Frequently Asked Questions — Maintenance of Electronic Security Systems (3 Years) – Gauteng Tender

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

BIDDERS ARE REQUIRED TO SUBMIT THEIR BIDS ON TIME TO AVOID BEING LATE. OUR NEW OFFICE PARK HAS STRIGENT SECURITY MEASURES THEREFORE EACH BIDDER WILL BE REQUIRED TO MAKE A PRIOR ACCESS CODE ARRANGEMENT WITH BETTY MONYEKI ON 082 885 4270 OR CYNTHIA MOTAUNG ON 083 461 6534. CONDITIONS OF BIDDING 1. Proprietary Information 1.1. South African Civil Aviation Authority (SACAA) considers this tender and all related information, either written or verbal, which is provided to the respondent, to be proprietary to SACAA. It shall be kept confidential by the respondent and its officers, employees, agents and representatives. The respondent shall not disclose, publish, or advertise this specification or related information to any third party without the prior written consent of SACAA.

Question 2

How will bids be evaluated?

Accepted Answer

Bidders will be evaluated in accordance with the Supply Chain Management Policy. The evaluation criteria will consist of the following four (4) phases: of 45 7.1. PHASE 1 (PART 1) – SUPPLY CHAIN MANAGEMENT (SCM) ADMINISTRATIVE MANDATORY COMPLIANCE REQUIREMENTS Bids received will be verified for completeness and correctness. The SACAA reserves the right to accept or reject a bid based on the completeness and correctness of the documentation and information provided. The set of bid documents must be completed and submitted. (SACAA reserve the right to request information/ additional documents if there are any missing from the bidder(s) submission). Bidders are to ensure that they submit the following documentation/ information with their bid.  Pt − P min  Ps = 801 −   P min  Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmin = Price of lowest acceptable bid of 45 4. POINTS AWARDED FOR SPECIFIC GOAL 4.1 In terms of the Preferential Procurement Regulations 2022, preference points must be awarded to a bidder for attaining the SPECIFIC GOALS in accordance with the table below: SPECIFIC GOAL NUMBER OF POINTS 1 20 2 18 3 14 4 12 5 5 6 6 7 4 8 2 Non-Compliant contributor 0 5. BID DECLARATION 5.1 Bidders who claim points in respect of SPECIFIC GOAL must complete the following: 6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1 6.1 B-BBEE Status Level of Contributor: . = ......... (maximum of 20 points) (Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. 7. SUB-CONTRACTING 7.1 Will any portion of the contract be sub-contracted? (Tick applicable box) YES NO 7.1.1 If yes, indicate: i) What percentage of the contract will be subcontracted.......................................% ii) The name of the sub-contractor..................................................................... iii) The B-BBEE status level of the sub-contractor........................................................ iv) Whether the sub-contractor is an EME or QSE (Tick applicable box) YES NO v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2022: of 45 Designated Group: An EME or QSE which is at last 51% owned by: EME √ QSE √ Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE 8. DECLARATION WITH REGARD TO COMPANY/FIRM 8.1 Name of company/firm :.............................................................................. 8.2 VAT registration number :............................................................................... 8.3 Company registration number :.............................................................................. 8.4 TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES .............................................................................................................................. .............................................................................................................................. .............................................................................................................................. 8.6 COMPANY CLASSIFICATION  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. of 45

Question 3

What are the technical specifications?

