, project management; Location (10 points) – operational offices in Eastern Cape (10) or outside (5). Minimum 80 points required.
• Gate 3 (Price and Specific Goals): Price (80 points) and Specific Goals (20 points). Specific goals as listed. ECSECC may negotiate with preferred bidders and may conduct financial statement analysis after this stage.