Four-year framework for civil maintenance of water infrastructure (CIDB 9ce only)

Compulsory briefing session (attendance mandatory; non-attendance renders the bid non-responsive):

• Date: 24 November 2026
• Time: 09:00
• Venue: Roodeplaat Training Centre, 56 Moloto Rd (R573), Roodeplaat, Pretoria
• GPS: 25° 37' 11.87" S, 28° 21' 53.92" E

Closing date and time:

• 14 January 2027 at 11:00

Bid enquiries (SCM):

• Contact: Bid Enquiries Office
• Telephone: 012 336 7780 / 8151 / 6562
• Email: [email protected]

Technical enquiries:

• Contact: Ms Silindile Buthelezi
• Telephone: 012 336 8035
• Email: [email protected]

Employer's Agent:

• Name: Director: Strategic Infrastructure Asset Management, Department of Water and Sanitation
• Address: 185 Francis Baard Street, Pretoria
• Telephone: 012 336 7500
• Email: [email protected]

Submission address (bid box):

• Zwamadaka Building, 157 Francis Baard Street, Pretoria, 0001

Postal address for the Director-General: Water and Sanitation, Private Bag X313, Pretoria, 0001

Submission method: physical delivery only. Telephonic, telegraphic, telex, facsimile, e-mail and late tenders will not be accepted.

• Deposit the original and one copy, plus a PDF soft copy on a USB flash drive, in the bid box at the entrance of the Zwamadaka Building, 157 Francis Baard Street, Pretoria, 0001.
• The complete tender document must be submitted as one bound volume, including the fully priced and extended Provisional Bills of Quantities. Do not take the document apart or alter it.
• Complete all forms in black ink and initial every page of the entire tender document. Failure to initial every page renders the bid non-responsive.
• Mark the package with the tender reference number and title on the outside.

Returnable documents (complete and sign each; missing forms render the bid non-responsive):

• SBD 1: Invitation to Bid — bidder details and the offer cover page.
• SBD 4: Declaration of Interest — discloses any state employment or connections with the procuring institution.
• SBD 6.1: Preference Points Claim — claims B-BBEE preference points under the PPPFA.
• Annexure A: Certificate of Attendance at the compulsory clarification meeting, signed by the tenderer and a DWS official.
• Annexure B: Record of Addenda to the tender documents.
• Annexure C: Proposed Amendments and Qualifications.
• Annexure D: Compulsory Declaration — enterprise, SARS, CIDB, CSD and principal details.
• Annexure E: Preferencing Schedule.
• Annexure F: B-BBEE Status Verification Certificate or sworn affidavit.
• Annexure G: CIPC/CIPRO certificate.
• Annexure H: Annual Financial Statements Declaration.
• Annexure I: Authority of Signatory — e.g. a board resolution certifying the signatory's authority.
• Annexure J: CIDB registration certificate.
• Annexure K: SARS Tax Compliance Status PIN.
• Annexure L: CSD report, not older than 7 days before closing.
• Annexure M: Letter of Good Standing with the Compensation Commissioner.
• Annexure N: Quality Achievement Schedules.
• Annexure O: Schedule of Proposed Subcontractors.
• Annexure P: Schedule of Plant and Equipment Available for the Contract.
• Annexure Q: Form of Offer and Acceptance (Part C1.1).
• Annexure R: Contract Data (Part C1.2).
• Annexure S: Pro-forma Performance Guarantee (Part C1.3).
• Annexure T: Health and Safety Act Agreement (Part C1.4).
• Annexure U: Contactable Client Reference.
• Annexure V: Schedule of Proposed Personnel.

Closing time: 11:00 on 14 January 2027. Tenders are opened immediately after closing.

The bid is evaluated in four phases: Phase 1 – Mandatory Requirements, Phase 2 – Quality, Phase 3 – Administration, and Phase 4 – Evaluation Method 3 (Price and Preference). For establishing the framework panel, only Phases 1 to 3 are assessed; no financial offer is required at this stage.

