Rendering facilitator training for 36 officials for a period of 5 days

Closing date: 31 August 2026 at 11:00 am. Documents available from 18 August 2026 at SCM – Acquisition Management Services, Office 45, First Floor, Indwe Building, Bhisho, between 08:00 and 16:30 (Mon–Thu) and 08:00–16:00 (Fri). No mandatory briefing or site visit is mentioned.

Administrative enquiries: Ms. T.S. Ndziweni, tel. 040 602 5308, email [email protected]. Technical enquiries: Mr. S. Witbooi, tel. 082 043 4212, email [email protected].

Submit in a sealed envelope marked with the project number (HO-26/27-0094) and description. Deliver to the tender box at DRDAR, Office 45, First Floor, Indwe Building, Bhisho, 5605, by 11:00 am on 31 August 2026. Late bids, electronic, telegraphic, or fax submissions will not be accepted. Use black ink only; no correction fluid. All forms must be completed, signed, and witnessed. Returnable forms include: SBD1 (Invitation to Bid), SBD4 (Declaration of Interest), ECBD3.3 (Pricing Schedule for Professional Services), Certificate of Authority for Signatory, Equity Ownership Declaration, CK document, and proof of CSD/LOGIS registration. Joint ventures must submit a signed joint venture agreement. Failure to submit any required document may render the bid unresponsive.

Two-stage evaluation: Stage 1 (Administrative Compliance) checks that all required documents are submitted and correctly completed. Stage 2 (Functionality) scores bids out of 100 points; bids scoring below 60 points are disqualified. Functionality criteria: company experience in Moderator course (40 points), team members' experience (20 points), facilitator qualifications (20 points), and proof of accreditation with ETDP SETA or relevant SETA (20 points). Stage 3 (Price and Preference) uses the 80/20 system: 80 points for price, 20 points for specific goals. Preference points: 10 for EME/QSE at least 51% owned by black people, 4 for women, 2 for disabled, 2 for youth, and 2 for enterprises located in Amathole District Municipality or Buffalo City Metro Municipality. Supporting documents for preference points: ID copy, CIPC registration, CSD report, medical certificate for disability, and proof of locality (municipal rates account, councillor's letter, or lease agreement).

Scope: Rendering facilitator training for 36 officials for a period of 5 days. The training must be delivered at a suitable venue with conducive learning environment, including break-away rooms, ventilation, flip chart, sound system, projector, and catering. The service provider must submit a detailed training plan, assessment plan, moderator plan, training materials (facilitator guide, course guide, manuals, workbook, slides, portfolio of evidence templates, stationery). Catering must be provided for 36 people daily: arrival tea/coffee with croissant, mid-morning tea with sandwiches and muffins, and lunch (samp and beans or rice, beef/mutton/chicken, two vegetables, two salads, soft drinks, juice, water). Last day includes braai. Menu must be submitted and approved. After training, provide a report, attendance registers, laminated certificates of competency, and an invoice.

Company experience: minimum 5 years for full points (40 out of 40) in rendering moderator course; evidence of similar work required (invoices, orders, letters). Team members: comprehensive CVs showing years of experience in training; 5+ years for full points. Facilitator qualifications: Matric plus Diploma/Degree in ODETDP or HRD; registered and accredited to train moderator course; must have a Train the trainer certificate. Trainers must have completed at least 5 moderator course sessions.

Quality is evaluated through functionality scoring. The training must meet the specified outcomes and include a training plan, assessment plan, and moderator plan. The department may monitor the course and conduct inspections. Certificates of competency with credits must be issued on completion.

Use ECBD 3.3 (Pricing Schedule for Professional Services). Provide a ceiling price for the entire project. Break down costs by person, hourly/daily rates, phases, and man-days. Include travel and accommodation expenses. Offer must be valid for 60 days. Rates are firm unless otherwise stated.

Pricing on ECBD 3.3 (Professional Services). Provide a ceiling price inclusive of all applicable taxes (VAT, PAYE, etc.) for the entire project. Break down costs by person, hourly/daily rates, phases, and man-days. Include travel expenses (rate per km, airfare class) and accommodation (e.g., three-star hotel). Offer must be valid for 60 days from the closing date. Rates are expected to be firm for the contract duration; if not, specify adjustment basis. No mention of bonds or guarantees.

Mandatory: Registration on CSD (Central Supplier Database) and LOGIS before closing date. Tax compliance verified via CSD (no hard copy tax clearance needed). Valid accreditation with ETDP SETA (or relevant SETA) – current certificate with proof of company accreditation. CK document with share certificate must be attached. For joint ventures, signed agreement required. Trainers must have completed a minimum of 5 and maximum of 10 sessions for moderator course. Facilitator qualifications: Matric plus Diploma/Degree in ODETDP or HRD, registered and accredited to train moderator course, and certificate of Train the trainer. All supporting documents for qualifications and experience of facilitators must be submitted.

The document does not specify dedicated OHS requirements beyond general conditions of contract. The venue must be conducive and safe for learning. The bidder is responsible for providing a safe environment.

The contract will be subject to the Government Procurement: General Conditions of Contract of July 2010. The department may terminate the contract if specifications are not adhered to. The bidder's offer must be valid for 60 days. The employer may cancel the tender process and reject all offers at any time. No liability for costs incurred in preparation.

The bidder must be accredited with ETDP SETA or relevant SETA, provide a comprehensive training proposal, submit CVs and certified copies of qualifications, and provide a detailed training plan, assessment plan, and moderator plan. The venue must be conducive for adult learning. Catering must be provided as per the menu guide. On completion, submit a report, attendance registers, laminated certificates, and an invoice.

See evaluationCriteria above. Functionality out of 100 points: company experience (40), team experience (20), facilitator qualifications (20), and accreditation proof (20). Minimum 60 points to pass. Then price (80) and preference points (20) are added.