Manufacture, supply & delivery of new trailers – RFQ in western cape (george municipality)

{"briefingSession":"{"date":null,"time":null,"venue":"ion.","is_compulsory":true}"}

A compulsory site meeting will be held on Friday, 28 August 2026 at 10:00, in George Industria, George Municipality Civil Engineering Services Depot, Streets and Stormwater, George. Co-ordinates: A 33°58'44.9"S 22°27'47.7"E. Non-attendance of the compulsory briefing session will disqualify your quotation.

Mr. Jason Smith, George Municipality, York Street, George, Tel: 044 801 9184

Returnable documents: enclosed forms MBD1, MBD4, MBD6.1, MBD8 and MBD9. Quotations close at 12H00 on 04 September 2026. Enquiries: Jason Smith at (044) 801 9184, George Municipality.

Bidders will be evaluated under the 80/20 preference point system. Price 80 points, B-BBEE Status Level of Contributor 20 points. A valid B-BBEE certificate must be submitted to score points.

Numbers

Tenderers Contact Details 3

Advertisement 4

Request for Formal Quotation 5

Details of Tenderer 6

Details of Tendering Entity’s Bank 7

Resolution taken by the Board of Directors / Members / Partners 8

Resolution taken by the Board of Directors of a Consortium or Joint

Venture 9-10

Joint Venture Information / Agreement 11

Schedule of Sub-Contractors 12

Specifications 13-16

Pricing Schedule 17

Past Experience 18

The Quotation Offer and Acceptance 19-21

MBD1 – Tax Compliance Information (Part A & Part B) 22-23

MBD4 – Declaration of Interest 24-27

MBD6.1 – Preference Points Claim form 28-33

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 34-35

MBD9 – Certificate of Independent Bid Determination 36-38

Certificate for Municipal Services 39

General Conditions of Contract 40-50

Quotation GMQ001/26-27

Tenderer contact details

This information shall be used for any correspondence or contact with the tenderer.

Please indicate whether you want to receive any correspondence via e-mail or

send to your postal address by registered mail.

Mark choice of

correspondenceName of Bidding Company: .................................................................... with X

Postal ..............................................................................................

Address:

..............................................................................................

..............................................................................................

.................................................. Postal Code: ....................

E-mail

Address: ..............................................................................................

Telephone

Number: ..............................................................................................

Cellular

Number: ..............................................................................................

Facsimile

Number: ..............................................................................................

Quotation GMQ001/26-27

George municipality / george munisipaliteit

Quotation no./KWOTASIE Nr. GMQ001/26-27

Quotations are hereby invited for the MANUFACTURE, Kwotasies word hiermee ingewag vir die VERVAARDIGING,

Supply and delivery of new trailers. Verskaffing en aflewering van nuwe

Sleepwaens.

Completed quotations in a sealed envelope, clearly marked: Voltooide kwotasies in ‘n verseëlde koevert, duidelik gemerk:

Quotation No. GMQ001/26-27must be placed in the tender Kwotasie Nr. GMQ001/26-27, moet voor Vrydag, 04

box at the George Municipality on the Fifth Floor, Directorate: September 2026 om 12:00 in die tender bus by die George

Financial Services, Supply Chain Management Unit, Civic Munisipaliteit op die Vyfde Vloer, Direktoraat: Finansiële

Centre, 71 York Street, George by no later than 12:00 on Dienste, Voorsieningskanaal Bestuurseenheid,

Friday, 04 September 2026. Quotations are not allowed to Burgersentrum, Yorkstraat 71, George geplaas word. Geen

be placed in the tender box after 12:00. Quotations will be kwotasies sal toegelaat word om na 12:00 in die tender bus

opened on the same day in the Committee Room at 12:05. geplaas te word nie. Kwotasies sal om 12:05 dieselfde dag

Late or unmarked quotations will not be considered. No in die Komiteekamer oopgemaak word. Laat of ongemerkte

posted quotations or quotations per fax or e-mail will be kwotasies sal nie oorweeg word nie. Geen kwotasies per

accepted. pos, faks of e-pos sal aanvaar word nie.