Phase 1 – Mandatory Requirements (failure of any item disqualifies):

• Attend the compulsory briefing and appear on the attendance register; submit the signed attendance certificate (Annexure A).
• Provide valid professional registrations for key personnel: Pr. Eng/Pr. Tech/Pr. Techni (ECSA) for civil engineers/technologists/technicians; Foreman trade test certificate; SACPCMP registrations for Professional Construction Project Manager, Professional Construction Health and Safety Officer, and Professional Construction Manager.
• Provide evidence of at least one contract completed in the 5 years preceding the application, as main contractor in Grade 9CE works, with a contract value of at least R90 million including VAT. For a JV, the lead partner must provide at least one contactable reference.
• Submit a schedule of demonstrable experience in associated civil maintenance, with a signed completion certificate, a written reference letter, and a completed Annexure U.
• Hold an active CIDB registration in grading 9CE; for JVs, submit the combined CIDB grading calculation.
• Submit a signed JV or association agreement indicating the lead partner (for JVs).
• Provide financial statements for the two financial years immediately preceding the closing date, and demonstrate a best annual turnover of at least R200 million over those two years (cumulative for JVs).

Phase 2 – Quality/Functionality (minimum qualifying score: 70 out of 100):

• Scored by at least three evaluators. Criteria and maximum points:
• Key personnel / supervisory and management staff: 40 points
• Quality management procedures: 20 points
• Previous work experience: 20 points
• Availability and adequacy of plant and equipment: 20 points
• Quality score formula: NQ = 100 x S0 / Ms, where S0 is the allocated score and Ms = 100.
• A score below 70 renders the bid non-responsive.

Phase 3 – Administrative Compliance:

• CSD registration with a CSD report (Annexure L).
• Valid SARS Tax Compliance Status PIN (Annexure K).
• Active CIPC registration (Annexure G).
• Letter of Good Standing with the Compensation Commissioner (Annexure M).
• Proof of authority to sign (Annexure I).
• Completed and signed SBD 1, SBD 4 and SBD 6.1.
• Completed Annexures D, E, F, B, C, H, N, O, P, Q, R and S.

Phase 4 – Price and Preference (only at RFQ stage):

• When specific work packages are issued to framework panel members, quotations will be evaluated under Method 3 as per SANS 10845, applying the PPPFA 80/20 or 90/10 preference point system.

Establishment of a framework panel of contractors for civil maintenance and related works on strategic infrastructure asset management for a period of four years. The scope covers maintenance and repairs to water infrastructure assets. The quality evaluation references expertise in works on:

• Pipelines
• Pump stations
• Dams
• Canals
• Bridges
• Gravel and paved roads
• Drainages
• Earthworks (slope protection, excavations, etc.)
• Fencing
• Water abstraction structures

Work packages will be issued to panel members during the framework period under the applicable CIDB-endorsed contract form (GCC, FIDIC, NEC or JBCC), selected by the department according to each package's nature and risk.

No financial offer is required at the framework appointment stage. Financial offers will be requested and evaluated only when specific work packages are issued under the framework.

Performance guarantee:

• A pro-forma performance guarantee (Annexure S, Part C1.3) is a returnable document; the specific guarantee amount is stated in the Contract Data.

Professional indemnity insurance:

• Not required to be submitted with the tender; a letter of intent from an approved insurer is only required later, in accordance with the Contract Data.

Financial capacity threshold:

• Best annual turnover over the two financial years immediately preceding closing must be at least R200 million (cumulative for JVs).
• Financial statements for two financial years must be submitted.

Mandatory eligibility (Phase 1):

• CIDB contractor grading 9CE (or for JVs, a combined grading equal to 9CE, with the lead partner holding 9CE or not lower than one level below, plus required recognition status).
• Attendance at the compulsory briefing and submission of the signed attendance certificate.
• At least one completed Grade 9CE contract in the last 5 years with a value of at least R90 million incl. VAT.
• Minimum turnover of R200 million per the last two financial years.
• Financial statements for the two preceding financial years.

Administrative compliance (Phase 3):

• CSD registration (valid CSD report).
• SARS Tax Compliance Status PIN.
• CIPC registration.
• Good standing with the Compensation Fund or licensed insurer (COID).
• Authority to sign (e.g. board resolution).

General disqualification risks:

• Non-attendance of the compulsory briefing.
• Being on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers.
• Insolvency, winding-up, or legal incapacity.
• Submitting more than one bid (except as a subcontractor).
• Failure to initial every page.
• Failure to submit any required returnable document.