What are the submission requirements for this tender (Ref: )?

Submission method - Sealed tenders, individually and clearly marked with the tender number and description, must be deposited in the Municipal tender box. - Tender box address: 26 Church/Kerk Street, Oudtshoorn. - Closing time: 12h00 on Friday, 30 October 2026. Late submissions are not accepted. - Bids are opened in public immediately after the closing time at the Supply Chain Management Office, 26 Church/Kerk Street, Oudtshoorn. Document format - Bids must be submitted on the original tender documents issued by the municipality. - The offer must remain valid for a maximum of 120 days after the closing date. Obtaining tender documents - Hard copies: R430.00 including VAT, non-refundable, printed by the municipality. - Electronic copies: free of charge when supplied as a PDF by email. - Hard copies are handed over only to bidders who produce a receipt for payment of the document fee at the SCM Offices. Registration prerequisite - Bidders not yet registered on the Central Supplier Database must register at www.csd.gov.za before bidding. Disqualification risks - Bids from persons in the service of the state will not be considered for award. - Bids not submitted on the original tender documents, or received after the closing time, are at risk of rejection.

How will bids be evaluated?

System - 80/20 Preference Point System, applied under the Preferential Procurement Policy Framework Act (2022) and the Oudtshoorn Municipality Supply Chain Management Policy. Point allocation (100 points total) - Price: 80 points. - B-BBEE: 10 points. - Locality of supplier: 10 points. Locality scoring - Within the boundaries of the Oudtshoorn municipality: 10 points. - Within the Garden Route: 5 points. - Within the Western Cape Province: 2 points. - Outside the Western Cape Province: 0 points. Award - The municipality is not bound to accept the lowest bid or to award to the bidder with the highest points. - The municipality may withdraw the invitation, re-advertise, reject any tender, or accept part of it. - Projects under this tender may not materialise.

What are the technical specifications?

Scope - Supply and delivery of firefighting personal protective equipment (PPE) to Oudtshoorn Municipality. - Contract period runs to 30 June 2029. No quantities, item list, sizes, standards or delivery schedule are stated in the available document text.

What financial requirements apply to bidders?

Tender document fee - R430.00 including VAT, non-refundable, for hard copies printed by the municipality. - PDF copies supplied by email are free of charge. Bid validity - The offer must remain valid for a maximum of 120 days after the closing date. No bid security, performance guarantee, retention or payment terms are stated in the available document text.

What compliance and legal requirements must bidders meet?

Registration - Central Supplier Database (CSD) registration is a prerequisite; register at www.csd.gov.za. State employment - Bids from persons in the service of the state will not be considered for award. Preference claims - B-BBEE claims carry 10 points under the 80/20 system. - Locality claims carry 10 points, scored by the supplier's location relative to the Oudtshoorn municipal boundaries, the Garden Route, the Western Cape, or outside the province. No CIDB grading, tax clearance, B-BBEE level threshold or local content requirement is stated in the available document text.

What are the important dates and deadlines for this tender?

Closing - 30 October 2026 at 12h00. Publication - 08 October 2026. Bid validity - The offer must remain valid for up to 120 days after the closing date. No compulsory briefing or site visit is stated.

Who should be contacted for queries about this tender?

Specifications enquiries - Contact: Mr Ralph Witbooi - Telephone: 044 203 7805 - Email: ralph@oudtmun.gov.za Tender document enquiries - Contact: Mr Siphumelelo Njoko - Telephone: 044 203 3178 - Email: siphumelelo@oudtmun.gov.za Submission address (tender box) 26 Church/Kerk Street Oudtshoorn Bid opening venue Supply Chain Management Office 26 Church/Kerk Street Oudtshoorn

Oudtshoorn Municipality Firefighting PPE Bid TD 01/10/2026

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

26 CHURCH STREET - OUDTSHOORN - OUDTSHOORN - 6625

Organization Type

GOVERNMENT

Published

08 Oct 2026

OCDS Reference

ocds-9t57fa-173359

Summary

Oudtshoorn municipality requires the supply and delivery of firefighting personal protective equipment (PPE) under a contract running to 30 june 2029, with bidders appointed on the municipality's standard supply terms rather than on a once-off order. Sealed bids, marked with the tender number and description and submitted on the original tender documents, must reach the municipal tender box at 26 church/kerk street, oudtshoorn by 12h00 on friday, 30 october 2026 and are opened publicly immediately afterwards. Award is decided on the 80/20 preference point system — 80 points for price, 10 for b-bbee and 10 for supplier locality — so a bidder's registered location carries as much weight as its b-bbee status, and central supplier database registration is a prerequisite. The locality points strongly favour suppliers based inside the oudtshoorn municipal boundaries, and the municipality is not obliged to accept the lowest bid and may withdraw or re-advertise the tender.

Key Requirements

Closing and submission: sealed bids marked with the tender number and description must be placed in the Municipal tender box, 26 Church/Kerk Street, Oudtshoorn, by 12h00 on Friday, 30 October 2026; bids open publicly straight after at the Supply Chain Management Office at the same address.

Locality scoring: 10 of the 100 points depend on where the supplier is based — 10 points within the Oudtshoorn municipal boundaries, 5 within the Garden Route, 2 elsewhere in the Western Cape, 0 outside the Western Cape.

Evaluation split: 80/20 Preference Point System under the PPPFA (2022) — price 80 points, B-BBEE 10 points, locality 10 points; B-BBEE points must be claimed through the preference points claim.

CSD registration: bidders not yet registered on the Central Supplier Database must register at www.csd.gov.za before submitting; no bid from a person in the service of the state will be considered for award.

Document requirements: bids must be submitted on the original tender documents issued by the municipality and remain valid for a maximum of 120 days after the closing date; hard copies cost a non-refundable R430.00 including VAT, while PDF copies supplied by email are free.

Document collection: hard copies are handed over only to bidders who produce proof of payment of the R430.00 fee at the SCM Offices.

Award discretion: the municipality may withdraw the invitation, re-advertise, reject any tender or accept part of it, is not bound to accept the lowest bid or the highest-scoring bidder, and the projects covered by the tender may not materialise.

Enquiries: specification queries to Mr Ralph Witbooi on 044 203 7805 or [email protected]; tender document queries to Mr Siphumelelo Njoko on 044 203 3178 or [email protected].

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