A compulsory site meeting will be held on Friday, 28 August 'n Verpligte terrein vergadering sal by die George Munisipale

2026 at 10:00, in George Industria, George Municipality Civil Siviele Ingenieurs Dienste Depot, Strate en Stormwater,

Engineering Services_ Depot, Streets and Stormwater, George. George Industrieel, George op Vrydag, 28 Augustus 2026 om

Co-ordinates: A 33°58'44.9"S 22°27'47.7"E 10:00 gehou word. Koördinate: A 33°58'44.9"S 22°27'47.7"E

Indien die verpligte inligtingsvergadering nie bygewoon word

Non-attendance of the compulsory briefing session will nie, sal u kwotasie gediskwalifiseer word.

disqualify your quotation.

Kwotasie dokumente is verkrygbaar teen ‘n R70.15 nieQuotation documents are available at a non-refundable terugbetaalbare deposito elk by die Voorsieningskanaal

deposit of R70.15 each from the Supply Chain Management Bestuurseenheid op die Vyfde Vloer, Burgersentrum,

Unit, Fifth Floor, Civic Centre, 71 York Street, George. Yorkstraat 71, George.

Kwotasie dokumente is gratis op die George Munisipaliteit

Quotation documents are available on the George se webblad beskikbaar: www.george.gov.za.

Municipality’s website: www.george.gov.za, free of charge.

Kwotasies sal ge-evalueer en toegeken word in terme van

Quotations will be evaluated and awarded in terms of the die Wet op die Raamwerk vir Voorkeurverkrygingsbeleid

Preferential Procurement Policy Framework Act (Act 5 of (Wet 5 van 2000) Regulasies 2022; die George Munisipaliteit

2000. Regulations 2022; the George Municipality’s Supply se Voorsieningskanaalbestuursbeleid sowel as die George

Chain Management Policy as well as the George Munisipaliteit se Voorkeurverkrygingsbeleid, waar 80 punte

Municipality’s Preferential Procurement Policy, where 80 ten opsigte van die prys en 20 punte ten opsigte van B-BBEE

points will be scored for price and 20 points for B-BBEE status status en Spesifieke Doelwitte toegeken sal word.

and Specific Goals.

Vir verdere inligting, kontak Mnr. Jason Smith by (044) 801

For more information, contact Mr. Jason Smith at (044) 801 9184.

Die Munisipaliteit behou die reg voor om enige versoek vir ‘n

The Municipality reserves the right to withdraw any invitation kwotasie terug te trek en/of te her-adverteer of enige

to quote and/or to readvertise or to reject any quotation or to kwotasie te verwerp of gedeeltelik te aanvaar. Die

accept a part of it. The Municipality is not bound to accept the Munisipaliteit is nie daartoe gebind om die laagste of enige

lowest or any quotation. kwotasie te aanvaar nie.

‘n “TCS PIN” vir bieërs se belasting nakoming inligting moet

A TCS PIN for bidders’ tax compliance information must be ingesluit wees by die kwotasie dokument.

submitted with the quotation document.

Dit sal van alle suksesvolle bieërs verwag word om op die

It will be required from all successful bidders to register on the Sentrale Verskaffersdatabasis (SVD) te registreer.

Central Supplier Database (CSD).

Dr d.G.I. O’neill

Dr d.G.I. O’neill waarnemende munisipale bestuurder

Acting municipal manager george munisipaliteit

George municipality george

George 6530

6530

Quotation GMQ001/26-27

Request for formal quotation

Kindly furnish me with a quotation for the supply of the goods/services as detailed in the enclosed

schedule.

The quotation must be submitted on this document and must be deposited in the tender box on the

Fifth Floor, Directorate: Financial Services, Supply Chain Management, Civic Centre, York Street,

George by no later than 12:00 Friday, 04 September 2026.

The following conditions will apply:

• Price(s) quoted must be valid for at least sixty (60) days from date of your offer.
• Price(s) quoted must be firm.
• A firm delivery period must be indicated.
• All transactions exceeding R30 000,00 must be accompanied by a valid tax clearance certificate

issued by the South African Revenue Services (SARS).