Accepted Answer

(3) YEARS. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX MARKED 2 SITUATED AT (STREET ADDRESS) SOUTH AFRICAN CIVIL AVIATION AUTHORITY BYLS Bridge Office Park Olievenhoutbosch Road & Jean Ave Centurion 0062 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON NOMASOMI NDZIBONGWANA CONTACT PERSON NOMASOMI NDZIBONGWANA TELEPHONE NUMBER 011 545 1595 TELEPHONE NUMBER 011 545 1595 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS tenders@caa.co.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE TAX STATUS COMPLIANCE OR CENTRAL SUPPLIER SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No REPRESENTATIVE IN SOUTH [IF YES ENCLOSE PROOF] SUPPLIED FOR THE GOODS/ [IF YES, ANSWER THE of 45 AFRICA FOR THE GOODS SERVICES/ WORKS OFFERED? QUESTIONNAIRE /SERVICES /WORKS OFFERED? BELOW ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1. BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4. BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6. WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................................... of 45 FOR THE PROVISION OF MAINTENANCE OF ELECTRONIC SECURITY SYSTEMS FOR A PERIOD OF THREE (3) YEARS. The South African Civil Aviation Authority (SACAA) is a public entity of the Department of Transport (DoT), established in terms of the Civil Aviation Act, 2009 (Act No.), (the Act) which came into effect on 31 March 2010. The Act provides for the establishment of a stand -alone authority, mandated with controlling, promoting, regulating, supporting, developing, enforcing, and continuously improving levels of safety and security throughout the civil aviation industry. The SACAA’s mandate is to administer civil aviation safety and security oversight in the Republic of South Africa, in line with the Act, and in accordance with the standards and recommended practices Standards and Recommended Practices (SARPs) prescribed by the International Civil Aviation Organisation (ICAO). The above is achieved by complying with the SARPs of the ICAO, whilst considering the local context. The SACAA, as prescribed by the Act as well as the Public Finance Management Act (PFMA), 1999 (Act No.) is a Schedul…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

DOCUMENT EVIDENCE Prospective bidders must be Central Supplier Database registered on the Central Supplier (CSD) of National Treasury Database (CSD) prior to submitting Yes Report or MAA Supplier/Vendor bids. Please indicate / supply the number supplier number. SBD 1 (Invitation to Bid) Completed and signed Yes SBD 3 (Pricing Schedule) Completed Yes SBD 4 (Bidders Disclosure) Completed and signed Yes SBD 6.1 (Preferential Completed and signed Yes Procurement Point) 7.2. PHASE 1 (PART 2) – TECHNICAL MANDATORY RETURNABLE DOCUMENTS The bidders must comply with the following mandatory requirements. Please note that the bidders who fail to comply with the mandatory requirements will not be evaluated further, if they do not provide evidence confirming compliance with any of the specified mandatory requirements. Bidders need to tick YES/ NO in relation to the requirement. NO. RETURNABLE DOCUMENT YES NO Certified copy of valid Company’s PSIRA Registration. 2 Certified copy of valid of PSIRA Letter of good standing. Certified copy of valid PSIRA registration for all company directors, minimum Grade B. Certified copy of UIF letter of good standing or Proof of UIF Registration and latest 6 months consecutive of SARS UIF payments as evidence. of 45 Certified copy of valid COIDA letter of good standing. Certified copy of valid company’s Private Security Sector Provident Fund (PSSPF) certificate or valid exemption letter from PSSPF. Certified copy of valid certificate or certified letter of intent liability cover of at least 10-million-rand value (R10m) – This will again be verified after tender awarding phase. Proof of business address (own company building or valid lease agreement). The service provider must submit audited financial statements for the last financial year. Financial statements to be signed by both parties. Provide Hikvision Certified/ Accredited Installer NB: Bidder that fails to meet any pre-qualifying criteria stipulated above will not be considered for the next phase of evaluations. 7.3. PHASE 2 – TECHNICAL/ FUNCTIONALITY EVALUATION 7.3.1. The following table is critical to the evaluators and will be a benchmark against your submission. FUNCTIONALITY EVALUATION WEIGHT B-BBEE Minimum Level: 0 Points Allocation: 00 points B-BBEE Details: & Jean Ave Centurion 0062 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON NOMASOMI NDZIBONGWANA CONTACT PERSON NOMASOMI NDZIBONGWANA TELEPHONE NUMBER 011 545 1595 TELEPHONE NUMBER 011 545 1595 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS tenders@caa.co.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE TAX STATUS COMPLIANCE OR CENTRAL SUPPLIER SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No REPRESENTATIVE IN SOUTH [IF YES ENCLOSE PROOF] SUPPLIED FOR THE GOODS/ [IF YES, ANSWER THE of 45 AFRICA FOR THE GOODS SERVICES/ WORKS OFFERED? QUESTIONNAIRE /SERVICES /WORKS OFFERED? BELOW ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"12 OCTOBER 2026","closingTime":"11H00","briefingSession":"{\"date\":null,\"time\":null,\"venue\":null,\"is_compulsory\":false}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"tenders@caa.co.za","phone":null,"department":null,"address":"communication and attempts to solicit information of any kind relative to this tender"}

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Constitution of the Republic of South Africa, 1996 – Section 217

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