Supply and delivery of educational toys and board games for kannaland libraries (once-off)

Closing date: 26 August 2026, 12:00. Site/information meetings: not applicable.

Enquiries regarding technical information and bidding procedure may be via email to [email protected].

Quotes must be emailed to [email protected]. Late, faxed, or emailed tenders will not be accepted. The original tender document must be completed in black ink, signed by an authorized signatory, and returned in full; retyped documents, missing pages, or unauthorized alterations will disqualify the bid. Returnable documents: SARS Tax Compliance Pin, signed Joint Venture Agreement (if applicable), Municipal Account, valid B-BBEE Certificate or Sworn Affidavit, Central Supplier Database Registration, and completed MBD forms: MBD 1 (Invitation to Bid), MBD 3.1 (Pricing Schedule – Firm), MBD 4 (Declaration of Interest), MBD 5 (Declaration for procurement above R10 million), MBD 6.1 (Preference Points Claim), MBD 6.2 (Declaration for Local Production and Content), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and MBD 7.1 (Contract Form – Purchase of Goods/Works). A copy of the Board Resolution authorizing the signatory must be attached. Data sheets for each product must be included; failure to do so results in non-acceptance. Bidders who are not manufacturers or importers must submit written proof of appointment for distribution, not older than 1 year.

Checklist of documents to be provided by the bidder: SARS Tax Compliance Pin, signed Joint Venture Agreement (if applicable), Municipal Account, valid B-BBEE Certificate or Sworn Affidavit, Central Supplier Database Registration. Bidding forms to be completed: MBD 1, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 8, MBD 9, MBD 7.1.

Tenders evaluated on responsiveness to specifications and additional criteria. Award per Preferential Procurement Regulations 2022. 80/20 preference point system applies: 80 points for price, 10 for B-BBEE status level, 10 for locality of supplier. Price points calculated using the formula. Tie-breaking: highest B-BBEE points, then functionality, then drawing of lots. Bidders must be registered on the Central Supplier Database and have a valid tax clearance. CIDB registration verified if applicable.

Successful bidder must inform Municipality at least five working days in advance of delivery date and time. All products must be offloaded and safely stacked by the successful bidder.

Samples will be tested. The three highest scoring bidders' products will be tested; if samples do not meet Municipality's requirements, bid rejected. Trial run of 30 days may be required for highest scoring bidder.

Pricing schedule – firm prices only. Offer valid for 90 days from closing date. Item, quantity, description, bid price in RSA currency (all applicable taxes included). Delivery costs included. Delivery basis and period required.

Pricing schedule – firm prices only. Offer valid for 90 days from closing date. Prices in RSA currency, all applicable taxes included. Delivery costs must be included. Price adjustments allowed if fluctuations exceed 3% (fuel/exchange rate) with written proof; other adjustments require approval. Bidders must not be in arrears with municipal rates and taxes for more than three months. Certified copies of municipal accounts for bidder and directors must accompany the bid.

Bidders must be registered on the Central Supplier Database and Kannaland Supplier Database. Submit original SARS Tax Compliance Status (TCS) Pin; each JV member must submit separately. Valid B-BBEE Certificate or Sworn Affidavit required. CIDB registration number must be included if applicable. Municipal account in good standing. Authorized signatory resolution required. No bids from persons in service of the state. Foreign suppliers must complete questionnaire. Returnable forms: MBD 1, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 8, MBD 9, MBD 7.1.

Preference points for B-BBEE status level and locality. B-BBEE scorecard points: Level 1 = 10, Level 2 = 9, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Locality points: within Kannaland municipality = 10, within Garden Route District = 6, within Western Cape Province and other provinces = 4. Proof required.

General and Special Conditions of Contract apply; SCC prevails on conflict. Municipality may withdraw invitation, reject any tender, or accept part; not bound to accept lowest. Bids valid 90 days. Registration on CSD and Kannaland Supplier Database expected. Tender documents must be completed in black ink, signed, not retyped, no alterations. Tax clearance: original TCS PIN, separate for each JV member. Municipal rates and taxes proof required. Authorized signatory resolution required. Site/information meetings not applicable. Samples may be requested. Quantities may change. Submission via email. Municipality not liable for preparation costs. No contact with municipality after closure except in writing. Tenders opened publicly; late/faxed/emailed not accepted. Successful bidder signs MBD 7 contract. Subcontracting not applicable. Contract language English. Contract may be extended. Bidder liable for stamp duties. Wrong information may lead to recovery of costs. Past practices may lead to rejection.

No bidder may withdraw any part of their bid after closing date; Section 1.4.3 must be completed comprehensively; successful bidder responsible for transport and delivery costs; deliveries to Stores at Ladismith; five working days advance notice of delivery; data sheets for each product must be included; bidders who are not manufacturers/importers must submit written proof of appointment (not older than 1 year); quotations may be awarded per product; price adjustments allowed if fluctuations exceed 3% with written proof; other price adjustments require approval; samples may be requested and tested; three highest scoring bidders' products will be tested; quantities may vary; trial run of 30 days may be required; alternative bidders will be appointed.

Compulsory documentation: Tax Clearance Certificate (TCS PIN), CIDB registration if applicable, municipal rates and taxes proof, authorized signatory resolution. Bidders must be registered on Central Supplier Database and Kannaland Supplier Database. Foreign suppliers must complete questionnaire. No bids from persons in service of the state.

Tenders evaluated on responsiveness and additional criteria. 80/20 preference point system: 80 points price, 10 B-BBEE, 10 locality. Tie-breaking: highest B-BBEE, then functionality, then lots. CIDB registration verified if applicable.

This addendum forms part of Formal Quotation 16/2026 for the supply and delivery of educational toys and board games (once-off) for Kannaland Municipality.

Closing date: Wednesday 26 August 2026 at 12h00 pm (amended from Tuesday 25 August 2026).

The closing date for quotations has been amended to Wednesday 26 August 2026 at 12h00 pm. Bidders must submit their quotations by this date and time.

No eligibility criteria specified

Supply and delivery of educational toys and board games for Kannaland Municipality libraries (once-off).

No specific requirements found

The closing date for quotations has been changed from Tuesday 25 August 2026 at 12h00 pm to Wednesday 26 August 2026 at 12h00 pm.

Supply and delivery of educational toys and board games for Kannaland libraries (once-off). The scope includes a detailed list of 94 items, each with specified quantities, covering puzzles, flashcards, posters, and other educational materials.

Returnable documents: completed and signed pricing schedule (Formal Quote No. FQ 16/2026). Only the yellow fields in the pricing schedule must be filled in. The pricing schedule must be signed and dated by the supplier. No other returnable forms are specified.

No evaluation criteria are specified in the document. The tender is a Request for Quotation; no preference point system or scoring methodology is stated.

Pricing must be submitted on the provided pricing schedule. Rates and amounts are to be quoted excluding VAT. The schedule includes a subtotal, 15% VAT, and a total sum to be carried forward to the form of offer. No other financial requirements (e.g., bonds, guarantees) are stated.

No specific compliance requirements are stated in the document. The only requirement is to complete and sign the pricing schedule.