• All quotations above R30 000,00 (VAT included) and up to R300 000,00 (VAT included) will be

evaluated in terms of the 80/20 preferencial point system as prescribed in the Preferential

Procurement Policy Framework Act (no ) Regulations 2022 and for this purpose the

enclosed forms MBD 1, MBD 4, MBD 6.1, MBD 8 and MBD 9 must be completed and submitted

together with your quotation.

• The successful provider will be the one scoring the highest points.
• Status of Municipal accounts must be submitted.
• Certified copies of the identities of the directors and owners of the companies must be attached to

this quotation document.

• Quotation documents must be completed in black ink. In the event of a mistake having been made

on the quotation documents, it shall be crossed out in ink and be accompanied by a full signature

at each alteration. No correction fluid may be used in this quotation document.

• Do not dismember this quotation document (do not take it apart or put documents between

pages). All relevant documents submitted must be attached at the end of this document.

B-BBEE certificates submitted with the quotation documents MUST be a VALID ORIGINAL BBBEE CERTIFICATE or VALID CERTIFIED COPY OF THE B-BBEE CERTIFICATE.

In the case of a Trust, Consortium or Joint Venture, they will qualify for points for their B-BBEE status

level as a legal entity, provided that the entity submits their B-BBEE status level certificate.

Nb: NO quotations will be considered from persons in the service of the

State, provincial government or municipality.

Quotation GMQ001/26-27

Details of tenderer

Name of firm / entity / enterprise

Trading as (if different from above)

Postal address

Postal Code _______

Physical address

Contact Details of the Person Name: _____________________________________

Signing the Quotation:

Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of the Senior Name: _____________________________________

Manager Responsible for

Overseeing Contract Telephone: () __________ Fax: () __________

Performance:

Cellular Number: _____________________________

E-mail address: _____________________________

Contact Details of Person Name: _____________________________________

Responsible for Accounts /

Invoices: Telephone: () __________ Fax: () __________

Cellular Number: _____________________________

E-mail address: _____________________________

Quotation GMQ001/26-27

Details of tendering entity’s bank

I/We hereby authorize the Employer/Client to approach all or any of the following bank/s for the

purposes of obtaining a financial reference:

Description of bank details applicable to

Bank detail tenderer’s head office

Name of bank

Branch name

Branch code

Name of Account Holder

Account number

Type of Account

Signature of Tenderer:___________________________________

Date: ___________________________________

Quotation GMQ001/26-27

The resolution taken by the board of directors / members /

Partners

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

Name of tenderer

Held at _______________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a quotation to the George Municipality in respect of the following:

Quotation number: GMQ001/26-27 - manufacture, supply and delivery of

New trailers

2. Mr/Mrs/Ms _______________________________________________________

In his/her capacity as _______________________________________________

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Quotation and any and all other documents and/or

correspondence in connection with and relating to the Quotation, as well as to sign any contract, and

or all documentation resulting from the award of the Quotation to the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide

a separate sheet in the same format below.

Name Capacity Signature

Quotation GMQ001/26-27

The resolution taken by the board of directors of a

Consortium or joint venture

RESOLUTION of a meeting of the Board of Directors / Members / Partners of

Name of tenderer

Held at _______________________________________ on ______________________

(Place) (Date)

Resolved that:

1. The enterprise submits a Quotation to the George Municipality in respect of the following:

Quotation number: GMQ001/26-27 - manufacture, supply and delivery of new

Trailers

(list all the legally correct full names and registration numbers, if applicable, of the Enterprises forming

the Consortium / Joint Venture):

___________________________________________________________________ and

___________________________________________________________________ and

2. Mr/Mrs/Ms _______________________________________________________

In his/her capacity as _______________________________________________

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Quotation and any and all other documents and/or

correspondence in connection with and relating to the Quotation, as well as to sign any contract, and

or all documentation resulting from the award of the Quotation to the Consortium / Joint Venture

enterprise mentioned above.

3. The enterprise in the form of a consortium or joint venture accept jointly and several liability with

parties under item 1 above for the fulfillment of the obligations of the joint venture deriving from,

and in any way connected with the contract to be entered into with the George Municipality in

respect of the project described above under item 1.

4. The Consortium / Joint Venture enterprise chooses as its domicilium citandi et executandi for

all purposes arising from this joint venture agreement and contract with the George Municipality

in respect of the project under item 1:

(Physical Address) ________________________________________________

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide

a separate sheet in the same format below.

Quotation GMQ001/26-27

Name Capacity Signature

Quotation GMQ001/26-27

Joint venture

Only to be completed if applicable

Name of Joint Venture:

Names of Each Enterprise:

(1) Name and Address of

Enterprise:

(2) Name and Address of

Enterprise:

(3) Name and Address of

Enterprise:

Has an original valid Tax

Clearance Certificate been YES

submitted for each

enterprise? NO

CIDB Registration Number(s),

if any:

Submit your Joint Venture Agreement together with this

annexure. If no Joint Venture Agreement is submitted, your tender

will be disqualified.

Signed on behalf of joint venture

Quotation GMQ001/26-27

Schedule of sub-contractors

The Bidder shall list below the sub-contractors he/she proposes to employ for part(s) of the

works/goods/services.

If any or all of the sub-contractor/s listed hereunder are not approved subsequent to acceptance of

the Quotation, it shall in no way invalidate the Quotation or the Contract, and the Tendered unit rates

for the respective items of work shall remain final and binding even if a sub-contractor/s not listed

below is approved by the Employer.

Sub- Contractor’s Name Work Activities to be Work Recently

undertaken by the Sub- Executed by Sub-

contractor/s contractor/s

Quotation GMQ001/26-27

Pre-qualification Specifications

1. The bidder must be a registered manufacturer of the product offered. (Accredited Body

Builder). Proof of registration must be submitted with your offer in the tender box. Failure to

do so will deem your offer non-responsive.

2. Bidders must provide proof of relevant experience (track record) of previous contracts of a

similar nature, scale of complexity over the last five years. Proof of evidence must be provided

on the client’s letterhead and submitted with your offer in the tender box. Failure to do so will

deem your offer non-responsive.

3. Bidder must have qualified artisan(s) in its employment (Attach CV’s and trade certificates

for proof) Proof of evidence must be submitted with your offer in the tender box. Failure to do

so will deem your offer non-responsive.

4. Bidders must be registered with the Compensation Commissioner for workmen’s

compensation. Proof of evidence must be submitted with your offer in the tender box. Failure

to do so will deem your offer non-responsive.

Past Experience: Tenderers must furnish details of similar works/services satisfactorily completed in the past, including description of works/services, contract value, name of employer, duration and completion date, and employer contact number.

information at its disposal, including conducting site visits and

inspections to verify a bidder’s claim of having a local STAFFED /

Unit Price Total Price

Description QTY

(VAT Excluded)

Manufacture, Supply and Delivery of New

Trailers, as per formal quotation R 3 R

specifications.

15% VAT r

Total price

R

(All applicable taxes included)

Delivery Period: ________________ working days.

Please note:

− Bidders must comply with the quotation specifications and conditions to be considered for

evaluation.

− The total amount of the pricing schedule will be used for evaluation purposes.

− Only one contractor will be awarded.

Quotation GMQ001/26-27

the Quotation, it shall in no way invalidate the Quotation or the Contract, and the Tendered unit rates

for the respective items of work shall remain final and binding even if a sub-contractor/s not listed

below is approved by the Employer.

Sub- Contractor’s Name Work Activities to be Work Recently

undertaken by the Sub- Executed by Sub-

contractor/s contractor/s

Quotation GMQ001/26-27

Specifications

Quotation GMQ001/26-27

Pricing schedule

I/We Mr/Mrs/Messrs _____________________________________________________ duly

assigned to represent the service provider for the purpose of this quotation, hereby quote to

supply all or any of the goods and/or render all or any of the services described in the attached

documents to the George Municipality on terms and conditions stipulated in this quotation and

in accordance with the specifications stipulated in the quotation documents (which shall be

taken as part of, and incorporated into this quotation) at the prices reflected in the Pricing

QUOTATION CLOSES AT 12H00 ON FRIDAY, 04 SEPTEMBER 2026 Quotation GMQ001/26-27 INDEX PAGE

B-BBEE Minimum Level: 0

Points Allocation: 3 points

B-BBEE Details: Quotation GMQ001/26-27

George municipality

Quotation number: GMQ001/26-27

Quotation for the manufacture, supply and delivery of new

Trailers

Enquiries: jason smith issued by:

York street the city council

George municipality of george

(044) 801 9184 p o box 19

George

6530

Summary for quotation opening purposes

Name of bidder: ....................................................................................................

Supplier database NO.: maaa ............................................

TOTAL PRICE (All Applicable Taxes Included) R

Preferences claimed for:

B-BBEE Status Level of Contributor and Point Claimed: Level: __________ Point Claimed: ____

Locality Status and Point Claimed: Locality: ___________ Point Claimed: ____

B-BBEE certificates submitted with the quotation document MUST be VALID

ORIGINAL B-BBEE CERTIFICATES or VALID CERTIFIED COPIES OF B-BBEE

Certificates

Quotation closes at 12h00 on friday, 04 september 2026

Quotation GMQ001/26-27

Index

Page

Description

Numbers

Tenderers Contact Details 3

Advertisement 4

Request for Formal Quotation 5

Details of Tenderer 6

Details of Tendering Entity’s Bank 7

Resolution taken by the Board of Directors / Members / Partners 8

Resolution taken by the Board of Directors of a Consortium or Joint

Venture 9-10

Joint Venture Information / Agreement 11

Schedule of Sub-Contractors 12

Specifications 13-16

Pricing Schedule 17

Past Experience 18

The Quotation Offer and Acceptance 19-21

MBD1 – Tax Compliance Information (Part A & Part B) 22-23

MBD4 – Declaration of Interest 24-27

MBD6.1 – Preference Points Claim form 28-33

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 34-35

MBD9 – Certificate of Independent Bid Determination 36-38

Certific

2. Mr/Mrs/Ms _______________________________________________________

In his/her capacity as _______________________________________________

and who will sign as follows: __________________________________

(Speciman signature)

be, and is hereby, authorized to sign the Quotation and any and all other documents and/or

correspondence in connection with and relating to the Quotation, as well as to sign any contract, and

or all documentation resulting from the award of the Quotation to the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide

a separate sheet in the same format below.

all purposes arising from this joint venture agreement and contract with the George Municipality

in respect of the project under item 1:

(Physical Address) ________________________________________________

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to sign, please provide

a separate sheet in the same format below.

Quotation GMQ001/26-27

The Bidder shall list below the sub-contractors he/she proposes to employ for part(s) of the

works/goods/services.

• Subframe: Channel 76x38 300WA
• Trailer frame: Square tube 38x38x3mm
• Trailer body & Toolbox to be build with Standard 1.6mm Steel Sheeting
• Guardrail to be build with Standard 1.6mm Expanded Steel sheeting
• Must have lockable tailgate at rear
• Inside of load bin to be rubberised
• 750kg capacity square axle & Leave springs
• Must have 15’’ Wheels including tyres and Complete Spare wheel.
• Adjustable jockey wheel (Sling arm type) must be included
• 50mm tow ball, plug and wiring, full lighting clusters (As attached example)
• Lockable toolbox (L:1500mm x W:600mm x H:600mm)

Personal Information Act, 2013 (Act no.) (POPIA), in that the service provider establishes and maintains

security measures to safeguard personal information being processed on behalf of the municipality. The service

provider must notify the municipality immediately in an event where there are reasonable grounds to believe

personal information has been accessed by an unauthorised person.

1.1 A warranty period of at least one (1) year must be included in your offer on the workmanship

of the entire trailer (this excludes wear and tear). Bidders are requested to state where a

body and/or ancillary equipment other than of a local manufacturer is offered, the name of

the local firm appointed by the manufacturer for the purpose of warranty and maintenance

of the offered equipment.

2. Occupational health and safety act

2.1 Any auxiliary machinery fitted to a vehicle shall comply in all aspects with the Occupational

Health and Safety Act, Act , as amended, and the Regulations framed there under.

3. Rustproofing

3.1 The trailer offered must have a full three-year Manufacturer’s warranty against rust.

3.2 When additional accessories, such as lights, are fitted to the manufactured bodywork, the

rustproofing of the holes and interface accessories attached, and the original body, must be

approved by Council’s representative.

3.3 Any preventive treatment required during the specified period must be indicated, and

documentation confirming the guarantee period must be stamped and signed by the

manufacturer / supplier and provided to the project manager.

4.1 The bidder must give an express warranty that all goods covered by this contract are

satisfactory designs, material, parts and workmanship and is fit for the purpose for which

they are required and in addition will warrant all materials, parts and workmanship against

latent defects.

NB: Bidders to note that failure to meet any of the formal quotation conditions stipulated

above will render their bid non-responsive. All required information/proof

Quotation GMQ001/26-27

documentation MUST be submitted with the quotation document in the tender box, on

closing date of the formal quotation.

Type of weld to be used: MIG (Gas Metal Arc Welding) For clean welds with no slag.

The product must be of a reputable and proven make.

The product parts (consumables) must be available within a reasonable time (3 working days)

The trailer must comply with all relevant aspects of the Road & Traffic Act and regulations.

A minimum of three-year guarantee against premature rust perforation of the bodywork shall be

applicable to all offers.

Licencing and fitting of SABS approved number plates must be carried out by the successful

bidder.

Technical specifications

Dimensions

Width 1500mm

Length 2000mm

Bin depth 400mm

Guardrail height 600mm

Loading capacity 750kg

Features

• Subframe: Channel 76x38 300WA
• Trailer frame: Square tube 38x38x3mm
• Trailer body & Toolbox to be build with Standard 1.6mm Steel Sheeting
• Guardrail to be build with Standard 1.6mm Expanded Steel sheeting
• Must have lockable tailgate at rear
• Inside of load bin to be rubberised
• 750kg capacity square axle & Leave springs
• Must have 15’’ Wheels including tyres and Complete Spare wheel.
• Adjustable jockey wheel (Sling arm type) must be included
• 50mm tow ball, plug and wiring, full lighting clusters (As attached example)
• Lockable toolbox (L:1500mm x W:600mm x H:600mm)

To be installed on the nose of trailer, as per the example photo below.

• Must include road worthy certification.

− Must be fully galvanised.

• The hot dip galvanized coating shall conform in every aspect to the standards contained

in the South African National Standards, SANS 121, SANS 32 and also to the Code of

Practice for Hot Dip Galvanizing and Duplex Corrosion Control HDGASA 03, rev 1

Quotation GMQ001/26-27

September 2014 and later revisions. A 200-250 Micron Um Duplex paint over the hot dip

galvanizing. No welding, cutting or drilling is allowed after hot dip galvanizing.

− Must include number plates and Industrial license disk holder bolted to the body. Holes drilled

prior to hot dip galvanizing.

− LED Lights must be installed on the side

− Industrial rubber belt / lining to protect the floor. Floor must then have adequate draining to

prevent corrosion.

− Supplier to provide construction drawing post manufacturing.

− Heavy duty Jack Stand.

− Full chevron plate at the back.

− 6 Fixing lugs on inside

− The trailer must be constructed with 3mm Mild Steel.

− Light located at the side of the trailer.

− Thickness of the rubber must be between 6mm – 10mm.

− Lockable toolbox (500mm x 1515mm x 400mm) must be fixed to the inside of the trailer.

Picture Example Example photos of existing trailer. (For illustration purpose only)

The full Specifications and dimensions as indicated above

*This is to illustrate the position of toolbox

Example of lockable tailgate:

Quotation GMQ001/26-27

Example of adjustable jockey wheel, 50mm tow ball and guardrails:

Example of tailgate and lighting cluster:

Example of lockable toolbox:

Quotation GMQ001/26-27

Venture 9-10

Joint Venture Information / Agreement 11

Schedule of Sub-Contractors 12

Specifications 13-16

Pricing Schedule 17

Past Experience 18

The Quotation Offer and Acceptance 19-21

MBD1 – Tax Compliance Information (Part A & Part B) 22-23

MBD4 – Declaration of Interest 24-27

MBD6.1 – Preference Points Claim form 28-33

MBD8 – Declaration of Bidder’s Past Supply Chain Management Practices 34-35

MBD9 – Certificate of Independent Bid Determination 36-38

Certificate for Municipal Services 39

General Conditions of Contract 40-50

Quotation GMQ001/26-27

3.1 The trailer offered must have a full three-year Manufacturer’s warranty against rust.

3.2 When additional accessories, such as lights, are fitted to the manufactured bodywork, the

rustproofing of the holes and interface accessories attached, and the original body, must be

approved by Council’s representative.

3.3 Any preventive treatment required during the specified period must be indicated, and

documentation confirming the guarantee period must be stamped and signed by the

manufacturer / supplier and provided to the project manager.

4. Guarantee

4.1 The bidder must give an express warranty that all goods covered by this contract are

satisfactory designs, material, parts and workmanship and is fit for the purpose for which

they are required and in addition will warrant all materials, parts and workmanship against

latent defects.

NB: Bidders to note that failure to meet any of the formal quotation conditions stipulated

above will render their bid non-responsive. All required information/proof

Quotation GMQ001/26-27

documentation MUST be submitted with the quotation document in the tender box, on

closing date of the formal quotation.

Type of weld to be used: MIG (Gas Metal Arc Welding) For clean welds with no slag.

quotation shall remain open for acceptance, or fail to fulfill the contract when called upon to

do so, the George Municipality may, without prejudice to its other rights, agree to the

withdrawal of my/our quotation or cancel the contract that may have been entered into

between me/us and the George Municipality and I/we will then pay to the George Municipality

any additional expense incurred by the George Municipality having either to accept any less

favorable quotation or, if fresh quotation have to be invited, the additional expenditure incurred

by the invitation by the invitation of fresh quotations and by the subsequent acceptance of any

less favorable quotation; the George Municipality shall also have the right to recover such

additional expenditure by set-off against moneys which may be due or become due to me/us

under this or any other quotation or contract or against any guarantee or deposit that may

have been furnished by me/us or on my/our behalf for the due fulfillment of this or any other

quotation or contract and pending the ascertainment of the amount of such additional

expenditure or retain such moneys, guarantee or deposit as security for any loss the George

Municipality may sustain by reason of my/our default;

Pre-qualification Specifications: 1. The bidder must be a registered manufacturer of the product offered (Accredited Body Builder). Proof of registration must be submitted with the offer. 2. Bidders must provide proof of relevant experience (track record) of previous contracts of a similar nature, scale of complexity over the last five years, on the client's letterhead. 3. Bidder must have qualified artisan(s) in its employment (attach CV's and trade certificates). 4. Bidders must be registered with the Compensation Commissioner for workmen's compensation. Proof of evidence must be submitted with the offer. Failure to do so will deem the offer non-responsive.

evaluation.

− The total amount of the pricing schedule will be used for evaluation purposes.

evaluated in terms of the 80/20 preferencial point system as prescribed in the Preferential

• The successful provider will be the one scoring the highest points.

In the case of a Trust, Consortium or Joint Venture, they will qualify for points for their B-BBEE status

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis

80/20 or 90/10

Ps = Points scored for price of tender under consideration

3.2.1. Points awarded for price

4. Points awarded for BBBEE and specific goals

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

4.1.1 Points awarded for B-BBEE Level of contributor

In terms of the Specific Goals as per the George Municipality Preferential

Procurement Policy, preference points must be awarded to a tenderer for attaining

B-BBEE Status Level of Number of Points for Number of Points for

Contributor Preference (80/20) Preference (90/10)

Bidder MUST submit a valid BBBEE certificate, failure to attach no points will be

awarded for BBBEE points.

4.1.2 Points awarded for Specific Goals

In terms of the Specific Goals as per the George Municipality Preferential Procurement

Policy, preference points must be awarded to a Tenderer for Locality in accordance

Locality of Tenderer’s Office points points